accelerating procurement processes with esignatures
DESCRIPTION
How the American Lung Associations accelerates its procurement processes with EchoSign e Signatures.From the web's #1 electronic signature service, www.echosign.comTRANSCRIPT
Accelerating Procurement Processes with eSignatures
Cathie ArnoldVice President, Finance & Operations
American Lung Association New England
Speakers
Why eSignatures? Why Now?
American Lung Association, New England Case Study
EchoSign Demo
Q&A (Submit Questions in Chat Window)
Agenda
Why e-Signatures, Why Now?
In 2000, the Federal E-SIGN Act was passed, making e-signatures legally equivalent to written signatures
Legal: Electronic signatures are legally binding
Tested: Industry leaders such as Microsoft, Schwab and Cisco Systems rely on millions of eSignatures each year
Secure & Compliant: eSignatures are more secure than written/fax signatures
EchoSign Background
History January 2006: EchoSign Pro launched March 2006: EchoSign Enterprise
October 2006: EchoSign-for-Salesforce
April 2007: WebEx Connect Launch Partner
July 2007: BT launches to its 500,000 SMB Customers
Dec 2008: Named to “Best Apps” by Salesforce.com
#1 Web Signature ServiceOver 650,000 EchoSigners Worldwide
Where does EchoSign work?
Life Before EchoSign:Cumbersome, Manual Process
Scan Contract
Minutes 5-7 Days
Less
More
ContractVolume
Time to Send, Sign, File
Vendor Process
Customer Process
Life With EchoSign – 3 Easy Steps!
Less
More
ContractVolume
Time to Send, Sign, File 42 Mins
• eMail fromEchoSign
• Document PasswordProtectionAvailable
• Obtain e-Signatureor Written Signature
• Signer Does Not need an EchoSign Account
• Track Team’s Contracts – What’s Signed and What Isn’t
• Send Reminders
• Audit Trails
• All signed contracts are imaged, PDF’d, e-mailed to all parties, and uploaded into yourEchoSign account (or salesforce.com)
How Does It Work? As Easy to Use as eMail
Case Study
Cathie ArnoldVice President, Finance & Operations
American Lung Association New England
Overview
• Founded in 1904 to Fight Tuberculosis
• Oldest Voluntary Health Organization in the US
• Mission: To Prevent Lung Disease and Promote Lung Health
• American Lung Association of New England Covers Six States in Northeast US
• Launched “Own Your Air” Campaign
Challenge
How to Bring Efficiency to a Paper-based Process?
•Process 100-150 Purchase Orders Per Week
•Bottle-necked Lengthy Approval Cycles
•Late Payments and Penalties
Need for a Solution That Would Actually Be Used
• Problems With Existing Online Accounting Solution
• Separate Login
• Not User Friendly
• No Remote Access
EchoSign Solution
• Approval Part of Daily Tasks in Finance
• Invoices Not Misplaced
• Processed in Minutes
• Processed Remotely
• Central Electronic Database for Easy Access/Referral
• Purchase Orders Can Be eMailed to Vendors
Discussion
Roque Versace, VP Sales, EchoSign
“EchoSign fits into our existing procurement processes seamlessly.”
Cathie Arnold, VP Finance & OperationsAmerican Lung Association New England
DEMO
“We began evaluating EchoSign for Salesforce five days ago and within two days had three clients complete electronic agreements signatures. We had an outstanding agreement with one of those clients for weeks and they completed the e-sign process just hours after it was sent”
Review your Contracts Signing “Pain”
Where Could you Benefit from Greater speed, Ease,
Efficiency, and Compliance?
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Get a Team – Who else Wins With Better Efficiency?
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Next Steps
