ACCESS for ELLs Spring 2011Data Validation for Score Reports

Webinar Presented April 26, 2011

Glenda Harrell, NCDPI ESL/Title III Consultant Mark Hausner, NCDPI Technical ArchitectIvanna Mann Thrower, NCDPI ESL/Title III ConsultantBrian Swiger, NCDPI Operations Consultant

Session Objective

Prepare LEAs to find and correct invalid student ACCESS for ELLs records before score reports are created by MetriTech

1. CDFC – Authoritative source for LEP data2. ACCESS Discrepancy File in the LEP CFDC 3. MetriTech Data Validation web site4. Distribute ACCESS for ELLs Score Reports

Data Validation TimelineMay 2 ACCESS Discrepancy Report posted in LEP CFDC

May 3 MetriTech ACCESS Demographic Data posted on web site

May 3 – 11 MetriTech Data Correction Window for LEAs

May 11 Data Correction Window closes at 12 Noon

May 20 ACCESS for ELLs Score Reports Shipped to LEAs

May 20 – June 11 Report Corrections to Paper Reports to RAC

CFDC: Authoritative Source of LEP Data

ReviewCreating a CFDC Account

Logging-In

CFDC

Your NCID is your user name and password for the CFDC

sites. If you do not yet have an NCID account, contact your

Delegated Administrator.

The ESL consultants DO NOT have any

control over NCID. Call 800-722-3946 for

locked accounts and other help related

issues.

http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/

CFDC

Once you have your NCID, you need to

connect your ID to the CFDC sites. Click

here for instructions!

Contact an ESL consultant to let them

know you have requested access to

the sites.

http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/

CFDC

http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/

The CFDC has 3 main sites: LEP, W-APT

and Immigrant.You can access the User Guide, Bulk

Load File Layout and URL for each site

here.

Using the CFDC ACCESS

Discrepancy FileHow the CFDC works with the

MetriTech FileWhat DPI Does

What the LEAs Do

Three Data Sets Must MatchAccurate Student Score Report

NC WISE Student Enrollment

2010-2011ACCESS for ELLs

Spring 2011

Test Records in MetriTech File

LEP StudentsIn CFDC

2010-2011

Data Sets Merged Using: Date of Birth State Student ID/District Student ID LEA School NCWISE Student ID or Alternate First Name Last Name Gender

Accurate Score Reports

Students that match in all three files. This should be the majority of the cases.

Student Records to Review

Situation Next Steps

Student ID or DOB Incorrect Correct Student ID or DOB

Changes on MetriTech SiteCircumstance Next StepsDate of Birth Incorrect Correct Date of Birth

Name Different Correct Date of Birth and/or State Student ID

ID Number Misaligned Correct State Student ID

ID Matches to Incorrect Record Correct State Student ID

Student ID Numbers

Examples9 0 0 3 0 6 8 0 2 3 1 5 8 9 3

9 0 0 3 0 6 8 0 2 1 5 8 9 3

9 0 0 3 0 6 8 0 3 2 1 5 8 9 3

9 0 0 3 0 6 8 0 2 3 1 5

8 0 2 3 1 5 8 9 3

8 0 2 3 1 5

9 0 0 3 0 6 9 1 4 3 1 5 8 9 3

What the LEAs Do LEP CFDC https://schools.nc.gov/lep

LEP CFDC

LEP CFDCIf a student is on this list, go to the MetriTech site to

fix the record!

Complete the MetriTech Data

Validation ProcessLog In

Change State Student ID Number and/or DOB

Log-In Information E-Mail to Test Coordinators

In an effort to ensure accurate demographic information is recorded for each student administered the ACCESS for ELLs® test, MetriTech, in conjunction with your state is providing an opportunity for you to review and/or update all demographic information recorded for your tested student population. This is an optional service.

You may download your district's data, or update online.

Log-In Information (cont.)

MetriTech will post the student records to our secure web page. To access this information please follow the steps below:

1. Access http://www.metritech.com2. Click on CLIENT AREA.3. Select 'WIDA ACCESS for ELLs® Data Validation'

from the list displayed.4. Enter your District's Data Validation User Name and

Password.User Name: NC000Password: *******

Edit state student ID and date of birth ONLY!

Search for student by name or State ID number

Title III Status is not a field we update!

May 3 - 11

No private schools use ACCESS for ELLs in NC

Contact MetriTech for help

Contact your ESL Consultant at DPI!

Not relevant

CFDC

http://esl.ncwiseowl.org/lepcoordinators/l_e_p_f_d_c/

If a student’s LEP status is incorrect in the CFDC or a student needs to

be removed, complete an RCR form following the directions here.

ACCESS for ELLs Score Reports

Review Time LineReports Shipped by MetriTech

May 20, 2011

Data Validation TimelineMay 2 ACCESS Discrepancy Report posted in LEP CFDC

May 3 MetriTech ACCESS Demographic Data posted on web site

May 3 – 11 MetriTech Data Correction Window for LEAs

May 11 Data Correction Window closes at 12 Noon

May 20 ACCESS for ELLs Score Reports Shipped to LEAs

May 20 – June 11 Report Corrections to Paper Reports to RAC

From MetriTech: Score Reports

One copy of the District Frequency Report

One copy of the School Frequency Distribution Report per school

One copy of the Student Roster Report per school

One copy of the Teacher Report for each student Grades 1-12

One copy of the Kindergarten Teacher Report for each K student

One copy of the Parent/Guardian Report for each student

Sample Parent Letterhttp://www.wida.us/assessment/ACCESS/ScoreReports/sampleletters.aspx

Dear Parent or Guardian,

This past winter, English Language Learner (ELL) students in grades kindergarten through twelfth grade participated in the administration of the ACCESS for ELLs® language proficiency test. ACCESS provides a standardized measurement of academic language proficiency for ELL students throughout the state of INSERT NAME OF YOUR STATE, and in other states. With this information, we will be able to monitor individual ELL student progress on an annual basis.

  Enclosed you will find your child’s results on ACCESS. The Parent/Guardian Report provides

information about your child’s English Language Proficiency Level. This information is for you to review and keep.

  If you have any questions regarding this test or the information that is being sent to you about

how your child performed on this test, please contact me, your child’s ELL teacher, or the school principal.

  Sincerely,

ACCESS for ELLs Score Reports Delivered to LEAs

Send Parent Report with translated letter http://www.wida.us/assessment/ACCESS/ScoreReports/translations.aspx http://www.wida.us/assessment/ACCESS/ScoreReports/sampleletters.aspx

OR

Send translated version of Parent Report http://esl.ncwiseowl.org/webinars/CFDCWebinars/

ACCESS for ELLs Score Reports Delivered to LEAs (cont.)

Send duplicate Parent Reports for the same student to DPI ESL Office.

LEP Coordinator should review the following rosters before forwarding: Student Roster, School Frequency Report, District Frequency Report

Q&A