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Accreditation Guide

Unless otherwise expressly indicated by Expo 2020 Dubai®, copyright of the content of this Guide is owned by Expo 2020 Dubai. Any part or the whole of this Guide may not be copied, reproduced, republished, uploaded, posted, transmitted, or distributed for any purpose without the explicit prior written permission of the Organiser.

This is not a commercial document.

© Expo 2020 Dubai®

2019

Section 0 | Xxxxxxxxxxxxxxx

Expo 2020 Dubai is committed to facilitating a seamless journey for all participants. The Organiser’s proactive and robust approach to accreditation will ensure the smooth movement of the participants’ personnel before, during, and after the event. The accreditation process is designed to ensure that the Expo 2020 Dubai site operates safely and securely for all participants and their personnel.

This Accreditation Guide has been prepared by the Organiser to assist participants in preparing for and completing the accreditation process for their

delegations; from dignitaries, guests, and their support teams, to pavilion operational roles and contracted services.

The purpose of accreditation is to identify individuals, their role(s) at Expo 2020 Dubai, and provide them with the necessary Accreditation Pass to perform their role(s). The accompanying table summarises the content of this guide.

Preface

Chapter ContentChapter 1 Introduction

Outlines the purpose of accreditation for Expo 2020 with reference to the different phases of access and the various access devices available.

Chapter 2Accreditation Roles and Responsibilities

Defines the role of the Responsible Organisation and Accreditation Liaison Officer and registration process.

Chapter 3Application for SIte Access Pass

Outlines the data requirement and submission methods for the site access pass.

Chapter 4Accreditation Privilege Matrix

Defines the recognised roles and accreditation privilege entitlements for Official and Non-Official Participant accreditation.

Chapter 5Application for Event Accreditation

Outlines the different accreditation data requirements and submission methods, including ID document requirements and common data quality issues.

Chapter 6Accreditation Pass Collection and Distribution

Outlines the Accreditation Pass collection options and requirements for pass distribution.

Chapter 7Accreditation Centres and Offices

Provides information on the Main Accreditation Centre and Accreditation Help Office locations, including operational hours.

VAccreditation Guide

Contents

Contents Understanding Controls and Guides IX

Acronyms, Abbreviations, Units, and Definitions X

1 Introduction 1

1.1 The Phases of Access 4

1.2 Accreditation Access Control Device and Lanyard 6

1.3 Validity Period of an Event Accreditation Pass 6

1.4 Supplementary Access Devices 6

1.5 Exclusions from Accreditation 6

2 Accreditation Roles and Responsibilities 7

2.1 The Role of the Responsible Organisation 9

2.2 The Role of the Accreditation Liaison Officer 9

3 Application for Site Access Pass 11

3.1 Type of Passes 15

3.2 Collection of Passes 15

3.3 Data requirements 16

4 Accreditation Roles 17

4.1 Media Accreditation 22

5 Applications for Event Accreditation 23

5.1 Data Protection 25

5.2 Accreditation Applications for UAE Citizens and Residents 26

5.3 Accreditation Applications for Non-UAE Residents 27

5.4 Submission Methods 27

5.5 Image Requirements 28

5.6 Background Check 29

5.7 Data Review Process 29

6 Accreditation Pass Collection and Distribution 31

6.1 The Accreditation Pass 33

6.2 Bulk Collection 33

6.3 Individual Collection 34

6.4 Lost, Stolen, or Inactive Passes 34

7 Accreditation Centres and Offices 35

7.1 Main Accreditation Centre 37

7.2 Accreditation Help Offices 38

7.3 Hours of Operation 38

Supporting Resources 39

Appendix A 43

Appendix B 45

Appendix C 47

VIIAccreditation Guide

Understanding Controls and Guides

Throughout this document, two criteria for compliance—controls and guides—have been established to assist the participants in obtaining the relevant accreditation for their personnel.

Controls are ‘must’ statements that establish the compulsory requirements for all participants taking part in Expo 2020 Dubai to ensure that the standards and aspirations are achieved for the benefit of all parties as a whole.

Guides are ‘can’ or ‘should’ statements that describe methods or suggested ways of operating that meet the specified goals and objectives of Expo 2020 Dubai.

Each control and guide are assigned a unique alphanumeric code. The first character of the code identifies

if the statement is a control (C) or a guide (G). The numeric character identifies the sequential order of the control or guide. For example, in the accompanying figure, C-04 is a control while G-04 is a guide.

The controls and guides will facilitate the Organiser in assessing the participants’ compliance with Expo 2020 Dubai’s accreditation standards and requirements. These will also assist the participants in:

› Aligning their plans and operations with those of the Organiser.

› Identifying individuals and their role(s) at Expo 2020 Dubai for accreditation purposes.

› Obtaining and submitting the correct documentation for accreditation.

C-04

G-04

Example of a Control Statement

Example of a Guide Statement

Accreditation Liaison Officers must collect the necessary data (including suitable electronic photos and scanned passport copies as required) and submit on behalf of each applicant.

Participants with the ability to provide Arabic data as part of their application for accreditation are encouraged to do so. The Organiser will provide assistance to participants where necessary.

Accreditation Guide IX

Acronyms and Abbreviations

Acronyms, Abbreviations, Units, and Definitions

Acronym/Abbreviation ExpansionAHO Accreditation Help Office

ALO Accreditation Liaison Officer

AMS Access Management System

BGC Background Check

BIE Bureau International des Expositions

CEO Chief Executive Officer

DMS Delivery Management System

EOI Expression of Interest

GCC Gulf Cooperation Council

ID National Identification Card

MAC Main Accreditation Centre

NGO Non-Governmental Organisation

NMC National Media Council

PSA Pedestrian Screening Area

RO Responsible Organisation

SAD Supplementary Access Devices

VSA Vehicle Screening Area

UAE United Arab Emirates

X Accreditation Guide

Acronyms, Abbreviations, Units, and Definitions

Definitions

Term Definition

Access Control DeviceA personalised pass issued to personnel to access the Expo 2020 Dubai secure site. The Access Control Device will vary according to the phases of access.

Accreditation Help Office Office located at each thematic Arrival Plaza offering accreditation assistance and issue resolution.

Accreditation Liaison OfficerSingle point of contact for the Organiser who deals with accreditation requests on behalf of the organisation.

Accreditation Privilege MatrixMatrix outlining accreditation privileges applicable to accredited personnel based upon their role/designation.

Arrival Plaza Open area after the Arrivals Bridge and before the PSA. The area including all venues and spaces at every visitor gate that is limited by the portal on one side and the PSA on the other.

Background Security CheckCheck carried out by Dubai Police and UAE agencies to determine suitability for Expo 2020 accreditation.

Designation/RoleThe official role that will be undertaken by an accredited individual. Used to determine accreditation privileges per the Accreditation Privilege Matrix.

Expo 2020 Dubai®Name of the event that will be hosted on the Expo 2020 site; also referred to as ‘Expo 2020,’ ‘Expo,’ ‘Dubai Expo 2020, ‘Expo Dubai 2020,’ and ‘Expo event.’

Expo PortalA web-based portal that facilitates communication and provides services such as event management to participants.

Expo SiteLocated in Dubai South and circulated by the outer perimeter fence, it is made up of internal and external operational zones, managed by Expo 2020. Also referred to as ‘Site.’

Guest Group Segment of the population of guests with shared needs, based on their role in Expo.

Main Accreditation CentreMain hub of the accreditation activity and central location for production and distribution/collection of Accreditation Passes.

Media Liaison Officer Key point of contact for the pavilion for any media related matters.

Non-Official ParticipantsParties that have been authorised by the BIE to participate outside Official Participant sections. Non-Official Participants include corporates (such as sponsors), NGOs, and academic institutions.

Official ParticipantsForeign governments and international organisations who have received and accepted the official invitation from the Government of the United Arab Emirates (UAE) to participate in Expo 2020 Dubai.

One-Stop Shop

A virtual and physical service provided by the Organiser to participants which offers end-to-end support for aspects such as permitting, approvals, submissions, certifications, and inspections. The One-Stop Shop will also respond to any queries or requests raised by participants. Participants can access this facility through the Expo Portal.

