academic departments assessment survey - aub.edu.lb€¦ · web viewmanagement, marketing, and...

Academic Departments Assessment Survey

Survey was answered by 18 units including 3 faculties ( FHS, OSB, FAFS), HSON, 5 departments from FM, 5 FAS departments, 3 centers/offices, and 2 OSB departments. 52% response rate, some had 1 assessment tool, others 3 or 4.

Question Responses

Department Name

Hariri School of Nursingpharmacology and toxicologyDermatologyMathematicsEnglishIssam Farres Institute for Public Policy and International AffairsBusiness Information and Decision Systems TrackPsychiatryeconomicsOSBcomputer scienceCenter for Arab and Middle Eastern StudiesManagement, Marketing, and EntrepreneurshipFAFS, Dean's OfficeExperimental Pathology, Immunology & MicrobiologyFacutly of Health SciencesRadiation OncologyOIRA

Name of person in charge of assessment

Christine Abbyad, BSN ConvenerRamzi SabraAbdul-Ghani Kibbi, MD, FACPNabil NassifDavid WrisleyRami Khoury, DirectormyselfNisreen SaltiElias Khaterchairman - Wassim El-HajjnoneYusuf SidaniMaya Nabhani ZeidanDr. Ramzi Sabra, assistant dean for medical educationRoua DalliDr. Toufic EidMonia Hamzeh Mona Haddad

1

Assessment Tool/ Used (1)

PLO, departmental, Alumni surveys, exit surveys, OIRA surveysMy evaluations softwareEmployee EvaluationsOSB appraisal systemPLORubricANNUAL EVALUATIONUndergraduate Advising Questionnaire [LIMESURVEY]End of year evaluation report

Purpose (1)

Monitor outcomes, assess need for changes, ascertain fit of requirement of employers, ascertain whether or not accreditation standards being met.faculty assessmentAssess employee performance and outputevaluation of all faculty membersassessment of PLOsTo assess Business Professional Competenceassess CMPS 299Assess faculty contributions to teaching, service, and researchPLO AssessmentQuestionnaire about advisor for undergraduatesAssess eligibility for promotion to next PGY

Frequency (1)

Annually ( 6 times mentioned)every 6 monthsOnce/semester (3 times)started Spring 2012-13

Conducted by (1)

BSN Convener, OIRA, Office of student affairsResidents in trainingRami Khoury, Directordept. chair and then deancommitteeOSBWassim El-Hajj & Haidar SafaChairpersonDepartmentsStudents Services OfficeProgram Director

2

Reported to (1)

BSN Convener, Director of School, Curriculum Committee, at faculty meetingsChair and Program DirectorHR, Performance Appraisal sent by email to HRdean and then provostCTLOSB Dean/Associate Deans/Conveners and DirectorsselfDeanDean's Office, Biannual reportchair and department members/UGCA-SA/ Dean Graduate Medical Education Committee

Use made of results (1)

Institution of simulation lab for practice and a summer practicum as students felt they needed more practice. Added content to courses such as geriatrics as required by accrediting body. Promotion of teaching effectiveness seminars and use of team based learning, blended learning and case based learning for better student engagement.Notes sent to facultyPromotions and Pay Raises based on outcomessalary increase, contract renewalnoneChanged course syllabus; Introduced new learning approaches such as simulation; fix the syllabus of the courseBonus/promotionRevision of course contentcorrective actions in the advising process Decide if the resident is eligible for promotion


PPR through faculty retreatsMy evaluations softwarePrograms AssessmentsPLOexams - assignment - projectsICESelf Evaluation/PerceptionAsk dr. SabraEmployment Profile for Graduate Public Health Program Alumni (one year after graduation) [LIMESURVEY]End of rotation exams

3

Purpose (2)

Assess need for curriculum changes and maintaining accreditation standards.Residents AssessmentAssess whether programs are meeting goals which are set annuallyTo assess Analytical Decision Makingassess major CMPS coursesAssess faculty contributions to teachingPLO AssessmentSurvey to report on the employment status of graduatesAssess Medical knowledge acquired after the rotation

Frequency (2)

bi-annuallyevery 6 months (2 times)Once/semester (4 times)yearly every 3 months

Conducted by (2)

BSN convenerFaculty Rami Khoury, DirectorOSBcourse instructorsOIRADepartmentsStudents Services Office/Graduate Public Health Program (GPHP) Administrative CoordinatorFaculty members

Reported to (2)

Faculty at largeChair and Program DirectorRami Khoury, DirectorOSB Dean/Associate Deans/Conveners and Directorschairman (George Turkiyyah at that time)Chairpersons, deansDean's Office, Biannual reporGPHP administrative Team/GPHP-Curriculum Task ForceGraduate Medical Education Committee

