academic services locating and searching for information about archives online simon wilson, senior...
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Academic Services
Locating and searching for information about archives online
Simon Wilson,Senior Archivist
26 October 2009
Finding archives:
• only material relating to a locality will be where you would expect to find it (the local City/County Archives)
• material relating to a person or a business can be almost anywhere
• best place to start is the National Register of Archives http://www.nationalarchives.gov.uk/nra/
always check the archives own website for the latest details of opening times, photocopying, digital cameras etc etc
Access to Archives (A2A):
details from 340+ English archives, is very detailed but not comprehensive, can search by region or archivehttp://www.nationalarchives.gov.uk/a2a/
Archives Hub:
details of collections held in UK colleges and universities, http://www.archiveshub.ac.uk
Archives Hub, by subject
details from 340+ English archives, is very detailed but not comprehensive, can search by region or archivehttp://www.nationalarchives.gov.uk/a2a/
Finding a ‘local’ archive:
the best place to start is the ARCHON directory hosted by the National Archives
http://www.nationalarchives.gov.uk/archon/
Archive online catalogues:• the vast majority of searches and links will take you to an online catalogue for that archive collection
• digital images of the archives are very rareFirst World War Poetry Digital Archive http://www.oucs.ox.ac.uk/ww1lit/
Moving Here http://www.movinghere.org.uk/
• have a clear search strategy to try a range of names, places and subjects - you will probably be searching an archivist’s description of the item
Most archives use the same underlying database so the search screen will look something like this:
http://archives.hull.ac.uk
Collection summary often provides useful background information including how it was collected, whether it is complete, where related items are etc etc
Quite often you will get a summary results, and it is not obvious that more information is available! (select ‘VIEW’ (or similar) to see the detailed description of that item
Tips:
• contact the archives in advance; check opening times and you can order some items in advance of your visit and enquire about photocopying and using digital cameras
• expect to put coats & bags in a locker and only take through paper and pencils to the reading room
• keep clear records of the reference numbers of items consulted – it will take much longer to retrace your steps!