OrganiserBureau Expo Dubai 2020; established by virtue of Decree No. 30 of 2014 issued on 25 June 2014 to administer the organisation and delivery of Expo 2020 Dubai.

Pedestrian Screening AreaThe area where people and personal effects are screened to ensure they do not carry prohibited items into Expo 2020 site and restricted items are identified.

PrivilegesDenote entitlement to access Venues, Zones, Spaces and other services according to the Accreditation Privilege Matrix.

Responsible OrganisationRecognised organisation within a Guest Group which is responsible for the fulfilment of the accreditation process for eligible guests, workforce, and third parties under their direction. Participants will be considered Responsible Organisations for the purpose of accreditation.

Secure SiteThe area containing the internal operational zones, found within the inner perimeter fence, accessed by either VSA or PSA.

Site Access Pass Pass used during the Construction and Decommissioning Phase allowing access to the site.

Supplementary Access DevicesSupplementary Access Devices (SADs) are additional devices granted to enhance or supplement accreditation privileges and may be attached to the Accreditation Pass or worn/carried in conjunction with an Accreditation Pass.

Vehicle Screening AreaThe area where people and vehicles are screened to ensure they do not carry prohibited items into Expo 2020 site and restricted items are identified.

VenueA venue is an operational physical location found within a particular zone, which could be an open/closed area or a floor of a building, containing spaces within.

Venue OwnerResponsible for the management of specific spaces within the Expo site. Approves operational access requirements per the Workforce Accreditation Privilege Matrix.

ZoneAn operational area that breaks the Expo 2020 Site into a set of smaller, more manageable operations, containing a number of venues.

XIAccreditation Guide

1 Introduction

Chapter 1 | Introduction

Accreditation ensures that the Expo site operates efficiently, securely, and seamlessly by identifying and registering all required personnel. In doing so, only qualified and eligible personnel will have the access rights needed to perform their recognised roles.

All applications will be subject to a background check to ensure the safety and security of the site. Once an individual is successfully accredited, they will receive an Accreditation Pass which will identify and grant them specific access privileges that are vital to their role (further details can be found in Chapter 4). Figure 1.1 provides a general overview of the accreditation process discussed throughout this guide.

The Organiser’s robust approach to accreditation will ensure an easy and smooth application process, intended to promote a safe and secure event whilst ensuring efficient operations across the Expo 2020 Dubai site.

Figure 1.1 Accreditation Process

ALO scheduled to collect passes in bulk from MAC

Organiser to review data and

perform Background Check

ALO to submit good quality data and documentation via the

Expo Portal

ALO to assign a role to each

applicant

Participants to appoint

Accreditation Liasion Officer

(ALO)

Participants to submit

Organisation Consent Form

1

2

3

4

5

6

3 Accreditation Guide


1.1 The Phases of AccessThere are three phases of access to the Expo 2020 Dubai site:

› Construction Phase.

› Event Phase.

› Decommissioning Phase.

These defined phases ensure that the Organiser and participants can achieve seamless operations by granting access only to personnel who are required on-site.

Depending on the phase, access to the Expo 2020 Dubai site will be permitted using either the Site Access Pass or the Event Accreditation Pass. (See Table 1.1)

Security screening and access control regimes will vary depending on the phase and the operational security requirements of the Organiser. Test events in the Construction Phase may require changes to access control processes to support testing objectives.

C-01 Participants must always adhere to the Organiser’s accreditation policies and operational procedures.

1.1.1 Construction PhaseThe Construction Phase is defined as the period prior to 0600, 09 October 2020. In this phase, the Site Access Pass is the access control device required to access the Expo 2020 Dubai site. Participants whose personnel require access only during this phase should apply for the Site Access Pass through the Expo Portal and follow the steps as described in Chapter 3.

Participant personnel that also require access during the Decommissioning Phase should set the end date of the Site Access Pass to a date during the Decommissioning Phase to avoid applying for a new Site Access Pass after the Event. However, where documents are expired, participants personnel will be asked to resubmit the documents.

Table 1.1 Phases of Access Key Dates

Phases of Access Dates Access Control Mechanism in OperationConstruction * Up to 9 October 2020, 0600 Site Access Pass

Event* 1 July 2020, 0600 – 9 May 2021, 0600 Valid Event Accreditation Pass

Decommissioning 11 April 2021 – 9 October 2021 Site Access Pass

* The Organiser has built in an overlap to ensure a smooth transition period where both badges will be valid.

4Accreditation Guide


Oct 2020 Jan 2021 Apr 2021 Jun 2021Apr 2020 Jul 2020Oct 2019Jul 2019 Jan 2020

Se

arch

Ph

ase

Site Lockdown Period

Transition Phase

Construction Phase

Participant Accreditation Registration

Expo 2020 Event Period

De

com

mis

sio

nin

g a

nd

Lo

ado

ut

Event Accreditation Application Live

Event Accreditation Pass Distribution

Event Accreditation Pass Valid for Site Access

Site Access Pass Valid for Site Access Upto Oct 2021

1.1.2 Transition PeriodThe Transition Period is defined as the period from 0600, 01 July 2020 until 0600, 09 October 2020. In the Transition Phase, both the Site Access Pass and valid Event Accreditation Pass will be recognised. There will be a requirement to have only one of these passes during the Transition Period. Participants should consider the period of operation for their personnel and make the appropriate application for the required pass type.

› Personnel requiring access to the Expo 2020 site only during the Transition Period should apply for the Site Access Pass.

› Personnel requiring access to the Expo site after the 1st of July and during Event Phase should apply for the Event Accreditation Pass.

1.1.3 Event PeriodThe Event Phase is defined as the period 0600, 01 July 2020 until 0600, 09 May 2021. Within the Event Phase, access to the Secure Site and controlled spaces will require a valid Event Accreditation Pass. All personnel requiring

access during the Event Phase must be registered in the Expo Portal, and each must be assigned to a pre-defined role.

From 0600, 11 April 2021, the Site Access Pass will also be recognised for access to the site to enable personnel with a decommissioning role to commence work on-site.

1.1.4 Decommissioning PhaseThe Decommissioning Phase is defined as the period from 11 April 2021. Access to the site will revert to the Site Access Pass in this phase, although a valid Event Accreditation Pass will continue to be recognised through until 09 May 2021.

Personnel requiring access to the Expo 2020 site only in the Decommissioning Phase should apply for the Site Access Pass for the required dates. Further advice and guidance for participants on post event and decommissioning operations will be available on the Expo Portal. Figure 1.2 define the key dates for each phase.

Figure 1.2 Site Access Pass Process



1.2 Accreditation Access Control Device and Lanyard

An Accreditation Pass is the access control device recognised for access into the Secure Site. As mentioned in the above sections, there are two types of Accreditation Pass:

› Site Access Pass

› Event Accreditation Pass

The Accreditation Pass identifies the holder of the pass and grants access privileges according to the role being undertaken for Expo 2020 Dubai. Each Accreditation Pass is issued with a branded Expo 2020 Dubai lanyard.

G-01 An Event Accreditation Pass should always be worn with the accompanying branded Expo 2020 Dubai lanyard.

In line with the Organiser’s policy, accredited personnel may only be granted one Accreditation Pass at a time. The Accreditation Pass is non-transferrable and is issued according to the terms and conditions of the event.

1.2.1 Personnel Performing Multiple RolesMultiple applications for accreditation on behalf of the same individual will be identified through the duplicate management process and resolved in consultation with the participant. After assessment and resolution, a single Accreditation Pass with privileges enough to carry out all assigned roles, where permitted, will be issued.

1.3 Validity Period of an Event Accreditation Pass

The default validity period of an Event Accreditation Pass is from 0600, 01 July 2020 to 0600, 09 May 2021 unless a shorter duration is specified by the ALO during the application process. The Organiser will liaise with participants regarding access control measures during the overlap between the Event and Decommissioning Phase.

Participants will have the opportunity to specify a shorter validity period for their personnel should this be required.

1.4 Supplementary Access DevicesSupplementary Access Devices (SADs) are additional devices granted to enhance or supplement accreditation privileges and may be attached to the Event Accreditation Pass or worn/carried in conjunction with an Event Accreditation Pass.

