about crl 250 academic and independent research libraries
DESCRIPTION
Center for Research Libraries Webinar Shared Print Initiatives in North America Wednesday February 9 , 2011 1:00 – 2:00 PM (Central). About CRL 250 academic and independent research libraries A shared collection of 5 million books, journals, archives, documents, and newspapers - PowerPoint PPT PresentationTRANSCRIPT
About CRL• 250 academic and independent research libraries• A shared collection of 5 million books, journals, archives,
documents, and newspapers• Communities of interest identifying and sharing information
about critical and at-risk source materials
Center for Research Libraries Webinar
Shared Print Initiatives in North AmericaWednesday February 9, 2011
1:00 – 2:00 PM (Central)
The Future of Library Print Collections:Shared Print Initiatives
in North America
Lizanne PaynePrint Archives Consultant
Center for Research [email protected]
The Scope of the Issue
Almost 1 BILLION volumes
About 70 million volumes in library storage facilities
About 25 million volumes added each year
Over 980 million volumes in academic libraries
in North America
NCES ALS + ARL statistics 2008
Open Stack
(traditional library) High Density
Hybrid (10 years in Open Stack)
Hybrid (20 years in Open Stack)
Annual average cost per volume (includes amortized construction) $4.26 $ .86 $1.53 $1.99
$4.26 * 25 million new volumes = over $100 million annual investmentjust to keep up with new accessions
The Cost of Keeping Books
Paul N. Courant and Matthew “Buzzy” Nielsen, “On the Cost of Keeping a Book”, The Idea of Order: Transforming Research Collections for 21st Century Scholarship. CLIR Pub#147. June 2010.
“There is a very real risk that so many copies may be discarded as to threaten the availability of certain materials in their original format.”
Roger C. Schonfeld and Ross Housewright. “What to Withdraw: Print Collections Management in the Wake of Digitization.” Ithaka S+R, 2009, p.8.
The Cost of Not Keeping Books
Distributed or Hybrid Archives
From Storage to Archives
Storage –based Archives (examples)
Shared Storage Facilities (examples)
~70 million stored volumes
Characteristics of Shared Print Archives
•Commitment and time period•Access/delivery servicesRetention
Agreement
•Retrospective vs prospective•By publisher, format, other
Selection Criteria•Review for completeness and condition•Volume, issue, page, noneValidation
Standards
•Centralized and/or distributed•Environmental and security standardsArchiving Location
& Standards
Consortial Efforts by Selection Type
Shared Storage
Copy
OhioLINK
PASCAL
WRLC
Florida system
Library-Nominated
Titles
TRLN
ASERL Journal Retention
By Publisher
UC Libraries
Orbis-Cascade Alliance
PALCI
Five Colleges (MA)
By Format
CRL International Newspaper
Directory (IMLS)
ASERL Fed Depository
CIC Gov Docs
New Approaches
• By Domain or Discipline:– CRL IMLS grant with USAIN (Agriculture) and
LLMC (Law)
• By Title Risk or Digital Availability: – WEST– Hathi/Cloud
CRL IMLS Grant Cooperative Print Archiving by Discipline
• Two-year IMLS grant to create a framework for cooperative archiving of Law and Agriculture materials
• Working with the Law Library Microform Consortium (LLMC) and the U.S. Agricultural Information Network (USAIN)
• Project activities include:– Assemble a supporting information base– Document baseline archiving conditions and services– Create consensus on expanding the archives and services – Develop and implement expanded archiving agreements
• Project Director Amy Wood ([email protected])
Western Regional Storage Trust (WEST)Distributed Print Journal Repository Program
• Led by University of California system, ~17 libraries and 3 consortia during planning phase (2009-2010)
• Total ~90 members expected during three-year implementation phase (2011-2013) with funding from Mellon Foundation and from WEST members
• Collaboration with CRL to develop collection analysis system
WEST Title Categories and Archive Types
Title Category
Print-only
P+E, no digital
preservation
P+E with digital
preservation
Risk
Higher Risk
Moderate risk
Lower Risk
Archive Type
Gold
Silver
Bronze
Archive Location
Storage Facility
Storage facilities and/or
Libraries
OCLC Research Cloud Library Project
• Explored feasibility of supporting NYU using Hathi ebooks (4 million titles) and ReCAP stored print (8 million volumes)
• Expanded to compare monographic holdings among ARL libraries in WorldCat, Hathi Trust, ReCAP storage facility, UC Regional Library Facilities, Library of Congress, and CRL
Malpas, Constance. Cloud-sourcing Research Collections: Managing Print in the Mass-digitized Library Environment. http://www.oclc.org/research/publications/library/2011/2011-o1.pdf
Hathi Trust Digitized Titles (~ 4 million)
Cloud Library Project Key findings
75% of Hathi titles stored in preservation repositories ReCAP, CRL, UC RLFs, LC
Hathi Trust Digitized Titles (~ 4 million)
Hathi Trust Digitized Titles (~ 4 million)
Library collections
~30% of typical ARL library collection covered by Hathi titles
Hathi Trust Digitized Titles (~ 4 million)
Monograph Archiving Workshop
• Planning workshop in October 2010 funded by IMLS. Participants included CRL, OCLC Research, Ithaka, CIC, California Digital Library, Columbia, Michigan, many others.
