Abstract Submission Instructions

1010 Vermont Ave, NW

Washington, DC 20005

Tel: (202) 638-5872

Fax: (202) 638-5879

www.sbh4all.org

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Convention Goals and Objectives

To provide the the school-based health care community with high quality continuing education

and national networking opportunities.

Audience:

School-based health center administrators/clinic managers Interdisciplinary clinical teams

Funders and oversight agencies Researchers/evaluators

Advocates/supporters/policymakers

The participant will…

Update clinical, diagnostic, and education skills for treatment and prevention of common mental

and physical health problems seen in school-based health centers (SBHCs).

Increase knowledge of program administration with an emphasis on financial stability, school and community services integration, and continuous quality improvement.

Explore long-term sustainability issues for SBHCs.

Expand knowledge of school-based health care research and evaluation. Update knowledge of innovative prevention and early intervention strategies for changing risk-

taking behaviors, with specific emphasis on anticipatory guidance, health promotion, and health

education.

Strengthen interdisciplinary team building among physical, mental health, and health education

staff.

Increase knowledge of ways to increase community involvement in SBHCs. Explore issues related to advocacy and coalition building. Share ideas and network with colleagues.

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Call for Convention Abstracts

Call for Abstracts Open: September 18- November 6, 2017

The School-Based Health Alliance is pleased to invite abstracts for its 2018 National School-Based Health Care Convention at the JW Marriott in Indianapolis, IN, Sunday, June 24 - Wednesday, June 27.

We seek subject matter expertise in 10 categories:

1. Primary Care Clinical Skills 2. Mental Health Clinical Skills

3. Accountability/Quality Improvement

4. Population Health 5. Business/Systems

6. Oral Health

7. Eye Health and Vision

8. Disproportionate Risk Groups 9. Advocacy and Policy 10. Youth Program (for youth participants only )

Workshop abstracts should detail training opportunities that appeal to school-based health care

professionals, are relevant to their learning needs; are interactive in presentation strategy; and

describe specific skills, expertise, resources, and/or tools that align with and advance the eight

categories.

All abstracts must be submitted online. You will need to log into our website using your username (email address) and password.

Presentation Categories and Program Priorities Category 1. Primary Care Clinical Skills

Abstracts in this category will explore the use of evidence-based, culturally competent primary care clinical practices to address key health concerns among vulnerable children and adolescents.

Abstracts must include tangible clinical skill building techniques.

Category 2. Mental Health Clinical Skills

Abstracts in this category will explore the use of evidence-based, culturally competent mental health clinical practices to address key health concerns among vulnerable children and adolescents.

Abstracts must include tangible clinical skill building techniques. We encourage abstracts that focus on trauma-informed care, depression, anxiety, substance use, social determinants of health, and psychotropic medications and alternative treatments for mental health conditions.

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Category 3. Accountability/Quality Improvement

Abstracts in this category will explore innovations in documenting, reporting, and using performance

measurement data to improve quality of care. We also encourage abstracts describing new research

and evaluation study designs and outcomes, especially those that link outcomes to education success.

Category 4. Population Health

Abstracts in this category explore efforts to improve population-level (or school-wide) health

outcomes through implementing interventions aimed at the social determinants of health. We encourage abstracts that address school-wide policies and screenings and prevention programs. We also encourage abstracts that focus on youth development strategies, such as developing and collaborating with youth advisory councils.

Category 5. Business/Systems

Abstracts in this category will explore elements of successful business operations and systems

collaboration. We encourage abstracts that address innovative finance models; sustainability

strategies especially related to smaller systems and rural SBHC providers; and payer partnerships that maximize utilization, productivity, reimbursement, and return on investment.

Category 6. Oral Health

Abstracts in this category will explore how schools, communities, and SBHC providers are working together to address the unmet oral health needs of students and their families. We encourage

abstracts that highlight successful strategies in school oral health education, prevention and treatment, policy and finance, data collection and use, marketing and advocacy, parent and student

engagement, outcome measures, and care coordination and integration between school and

community.

Category 7. Eye Health and Vision

Abstracts in this category will explore how schools, communities, and SBHC providers are working

together to address the unmet eye health and vision needs of students and their families. We encourage abstracts that highlight successful strategies, solutions, and innovations in school-based

programs, such as: voucher, charity, or sustainable vision center programs that provide eye health disease prevention and education; vision screening; visual exams, dilations, disease identification,

refractions, and treatment; making and fitting of glasses; and vision therapy.

