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ACCUPLACERAccount Setup
©2013 The College Board. College Board, ACCUPLACER, Advanced Placement Program, SAT, WritePlacer and the acorn logo are registered trademarks of the College Board. All other products and services may be trademarks of their respective owners. Pearson and MyFoundationsLab are registered trademarks of Pearson.
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ACCUPLACER Account Setup
■ Setting up an ACCUPLACER account for testing requires decision-making regarding:– Purpose of testing– Account structure– Personnel with account access– Tests to be given– Options for testing– Cut scores and placement policies– Reporting and use of data
Typical Account Setup Workflow
Make appropriate implementation
decisions
Request ACCUPLACER account Create Testing Site(s)
Add Users (Staff) Create Branching Profile(s)
Create Placement Rules (if used)
Order Test Units Test Students Reporting and Data Analysis
ACCUPLACER Account Setup and Operation
1. Check System Requirements2. Testing Sites *
1. Creating a New Site2. Editing an Existing Testing Site3. Transferring Test Units
3. Users1. Creating a New User2. Editing an Existing User
4. Branching Profiles1. Test Settings2. Background Questions3. WritePlacer4. Branching Profiles
5. Placement Rules1. Course Groups2. Courses3. Majors4. Placement Rules
6. Verify Branching Profile/Placement Rules7. Proctoring Testing
1. Starting a New Test2. Continuing an Open Test
8. Reporting1. Individual Score Report2. Roster Reports
9. Resources and Support10. Contacting ACCUPLACER
To set up a new ACCUPLACER account, work through the steps listed in order. To review specific parts of the setup process, click the link to jump to that section. Videos will open in a web browser window. (Note that videos have audio so you may need to adjust your volume settings.)
* Institution Administrator functions only.
Check System Requirements
To Check System Requirements
1. Go to www.accuplacer.org2. Click the Professionals / Administer Tests button3. Click the System Requirements button4. A listing of the various requirements will display along
with information about the specific computer being used5. Items listed as “Fail” need to be addressed by IT
ACCUPLACER Tech Requirements
www.accuplacer.org/cat/SystemRequirements.do
Video Return to Menu
Testing Sites
Testing Sites
■ The new ACCUPLACER account for your campus was created at the top level known as the Institution level. Credentials were sent to the primary contact called the Institution Administrator.
■ Testing Sites must be created in an ACCUPLACER account to test students. Testing sites protect student privacy by allowing only authorized users to access data in a testing site.
■ Testing Sites can be created based on physical location such as the North campus and East campus, or can be based on a specific program such as testing for placement, testing during a summer boot camp or testing in high schools.
IA
Campus ATesting
Site
Campus BTesting
Site
High SchoolTesting
Site
ABETesting
Site
ResearchTesting Site
Faculty Testing
Site
Account Structure
Unlimited sites available in the system Allows data collection state or system-wide, or by individual site
Unlimited sites available in the system Allows data collection state or system-wide, or by individual site
Creating a Testing Site
1. Click on Users Tab2. Click the Create and Edit Testing Sites link3. Click the Add New Testing Site link4. Complete on-screen form5. Required fields show a red asterisk (*)6. Click the Save button
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Editing a Testing Site
1. Click the Users Tab2. Click the Create and Edit Testing Sites link3. Click the Search and Edit Testing Sites link4. A list of all Testing Sites under the Institution displays:
– Testing Site name– Site ID– Test units remaining– Status of MyFoundationsLab: Active, Inactive, Pending
5. Click the Edit link to the right of the site to be edited6. Make desired changes7. Click the Save button
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Transfer Test Units
This features allows an Institution Administrator to move Test Units between Testing Sites.
1.Click on the Users tab2.Click the Create and Edit Testing Sites link3.Click on the Transfer Test Units link4.On the left side, choose the Testing Site to move units from, then enter the number of units to move5.On the right side, choose the Testing Site to receive units6.Click the Transfer button7.The number of units available in each Testing Site displays
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Users
Users
■ Users are the professional staff members who have access and use of the ACCUPLACER account. Students are never given a login to an account.