• Considered particular characteristics of monographs compared to journals and other serials, such as uniqueness, editions, delivery
• Outcomes:– Demonstration project to focus on particular humanities domain(s)
represented in Hathi and already in storage facilities
– Hathi Trust members considering a general Hathi-focused print archives program
Shared Print Archives: Getting to Scale
Library Collections
Print Archiv
es
Digital Collect
ions
“The shared infrastructure needed to support a broad-based externalization of legacy print management functions is unlikely to emerge without directed action and decision-making by leaders in the academic library community.”
Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized Library Environment”, p.11.
Community Forum
Information Infrastructure
PrioritiesStandards
& Best Practices
Resource-Sharing
Archives Registry & Decision Support
Shared Print Infrastructure Needed
Community Forum
PrioritiesStandards
& Best Practices
Archives Registry
Decision Support System
CRL Promotes Community Forum
Archiving Priorities• Format and title emphasis• “Optimal copies”: how many,
who archives
Standards and Best Practices• Services and agreements• Metadata standards• Environmental conditions• Validation standards• Audit for compliance
Community Forum
Information Infrastructure
PrioritiesStandards
& Best Practices
Resource-Sharing
Archives Registry & Decision Support
CRL Promotes Information Infrastructure
Archive Registry & Decision Support System
o Archiving programs (agreements & conditions)
o Archived holdingso Collection analysis
Resource-Sharing• Access to other print archived
materials
CRL Print Archives Registry & Decision
Support
Archiving Library OPACs
OCLC WorldCat
OCLC symbol, Local Holding Records (LHRs)
Titles, holdings
Resource-SharingDecision Support
Decision Support and Resource-Sharing
Digital Archives, Other Decision-Support Data
Archiving Library OPACs
Titles, holdings
Library Holdings Overlap Data
Archived titles, holdings
Registry and Decision Support System
• CRL is working with California Digital Library to design and develop the system. Ithaka S+R is advising CRL on the project.
• CRL is partnering with WEST and others to develop Phase 1 for journal archiving (2011)
Archived titles, holdings
CRL Print Archives Registry
Archiving Library OPACs
OCLC WorldCat
OCLC symbol, Local Holding Records (LHRs)
OCLC Resource-Sharing
OCLC symbol, Lender string
Resource-Sharing System
• CRL is working with OCLC to define metadata standards • Pilot project to test the approach January – July 2011
CRL Print Archives Program Part of Global Resources Forum (GRF)
GRF Member Benefits:• Participate in community forum on print archiving standards,
norms and best practices
• Access to online data, analysis, and assessments of print and digital archives
• Analysis of GRF-member library collections to support archiving and retention decisions
• Eligible for favorable terms for specialized databases and reports including The Charleston Advisor
GRF: A New Model for CRL Participation
• Designed for institutions that want to take advantage of CRL information and expertise on collections and preservation, but do not need access to CRL collections
• A benefit of membership for current CRL libraries
• Non-CRL libraries may join GRF for a nominal fee
• CRL will work with consortia and libraries during early 2011 to establish memberships for 2011-12
…the library community should aggregate the work
of existing mechanisms for print storage, de-duplication, and preservation,
[to] effectively contribute to a system-wide withdrawals [and preservation!]
strategy.
Schonfeld and Housewright, “What to Withdraw”, p.2.
CRL and its members are developing these shared, aggregated mechanisms.
Thank you.
Open Discussion
Please join us for a discussion with our presenter.
Press *6 to unmute your phone to ask a question, or submit your comments to the online chat.
• Medieval Resources Webinar: March 9• CRL General Meeting: Thursday, April 21
• Please fill out our follow-up survey: http://www.surveymonkey.com/s/CRL_Print_Archive_Webinar_Feb_2011
• Slides and videos from this presentation will be posted at http://www.crl.edu/events/7078/followup-materialand on YouTube: www.youtube.com/crldotedu
• Sign up for CRL Connect: www.crl.edu/connect
• Find CRL on Facebook