The SADs may include items such as stickers, wristbands, photographer’s bibs, armbands, or tickets for specific events. The SADs are intended to place additional controls on access to certain events, spaces, and or services within the Expo 2020 site.

Further information about the use of SADs within the Expo 2020 Dubai site will be communicated as required.

1.5 Exclusions from AccreditationThe following is a non-exhaustive list of exclusions from accreditation:

› Organisations performing event time roles in solely non-accredited venues/sites (e.g., Logistics warehouses, Expo Village) will not receive an Accreditation Pass. Access control in these areas will be implemented and monitored by the Managing Department or Venue Owner.

› The SADs or other passes may be used to enable or restrict access according to operational requirements.

› In an emergency, non-accredited personnel, including the police, civil defence, ambulance crews, and utility/service providers, may be admitted at the discretion of the Organiser.

› Access to hospitality spaces within the Expo 2020 Secure Site is managed by the Organiser’s Official Hospitality Partner.

› Participants are responsible for controlling access to their pavilions and ensuring that accredited personnel are allowed access to discharge their duties as authorised by the Organiser.


1.0 Section title 2 Accreditation

Roles and Responsibilities

Chapter 2 | Accreditation Roles and Responsibilities

2.1 The Role of the Responsible OrganisationFor accreditation purposes, participants shall be known as a Responsible Organisation (RO). The ROs are any organisation or contracting entity that has a direct relationship with Expo 2020 Dubai and has a role in staging the event. They are subsequently empowered to make applications for accreditation on behalf of their organisation and all personnel required to support their event operation including third-party and subcontractor personnel.

C-02 Participants must complete the Organisation Consent Form, which can be found on the Expo Portal, to be qualified as a RO prior to 01 March 2020.

The Organisation Consent form, signed by the Commissioner General, gives the Organiser permission to hold and process accreditation data received from each participant and to share information with the authorities responsible for background checks. Applications for accreditation may not be submitted or processed until the completed Organisation Consent Form is received by the Organiser. The Organisation Consent Form also specifies the obligations of a RO to only submit applications for accreditation for authorised operational purposes or on behalf of persons duly authorised and invited by Expo 2020 Dubai to participate in the event. The Organisation Consent Form specifies that misuse of accreditation by persons accredited by a RO, including applications made on behalf of persons with no authorised role at Expo 2020 Dubai, will be rejected at the sole discretion of Expo 2020 Dubai and may be subject to further investigation.

C-03 Each participant must nominate an Accreditation Liaison Officer who will have the authority and knowledge to represent the RO in all accreditation related matters. The RO is responsible for all applications for accreditation made by the ALO. All applications for accreditation are deemed to have been submitted with the consent of the Commissioner General.

2.2 The Role of the Accreditation Liaison OfficerEvery participant will have an Accreditation Liaison Officer (ALO) who will act as a point of contact with the Organiser. The ALO acts on behalf of participants in all capacities related to accreditation and will be responsible for submitting applications for every member of the delegation – from dignitaries, guests, and their support teams to pavilion operational roles and contracted services.

G-02 The ALOs should work closely with their Country Manager to ensure applications for accreditation are submitted as soon as possible, and to highlight any urgent requests so that background checks can be prioritised.

C-04 Accreditation Liaison Officers must collect the necessary data (including suitable electronic photos and scanned passport copies as required) and submit on behalf of each applicant.

With thousands of personnel working on-site to create a meaningful legacy, Expo 2020 Dubai is committed to providing clear guidance and facilities needed to support applicants on the ground.


Chapter 2 | Accreditation Roles and Responsibilities

C-05 Each ALO must:

› Ensure applications for accreditation made on behalf of the Responsible Organisation are for authorised operational purposes or on behalf of persons duly authorised or invited by Expo 2020 Dubai to participate in the event.

› Identify each individual requiring accreditation and submit required personal data, passport photos, and where applicable, passport biometric page scans online via the Expo Portal.

› Identify in a timely manner any constraints or issues that will prevent the participant from submitting on time or otherwise affect data quality and communicate issues to their accreditation team member.

› Review and provide confirmation on each data review for personnel requiring accreditation.

› Ensure that all Accreditation Passes are collected from the Main Accreditation Centre (as discussed in Chapter 7) and in the possession of all accredited personnel prior to their need to access the Secure Site.

› Conform to any relevant data protection legislation in jurisdictions in which they operate.

› Comply with the undertakings specified within the Organisation Consent Form.

G-03 Submission of applications for event time accreditation will begin from 01 April 2020. Applications for accreditation may continue to be submitted throughout the event period; however, processing times may vary depending on the volume of the application received. Participants are advised that 90% of completed applications for accreditation should be submitted by 25 June 2020 to ensure the timely return of completed data.


1.0 Section title 3 Application for

Site Access Pass

Chapter 3 | Application for Site Access Pass

Participants will have individual AMS accounts on the Expo Portal. Participants will be able to add, remove, and manage users and will have full visibility of passes statistics under their account.

The steps required to obtain a Construction Security Access Pass are illustrated in Figure 3.1.

C-06 Participants must complete the following steps to obtain an access pass to the Expo 2020 site.

› Participants must appoint an Accreditation Liaison Officer (ALO) as a primary point of contact with the Organiser regarding access to the site. This can be the same person as mentioned in C-03.

› The ALO also has the power to nominate individuals from their supply chain to use the AMS to apply for accreditation regarding their workforce, vehicles, and delivery vehicles.

› Participants must register their appointed contractors on the AMS and provide them with the appropriate access rights so that they can apply for passes. Contractors are responsible for registering their subcontractor(s) to enable them to apply for passes under the participant’s account. Upon adding a user, contractors will receive a notification with a direct access link to the AMS system.

› Contractors must nominate a Pass Officer to manage their access passes on the system. Contractors must fill out the relevant Pass Officer Application Form which will be provided by the Organiser as part of the onboarding meeting. Contractors can nominate multiple names for Pass Officers. Contractors must notify the Organiser of any changes to the Pass Officer(s).

› Pass Officers must attend the AMS training session that will be delivered by the Organiser’s team. The training will be a one-hour session that will take place five working days in advance of the planned pavilion/plot handover date.

› Pass Officers must provide all required documents when applying for passes in accordance with the Organiser’s requirements. Access Pass requirements are stated on the system and will be provided as part of the training session pack.

The Organiser has implemented access controls and processes to manage the Expo 2020 site access for workforce, visitors, and vehicles through an Access Management System (AMS).



Construction Security Access Pass Journey

1 2 3

5

6

10

11

8 7

1413

Contract withExpo 2020

Deliveryto Site

Bookingon DMS

Get Online Access Log-In/Password forSecurity Portal pass.expo2020.ae

or contact us on [email protected]

Pass Type (Employee/Vehicle/Material Entry/Exit)

Permanent/Temorary/Daypass

PASSAPPROVED

Pass approvalby Expo Security

Apply online.Upload relevant

documents(Emirates ID,

Visa Page, others)

Validation of thePass at Security

Checkpoint

PassExpired/Lost

/Damage,refer to step 6

Pass collected

Pass printed and ready for collection

Follow thesame process

For Valid Application (Employee/Vehicle) - Permanent Pass Issued within 72 hrs For Valid Application - Day Pass Issued within 4 hrs

4Driver/Vehicle

detail update on AMS

1 2 3Construction

Security Guidelineissued

Refer & attendSite Access PassProcess briefing

4Nominate aPass Officer

1512Employee/Vehicle

/Material Entry Access to Expo Site through The East/West Gate

9

1

Figure 3.1 Construction Security Access Pass Journey



3.1 Type of PassesThere are three types of passes available during the Construction Phase.

› Temporary Pass (for workforce) is valid for a maximum period of three months (renewable based on an individual’s visa). This pass is applicable for new joiners and specialist workforce.

› Permanent Pass (for workforce) is valid until the end of contract or the Emirates ID expiry date (whichever comes first).

› Visitor Passes are valid for one to seven days only, after which a new pass will be provided if required.

The layouts of the Site Access Pass is shown in Figure 3.2.