Use made of results (2) Curriculum changes such as requesting that science faculty add biology prior to human morphology and then combining human morphology with physiology to create a 5 credit course over 2 semesters. Offering courses in block form, reducing credits from 6/clinical course to 5 to better align ourselves with US schools of nursing,

4

Notes sent to residentsAssess quantity and quality of output of each programChange Changed course syllabus; adjusted times for delivery of certain course topicsfew action items have been made. a better action plan should be put in placeAssessment of teaching Sent to the Council on Education for Public Health (CEPH the GPHP accrediting agency) in the annual report Assess medical knowledge in the subjects of the rotation


Surveys of US schoolsSpecific Performance indicators Strategic Review for InstitutePLOAssurance of Learning Forms in core coursesOral examsAssessment of MPH core and concentration courses learning objectives [LIMESURVEY/CLICKERS]6 competencies evaluation

Purpose (3)

Benchmarking for example to see how courses and components of courses are taught. Clinical servicesAssess whether Institute is meeting its goals according to its mission statement and strategic planTo assess Qualitative Decision MakingAssurance of learningPLO AssessmentGraduate students ratings on achievement of the courses learning objectives (indirect assessment of program competencies) Assess the 6 competencies

Frequency (3)Occasionally as neededTwice a yearYearlyOnce per semester

Conducted by (3)

Curriculum committeeQuality officers assigned by departmentRami Khoury, DirectorOSBIndividual faculty membersDepartmentsStudents Services Office/GPHP admin teamProgram director

Reported to (3) Curriculum and faculty committeeChair and quality and risk management in the hospitalProvost, a written report is sent to the provost after the

5

assessment is conductedOSB Dean/Associate Deans/Conveners and directorsOSB accreditation officerDean’s office, biannual reportAssociate Dean and GPHP coordinatorGraduate Medical Education Committee


For example deciding where course content belongs such as mental health promotion content, collaboration with medicine and faculty of health Sciences on interprofessional educationAmend certain clinical pathwaysOrganizational adjustments are made based on outcomes of assessmentChanged course syllabus; assigned more weights to different topics of course AACSB accreditationSent to course instructors and chairs of departments for corrective actions at course levelAttached with the end of year evaluation

Assessment tool/used (4)

My evaluation softwarePLOStudent exit surveyAssessment of graduate and undergraduate program competencies (Excel sheet/ word document)Describe progress on competencies

Purpose (4)

Residency trainingTo assess ethicsPLO assessmentGrades on course assignments that measure students’ achievement of specific competencies – direct assessment of program competencies

frequency (4) Twice per yearYearlyOnce per semester

Conducted by (4)

Faculty membersResidents in trainingOSBDepartmentsAccreditation officer

Reported to (4)

Chair and program directorOSB dean/ Associate deans/ Conveners and directorsDean’s office, Biannual reportAssociate dean, GPHP coordinator and undergraduate program coordinatorsGraduate medical education committee

Use made of results (4) Improve curriculumChanged course syllabus; changed assessment approaches

6

such as administering the final exam as a take home examRevision of curriculaSent to provost office for the institutional accreditation requirements and corrective actions are made at the programmatic levelMonitor the residents’ progress

Assessment tool/ used (5)

PLO1-year Alumni surveyUndergraduate and graduate exit survey (Limesurvey)Assess professionalism

Purpose (5)

To assess leadershipPLO assessmentGraduating students fill and exit survey where they have the opportunity to voice their opinions about the program in both close-ended and open-ended formatsBy the end of treatment each patient is given a form to fill

Frequency (5) Once per semesterYearlyBy the end of treatment each patient is given a form to fill

Conducted by (5)OSBDepartmentsStudents service officePatients

Reported to (5)

OSB dean/associate deans/ conveners and directorsDean’s office, biannual reportUndergraduate chairs and departments/UGCA-SA/ dean / GPHP-CTF and Graduate studies committee (GSC)Graduate Medical education committee

Use made of results (5) Changed course syllabus; introduce simulation to course corrective actions at the programmatic levelAttached with the end of year evaluation

Assessment tool/ used (6)PLOEmployer satisfaction surveysGA Evaluation by the student [LIMESURVEY]

Purpose (6)To assess teamworkPLO AssessmentA form filled in by students at the end of each semester that allows them to evaluation their GA experience

Frequency (6) Once per semesterYearly

Conducted by (6) OSBDepartmentsStudents service office/GPHP administrative coordinator

Reported to (6) OSB dean/associate deans/ conveners and directorsDean’s office, biannual reportGA coordinator/Graduate studies committee(GSC)

7

Use made of results (6) Changed course syllabus; use a peer evaluation approachUsed in decisions to allocate GAs to faculty members in next semester

Assessment tool/ used (7)PLOEmbedded QuestionsGA Evaluation by the supervisor [LIMESURVEY]

Purpose (7)To assess written communicationPLO AssessmentA form filled by the faculty supervisor at the end of each semester evaluating

Frequency (7) Once per semester


Reported to (7) OSB dean/associate deans/ conveners and directorsDean’s office, biannual reportGraduate studies committee(GSC)

Use made of results (7) Changed course syllabus Used in making decisions to grant GAs to students in subsequent


PLOProjectsGraduate and Undergraduate orientation session [LIMESURVEY]

Purpose (8) To assess oral communicationPLO AssessmentEvaluation of the orientation session

Frequency (8) Once per semesteryearly


Reported to (8) OSB dean/associate deans/ conveners and directorsDean’s office, biannual reportGPHP administrative Team/UGCA-SA/communications unit

Use made of results (8) Changed course syllabus Used in improving the orientation sessions in subsequent years


PLOCase StudiesFHS Annual Performance Review [INTRANET APPLICATION]

Purpose (9) To assess globalizationPLO AssessmentThis is an extensive system that collects data related to each

8

faculty members contributions to teaching, research and service - it is automated and filled out by faculty members


Conducted by (9) OSBDepartmentsDean's Office

Reported to (9) OSB Dean/Associate Deans/Conveners and DirectorsDean's Office, Biannual reportAssociate Dean


Changed course syllabusThe dean reviews all performance review forms and discusses them with the chairs and occasionally with the particular faculty members - used for contract renewal, promotion and merit increases


Oral PresentationsGraduate Public Health Program Indicators Monitoring Report [EXCEL SHEET DATABASE/WORD DOCUMENT REPORT]

Purpose (10)

PLO AssessmentFor evaluating and monitoring the program's efforts in serving its various constituencies including (instruction, research, service, faculty and staff, students and instruction)


Conducted by (10) DepartmentsDean's Office

Reported to (10)Dean's Office, Biannual reportDean, Associate Dean, GPHP-CTF,GPHP admin team, Research Committee, Outreach and Practice Unit/Administrative Committee

Use made of results (10)The review teams assess the relevant indicators against the targets and propose corrective actions as needed. These corrective actions are then sent to the appropriate committee or faculty at large for implementation

Assessment tool/ used (11)Student Performance Test ResultsGraduate and Undergraduate TOWN MEETINGS [WORD DOCUEMNT REPORT]

Purpose (11)

PLO AssessmentThe purpose of the town meeting is to voice graduate students opinions re the program’s strengths and weaknesses, and about overall levels of satisfaction

Frequency (11) Once per semester

9

yearlyConducted by (11) Departments

Dean and Associate DeanReported to (11) Dean's Office, Biannual report

Program Coordinators/chairs of departmentsUse made of results (11) Corrective actions are suggested based on issues raised by

students

Assessment tool/ used (12)Course gradesHow were you informed about the FHS undergraduate and graduate program [LIMESURVEY]

Purpose (12) PLO AssessmentTo assess the means through enrolled students were informed about the FHS programs


Conducted by (12) DepartmentsStudents Services office

Reported to (12) Dean's Office, Biannual reportGPHP Admin Team/GPHP-CTF/GSC

Use made of results (12) To improve Faculty communication tools

Assessment tool/ used (13)Student Surveys/QuestionnairesDescription of work experience [LIMESURVEY]

Purpose (13) PLO AssessmentTo assess the profile of enrolled students


Conducted by (13) DepartmentsStudents Services Office

Reported to (13) Dean's Office, Biannual reportChairs of Departments

Use made of results (13) revision of curriculato assess the diversity of students' background and experience and consequently ensuring diversity

Assessment tool/ used (14)FHS Alumni contact info update [LIMESURVEY]

Purpose (14) To regularly update the contact info of alumni

Frequency (14) Yearly

Conducted by (14) FHS communications unit (as of AY 2013-14)

Reported to (14) Dean and available to all FHS faculty members and AUB alumni office upon request

10

Use made of results (14) To keep in touch with alumni

Assessment tool/ used (15)GA Application for Faculty [LIMESURVEY]

Purpose (15) A form completed by faculty to request percent GA for the coming semester and justify use of GA time

Frequency (15) by semester

Conducted by (15) Students Service Office/GPHP Administrative Coordinator

Reported to (15) Graduate Studies Committee (GSC)

Use made of results (15) To assess GA needs of faculty and allocate GA lines

Assessment tool/ used (16)GA Application for Students [LIMESURVEY]

Purpose (16) A form filled in by students requesting GA


Conducted by (16) Students Service Office/GPHP Administrative Coordinator

Reported to (16) Graduate Studies Committee (GSC)

Use made of results (16) To select the students who are eligible for getting GA

Assessment tool/ used (17)Why did not you join FHS GPHP [LIMESURVEY]