Category 8. Disproportionate Risk Groups

Abstracts in this category will explore successful approaches and programs designed to reduce

disparities in poor health outcomes experienced disproportionately among higher risk groups of school-aged children and youth: young people who are in the foster care or the juvenile justice

systems, have newly immigrated to the US, are pregnant or parenting, experiencing homelessness, are disabled, or identify as LGBTQ.

Category 9. Advocacy and Policy

Abstracts in this category will explore how public policies at local, state, and federal levels are

sustaining and growing school-based health care models. Abstracts will also focus on communication strategies and grass-roots/grass-tops advocacy tactics for building political momentum. We

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especially encourage abstracts featuring campaigns that engage young people and their families as equitable partners in advocacy and policy processes.

Category 10. Youth Program (for youth participants only)

Abstracts in this category will explore strategies that empower youth to successfully participate and lead efforts in health campaigns, program planning, outreach and promotion, policy and advocacy, and peer-led education and support groups.

NOTE: Workshops should be interactive and implement a variety of learning strategies in addition to

traditional lecture discussion, e.g. learning games, live demonstration and practice of new skills and techniques, small group exercises, role plays, discussions, case scenarios, action planning, and

sharing small group findings with larger group.

Presentation Format The 2018 convention will offer five presentation formats: Pre-conference Workshops, Single

Workshop, Double Workshop, Panel Session, and Poster Session.

Pre-conference workshop

Time Frame: 180 minutes Maximum number of presenters: three, plus one moderator*

Workshop (Single) Time Frame: 75 minutes

Maximum number of presenters: two, no moderator*

Workshop (Double)

Time Frame: 150 minutes

Maximum number of presenters: three, plus one moderator*

Panel Session

Time Frame: 75 minutes

Maximum number of presenters: three, plus one moderator*

Poster Session

Time Frame: 120 minutes

Maximum number of presenters: one

*Moderator may be an additional person responsible for assisting the presenters, facilitating Q&A, and keeping session on time.

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Competitive Selection Process

Workshop proposals and poster abstracts will be reviewed for content, measurable objectives, and

presenters’ credentials. Submission of an abstract does not guarantee participation in the convention program. The abstract review committee reserves the right to assign accepted abstracts to

categories other than the one originally applied for.

The peer review process will provide a technical and programmatic evaluation of all abstracts by a panel of professionals who are considered topic-area experts. The applications will be read and scored using the following criteria:

Presentation Tile (5 points maximum) Clearly reflects the content of the presentation

Catches attention

Presentation Description (25 points maximum) Meets word limit, includes correct spelling and grammar, and is clearly and concisely written

Addresses priority topic within category and is a best practice/technique Appeals to wide audience

Replicable to the field

Presentation Summary (15 points maximum)

Meets word limit, includes correct spelling and grammar, and is clearly and consisely written Describes the presentation

Demonstrates interactive components of workshop Ready for publication in preliminary program and on mobile app

Clear, Measureable, and Obtainable Behavior Objectives (20 points maximum)

Content Outline (20 points maximum) Detailed content written in paragraph format

Content supports the objective

Presenters’ Credentials, Expertise, and Experience (15 points maximum) Bonus Points (7 points maximum)

Alliance Member – Organizational (5 points) Individual (3 points) Interactive Presentation (2 points) – Workshop implements a variety of learning strategies in

addition to traditional lecture discussion, e.g. learning games, live demonstration and practice

of new skills and techniques, small group exercises, role plays, discussions, case scenarios, action planning, and sharing small group findings with larger group

All applicants must submit:

A CV for each presenter A completed disclosure form for each presenter

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Abstract Submission Process Instruction Section

NOTE: The program may time out. We strongly suggest you

develop your abstract description and summary in a word

processing program before logging into the module.

Using the browser buttons may result in errors. Clicking the Submit button on any page will

save the information.

Login Page

NOTE: If you do not have a login, select Register. If you forgot your password, select Reset Your Password.

Abstract Menu Page

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Select: Add New Abstract to start entering data.

NOTE: Once the abstract is titled and a number is assigned always select Edit Existing Abstract.

Select: Edit Existing Abstract

NOTE: Edit Existing Abstract will show a list of your abstracts for the current year.

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Abstract Status Page This is your navigation page.