3.2 Collection of PassesPass Officers are responsible to collect the workforce passes from the designated Pass Office located at each of the entry gates. Visitor Passes must be collected in person. Workforce passes can be collected after three days from making the request. Visitor Passes will be available two hours after the request has been made.

Figure 3.2 Workforce Pass

Campus Visitor

Pass Number

NameCompany

Plate Number Issue Date

Expiry Date

Expo Staff and Consultants

Constructors Working on the Site

Visitor Pass

ALL Expo Office

Valid Only for Expo Site Office



3.3 Data requirementsThe information required in the AMS for the issuance of the Site Access Pass is illustrated in Figure 3.3.

Figure 3.3 AMS Data Requirements



Roles

Chapter 4 | Accreditation Roles

Accreditation privileges are determined according to the populations within the Accreditation Roles based on their routine operational role and requirement to operate within the Expo 2020 secure site. From time to time, exceptional access to secure areas of the site may be facilitated based on operational requirements.

Participant ALOs will be the conduit of all applications for accreditation for their staff members and guests. Throughout the accreditation process, the Country Manager and Accreditation team representative will work with the ALO to identify certain roles that are expected to attend and ensure correct provision(s) are made for the accreditation of support staff.

The following Tables 4.1, 4.2 and 4.3 define populations and roles entitled to accreditation in the Official and Non-Official Participant Guest Groups. Accreditation entitlements shall be determined in accordance with each participant’s operational requirementsl.

The Accreditation Role define the Official and Non-Official Participant categories and populations entitled to accreditation for Expo 2020. The categories recognise all roles within a delegation from dignitaries, guests, and their support staff through to pavilion operational roles and contracted services.

Table 4.1 Official Participants – Country Matrix

Category Description Accreditation Role Description

Gu

est

s

Sovereigns Sovereign Sovereigns of countries taking part in Expo 2020 Dubai

Royal Families Royal Family MemberMembers of the Royal Family of countries taking part in Expo 2020 Dubai

Heads of State Head of State Heads of State of countries taking part in Expo 2020 Dubai

Heads of Government

Head of Government Heads of Government of countries taking part in Expo 2020 Dubai

Foreign Ministers Minister of Foreign Affairs Ministers of Foreign Affairs of countries taking part in Expo 2020 Dubai

Ministers Minister Ministers of countries taking part in Expo 2020 Dubai

Diplomatic Missions

Ambassador - UAEAmbassadors to the UAE of countries taking part in Expo 2020 Dubai

Consul General - DubaiConsuls General to the UAE of countries taking part in Expo 2020 Dubai

Official Participant Guests

Accompanying Guest Accompanying Guest of Primary Dignitary of visiting delegation

Official Participant Guest

Additional guests of the participant outside of the Head of Delegation and their primary guests including support staff , press officers and government officials accompanying visiting delegations.

Official Participant Media* Please refer to note below



Category Description Accreditation Role DescriptionP

art

icip

an

t St

aff

Commissioners General and Directors

Commissioner General

Deputy Commissioner General

Pavilion Director

Delegation Security

Delegation Security (Subject to Approval)

Security representatives of visiting delegations

Official Participant Workforce

Pavilion Staff Full-time, part-time and volunteer pavilion staff

Pavilion Contractors (Self Procured e.g. maintenance)

Contractors providing services to pavilions of countries participating in Expo 2020 Dubai. Goods and services providers and respective subcontractors, where applicable, contracted directly by Official Participants and dedicated solely to these pavilions, i.e., a country-specific catering service or audio-visual personnel

Pavilion Media Liaison Officer/ Communications Lead

Key point of contact for the pavilion for any media related matters

Delegation Protocol Staff/Interpreters

Protocol representatives of visiting delegations

Pavilion Entertainmentperformer/artist of any type part of the participant`s programming and events

Pavilion Security (Self Procured)

Category Description Accreditation Role Description

Gu

est

s

Multilateral and International Organisations

Secretary GeneralSecretary General of Multilateral and International Organisations taking part in Expo 2020 Dubai

Accompanying Guest Primary guest accompanying Secretary General

Head of Delegation

Head of DelegationHead of delegation other than a Secretary General attending for Multilateral and International Organisations taking part in Expo 2020 Dubai

Official Participant Guests

Official Participant GuestAdditional guests of the participant outside of the Head of Delegation and their primary guests including support staff , press officers and government officials accompanying visiting delegations.


Pa

rtic

ipa

nt

Staf

f




Pavilion Director

Delegation Security

Delegation Security (Subject to Approval)


Official Participant Workforce





Key point of contact for the participant for any media related matters

Delegation Protocol Staff/Interpreter


Pavilion EntertainmentPerformer/artist of any type part of the participant`s programming and events


Table 4.2 Official Participants – Multilateral and International Organisations Matrix



Table 4.3 Non-Official Participants Matrix

Category Description Accreditation Role DescriptionG

ue

sts

Foundations, Global Initiatives and NGOs

Chairman and CEOChairman and CEO of Foundations, Global Initiatives and NGOs

Academia

Academia Chancellor and Vice-Chancellor

Academia Deans

Official Participant GuestsOfficial Participant Guest

Additional guests of the participant outside of the Head of Delegation and their primary guests including support staff , press officers and government officials accompanying visiting delegations.


Pa

rtic

ipa

nt

Staf

f




Pavilion Director

Delegation SecurityDelegation Security (Subject to Approval)


Non-Official Participant Workforce





Key Point of Contact for the participant for any media related matters

Delegation Protocol Staff/Interpreters


Pavilion EntertainmentPerformer/artist of any type part of the participant`s programming and events


*Note on Participant Delegation Media – An additional role for media will be provided for participants to identify members of the media accompanying visiting delegations only.

To obtain accreditation for Media, participants must ensure their media organisations follow the media accreditation process outlined in Section 4.1. to express interest in Media accreditation and subsequently apply for media accreditation through their respective Media Organisations.

Media accreditation is required for any role that will generate content including journalists, photographers, film crews, broadcasters, social media influencers and bloggers – including those from within participant government departments and organisations.



4.1 Media AccreditationAccreditation for media personnel will be provided within the media category of accreditation. This will ensure all press and broadcast organisations, and their personnel, are granted the necessary accreditation and made aware of regulatory requirements (relating to filming, photography, and equipment) to perform their media role within the Expo 2020 site.

Dedicated media services and facilities will be made available only to accredited media within the Expo 2020 site. Accreditation does not guarantee media access to special events and activities, access will be managed based on availability at the discretion of the Organiser.

C-07 Media accompanying Official Delegations must be accredited within the media category to engage in media activity on the Expo 2020 site.

4.1.1 Media Accreditation ApplicationApplications for media accreditation is a two-stage process.

All Media Accreditation Expression of Interests will go through an approval process, including review and consultation with the National Media Council (NMC). Following this, approved media organisations will be provided login details and instructions for the accreditation system where applications for individual applicants will be required to be submitted.

C-08 Participants must ensure media organisations, their points of contact, and the number of accreditations requested are identified to Expo 2020 Dubai through the Media Accreditation Expression of Interest (EOI) process immediately.

The media accreditation EOI process can be accessed through the Media Information System, Tawassul (https://media.expo2020dubai.com). Expo 2020 Dubai at its sole discretion, reserves the right to withhold and/or decline media accreditation at any time without prior notice.

The following roles in Table 4.4 are identified within the media category of accreditation: Media accreditation is also required in instances where a delegation would like to film, photograph, or document their pavilion operations within the Expo 2020 site. In these instances, participants should contact their Country Manager to ensure media accreditation requirements are identified to the media services and accreditation teams.

Guest Group Role

Press

Journalist

Photographer

Brand Ambassador

Social Media Influencer

Blogger

Media Technician

Stakeholder/Third-Party Photographer

Press Executive

Press Guest

Broadcast

Broadcast Executive

Broadcast Guest

Host Broadcaster

TV Editorial Personnel

TV Production Personnel

Radio Editorial Personnel

Radio Production Personnel

Broadcast Support

Stakeholder/Third-Party Film Unit

Table 4.4 Media Roles for Accreditation


1.0 Section title 5 Applications for

Event Accreditation

Chapter 5 | Applications for Accreditation

The Organiser has sought to streamline the accreditation process as much as possible by minimising data requirements and implementing a system that is both intuitive and user-friendly.