■ Users created at the Institution level have access to data and features across all Testing Sites in the account
■ Users created at the Site level have access to data and features for just that specific Testing Site
Four Access Permission Levels
■ Institutional Administrator■ Site Manager■ Proctor and Proctor Reporter■ Reporter
– Institutional or Site Reporters– Institutional or Site Score Reporters– WritePlacer Reporters
A listing of the permissions available for each type of user can be found in the Users Guide (under the Resources tab) on page 19.
Create a New User
1. Click on the Users tab2. Click the Create and Edit Users link3. Click the Add New User link4. Select the Site Name* and User Type5. Required fields show a red asterisk (*)6. Complete the form7. Click the Save buttonThe new user will receive an activation email with instructions
from ACCUPLACER.* Only Institution Administrators can create users for different sites. Site Managers can
create users for their own Testing Site only.
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Edit an Existing User
1. Click on the Users tab2. Click the Create and Edit Users link3. Click the Search and Edit Users link4. Use the search fields and dropdown menu to select search
terms (e.g., name, user type, etc.)5. Click the Search button6. A list of users matching search terms is displayed7. Click the Edit link on the last name field of the desired
user8. Make required changes9. Click the Save button
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Branching Profiles
Definitions
■ Branching Profiles (BP):– Which tests will be administered to students, under what
conditions■ Placement Rules (PR):
– Based on the cut scores used at your institution to place students into courses, messages that students receive after testing
– If you choose to give Diagnostics only, there is no need to create Placement Rules
Parts of a Branching Profile
■ Test Settings control:– Data printed on the student’s report– Use of the Calculator and Accessibility Wizard– Other advanced settings: Fast Reporting, Student Profile, and MyFoundationsLab
■ Background Questions– Used to gather information on the student’s history at the start or during testing– Responses can be used to:
– Gather data for statistical purposes – Control the flow of tests given– Fine tune placement using Multiple Weighted Measures
■ WritePlacer– Choice of prompts– Options for test administration such as use of a timer
■ Tests– Order tests are given– Conditions for giving a test such as a score on a previous test or a particular
response to a Background Question
Create a New Test Setting
1. Click the Test Setup tab2. Click the Create and Edit Branching Profiles link3. Click the Create and Edit Test Settings link4. Click the Create New Settings button5. Enter a name for the new setting6. Click the Save button7. On the next screen is a list of the different settings to be
edited
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Edit an Existing Test Setting
1. Click the Test Setup tab2. Click the Create and Edit Branching Profiles link (top of
the list)3. Click the Create and Edit Test Settings link (bottom of the
list)4. From the list of Test Settings, click the Edit link beside the
one to edited
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View/Edit Score Report Settings
This feature allows a campus to customize the data printed on the Individual Score Report at the conclusion of each students’ testing.
1.Click the View/Edit Score Report Settings link2.From the list of options, make desired choices
1. Most items are yes/no options2. If displaying Background Questions responses, you can
choose to show either the question’s name or text3.Click the Save button
Contained in the Test Setting Video Return to Menu
View/Edit Item Tool Settings
This feature allows a campus to control the availability of the Calculator in Math tests and the Accessibility Wizard for all tests. The Accessibility Wizard is designed to allow students with visual disabilities to control the display of questions on the screen including font color and size as well as the background color.
1.Click the View/Edit Item Tool Settings link2.Click the desired setting for each tool3.Click the Save button
Contained in the Test Setting Video Return to Menu
Create and Edit Local Background Questions
Local Background Questions can be combined with Standard Background Questions to create a custom group of questions. Background questions and Background Question Groups created at the Institution level (by the IA) are available in all Testing Sites. Those created by the Site Manager are available only in that Testing Site.
1.Click the Test Setup tab2.Click the Create and Edit Branching Profiles link3.Click the Create and Edit Local Background Questions link4.A list of existing Local Background Questions (if any) will display
Create and Edit Local Background Questions
5. Click the Create New Question button6. Enter the Question Name7. Choose the Question Type8. To enter the question, click the checkbox labeled “Click to
Open”9. Use the dropdown menu to choose the number of responses
available10. Beside each response, click the checkbox labeled “Click to
Open” then enter text11. If Local Background Questions are being used for Multiple
Weighted Measures, enter the Weight beside each response12. Click the Preview button to see the final form of the question13. After making any changes needed, click the Save button
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Create and Edit Background Question Groups
Background Questions Groups can contain a mix of both Standard and Local Background Questions.
1.Click the Test Setup tab2.Click the Create and Edit Branching Profiles link3.Click the Create and Edit Background Question Groups link4.A list of existing Background Question Groups (if any) will display5.Click the Edit link beside an existing item to make changes6.To create a new set of questions, click the Create New Group button7.Enter the name of the Background Question Group, then click the Save button
Create and Edit Background Question Groups
8. The next screen will initially be empty but will show your questions once you’ve selected them
9. To select a question, click the Select New Questions button10. From the list of questions, checkmark the desired questions,
then click the Add Selected Questions button11. You will return to the previous screen which now lists all of
your selected questions12. To change the order in which questions will be presented,
enter the desired order in the box beside each question then click the Save Sequence button
13. To remove a question, click the checkbox on the left, then click the Remove Questions button
Video Return to Menu
Create a New WritePlacer Setting
WritePlacer settings allow a campus to choose specific prompts to administer and control testing options such as a timer and word counter.
1.Click the Test Setup tab2.Click the Create and Edit Branching Profiles link3.Click the Create and Edit WritePlacer Settings link4.Click the Create New Settings button5.Enter a name, then click the Save button6.The list of all WritePlacer settings appears
Edit a WritePlacer Setting
1. From the list of WritePlacer settings listed, click the Edit link for the setting to be edited
2. To add prompts, click the Select New Prompts button3. From the list of prompts, checkmark the prompts to be
added, then click the Add Selected Prompts button4. Click the Back button to return to the previous screen5. To set options for test administration, click the Edit
WritePlacer Test Settings button6. Use the menus to set desired options, then click the Save
button7. Click the Back button to return to the list of WritePlacer
settings
Video Return to Menu
Creating a Branching Profile
All the decisions made about use of Test Settings, Background Questions, and WritePlacer, as well as the choice of tests themselves are assembled into a Branching Profile. This will create a menu item in the list of tests available when testing students.
1.Click the Test Setup tab2.Click the Create and Edit Branching Profiles link3.Click the Create and Edit Branching Profiles link (top of the list)4.Click the Create and Edit Branching Profiles link (bottom of the list)5.Click the Create New Profile button
Creating a Branching Profile
7. The next screen shows a new Branching Profile. Click the Edit This Branching Profile link in the bottom left.
8. The follow screen shows the list of rules in the Branching Profile. Beside each rule number is a set of 3 icons to remove a rule (the – sign), Add A Rule Before the current rule, and Add A Rule After the current rule.
9. Rule #1 is the choice of Test Settings. Drop the menu open to select the desired Test Setting.
10. Rule #2 is the choice of Background Questions. Drop the menu open to select the desired set of Background Questions. To remove Background Questions entirely, click the – sign icon.
Creating a Branching Profile
11. To add tests to the Branching Profile, click the + button to the right of Rule #2. Use the Select New Rule Type dropdown menu to choose Administer Test, then click the Add button.
12. To add a condition to this rule, click the + button on the Add a Condition to this Rule line. Choose the desired condition from the Select New Condition Type dropdown, then click the Add button. See the User’s Guide for a description of possible conditions.
13. Continue adding tests as desired, then click the Save button. Click the Back button to return to the list of Rules, then Back again to return to the list of Branching Profiles.
