academic services division information day programme 09.10session 1 - student records 10.20break...
TRANSCRIPT
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Academic Services Division Information Day Programme
09.10 Session 1 - Student Records10.20 Break10.35 Session 2 – Attendance Monitoring11.05 Session 3 – Progression & Award Regulations11.40 Break11.45 Session 4 - Curriculum & Timetabling12.25 Lunch13.15 Session 5 – Assessment Policies & Procedures14.25 Break14.40 Session 6 - Rights & Responsibilities15.25 Break15.30 Session 7 - Research Degrees16.25 Close
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Student Records
RegistryAcademic Services Division
David McDermottDaniel RobinsonChris BextonIan HamleyRos Piper
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Academic Services Division
Registration
RegistryAcademic Services Division
David McDermott, Registry
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Registration
• What is University registration? “Only a Registered Student may follow a programme of study leading to a University award, have access to relevant services and facilities (including attendance at classes, and assessment), and be entitled to the rights and privileges of University membership as a student.”
• What is required?– Online– In person
• Exclusions and deadlines
Academic Services Division
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Registration
• Communication– Regular emails to staff– Registration user guide for ‘Registry’ staff– Regular emails to students– Mailing from Admissions Office – Registration guides for new students– Registration webpages
• Support – Student IT Helpline
• Confirmation of registrationAcademic Services Division
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Academic Services Division
Registration
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Registration
DECLARATION SCREEN
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Academic Services Division
Registration
Web: www.nottingham.ac.uk/registration
Email: [email protected]
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Module EnrolmentTimetabling Office
Academic Services Division
Daniel Robinson, Timetabling Office
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What is Module Enrolment?
Module Enrolment is the process by which core modules are automatically attached to a student, students choose their optional modules, and those choices are recorded.
The data is held on Saturn, and is also shown on the student’s My Modules channel on the Portal.
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Why do we need Module Enrolment?
Module enrolment data is used in several areas:
• Students – need to have the correct number of credits to complete their course
• Students - view module information via Portal and WebCT
• Schools – print class lists based on Saturn information
• Timetabling – schedule classes based on pre-enrolment information and module sizes
• Examinations – schedule exam timetables based on student enrolments
• PMID – allocate budgets based on student numbers
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The Module Enrolment Form
• All data is taken from the Saturn Student Record
• Header information contains– Student’s name– Student ID– Course– Year of study
• All core modules are pre-printed on the form
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Three Stages of Module Enrolment
The Module Enrolment process has three stages
• Stage 1 – Module Enrolment (September/October)
• Stage 2 – Module Confirmation (January/February)
• Stage 3 – Module Pre-Enrolment (April/May)
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Stage 1: Module Enrolment
September - October
• IS run the Module Build for all student records
• Forms are printed off and sent to Schools
• Students collect their forms, make choices, and hand in to
school offices
• Choices must be approved!
• Data entry completed either by School or Timetabling Office
• Process should be complete by mid October
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Stage 2: Module Confirmation
January – February
• Forms are printed off and sent to Schools
• Students collect their forms, make changes to Spring semester modules, and hand in to school offices
• New choices must be approved!
• Data entry completed either by School or Timetabling Office
• Process should be complete by mid February
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Stage 3: Module Pre-Enrolment
April - May
• IS run Module Build for all UG students expected to return
• Forms are printed off and sent to Schools
• Students make choices, and hand in forms to school offices
• Choices must be approved!
• Data entry completed either by School or Timetabling Office
• Process should be completed by mid May
• Data then downloaded by Timetabling Office in order to create draft student timetables
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2009-10 Academic Year Key Dates
• 4 May 2010 – Module pre-enrolment begins onto 2010-11 modules (start of summer term)
• 14 May 2010 – All module pre-enrolment forms should be handed in by students
• 21 May 2010 – All module pre-enrolment data entry should be completed
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Module Enrolment: The Future?
Online Module Enrolment
Much still to be decided, but online module enrolment should:
• Be user friendly for students (and staff!)
• Be more efficient for staff time
• Ensure better data quality
• Enable the UoN to keep up with our competitors
• Enhance the student experience
• Current April 2010 status: SMS team and Timetabling Office have been working on product specification, work currently on hold due to other demands on SMS team.
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Contact Details
Website: http://www.nottingham.ac.uk/timetable/html/ModuleEnrolment/Home.php
Email: [email protected]
Location:Timetabling Office, E Floor, Portland Building, University Park
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Academic Services Division
Managing The Student Lifecycle
RegistryAcademic Services Division
Chris Bexton, RegistryIan Hamley, Registry
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Academic Services Division
PGR students – Life Cycle
• Registration throughout the year
• Supervision
• Annual monitoring and progression
• Examination
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Academic Services Division
All year round processes
• Suspensions, withdrawals & transfers• Erasmus, U21 and Mobility Schemes• The Student Services Centre (SSC)• Student confirmation letters• Transcripts for graduates• The Quality Manual:
http://www.nottingham.ac.uk/quality-manual/
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Academic Services Division
Taught Students - Lifecycle
• Module and course approval
• Chase non-registered students
• Module checks
• Distribute graduation forms
• Process award decisions
• Process progression decisions
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Taught Students - Lifecycle
• Appeals, Council and Office of the Independent Adjudicator
• 3 Examination periods
• Academic Offences & Student Discipline
Academic Services Division
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Academic Services Division
Handling Debt
• In-session suspensions• Withdrawal of debtors at start of next Session• Graduation and debtors• Fee Schedule:
http://www.nottingham.ac.uk/fees/2009-10/fees2009-10.htm
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Academic Services Division
Contact Details
Registry:
http://www.nottingham.ac.uk/academic-office/studentregistry/
Division:
http://www.nottingham.ac.uk/asd/index.htm
Email:
Location: E Floor, Portland Building, University Park.
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GraduationAcademic Services Division
Ros Piper, Graduation Manager
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Graduation
• Location and dates
• Planning
• Information packs
• Deadlines
• Eligibility, Deferrals & Appeals
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Graduation
• Certificates
• Guest tickets & Refunds
• Arrangements for staff and stewarding
• Overseas Ceremonies
• Inter-ceremony graduation
www.nottingham.ac.uk/quality-manual/assessment/inter-ceremony.htm
• Future Developments
Contacts
Website:www.nottingham.ac.uk/graduation
Email: [email protected]
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Registry
Academic Services Division
www.nottingham.ac.uk/academic-office/studentregistry/