The Expo Portal will support participants with a range of online services available to their personnel. The Organiser will facilitate the accreditation process for participants, by linking all records previously uploaded upon registration for access to the Expo construction site to the accreditation database. The records will be made available to participants to confirm the individuals that also require accreditation for the Event. Additional data may be required for security checks during different access phases.

This chapter discusses the importance of data requirements and due diligence needed to ensure that data quality standards are maintained. The accreditation data requirements have been set out by the Organiser, Dubai Police, and UAE government authorities.

The data fields specified in this chapter are specific to event time accreditation purposes. Other data may be required to support other processes such as visa processing or the Site Access Pass application. Participants will submit all applicable data via the Expo Portal and select the required service for each of their personnel.

The One-Stop Shop and Country Managers will support the participant’s use and administration of their Expo Portal accounts and help resolve any data issues related to the services provided through the Expo Portal.

5.1 Data ProtectionParticipants are required to complete and return an Organisation Consent Form (discussed earlier in Chapter 2) prior to submission of any applications for accreditation. The Organisation Consent Form explains how accreditation data will be used and sets out several undertakings that the participant must comply with such as:

› Participants understand how the Organiser and relevant authorities will use the applicant’s information as part of the accreditation process.

› Participants will explain this to their applicants on whose behalf they are applying for accreditation.

› Participants will make every endeavour to ensure that all information submitted is accurate, up-to-date, and complete.

C-09 Where information is submitted with respect to minors, participants must do the following:

› Explain to the minor’s parent/legal guardian what information is required.

› How this information will be used.

› Obtain and retain explicit consent from the parent/legal guardian to provide such information to the Organiser for the purposes of accreditation.



The Organiser confirms that it will not transfer any information collected to any third-parties other than for accreditation and event administration purposes such as services provided through the Expo Portal. Once the event has been concluded, the information held by the Organiser will be rendered anonymous and passed to the Bureau International des Expositions (BIE) for statistical analysis and historical record.

5.2 Accreditation Applications for UAE Citizens and Residents

The Emirates ID (National Identification Card) is an identification card issued by the Federal Authority for Identity and Citizenship and is a mandatory legal requirement for all UAE citizens and residents as seen in Figure 5.1. The integration of systems within the UAE has reduced the data requirements for Emirates ID card holders.

All individuals residing in the UAE, including UAE nationals, GCC nationals, and expatriate residents, are required to have an Emirates ID card.

C-10 UAE citizens and residents must use their Emirates ID card as the identity document used in support of their application for accreditation.

A document scan of the Emirates ID is not required to be submitted, although participants should ensure they have correctly verified the Emirates ID number and expiry date for each applicant to expedite processing.

Participants whose personnel undergo the residency and Emirates ID process as part of their Expo role will have their Emirates ID details recorded in their Expo Portal record so that this data can be subsequently used for other services such as accreditation. Please refer to the Matters of Stay Guide for further information on visas and residency.

In scenarios where the Emirates ID card is in process (e.g. last-minute accreditations), the passport can be used.

Appendix A gives an example of the required data fields for Event Accreditation, including mandatory or optional fields, as well as the data format to be used.

Figure 5.1 Emirates ID



5.3 Accreditation Applications for Non-UAE Residents

A valid passport is the acceptable identity document for non-UAE residents.

The ALO(s) should ensure that any applications for personnel who hold more than one nationality are made with reference to only a single nationality. This should be based on the nationality they intend to use when travelling to the UAE and/or undertaking their role.

C-11 Where a passport is used as the identity document, the participant must submit a scanned copy of the passport biography page for each applicant (see Figure 5.2).

The accreditation team will use the passport scan to verify submitted data prior to submission for a Background Check (BGC). Failure to submit a scanned passport copy will delay the commencement of the BGC process as it is a mandatory requirement of the application.

Appendix B gives an example of the required data fields for accreditation, including mandatory or optional fields, as well as the data format to be used.

5.3.1 Accreditation Applications for Arabic Passport Holders

Passports from certain countries contain Arabic translations of certain data fields. For accreditation and background checks, these translations are required as part of the application for accreditation.

Arabic passports are defined as those passports issued by the following countries:

United Arab Emirates, Algeria, Bahrain, Egypt, Iran, Iraq, Jordan, Kuwait, Lebanon, Libya, Mauritania, Morocco, Palestine, Qatar, Republic of Somaliland, Saudi Arabia, Somalia, Sudan, Sultanate of Oman, Syria, Tunisia, Yemen.

G-04 Participants with the ability to provide Arabic data as part of their application for accreditation are encouraged to do so. The Organiser will provide assistance to participants where necessary.

The ALO should discuss any support requirements they may need with their Country Manager. Appendix C illustrates the required details needed for Arabic passport holders.

5.4 Submission MethodsAll applications for accreditation must be submitted via the Expo Portal. This is an online tool which allows participants to upload data and the necessary documentation to support a range of services offered by the One-Stop Shop.

Figure 5.2 Passport Biographic Data Page



Figure 5.3 Image Requirements

There are three options to submit applications for accreditation:

› Single Application

Single applications may be entered directly into the Expo Portal by the ALO where data is already held for the applicant. A passport photo, and where required, a passport scan can be attached to each application.

› Bulk Upload Template

A bulk upload can be used to submit multiple applications for accreditation via the use of an Excel template which can be downloaded from the Expo Portal. This method is useful where the ALO has an existing database of applicants’ data. As part of the bulk upload process passport photos and passport scans (where required) can also be uploaded in bulk.

› Invitation Link

The ALO can enter or import a basic data set by using the invitation link capability to invite applicants to complete their own application form and attach a passport photo and/or a passport scan (where required). Applications submitted can be viewed by the ALO to assure its quality and submit for accreditation. This functionality also captures the individual consent from the applicant at the point of submission.

5.5 Image RequirementsImages submitted for Accreditation applications must meet the following requirements:

› White, light grey, or cream background without shadow.

› Face forward and directed straight to the camera.

› Eyes open.

› Neutral facial expression – no smiling, grinning, or frowning.

› No face covering (Full face visible).

› Please do not wear a hat or cover your head unless for medical or religious reasons.

› Nothing covering the eyes – e.g. hair over eyes or glasses frames (recommend removing glasses).

› Please do not wear sunglasses or tinted lenses.

› Recent colour photo, true likeness.

AcceptableWhere possible, it is

preferable to remove glasses to avoid any

photo rejection.

Good Good Good Not AcceptableNo head coverings

except for religious or medical reasons.

Not AcceptableThe image contains

more than one person.

Not AcceptableHair is covering

part of the face and wrong background

Colour.

Not AcceptableBackground must be

white, light grey or cream.

Not AcceptableSubject is not facing

forward.

Not AcceptableSmiling is not

permitted.

Digital images should be:

› .jpg or .png format.

› 4 MB maximum file size (subject to system requirements / limitations).

› Portrait style 8x10 Aspect ratio – the Accreditation system has a cropping and resizing which can be used when submitting applications.

Image examples are shown in Figure 5.3.



5.6 Background CheckC-12 Once an application for accreditation has

been submitted, all personnel must undergo a background check as per UAE requirement(s) before they are accredited.

The background check can include an assessment of information relating to an individual’s identity, criminal history, a national security assessment, and where applicable an immigration check.

5.6.1 Common Data Quality IssuesThere are several common data quality issues that ALOs should be aware of and avoid. These include the following:

› Inversion of dates – European date format to be followed (DD/MM/YYYY). For example, for the date of 01 May 1978 the format to be used should be 01/05/1978.

› Abbreviated form of names – e.g., Chris instead of Christopher, Kate instead of Katherine. Full names should match exactly as shown on the identity document used to support the application for accreditation.

› Inverted given name and family name – e.g., George Michael, Michael George.

› Grouping of multiple names within the First Name and Family Name fields. Additional names should only be grouped within the Middle Name fields if relevant to the applicant.

Errors of this nature will necessitate a new background check when amended and will delay the production of the Accreditation Pass. It is imperative that the information submitted in the application for accreditation is accurate.

An individual will not be accredited until such time as an approved background check is received from the relevant authorities.

G-05 ALOs should ensure data quality checks are in place and always refer to the identity document to minimise data errors.

5.7 Data Review ProcessFollowing the receipt of applications for accreditation and subsequent completion of a background check, the Organiser will begin the data review process. This is the process of confirming that personal data submitted is accurate and that personnel are assigned the correct roles and privileges.

The Organiser will advise the nominated ALO of any negative background check results in writing, and the participant must inform the applicant of the outcome. Issuance of accreditation is subject to the direction and approval of the Organiser, who reserves the right to refuse accreditation at its sole discretion. Any decision to refuse accreditation is final.

5.7.1 Generating ReportsThe system includes reporting capability to support participants throughout the accreditation process and to provide an overview of progress. The ALOs will receive advice and guidance on the types of reporting available when using the Expo Portal.


1.0 Section title 6 Accreditation Pass

Collection and Distribution

Chapter 6 | Accreditation Pass Collection and Distribution

The Organiser will work with participants to ensure pass collection and distribution is both flexible and efficient to best support them in their preparations for event operations.

The Organiser has introduced two methods for Accreditation Pass collection and distribution. Working together, the ALO and the Organiser can ensure passes are produced in advance of their required distribution time and are suitably packaged, thus enabling ease of distribution.

6.1 The Accreditation PassThe Accreditation Pass displays the following key pieces of information:

› A recent, passport standard color photograph of the bearer.

› Personal information about the bearer (full name, role, and organisation).

› Privileges which the bearer is entitled to access.

6.2 Bulk CollectionBulk collection is the primary method of pass distribution for participants. Passes will be distributed in bulk to either a participant’s ALO or pre-nominated and approved responsible person within the delegation. Passes distributed in bulk are tracked within the Expo Portal. The responsible person’s name and contact details are recorded against each Accreditation Pass batch to be distributed.

C-13 The ALO or nominated responsible person must ensure the timely onward distribution of passes to individual applicants.

G-06 Reprints of passes at an accreditation facility will not be undertaken where a pass has been signed over to the ALO but not distributed. Once passes have been collected by the ALO, they cannot be returned to an accreditation facility for individual collection. ALOs should ensure they confirm the identity of personnel before handing over the relevant Accreditation Pass at the time of pass distribution, particularly for any personnel sourced through affiliated organisations or otherwise unknown to them.

Passes will only be reprinted in line with the accreditation policy for lost and stolen passes, or if a pass becomes inoperative, expires, and requires re-activation at the request of the ALO (see Chapter 5.3).

Accreditation Guide33

Chapter 6 | Accreditation Pass Collection and Distribution

6.3 Individual CollectionC-14 Personnel who wish to individually collect their

Accreditation Pass must provide proof of identity at the point of collection. Acceptable forms of identification include either the original Emirates ID or Passport as referenced in the application for accreditation.

In some instances, it may be more expedient for individual collection to occur at the Main Accreditation Centre (MAC) or at one of the Accreditation Help Offices (AHO) on-site. These facilities are discussed in Chapter 7.

Any larger groups requiring individual collection should be directed in the first instance to the MAC. The ALOs should regularly liaise with their Country Manager to identify the preferred method of collection closer to event time.

6.4 Lost, Stolen, or Inactive PassesIf an Accreditation Pass is lost or damaged after activation, a replacement card may be issued. A lost or damaged Accreditation Pass will be cancelled, and a lost pass cannot be reactivated even if found later.

C-15 Where a replacement card is to be re-issued, the individual or ALO must make a written, signed declaration at an accreditation facility. A lost Accreditation Pass will be replaced as soon as possible after a declaration has been submitted. Personnel will be required to present one of the acceptable forms of identification as listed in Chapter 5.

Depending upon the circumstances, further investigation may be carried out prior to the replacement of a lost or stolen Accreditation Pass. The Organiser reserves the right to refuse replacement of lost, stolen, or damaged Accreditation Passes.

Passes that become inactive due to expiry and need to be extended and reissued can be updated within the Expo Portal. The original pass will need to be returned and replaced at an accreditation facility. The ALOs should be cautious when defining validity periods within the system to avoid any inconvenience for their personnel.

Accreditation Guide 34


Centres and Offices

Chapter 7 | Accreditation Centres and Offices

A safe, sustainable and inclusive environment embodies the principles of Expo 2020 Dubai.

Conveniently located around the Secure Site perimeter, the Main Accreditation Centre (MAC) and Accreditation Help Offices (AHO) will be operational to best support participant accreditation needs.

This chapter will discuss the accreditation facilities (shown in Figure 7.1) available for participants, the services in each of these centres, and the hours of operation.

Figure 7.1 Accreditation Facilities

Figure 7.2 MAC Services

Accreditation Help Offices (AHO)

Main Accreditation Centre (MAC)

7.1 Main Accreditation CentreThe Main Accreditation Centre (MAC) will be the main hub of accreditation operations in the run-up to and during the event. The different services offered at the MAC are shown in Figure 7.2.

Image capture and pass production

Issue resolution

Re-issue of lost/stolen Accreditation Passes

Pre-arranged bulk collection

Pass collection


Chapter 7 | Accreditation Centres and Offices

Details on the process for MAC attendance and pass collection will be provided separately in an advisory notice issued to participants once the data review is complete.

7.2 Accreditation Help OfficesThe Accreditation Help Offices (AHO) will be located at the entry to each thematic district and outside of the Secure Site. The capacity of the AHO is limited when compared to the MAC; however, they offer the following services:

› Pass collection.

› Pass production.

› Issue resolution.

› Re-issue of lost/stolen/inactive Accreditation Passes.

7.3 Hours of OperationThe hours of operation of accreditation facilities are illustrated in Figure 7.3. Further information relating to location and services will be provided to ALOs prior to the facilities commencing operation.

LocationJune 2020

July 2020

August 2020

September 2020

October 2020

Event Time

Main Accreditation Centre Metro Plaza

By appointment for bulk pass

collection

09:00 – 16:00 09:00 – 16:00 08:00 – 18:00 08:00 – 18:0007:30 - 23:00 ** On call out

of hours

Accreditation Help Office Earth Plaza (Arrival)

Closed Closed Closed Closed Closed 08:30 – 22:00

Accreditation Help Office Sea Plaza (Arrival)


Accreditation Help Office Sun Plaza (Arrival)


Figure 7.3 Hours of Operation


1.0 Section title


Supporting Resources


The following resources can be accessed either from the Expo Portal or using the website address provided.

› Matters of Stay Guide

› Media Information System, Tawassul

https://media.expo2020dubai.com

› National Media Council

http://nmc.gov.ae/en-us


Appendix A

Appendices

Field Name Field Name (Arabic) Format Field Length MandatoryOptional Example Comments

Family Name إسم العائلة إنجليزي Text 31 M BIN AMEREnter the applicant’s Family Name (Surname) exactly as it appears

on the applicant’s identity document.

First Name (الإسم )إنجليزي Text 31 M AHMADEnter the applicant’s first Given Name exactly as it appears on the

applicant’s identity document.

Middle Name (إسم الأب )إنجليزي( Text 31 O MOHAMADEnter any other given names from the applicant’s identity

document.

Name on Pass الإسم في التصريح )إنجليزي) Text 63 O Ahmad BIN AMEREnter the applicant’s full Preferred name to be printed on

the Accreditation Pass. Name on Pass should be suitable for identification and where applicable protocol purposes.

Date of Birth تاريخ الميلاد DD/MM/YYYY 10 M 27/07/1968Enter the applicant’s date of birth as per their identity document in

the specificed format.

Nationality (English) الجنسية )إنجليزي) Lookup 100 M UNITED ARAB EMIRATES Enter the applicant’s nationality as per their identity document.

Gender الجنس Lookup 1 M M Enter the applicant’s gender in the specified format

Emirates ID Number رقم الهوية Text 15 M 784196870643515Enter the applicant’s Emirates ID number as specified on their identity document. (Enter the full 15-digit number without any

spaces or dashes)

Emirates ID Expiry Date تاريخ انتهاء الهوية DD/MM/YYYY 10 M 05/03/2009Enter the applicant’s Emirates ID expiry date as specified on their

identity document

Mobile Number رقم الهاتف المتحرك Text 60 M 971 509999999Enter the applicant’s mobile number and including the country

code.