Purpose (17) To assess reasons for not joining the graduate public health program


Conducted by (17) Students Services Office

Reported to (17) GPHP administrative team/GPHP-CTF

Use made of results (17) For corrective actions at the programmatic level

Assessment tool/ used (18)Survey on socio-economical status [LIMESURVEY]

11

Purpose (18) To assess the profile of enrolled students


Conducted by (18) Students Services Office

Reported to (18) GPHP administrative team

Use made of results (18) To ensure having a student body with diverse backgrounds


Masters of Public Health Practicum students and advisors evaluation forms [WORD DOCUMENTS]

Purpose (19)The practicum evaluation aims to evaluate student performance and satisfaction with thepracticum experience as well as the advisor’s evaluation of the practicum experience


Conducted by (19) Practicum Coordinator

Reported to (19) GPHP Admin Team/GPHP-CTF

Use made of results (19) As a mean to improve practicum practices and to gain insight into the student level of satisfaction.

Assessment tool/ used (20)Training Activity Forms [WORD DOCUMENTS]

Purpose (20)

Process measures: Participants are asked to evaluate relevance of the sessions to theircurrent work or function; extent to which they have acquired information that is new to them;usefulness of the information that they have acquired; focus of the sessions on what they specificallyneeded to learn; and overall quality of the sessions.Output measures include pre and post test to indicate changes in knowledge of participants.

Frequency (20) by training activity

Conducted by (20) Training Activity Organizer

Reported to (20) GPHP Admin Team/GPHP-CTF/Outreach and Practice Unit

Use made of results (20) as a tool to monitor and evaluate continuing education and

12

workforce development

Assessments conducted on an ad hoc basis (new program study, etc.)


surveys of students preferences for elective coursesSurveysEmployer SurveysMasters of Public Health Program Rubrics [LIMESURVEY]Survey

Purpose (1)

deciding which electives to offerAssess demand for a new programNew Program market studyAs a subjective measure of achievement of competenciesAssess satisfaction with ICE

Frequency (1) yearlyAd hoc basis2-3 years

Conducted by (1)

various faculty membersAd hoc committeeDepartments in collaboration with Dean's OfficeStudents Service Office/Accreditation officer OIRA

Reported to (1)

chairCommittee in form of a reportAnalysis is performed by Dean's Office personnel and reported to Departmental ChairGPHP administrative Team, chairs and course instructorsOIRA


deciding on courses to offerStart a new program or notIncluded in the market study of new program proposalsCorrective actions at the programmatic levelImprovement, revise forms & process

Assessment tool/ used (2)Alumni SurveysFHS Alumni feedback [LIMESURVEY]Questionnaire

Purpose (2) New Program market studyAs part of the accreditation/program reviews we administer surveys to alumni and employers to get feedback on the graduate and undergraduate programs at the FHS. (Mainly to

13

identify perceived strengths and weaknesses) of the programs and usually done every five years) Satisfaction OIRA services

Frequency (2) once a yearEvery 3-5 years Once every 5 years

Conducted by (2) Departments in collaboration with Dean's OfficeDean's Office OIRA

Reported to (2)

Analysis is performed by Dean's Office personnel and reported to Departmental ChairDean, Associate Dean, Program coordinators and departments' members OIRA

Use made of results (2)Included in the market study of new program proposalsIn compliance with CEPH accrediting body criteria and for continuous improvement of the program Introduce new activities, improve services

Assessment tool/ used (3)FHS Employers feedback [SEMI-STRUCTURED INTERVIEWS]

Purpose (3)

As part of the accreditation/program reviews we administer surveys to alumni and employers to get feedback on the graduate and undergraduate programs at the FHS. (Mainly to identify perceived strengths and weaknesses) of the programs and usually done every five years)

Frequency (3) Every 3-5 years

Conducted by (3) Dean's Office

Reported to (3) Dean, Associate Dean, Program coordinators and departments' members

Use made of results (3) In compliance with CEPH accrediting body criteria and for continuous improvement of the program

Assessment tool/ used (4)Undergraduate self-study reports [WORD DOCUMENT REPORT with data reported from various DATABASES]

Purpose (4) For continuous improvement of the programs at FHS



Reported to (4) AUB provost office

Use made of results (4) For corrective actions at the departmental/programmatic

14

levels

Assessment tool/ used (5)GPHP self study report [WORD DOCUMENT REPORT with data reported from various DATABASES]

Purpose (5) For continuous improvement of the programs at FHS



Reported to (5) CEPH accrediting body

Use made of results (5) For corrective actions at the departmental/programmatic levels

15

academic departments assessment survey - aub.edu.lb€¦ · web viewmanagement, marketing, and...

Documents