about your job
TRANSCRIPT
Employee: __________________________ A Date: ___________
Employee Expectations Guide
October 2019 Page 1 of 4
About your Job o DAS Job Class job description web page (e.g., Engineer Trainee, TE2, TE3)
o DOT Organization Chart (Department and office structure) - go to Outlook>All Public
Folders>DOT>Engineering and Construction
o Functional Organization Manual _- go to Outlook>All Public Folders>DOT>Engineering and Construction
o Bureau of Engineering and Construction organization and staffing chart- go to Outlook>All Public
Folders>DOT>Engineering and Construction
o Engineering staff picture tree - go to Outlook>All Public Folders>DOT>Engineering and Construction
Employee Handbook
Working Test Period (usually 1 year for Trainees; 6 months for promotional working test periods)
Performance appraisal (i.e. “service rating”) required every 6 months during Trainee period
Annual ratings
Additional service ratings can be issued
Personnel file in HR
o Service Rating Procedures (Personnel Memorandum 2006-3)
o DAS Job Openings web page and DOT Outlook/DOT Internet:
Trainee to Transportation Engineer 1 (TE1) automatic after one year of service with satisfactory service
ratings
TE2 is a two-year program with the possibility of early promotion
o DAS Job application web page
o DOT Human Resources (HR) web page
o HR Personnel Memorandum
o HR Division assignments and telephone numbers (follow link on page for most current list) o Important to pursue EIT/taking FE exam (NOW) and PE when eligible; PE license required for Transportation
Supervising Engineer positions
o DOT Outlook Folders: Public folders→All Public Folders→DOT→Announcements→Business Related
o DAS State Employee Benefits and Resources web page (includes annual holiday and paycheck calendar)
o Payroll deductions for:
Retirement
Retiree health insurance for 10 yrs
Union/Fee payer dues and other deductions
o Hours of work
Core hours (between 9AM and 3 PM)
Punctuality/tardiness
Breaks (Personnel Memorandum 76-3), 2 - 15 minute breaks/day (mid-morning and mid-afternoon)
Alternate Work Schedule Guidelines and Forms
Overtime
Not a guarantee; as necessary depending on workloads and deadlines
Overtime will be worked in a minimum of 1/2 hour increments
May be required if there is a need
Meetings outside regular work hours
Record time daily (ED-2016-5)
Employee: __________________________ A Date: ___________
Employee Expectations Guide
October 2019 Page 2 of 4
Training On-the-job training but expect to learn on own too
Tuition reimbursement (Personnel Memorandum 78-4A) Contact DOT Training X3600 to apply
In addition to tuition, other professional development expenses (e.g., PE-related) may be reimbursable
In-service Training web page includes list of non-fee courses and course application instructions
DOT Training and Education Management System is used for online application; approval by Principal
Engineer or Manager is required;
It is a privilege to attend training because slots are limited. Plan to share information with others
afterwards.
Set a good example for your Division. Be on time, participate actively; do not use cell phones during
training session. Failure to meet these expectations may result in disciplinary action.
Benefits o Union holds ½ day meeting usually within 6 months of hire.
o Contracts available at CT.gov/opm.
o Health insurance
Open enrollment once a year; usually in May
Changes can be made at other times /events (e.g., marriage, birth of child, adoption etc.)
HR must be notified within 31 days if a dependent becomes ineligible for health benefits (e.g., divorce)
See Employee Handbook (Benefits →Health Insurance) for information on important changes in status
o Leave time (current year calendar with Holidays):
Holidays (12 days/year)
Sick(1 1/4 days/month)
Vacation
1 day/mo first 5 yrs; can’t use during first six months
1 1/4 day/mo after 5 years
1 2/3 days/mo after 20 yrs
10 day carryover maximum per year for days accumulated in that year
480 hour maximum accrual
o Personal Days (3 days/year) after six months; must be used by end of calendar year that they are accrued
o 457 plan – Deferred Compensation; pre-tax dollars
o Flexible medical plan; pre-tax dollars
o Dependent care program; pre-tax dollars
o College savings plan; CHET
o Summer and Holiday outings: Each once per year; up to 4 hours paid for an 8 hour employee
o Peer group – contact Stephen Bruno; mailto:[email protected]
o Employee Assistance Program (EAP): Free, confidential counseling/assistance for personal or employment-
related issues; see Personnel Memorandum 86-2 (Phone 1-800-676-4357)
Employee: __________________________ A Date: ___________
Employee Expectations Guide
October 2019 Page 3 of 4
Our Work Environment o We’re professionals; respect your coworkers (Personnel Memorandum 2016-1)
Work assignments and productivity
Completion of assignment in timely manner, notify supervisor when additional work is needed
o Shifting of priorities; need to work on multiple assignments
o Problem solving and solutions
o Initiative/creativity – new ideas welcome
o Communication
Ask questions
Inform supervisor when needed
Chain-of-command
o Attendance/leave usage
Leave request, advance notice etc. (Personnel Memorandum 82-3B)
Acceptable unit procedure for calling in absences
Sick/medical leave (Personnel Memorandum 81-4)
Scheduling medical appointments
Usage chart (impact on service rating)
Sick Family
Medical certificate requirement
Punctuality: accountable for attendance; be on time
o Late Start/Early Closings (e.g., weather and other emergencies) (Personnel Memorandum 78-5)
Level 2 Employees
Notifications at Department of Emergency Services & Homeland Security web page
DOT emergency notification phone line (860-594-3110)
Out-of-office assistant/ voice mail message
o Public image (public servant)
Phone/email etiquette
Dress/attire
more business like when meeting with public officials/upper management and for presentations
“casual dress ” Fridays, but still office environment
field work
Drive responsibly (read DAS General Letter # 115); recommend a valid driver’s license
State cars/field reviews (use STARS)
o Loss of Driver’s License (Personnel Memorandum 90-2)
Pertains to employees who drive as a part of regularly assigned job duties
Notify supervising manager if license is restricted, suspended, revoked, disqualified, or invalidated for
any reason.
Incident/loss occurs while the employee is working - notify supervising manager immediately
Incident/loss occurs during non-work hours - notify supervising manager no later than the start of the next
business day
Failure to notify the manager within the specified time may result in disciplinary action
Employee: __________________________ A Date: ___________
Employee Expectations Guide
October 2019 Page 4 of 4
o Safety Practices (Personnel Memorandum 99-3)
On-the-Job accidents/injuries; report immediately (Personnel Memorandum 92-2)
Hats (Hard and soft)
Vest
Boots (certain types of boots required; electrical rating)
Safety glasses
o Workplace Behavior and Conduct
Zero tolerance: weapons, prohibited conduct and violence (Personnel Memorandum 80-16)
Workplace Conduct and Behavior (Personnel Memorandum 2016-1)
Work phone/work or personal cell phone use (refer to Policy No. F&A-7, Personnel Memorandum 96-2,
Personnel Memorandum No. 76-3); conducting personal business on state time or usage of state
equipment for personal use could result in disciplinary action.
Personal use of cell phones, such as posting to social media, texting, and sending personal emails should
only be done on personal time. Public image and accountability must be considered.
o Equal Opportunity and Diversity policies, Affirmative Action plan
o State equipment and system usage (Personnel Memorandum 96-2, Policy No. F&A- 28)
No personal use
Computer system, internet conduct and computer security (Policy No. F&A- 28 and “Acceptable Use of
State Systems Policy”); do not use USB port unless state issued USB
Most emails and documents are FOIable
o State email
No personal use
Check email regularly throughout the day
Use subject line
Use spell check, and review important emails before sending (don’t just rely on spellcheck)