Email Address البريد الالكتروني Text 60 M [email protected] Enter the applicant’s personal email address.

Role Description المسمى الوظيفي Text 30 M PAVILION DIRECTORSelect the applicant’s role from the available options in the

Accreditation System or Bulk Import Template

Affiliated Organisation الجهات التابعة للجهة المسؤولة Text 30 O Enter the affiliated organisation which is relavant to this applicant.

Org Reference Number الرقم المرجعي الخاص بالجهة المسؤولة Text 20 O A123456Enter the applicant’s unique reference number within their

Responsible Organisation (e.g. employee number, payroll number, national ID number)

Pass Photo صورة شخصية filename - M Amad_binamer.jpegAttach the applicant’s personal pass photo. Refer to photo

specifications. For bulk import template users please enter the photo file name e.g. Eriksson_Anna.jpg


Appendices

Field Name Field Name (Arabic) Format Field Length MandatoryOptional Example Comments

Family Name إسم العائلة إنجليزي Text 31 M BIN AMEREnter the applicant’s Family Name (Surname) exactly as it appears


First Name (الإسم )إنجليزي Text 31 M AHMADEnter the applicant’s first Given Name exactly as it appears on the


Middle Name (إسم الأب )إنجليزي( Text 31 O MOHAMADEnter any other given names from the applicant’s identity

document.

Name on Pass الإسم في التصريح )إنجليزي) Text 63 O Ahmad BIN AMEREnter the applicant’s full Preferred name to be printed on




Nationality (English) الجنسية )إنجليزي) Lookup 100 M UNITED ARAB EMIRATES Enter the applicant’s nationality as per their identity document.

Gender الجنس Lookup 1 M M Enter the applicant’s gender in the specified format

Emirates ID Number رقم الهوية Text 15 M 784196870643515Enter the applicant’s Emirates ID number as specified on their identity document. (Enter the full 15-digit number without any

spaces or dashes)

Emirates ID Expiry Date تاريخ انتهاء الهوية DD/MM/YYYY 10 M 05/03/2009Enter the applicant’s Emirates ID expiry date as specified on their

identity document

Mobile Number رقم الهاتف المتحرك Text 60 M 971 509999999Enter the applicant’s mobile number and including the country

code.


Role Description المسمى الوظيفي Text 30 M PAVILION DIRECTORSelect the applicant’s role from the available options in the



Org Reference Number الرقم المرجعي الخاص بالجهة المسؤولة Text 20 O A123456Enter the applicant’s unique reference number within their


Pass Photo صورة شخصية filename - M Amad_binamer.jpegAttach the applicant’s personal pass photo. Refer to photo


Table A Event Accreditation Data Fields for Emirates ID Applicants


Appendix B

Appendices

Field Name Field Name (Arabic) Format Field Length Mandatory Optional Example Comments

Family Name إسم العائلة )إنجليزي) Text 31 M ERIKSSONEnter the applicant’s Family Name (Surname) exactly as it appears


First Name (الإسم )إنجليزي Text 31 M ANNAEnter the applicant’s first Given Name exactly as it appears on the


Middle Name (إسم الأب )إنجليزي Text 31 O MARIAEnter any other given names from the applicant’s identity

document.

Name on Pass الإسم في التصريح )إنجليزي) Text 63 O Anna ERIKSSONEnter the applicant’s full Preferred name to be printed on


Full Name (English) الإسم الكامل )إنجليزي) Text 403 M ANNA MARIA ERIKSSONEnter the applicant’s full English name as it appears on the

applicant’s Identity document.



Nationality (English) الجنسية )إنجليزي) Lookup 100 M UTOPIAN Enter the applicant’s nationality as per their identity document.

Gender الجنس Lookup 1 M F Enter the applicant’s gender in the specified format

Place of Birth (English) مكان الميلاد )إنجليزي) Text 100 M ZENITHEnter the applicant’s place of birth in English exactly as it appears on

the applicant’s identity document

Passport Type نوع الجواز Lookup M NORMALSelect the passport type from the available options in the


Passport Number رقم الجواز Text 20 M L898902C3Enter the passport number exactly as it appears on the applicant’s

identity document. (Enter the full alph-numeric number, without any spaces or dashes)

Passport Date of Issue تاريخ إصدار الجواز DD/MM/YYYY 10 M 16/04/2015Enter the passport date of issue as it appears on the applicant’s

identity document.

Passport Date of Expiry تاريخ انتهاء الجواز DD/MM/YYYY 10 M 15/04/2025Enter the passport expiry date as it appears on the applicant’s

identity document.

Mobile Number رقم الهاتف المتحرك Text 60 M 8876543210Enter the applicant’s mobile number and including the country

code.


Role Description المسمى الوظيفي Text 30 M COMMISSIONER GENERALSelect the applicant’s role from the available options in the



Org Reference Number الرقم المرجعي الخاص بالجهة المسؤولة Text 20 O UTO740856789Enter the applicant’s unique reference number within their


Pass Photo صورة شخصية filename - M Eriksson_Anna.jpgAttach the applicant’s personal pass photo. Refer to photo


Passport Bio Page Scan )صورة جواز السفر )صفحة البيانات filename - M Eriksson_Anna_Passport.jpg

Please attach a scan copy of the passport photo page to the application in the Accreditation system or include within the bulk import file. Scan copy is mandatory for passport applicants. For bulk import template users please enter the photo file name e.g.

Eriksson_Anna_Passport.jpg


Appendices

Table B Event Accreditation Data Fields for Passport Applications

Field Name Field Name (Arabic) Format Field Length Mandatory Optional Example Comments

Family Name إسم العائلة )إنجليزي) Text 31 M ERIKSSONEnter the applicant’s Family Name (Surname) exactly as it appears


First Name (الإسم )إنجليزي Text 31 M ANNAEnter the applicant’s first Given Name exactly as it appears on the


Middle Name (إسم الأب )إنجليزي Text 31 O MARIAEnter any other given names from the applicant’s identity

document.

Name on Pass الإسم في التصريح )إنجليزي) Text 63 O Anna ERIKSSONEnter the applicant’s full Preferred name to be printed on


Full Name (English) الإسم الكامل )إنجليزي) Text 403 M ANNA MARIA ERIKSSONEnter the applicant’s full English name as it appears on the

applicant’s Identity document.



Nationality (English) الجنسية )إنجليزي) Lookup 100 M UTOPIAN Enter the applicant’s nationality as per their identity document.

Gender الجنس Lookup 1 M F Enter the applicant’s gender in the specified format

Place of Birth (English) مكان الميلاد )إنجليزي) Text 100 M ZENITHEnter the applicant’s place of birth in English exactly as it appears on

the applicant’s identity document

Passport Type نوع الجواز Lookup M NORMALSelect the passport type from the available options in the


Passport Number رقم الجواز Text 20 M L898902C3Enter the passport number exactly as it appears on the applicant’s

identity document. (Enter the full alph-numeric number, without any spaces or dashes)

Passport Date of Issue تاريخ إصدار الجواز DD/MM/YYYY 10 M 16/04/2015Enter the passport date of issue as it appears on the applicant’s

identity document.

Passport Date of Expiry تاريخ انتهاء الجواز DD/MM/YYYY 10 M 15/04/2025Enter the passport expiry date as it appears on the applicant’s

identity document.

Mobile Number رقم الهاتف المتحرك Text 60 M 8876543210Enter the applicant’s mobile number and including the country

code.


Role Description المسمى الوظيفي Text 30 M COMMISSIONER GENERALSelect the applicant’s role from the available options in the



Org Reference Number الرقم المرجعي الخاص بالجهة المسؤولة Text 20 O UTO740856789Enter the applicant’s unique reference number within their


Pass Photo صورة شخصية filename - M Eriksson_Anna.jpgAttach the applicant’s personal pass photo. Refer to photo


Passport Bio Page Scan )صورة جواز السفر )صفحة البيانات filename - M Eriksson_Anna_Passport.jpg

Please attach a scan copy of the passport photo page to the application in the Accreditation system or include within the bulk import file. Scan copy is mandatory for passport applicants. For bulk import template users please enter the photo file name e.g.

Eriksson_Anna_Passport.jpg


Appendix C

Appendices

Field Name Field Name (Arabic) Format Field Length Mandatory Optional Comments

Family Name إسم العائلة )إنجليزي) Text 31 MEnter the applicant’s Family Name (Surname) exactly as it appears on the applicant’s identity

document.

First Name (الإسم )إنجليزي Text 31 M Enter the applicant’s first Given Name exactly as it appears on the applicant’s identity document.

Middle Name (إسم الأب )إنجليزي Text 31 O Enter any other given names from the applicant’s identity document.

Family Name (Arabic) إسم العائلة )عربي) Text 31 OEnter the applicant’s Family Name (Surname) in Arabic exactly as it appears on the applicant’s identity

document.

Given Name 1 (Arabic) الإسم )عربي) Text 31 OEnter the applicant’s first Given Name in Arabic exactly as it appears on the applicant’s identity

document.

Given Name 2 (Arabic) إسم الأب )عربي) Text 31 O Enter any other given names in Arabic from the applicant’s identity document.

Name on Pass الإسم في التصريح )إنجليزي) Text 63 OEnter the applicant’s full Preferred name to be printed on the Accreditation Pass. Name on Pass should

be suitable for identification and where applicable protocol purposes.

Name on Pass (Arabic) الإسم في التصريح )عربي) Text 63 OEnter the applicant’s full Preferred name in Arabic to be printed on the Accreditation Pass. Name on

Pass should be suitable for identification and where applicable protocol purposes.

Full Name (English) )الإسم الكامل )إنجليزي Text 403 M Enter the applicant’s full English name as it appears on the applicant’s Identity document.

Full Name (Arabic) الإسم الكامل )عربي) Text 403 O Enter the full Arabic name as it appears on the applicant’s identity document.

Date of Birth تاريخ الميلاد DD/MM/YYYY 10 M Enter the applicant’s date of birth as per their identity document in the specificed format.

Nationality (English) الجنسية )إنجليزي) Lookup 100 M Enter the applicant’s nationality as per their identity document.

Gender الجنس Lookup 1 M Enter the applicant’s gender in the specified format

Place of Birth (English) مكان الميلاد )إنجليزي) Text 100 M Enter the applicant’s place of birth in English exactly as it appears on the applicant’s identity document

Place of Birth (Arabic) مكان الميلاد )عربي) Text 100 O Enter the applicant’s place of birth in Arabic exactly as it appears on the applicant’s identity document

Passport Type نوع الجواز Lookup MSelect the passport type from the available options in the Accreditation System or Bulk Import

Template

Passport Number رقم الجواز Text 20 MEnter the passport number exactly as it appears on the applicant’s identity document. (Enter the full

alph-numeric number, without any spaces or dashes)

Passport Date of Issue تاريخ إصدار الجواز DD/MM/YYYY 10 M Enter the passport date of issue as it appears on the applicant’s identity document.

Passport Date of Expiry تاريخ انتهاء الجواز DD/MM/YYYY 10 M Enter the passport expiry date as it appears on the applicant’s identity document.

Mobile Number رقم الهاتف المتحرك Text 60 M Enter the applicant’s mobile number and including the country code.

Email Address البريد الالكتروني Text 60 M Enter the applicant’s personal email address.

Role Description المسمى الوظيفي Text 30 MSelect the applicant’s role from the available options in the Accreditation System or Bulk Import

Template


Org Reference Number الرقم المرجعي الخاص بالجهة المسؤولة Text 20 OEnter the applicant’s unique reference number within their Responsible Organisation (e.g. employee

number, payroll number, national ID number)

Pass Photo صورة شخصية filename - MAttach the applicant’s personal pass photo. Refer to photo specifications. For bulk import template

users please enter the photo file name e.g. XXX.jpg

Passport Bio Page Scan صورة جواز السفر )صفحة البيانات) filename - OPlease attach a scan copy of the passport photo page to the application in the Accreditation system or include within the bulk import file. Scan copy is mandatory for passport applicants. For bulk import

template users please enter the photo file name e.g. XXX_Passport.jpg


Appendices

Table C Event Accreditation Data Fields for Arabic Passport Applications

Field Name Field Name (Arabic) Format Field Length Mandatory Optional Comments

Family Name إسم العائلة )إنجليزي) Text 31 MEnter the applicant’s Family Name (Surname) exactly as it appears on the applicant’s identity

document.

First Name (الإسم )إنجليزي Text 31 M Enter the applicant’s first Given Name exactly as it appears on the applicant’s identity document.

Middle Name (إسم الأب )إنجليزي Text 31 O Enter any other given names from the applicant’s identity document.

Family Name (Arabic) إسم العائلة )عربي) Text 31 OEnter the applicant’s Family Name (Surname) in Arabic exactly as it appears on the applicant’s identity

document.

Given Name 1 (Arabic) الإسم )عربي) Text 31 OEnter the applicant’s first Given Name in Arabic exactly as it appears on the applicant’s identity

document.

Given Name 2 (Arabic) إسم الأب )عربي) Text 31 O Enter any other given names in Arabic from the applicant’s identity document.

Name on Pass الإسم في التصريح )إنجليزي) Text 63 OEnter the applicant’s full Preferred name to be printed on the Accreditation Pass. Name on Pass should

be suitable for identification and where applicable protocol purposes.

Name on Pass (Arabic) الإسم في التصريح )عربي) Text 63 OEnter the applicant’s full Preferred name in Arabic to be printed on the Accreditation Pass. Name on

Pass should be suitable for identification and where applicable protocol purposes.

Full Name (English) )الإسم الكامل )إنجليزي Text 403 M Enter the applicant’s full English name as it appears on the applicant’s Identity document.

Full Name (Arabic) الإسم الكامل )عربي) Text 403 O Enter the full Arabic name as it appears on the applicant’s identity document.

Date of Birth تاريخ الميلاد DD/MM/YYYY 10 M Enter the applicant’s date of birth as per their identity document in the specificed format.

Nationality (English) الجنسية )إنجليزي) Lookup 100 M Enter the applicant’s nationality as per their identity document.

Gender الجنس Lookup 1 M Enter the applicant’s gender in the specified format

Place of Birth (English) مكان الميلاد )إنجليزي) Text 100 M Enter the applicant’s place of birth in English exactly as it appears on the applicant’s identity document

Place of Birth (Arabic) مكان الميلاد )عربي) Text 100 O Enter the applicant’s place of birth in Arabic exactly as it appears on the applicant’s identity document

Passport Type نوع الجواز Lookup MSelect the passport type from the available options in the Accreditation System or Bulk Import

Template

Passport Number رقم الجواز Text 20 MEnter the passport number exactly as it appears on the applicant’s identity document. (Enter the full

alph-numeric number, without any spaces or dashes)

Passport Date of Issue تاريخ إصدار الجواز DD/MM/YYYY 10 M Enter the passport date of issue as it appears on the applicant’s identity document.

Passport Date of Expiry تاريخ انتهاء الجواز DD/MM/YYYY 10 M Enter the passport expiry date as it appears on the applicant’s identity document.

Mobile Number رقم الهاتف المتحرك Text 60 M Enter the applicant’s mobile number and including the country code.

Email Address البريد الالكتروني Text 60 M Enter the applicant’s personal email address.

Role Description المسمى الوظيفي Text 30 MSelect the applicant’s role from the available options in the Accreditation System or Bulk Import

Template


Org Reference Number الرقم المرجعي الخاص بالجهة المسؤولة Text 20 OEnter the applicant’s unique reference number within their Responsible Organisation (e.g. employee

number, payroll number, national ID number)

Pass Photo صورة شخصية filename - MAttach the applicant’s personal pass photo. Refer to photo specifications. For bulk import template

users please enter the photo file name e.g. XXX.jpg

Passport Bio Page Scan صورة جواز السفر )صفحة البيانات) filename - OPlease attach a scan copy of the passport photo page to the application in the Accreditation system or include within the bulk import file. Scan copy is mandatory for passport applicants. For bulk import

template users please enter the photo file name e.g. XXX_Passport.jpg


accreditation guide - mi.government.bg

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