1. Use the red buttons to navigate the abstract module 2. You will be able to save data on any page by clicking submit

3. You can log in and out of the module

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PART I: Title/Format

Answer the following questions.

Enter Abstract Title: (limit 12 words, but no less than three words)

The abstract title should be informative, giving the reader some indication as to what the workshop will cover.

Select the category that is most appropriately suited for your proposed session (select one):

Select your preferences for presentation format. The program committee will make the final determination. Each format has a limited number of presenters. Please adhere to these guidelines:

Pre-conference or SBHC Site Visit -- 180 minutes (Maximum # of Presenters: 3 and 1 moderator)

Workshop Single-- 75 minutes (Maximum # of Presenters: 2, no moderator) Workshop Double -- 150 minutes (Maximum # of Presenters: 3, and 1 moderator)

Panel Discussion --75 minutes (Maximum # of Presenters: 3 and 1 moderator) Poster Session (1 Presenter) Three authors may be entered, but one will be the lead presenter and

eligible for the presenter discount.

Select expertise level: Beginner, Mid-level, or Advanced.

Select the audience(s) for which this proposed session is most ideally suited.

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PART II: Abstract Description, Summary, and Interactive Activity

NOTE: The program may time out. We strongly suggest developing the abstract description and summary in a word processing program before logging into the module. Develop in Word or Notepad, spell checked and word counted, then cut and paste in the appropriate text box.

Presentation Description is limited to 500 words/2,500 characters. Use this section to succinctly describe the workshop content, purpose, and the teaching techniques you will employ. This section will be used by the abstract reviewers and will be submitted for continuing education approval if the abstract is selected as a workshop.

Presentation Summary is limited to 75 words. This section will be published in the preliminary program and online mobile app if the workshop is accepted. This section should be interesting and have enough information for the reader to get an understanding of the workshop content. Please describe details about at least one interactive approach you plan to use. For example, Participants will break out into small groups to review case scenarios. Then they will come back together to discuss developed approaches to the case scenarios as a large group. NOTE: All workshops will be equipped with an LCD panel with a screen, audio, and Windows-based laptop.

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PART III: Presenters

Complete the following steps:

Complete disclosure statement

Add or Edit the CV. It must be 100% completed to be considered

More than one presenter?

Adding a presenter to an abstract takes three steps: 1. Search and select

2. Complete disclosure statement 3. Add/Edit CV

IMPORTANT: Adhere to the number of allowed presenters. Abstracts that include more than the

allowed number of speakers may be forfeited.

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Presenter Search Results

Select the presenter by clicking the Select this Presenter button.

Once selected, complete steps 2 and 3.

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Step 2: Add/Edit Presenter CV (the following information is required for each presenter)

Presenter Contact Information Name: Degree(s): (Letters only: BA, MSA, PHd, etc.)

Address, Telephone Number, Email

Education (highest degree earned)

School Name:

Degree Earned:

Graduation Month/Year:

Major:

Experience (current or last position held)

Company:

Title:

Start Date:

End Date:

Job Summary:

Publications (Enter the three most recent publications)

Qualification Statement (as it relates to the topic)

I am qualified to be a moderator, presenter, faculty, panelist, discussant, or author on the content

that I am responsible for because:

NOTE: The qualification statement should be clearly written to support why you are qualified to

present on the topic. Limit to 1,000 characters or 250 words.

Ex: I am the medical director for ABC hospital and I have written articles for the Journal of School Health and presented on telemedicine for 10

years.

Step 3: Complete the Presenter Disclosure Statement

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PART IV: Objectives and Content

1: Select a measurable verb 2: Complete the objective

3: Select the responsible presenter

4: Enter a short title for the objective content

5: Enter the objective content (sentence format of what will be presented to support the objective) 6: Enter the learner engagement strategies used to support the objective

7: Enter time allotted to the objective

Note: Select the name of the lead presenter for each objective – only one name is allowed.

Please do not enter multiple names in the responsible presenter box.

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Review and Submit The Convention Abstract Status page will indicate that each section is complete.

Clicking Submit Application will bring up a check list for your convenience and the opportunity to

make changes to any part of the abstract.

Once satisfied with the abstract, print the confirmation page and a disclosure form for each

presenter.

Fax the Abstract Confirmation Form, Presenter Contract, and Disclosure Statement to (202) 638-

5879.

Questions?

