M. Tiirakari 1

ACCU Survey Follow-up GS/SEM

85th ACCU Meeting of 9 September 2009

9 September 2009

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Presentation of the project Restaurant No. 1

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Restaurant N0. 1

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Restaurant No. 1 – Work progress

Renovation work (½ terrace) In October and November 2009Construction permit was sent to the authorities. Authorization is expected at the end of the year 2009Market Survey is in progress Price inquiries will be sent in October/November Proposal for award of contract (Adjudication) will be presented for approval to FC in March 2010 Construction work between April and October 2010    Estimated end of work: October 2010

M. Tiirakari EDMS: 10

Access to the CERN site

Gate E (French gate)From 7 July 2009: Extension of opening hours

7:00 am - 9:30 am

4:30 pm - 7:00 pm

9 September 2009

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Recommendation from ACCU – general follow-up

SHORT TERM PILOT Current status

Implementation

Implement the WWW booking including revision of the booking rules. GS In progress Dec. 2009 Create list of hotels close to CERN with their rate and make it available on the WWW, in the Users Office and in the PH secretariats.

GS In progress Available on new Home page of CERN Hostel – Mid September 2009

Negotiate corporate rates for nearby hotels. GS In progress Mid-September 2009 Study of new timetable (enlarged) for the regular shuttle (reducing taxi shuttle).

GS In progress January 2010 + transitory measures

Negotiate Corporate rates for cars at the airport. GS Done Negotiate the arrival of bus 28 to CERN. Study the extended opening of the French gate. GS Done 7 July 2009 Restaurant 1 - In progress ready in summer 2010. GS In progress October 2010 Restaurant 3 – Study of a fast interim solution. GS In progress End of October 2009 Purchase of new chairs. GS In progress Nov. 2009 Evaluation of stable Wi-fi on all site. IT Lockers close to Restaurant 1. DG/GS In progress Nov. 2009 Map with conference rooms available at CERN. GS/IT Done Brochure on childcare on the region. HR Brochure on education in the region with comparison of the education path.

HR

Brochure for newcomers. GS/users office

In progress 1st semester 2010

In addition: Virtual Stores for the users of CERN Hostel GS In progress Dec. 2009

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Recommendation from ACCU – general follow-up

FUTURE PLANS PILOT Current status

Creation of a new hotel (students). Study new model on the use of bicycles and cars. GS In progress Safe passage on the frontier for bicycles. Study Electrical cars and bikes. GS In progress Study the availability of showers of the hostel for people practicing sports. GS In progress Building 216 (Pump

room) Equip more conference rooms with video projector and teleconferencing facilities.

IT

General office for CERNOis (and not for Users, staff …) – Help Desk. GS In progress Beginning 2010?

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Hertz rental corporate rates

Users paying through a team or budget account:Reservation via CERN car Pool (77039)

Private use: CERN corporate rates + VAT (7.6%)Reservation directly with Hertz (022 716 30 80),

payment through credit card + presentation of CERN card when picking the car

In all cases: possible to pick up the car at CERN (costing an extra 60CHF in case of

private use) or at the Geneva airport

9 September 2009 M. Tiirakari