access 2013 unit c
DESCRIPTION
TRANSCRIPT
![Page 1: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/1.jpg)
Using Forms
![Page 2: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/2.jpg)
Objectives
• Use the Form Wizard• Create a split form• Use Form Layout View• Add fields to a form
(continued)
Microsoft Office 2013-Illustrated 2
![Page 3: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/3.jpg)
Objectives (continued)
• Modify form controls• Create calculations• Modify tab order• Insert an image
Microsoft Office 2013-Illustrated 3
![Page 4: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/4.jpg)
Use the Form Wizard
• A form is an Access database object that allows you to arrange the fields of a record in any layout so you can enter, edit, and delete records
• One way to create a form is by using the Form Wizard
• The Wizard asks you questions to determine the information you want
•Microsoft Office 2013-Illustrated 4
![Page 5: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/5.jpg)
Form Views
Microsoft Office 2013-Illustrated 5
![Page 6: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/6.jpg)
Create a Split Form
• The benefit of a split form is that the upper pane allows you to display the fields of one record in any arrangement, and the lower pane maintains a datasheet view of the first few records, which you can navigate very quickly
Microsoft Office 2013-Illustrated 6
![Page 7: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/7.jpg)
Form Creation Tools
Microsoft Office 2013-Illustrated 7
![Page 8: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/8.jpg)
Example of a table in a split form
Microsoft Office 2013-Illustrated 8
![Page 9: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/9.jpg)
Use Form Layout View
• Layout View lets you make some design changes to a form while you are browsing the data:• Move and resize controls• Add or delete a field on the form• Filter and sort data• Change formatting characteristics, such as
fonts and colors
Microsoft Office 2013-Illustrated 9
![Page 10: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/10.jpg)
Use Form Layout View
Microsoft Office 2013-Illustrated 10
![Page 11: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/11.jpg)
Mouse Pointer Shapes in Form Layout View
Microsoft Office 2013-Illustrated 11
![Page 12: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/12.jpg)
Add Fields to a Form
• Can be done in Layout View or Design View using Field List window
• To add a field: drag it from the Field List to the location you want
• When you add a new field, 2 controls are created: label and text box
• To delete a field: click to select the field, then press [Delete]
Microsoft Office 2013-Illustrated 12
![Page 13: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/13.jpg)
Field List in Form Layout View
Microsoft Office 2013-Illustrated 13
![Page 14: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/14.jpg)
Bound vs. Unbound Controls
• Every item on a form is a control, such as text boxes and labels
• Bound controls display data• Unbound controls do not display data
Microsoft Office 2013-Illustrated 14
![Page 15: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/15.jpg)
Modify Form Controls
• When you modify controls, you change their properties (characteristics)
• All of the control characteristics you can modify are stored in the control’s Property Sheet
Microsoft Office 2013-Illustrated 15
![Page 16: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/16.jpg)
Using the Property Sheet
Microsoft Office 2013-Illustrated 16
![Page 17: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/17.jpg)
Common Form Controls
Microsoft Office 2013-Illustrated 17
![Page 18: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/18.jpg)
Create Calculations
• To create a calculation in a text box, you enter an expression instead of a field name in the Control Source property
• An expression is a combination of field names, operators (such as +, –, /, and *), and functions (such as Sum, Count, or Avg) that results in a single value
Microsoft Office 2013-Illustrated 18
![Page 19: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/19.jpg)
Creating Calculations
• Expression: an equal sign and a combination of symbols
• Square brackets must surround a field name in an expression
• Field name must be typed exactly as it was in Table Design View (except for capitalization)
Microsoft Office 2013-Illustrated 19
![Page 20: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/20.jpg)
Adding a Text Box to Calculate a Value
Microsoft Office 2013-Illustrated 20
![Page 21: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/21.jpg)
Sample Expressions
Microsoft Office 2013-Illustrated 21
![Page 22: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/22.jpg)
Modify Tab Order
• Tab Order: the order the focus moves as you press [Tab]
• Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab]
• All text boxes and combo boxes have a tab stop and are included in the tab order
Microsoft Office 2013-Illustrated 22
![Page 23: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/23.jpg)
Tab Order Dialog Box
Microsoft Office 2013-Illustrated 23
![Page 24: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/24.jpg)
Insert an Image
• Examples are pictures, logos, clip art• The form section you place it in
determines where it will appear on the form
• For example, determine whether you want the image at the top of the form or next to each record
Microsoft Office 2013-Illustrated 24
![Page 25: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/25.jpg)
Form Sections
Microsoft Office 2013-Illustrated 25
![Page 26: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/26.jpg)
Adding an Image to the Form Header Section
Microsoft Office 2013-Illustrated 26
![Page 27: Access 2013 Unit C](https://reader033.vdocuments.us/reader033/viewer/2022061109/54511fdbaf7959b0168b5e2e/html5/thumbnails/27.jpg)
Summary
• Using the Form Wizard• Creating a split form• Using Form Layout View• Adding fields to a form• Modifying form controls• Creating calculations• Modifying tab order• Inserting an image
Microsoft Office 2013-Illustrated 27