Video Return to Menu
Edit a Branching Profile
1. Click the Test Setup tab2. Click the Create and Edit Branching Profiles link3. Click the Create and Edit Branching Profiles link (top of the
list)4. Click the Create and Edit Branching Profiles link (bottom of
the list)5. Click the Edit link beside the Branching Profile to be edited6. The next screen shows the current Branching Profile. Click
the Edit This Branching Profile link in the bottom left.7. Make necessary changes, then click the Save button
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Placement Rules
Creating Placement Rules
After creating Branching Profiles to administer tests, the next step in account setup is to create Placement Rules. These rules place students into the appropriate classes based on test scores. If the campus is using Multiple Weighted Measures, responses to Background Questions may be factored in as well.
If you are using Diagnostics only to gather student performance data or use MyFoundationsLab, you do not need to create Placement Rules.
Parts of a Placement Rule
■ Course Group– The collection of courses by subject: Math, English, ESL, Computer Science
■ Course– The individual courses students will be placed into: English 99, Math 100
■ Majors (optional)– If majors are used as part of the placement decision, they must be entered.
■ User Defined Fields (optional)– Additional data points that can be pre-registered before testing or entered
manually after testing to affect the placement process: SAT scores, high school GPA, etc.
■ Placement Rule– Each course has a specific set of conditions that place students into that
course including test scores, responses to Background Questions, and values on data entered into User Defined Fields
Creating Course Groups
1. Click the Test Setup tab2. Click the Create and Edit Placement Rules link3. Click the Create and Edit Course Groups link4. Click the Add button5. Enter the name of the group6. Click the Save button7. Click the Back button to return to the previous menu.
Video Return to Menu
Creating Courses
1. Click the Test Setup tab2. Click the Create and Edit Placement Rules link3. Click the Create and Edit Courses link4. Click the Add button5. Enter the Course Number, Course Name, and desired
comment6. Click the Save button7. Click the Back button to return to the previous menu
Video Return to Menu
Creating Majors
1. Click the Test Setup tab2. Click the Create and Edit Placement Rules link3. Click the Create and Edit Majors link4. Click the Add button5. Enter the Major Code, Major Name, and desired Major
Comment6. Click the Save button7. Click the Back button to return to the previous menu
Video Return to Menu
Creating Placement Rules
1. Click the Test Setup tab2. Click the Create and Edit Placement Rules link3. Click the Create and Edit Placement Rules link (bottom of
the list)4. Click the Create Rule button. Enter the New Placement
Rule Name, the desired Description/Notes and any Placement Comments. Note that Placement Comments are printed on the student’s Individual Score Report. Click the Save button.
5. The next screen shows a new Placement Rule. Click the Edit This Placement Rule link in the bottom left.
Creating Placement Rules
6. From the Course Placement Is dropdown menu, choose the desired course. To add additional courses to this placement rule, click the + button, then choose the additional course.
7. To add the conditions that place students into this course, click the + button beside Add a Condition to this rule
8. From the Select New Condition Type dropdown menu, select the appropriate condition, then click the Add button
9. Use the dropdown menu to choose the appropriate item (test name, background question name, etc.), choose the appropriate operator (greater than, equal to, etc), then enter the appropriate quantity (score, yes/no, etc)
Creating Placement Rules
14. To add another condition for placement into this course, click the click the + button to Add a Condition after
15. Make the appropriate entries as before16. Click the Save button17. Click the Back button to return to the list of Placement
Rules
Video Return to Menu
Editing a Placement Rule
1. Click the Test Setup tab2. Click the Create and Edit Placement Rules link (top of the
list)3. Click the Create and Edit Placement Rules link (bottom of
the list)4. Click the Edit link beside the Placement Rule to be edited5. The next screen shows the current Branching Profile. Click
the Edit This Placement Rule link in the bottom left.6. Make necessary changes, then click the Save button
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Verify Branching Profiles and Placement Rules
Verify Branching Profile/Placement Rules
The Verify command allows Branching Profiles and Placement Rules to be checked to ensure they function as desired. By entering values for Background Question responses and test scores that represent the various conditions used in a placement decision, Verify simulates a testing experience.
Verify Branching Profile/Placement Rules
■ Verify proceeds rule by rule and pauses for input on Background Question responses and test scores.
■ The result of each rule is given: whether it Passed or Failed. Note that a rule that fails may be the desired result, e.g., a test score causing the next test to be skipped will show as Failed.
■ Create a table with Background Question responses and test scores for all the decision points in your Branching Profile and Placement Rules. Run Verify multiple times to test each possible combination of conditions.
Verify Branching Profile/Placement Rules
1. Click the Test Setup tab2. Click the Create and Edit Branching Profiles link3. Click the Create and Edit Branching Profiles link (top of the
list)4. Click the Create and Edit Branching Profiles link (bottom of
the list)5. From the list of Branching Profiles, click the Verify link to
the right under the Action column6. A new window will open and show the result of Rule #1.7. Click the Apply Next Rule button at the bottom of the
screen
Verify Branching Profile/Placement Rules
8. Enter appropriate Background Question responses or test scores
9. The result of each rule is shown as Passed or Failed10. After applying all rules, the resulting Course Placement is
displayed11. Edit the Branching Profile and/or Placement Rules as
necessary, then Verify again
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Proctoring Testing
Proctoring ACCUPLACER Tests
All ACCUPLACER tests must be given in the presence of a proctor to maintain test security and the integrity of the testing process.
■Run the System Requirements on each computer in advance of testing. ■Provide scratch paper and pencils.Collect the scratch paper at the end of each testing session and destroy. Do not allow students to remove from the testing room.■Ensure a quiet testing area. ■Do not allow calculators, cell phones or other electronics.
Proctoring – Starting a New Test
1. Log in to ACCUPLACER2. Click the Administer Test tab3. Click the Administer New Test Session link4. Use the dropdown menu to select the Branching Profile5. Click the Administer Test button6. The Student Privacy policy appears ready for the student to
begin testing
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Proctoring – Continuing a Test
1. Log in to ACCUPLACER2. Click the Administer Test tab3. Click the Manage Open Test Session link4. Enter any desired search criteria5. Click the Search button6. From the list of students, click the Resume link beside the
name of the student to sit at this computer
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Reporting
Report Permission Levels/Users
Report Queue
■ Most reports generate in the background■ After requesting a report, the Report Queue appears■ Reports available for download once complete■ Variety of formats available for export
Individual Score Report
To reprint the Individual Score Report:
1.Click the Reports tab2.Click the Individual Score Report link3.Under the Find Student by Search Filter section, enter desired search criteria4.Use the list to the left to select Fields for the report. Click the arrowhead to move the selected field to the list of the right.5.Make desired Score Report Settings choices6.Click the Submit button7.When the list of students appears, click the View link to display each report
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A Roster Report
To generate a Roster Report:
1.Click the Reports tab2.Click the link for the type of roster desired: Placement, Course, or Score Roster3.Use to on-screen tools to select the desired options for the report4.Click the Submit button5.On the Report Queue screen, refresh the screen until the report status is listed as Completed.6.Use the Export Options link to download the report in the desired format
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Resources
Resources and Support Within ACCUPLACER
A variety of resources is available to any ACCUPLACER user by clicking the Resources tab. These include:
■Manuals– Program Manual– User’s Guide– COMPANION Administrator’s Manual
■Student Materials– Sample Questions for Students– Sample Essays for WritePlacer– Link to ACCUPLACER student web site
Resources and Support Within ACCUPLACER
■ Information on ACCUPLACER//MyFoundationsLab– Order Form– Instructions on account setup
■ News and research related to ACCUPLACER■ Information on Ordering Tests under the Order Tests tab
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