For questions about the content of your workshop: Andrea Shore ashore@sbh4all.org

For trouble-shooting or issues with the website: Deirdre Taylor dtaylor@shb4all.org

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Samples and Tutorials

Writing Measurable Objectives Tutorial

Objectives are statements indicating what the attendee will be able to do or accomplish as a result of the

workshop session. By beginning an objective with “The Participant will…” the focus stays on what the

attendee is expected to achieve. Objectives always include action verbs that can be clearly measured or

evaluated. Verbs such as “list,” “describe,” and “demonstrate” can be easily observed and measured while

verbs such as “understand,” “know,” and “appreciate” are not acceptable because they do not describe an

activity that can be observed by others to evaluate an outcome.

Below is a brief list of commonly used objectives specific for different types of activities and levels of

accomplishment.

To recall information

The learner

will:

Define

Discuss

List

Name

To grasp the meaning of

(understanding)

The learner will:

Assess Compare

Describe Define

Explain

To apply/use

learned info

(application)

The learner will:

Demonstrate

Formulate

To analyze

information

(relationships)

The learner will:

Analyze

Differentiate

To organize or create

(judgment)

The learner will:

Compare

Design

Evaluate

Identify

Example Incorrect: The participant will be able to appreciate the value of the computer at work. Correct: The participant will be able to describe two uses of the computer at work.

Sample Objectives with Content Outline

Objectives Objective

Content Title

Objective Presenter Objective Content Instructional

Methods

Objective 1:

The participant will be able to describe three

needs assessment

techniques for planning

school based health

services.

Tools, Questionnaires

and Interviews

Laura Brey will describe the community

needs assessment tool, and show examples of

parent teach

questionnaires and

share the results of key

informant interviews.

Lecture and

discussion

Objective 2:

The participant will be

able to analyze the seven SBHC principles

used for establishing

viable School-Based

health services.

Seven Principles for

SBHC’s

Leslie Jones will introduce and describe

SBHC’s 7 principles and

corresponding structures, outcomes,

and process.

Lecture, small group

discussions/exercises

1010 Vermont Avenue NW, Suite 600, Washington, DC 20005 ● 202-638-5872 ● www.sbh4all.org

Workshop Presenter Contract and Disclosure Form

A signed contract is required from each presenter. Please fax to: (202) 638-5879.

The workshop presenter and/or co-presenter have read, understand, and agree to the following:

All presenters will be available for presentation on any of the convention dates. There is no negotiation with

regard to placement on convention agenda.

The title and description of the workshop may be edited at the Alliance’s discretion and used on the Alliance’s

website and in printed convention materials.

If this abstract is accepted, all presenters must register for the convention and pay the applicable registration fees (a

reduced registration fee is provided for listed presenters).

The session may be recorded on audio and/or video, and recordings and handouts may be posted or streamed

live on the Internet and/or placed on a CD or USB drive. There is no compensation in connection with presenting

or having the presentation recorded or reproduced.

Presenters will provide an adequate number of handouts for the presentation. Presenters will also provide a

final copy of the presentation and handouts via email or USB drive at the convention speaker registration desk.

Presenters will prepare the presentation in a format to be displayed on a Windows-based laptop. Apple (Mac)

computers will not be available.

All presentations should be formatted for wide screen (16:9)

Signature:

Conflict of Interest Disclosure

In an effort to assure workshop descriptions represent the workshop presentation and to ensure balance, independence,

objectivity, and scientific rigor at all continuing education (CE) activities/programs, each presenter, moderator, and faculty

member must make full disclosure indicating if you do or if you do not have an actual potential conflict of interest.

During the past 12 months have you, or your spouse or partner, had a financial interest with any commercial entity producing health care goods or services that will be included in this activity?

___Yes _No

If yes, then you must also complete the following Resolution Statement:

Name of Entity: ________________________________________________________________________ In-Kind or Financial Interest: _____________________________________________________________

Required Resolution Statement that you must complete if you have a financial conflict of interest:

I agree to follow the continuing education accrediting bodies’ requirement to:

1. Disclose my potential or actual conflict of interest to the audience before the presentation or before they

read the material.

2. Ensure balance, independence, objectivity, and scientific rigor in the educational presentation that I

provide, and to have the material unbiased with no promotion of financial gain for myself, my spouse or

partner, or my employer or entity that I work for or where I am employed.

Signature: _ Date

Abstract ID: