Access Report

Purpose: This report displays what access a user has in the system. The access can be viewed by extended budget responsibility code (EBRC) or by User Last Name.

Below is a screen shot of worksheet By User Name

Other worksheet:

By EBRC

Approver List

Purpose: This report displays approvers of the system, their approval level, their accounts and their organizations.

Below is a screen shot of worksheet by Approver Name

Other worksheets:

By Organization

By Fund Source

All Funds Budget

Purpose: This report displays balances by fund source, fund source type, budget responsibility code and executive level code. The report excludes off campus fund sources.

Other worksheets:

B1 BR Code – Acct Type

E1 Exec Level – Acct Type

E4 Exec Level

Below is a screen shot of a worksheet : A1 – BR Code – Acct Type – Fund Source

FD Budget Analyst Control Report (AS)

Purpose: This report is similar to the Account Summary (AS) screen in OFIS. The report runs off the Budget Action code attribute and is used to analyze departmental non-salary operating balances each month.

Below is a screen shot of worksheet Budget Analysis-Reclassified

FD Budget Detail Report (BD)

Purpose: Similar to Budget Detail (BD) screen in OFIS. This report displays details of Original, Temporary & Permanent Budget Adjustments by Fund Source or by Budget Responsibility (BR) Code.

Below is a screen shot of worksheet by Fund Source

Other worksheet:

By BR Code

FD Chart of Accounts (AI)

Purpose: Similar to Account Inquiry (AI) screen in OFIS. This report displays Fund Source attribute data.

Below is a screen shot of worksheet All Fund Sources with Limited Attributes

Other worksheets:

All Fund Sources with Non-Grant Attributes

Grant Fund Sources with Limited Attributes

Grant Fund Sources with All Grant Attributes

FD COA Segment Listing

Purpose: This report displays data for each segment of the Chart of Accounts: Natural Account, Fund Source, Extended Budget Responsibility Code (EBRC), Organization and Fund Group.

Below is a screen shot of worksheet Natural Account Listing

Other worksheets:

Fund Source Listing

EBRC Listing

GL Organization Listing

Fund Group Listing

FD Daily Activity Report

Purpose: Daily Activity Report displays all transactions from the previous day based on Transaction Source.

Other worksheet:

For Budget Transactions

Below is a screen shot of a worksheet: For Actuals Transactions

Other worksheet:

By BR Code

Below is a screen shot of a worksheet: By Fund Source

FD Departmental Fund Source Balances

Purpose: Displays all Fund Source balances. Report is similar to the All Funds Budget report except that it utilizes budget data for research grant accounts that have a budget and it includes the AEF (235XXX) accounts.

FD Detail Report for Subcontracting

Purpose: This is a detailed expense report which includes small business, minority owned and women owned business attributes. It is used for the bi-annual filing of the Federal Standard Forms 294, 295 and the similar Environmental Protection Agency (EPA) form.

Below is a screen shot of worksheet By Period, Fund Source

FD Document Number Lookup

Purpose: This report provides all Transaction Details. Different options include By Specific Document Number (Ref Code) or Amount.

Other worksheet:

For Budgets

Below is a screen shot of worksheet: For Actuals

FD Encumbrance Detail (CD, CI)Purpose: Displays open commitment details. Similar to CI (Commitment Inquiry) or CD (Commitment Detail) screens in OFIS.

Other worksheets:

Encumbrances by PO Number

Encumbrances by Req Number

All Encumbrance History by Fund Source

Manual Encumbrances by Fund Source

Below is a screen shot of a worksheet: Open Encumbrances by Fund Source

FD Fund Source Detail (SD)

Purpose: This report displays transaction details posted to the General Ledger.Similar to SD (Subsidiary Ledger Expenditure/Revenue Detail) or GD (General Ledger Activity Detail) screens in OFIS.

Other worksheets:By EBRCBy Date Range on GL Posting Date

Below is a screen shot of worksheet: By Natural Account

FD Fund Source Report by Period (MAR)

Purpose: This report is similar to legacy Monthly Account Report Detail which shows project to date or year to date amounts by Fund Source and Natural Account. The report displays beginning balances, detailed transactions and ending balances for a given period. It also displays personnel information.

Other worksheets:

Project To Date Summary without Encumbrances

Project To Date Summary with Encumbrances

Below is a screen shot of a worksheet : Year To Date Summary with Encumbrances

FD Fund Source Summary by Natural Account (SS, BA)

Purpose: Similar to SS (Subsidiary Ledger Expenditure/Revenue Summary) or BA (Balance Available) screen in OFIS. This report displays transaction totals at a summary level for a fiscal period by Natural Account.

Other worksheets:YTD Budget & Actuals (Non-Grant)Project To Date Budget & ExpenseProject To Date Revenue & Expense

Below is a screen shot of worksheet YTD Revenue & Expense

FD General Ledger By Natural Account

Purpose: This report summarizes Fund Source activity by Natural Account. Total activity for the month, year-to-date, FY beginning balance. Used for financial reporting purposes. Report only displays fund sources that start with 0.

Below is a screen shot of worksheet Year To Date Balances

FD Journal Approval History Report

Purpose: This report displays journal history details on the actions taken after a Preparer submits a journal for approval. Some of the information included in this report is the Preparer and Approver of the journal and date the journal was either approved or rejected. The report information is displayed by the document number which is the Journal Batch ID # in the journal notification.

Below is a screen shot of worksheet By Document Number

FD Letter Credit Group

Purpose: This report is used to reconcile the accounts within a letter of credit (funding type).

Below is a screen shot of worksheet Budget Available Summary

FD Project To Date Natural Account Summary

Purpose: This report displays project to date information by Fund Source Expenses and Receivables rolled up to the Natural Account. This report is used for grant accounts.

Below is a screen shot of worksheet Natural Account Summary

FD Sponsored Program Award Terminations

Purpose: This report displays Fund Source data on sponsored programs that are due to expire within 180 days used for grant accounts.

Below is a screen shot of worksheet Sponsored Program Fund Sources that will

Expire within 180 Days

Other worksheet:

Awards that Expired But Not Closed Out with Funding Agency

FD State Funds by Natural Account (RS)

Purpose: Report is similar to the Rollup Summary (RS) in OFIS. Used to analyze state fund sources.

Below is a screen shot of worksheet by Executive Code

Other worksheets:

By Exec Code, BR Code

Federal Accounts

P2P Approved Reqs with Unapproved POs

Purpose: This report displays the status of all approved requisitions which are not associated with an approved Purchase Order (PO) number.

Below is a screen shot of worksheet by BR Code

Other worksheets:

By Requisition

P2P Expected Receipts

Purpose: This report displays expected receipts by Budget Responsibility (BR) Code for Purchase Order (PO) line items that requires receiving.

Below is a screen shot of worksheet by BR Code

P2P Invoices on Hold

Purpose: This report gives a summary of all invoices on hold with account distributions.

Below is a screen shot of worksheet by BR Code

Other worksheets:

By BR Code with Account Distributions

By PO with Account Distributions

P2P IPO Release Payment Detail

Purpose: This report shows releases to Internal Suppliers, the dollar amount, the invoice number created and what account the money is being sent to.

Below is a screen shot of worksheet by PO, Paid Date

P2P Purchase Order Overview

Purpose: This report displays a summary of purchase order details by Supplier, by Fund Source and by Purchase Order (PO) Number.

Below is a screen shot of worksheet by Fund Source and PO Create Date

Other worksheets:

By Supplier Name and PO Created Date

By PO Number and Release Number

P2P Tracking Invoices and Payments (TP)

Purpose: This report displays invoices and payments by Invoice, Purchase Order (PO) Number or Supplier. Similar to the TP (Tracking Payments) screen in OFIS.

Other worksheet:

Payment by Supplier

Below is a screen shot of a worksheet: by Invoice, PO or Supplier