AAR Presentation

3rd – 5th February 2015ASEAN Regional Conference Disaster Relief Exercise 2015

Grand Alora Hotel, Alor Star, Kedah

updates from

Final Planning Conference

38 attendees

India

Laos

Cambodia

United States of America

ASEAN SecretariatIndonesia

Philippines Australia

Thailand

Canada

IFRC

To evaluate the effectiveness of SOP/Protocols/Tools of

ASEAN, Regional, International and the affected host nation

pertaining to multi-national disaster operation. To review the

affected host nation’s ability to

respond to humanitarian

assistance requirements

cause by natural disasters.

To assess the capacity of ARF

members in response to disasters and

coordination between civil and military

agencies

Goals and Objectives

AAR up-to-date activities

Meetings : 8 internal meetings and discussion: 2 joint Malaysia-China meetings: IPC and FPC: other meetings with multiple agencies

and experts

Recruitment : Police (including ex)ex-CONOCO, Fire & Rescue Dept. (including ex), Navy, Military, Emergency medical officers, NGOs, Academicians,Countries representatives.

ORGANIZATIONAL STRUCTURE

5

Executive Planning Committee

AAR CoordinatorA. Fakhru’l-Razi

HeadAAR-FTx Division

HeadAAR-TTx Division

HeadAAR-Logistics &

Support Services Division

Assoc. Prof. Dr. Aini(Malaysia)

Mr. Zhang Xiao Ning(China)

MAIN ORGANIZATIONAL STRUCTURE

SUB-DIVISIONAL ORGANIZATIONAL SET-UP

HeadAAR-FTx Division

Mass Flood Evacuation

Field Hospital

HAZMAT

Building Collapse

Landslide

Immediate Relief Team

Maritime SAR

EOC

Road Traffic Accident

Chemical Spillage

Dr. Syafiie Syafiie(UPM)

Evacuation Centre

SUB-DIVISIONAL ORGANIZATIONAL SET-UP

HeadAAR-TTx Division

Members

A. Fakhru’l-Razi(UPM)

SUB-DIVISIONAL ORGANIZATIONAL SET-UP

HeadAAR-Logistic and Support Services Division

CIQ & RDC Logistics Communication & Media

Admin & FinanceSecretariat

Transport

Safety & Health

Accommodation

Dr. Elistina(UPM)

Overview of AAR

• From 23rd May till 28th May 2015OPS Period

• Experts/members with different backgrounds

Composition

• Disaster management + control, • EOC + responding/relief agencies

Scope: parallel setup

• Evaluation and RecommendationsFinal Outcome

RecruitmentParticipating member states selection process

• Application deadline by FPC, 6th February 2014

Recruiting – minimum 30 referees

• To be announced

AAR Team composition confirmed

Roles of Members

Before Missio

n

• Developing Strategy

• Developing Action Plan

• AAR Training

During Missio

n

• Observation• Review• Analysis• Recommendation

ROLES OF AAR TEAM MEMBERS

• Report writing• Submission

Post-Missio

n

Sources of data/information

Interviews

ObservationDocuments review

Questionnaire/Checklist

DATA

References Documents(not limited to)

1) ARF Strategic Guidance for Humanitarian Assistance and Disaster Relief

2) ARF Work Plan for Disaster Relief 2012-2014

3) ASEAN Agreement on Disaster Management and Emergency Response (AADMER)

4) Asia-Pacific Military Assistance to Disaster Relief Operations series of Conferences (APC-MADRO)

5) SOP for Standby Arrangement

6) The Use of Foreign Military and Civil Defense Assets In Disaster Relief - Oslo Guidelines

7) HAZMAT Standards – National Fire Protection Association (NFPA)

8) International Search and Rescue Advisory Group Guidelines (INSARAG)

9) International Civil Aviation Organization (ICAO)

10) International Aeronautical and Maritime Search and Rescue (IAMSAR)

11)Malaysian National Oil Spill Contingency Plan

12)Medical Support Manual for United Nations Peacekeeping Operations

13)Etc..

References Documents(not limited to)

Logistic +

Support

FTx

SOP, International Guidelines, etc

Questionnaire/Checklist/Interview

TTx

Responders

Victims/Actor

Head of DelegationObservation Observation

Documentation Process

Analysis & Review

Forward to FTX,

TTX and Executive Planning

Directors for

comment

Finalization

Data collection

Compilation of data

Draft report

Report & Recommendations

• Briefing of preliminary findings during DiREx 2015 before the closing ceremony

• Circulation of final report among ARF members

• Recommendations for next DiREx based on the findings – issues and challenges

1. Strengthen the effective utilization of ASEAN standby arrangements for disaster relief and emergency response

2. Implement an effective operational engine to enhance regional cooperation in disaster management

3. Coordination of Multi-National maritime search and rescue

4. Management of Mass Casualties

5. Distribution of aid and humanitarian assistance. Effective coordination of international assistance from the UN, NGO’s and private sector

Addressing the 10 challenges

6. Special needs of vulnerable population in disaster area.

7. Management of Consular assistance to foreign tourists in disaster area

8. Coordination and information sharing with foreign embassies in disaster area.

9. Management of media

10.Role of international and local volunteers with the HADR authorities.

Additional: Civil – Military Coordination

Addressing the 10 challenges

Timeline & Preparation

1. FPC meeting (AAR committee) 3rd - 5th Feb 2015

2. Nomination of AAR committee members 3rd – 5th Feb. 2015by Int. Delegates (during FPC meeting)

3. Nomination of referees by Int. Delegates 6th Feb. 2015(end of FPC)

4. AAR Referees Training Workshop 4th – 5th May 2015 (China – Malaysia)

5. Pre-DiREx meeting (committee) 22/23 Jan. 2015

6. Training of referees 23/24 May 2015(includes all international participants)

Provision of Facilities, Apparatus and Personal Protective Equipment

• Equipments:o Maskso Gloveso Safety Helmeto Night Goggleso Other equipment deemed necessary based on

each scenarios/simulation of exercise

• A work area for AAR group members at each site

• A secretariat as AAR operating base (with supplies of refreshment, computers and networks)

• Transports, mobility and unrestricted access

Additional issues

Concerns/matter raised:

• Guidebook / Standard Operating Procedures / Manual for After Action Review committees and referees

• Method for internal communication between members – foreign delegates

• Post-exercise (for each scenario) interview with on-scene commander

• Sharing of the references and materials – tools (confidentiality to be preserved)

Contacts

• 1) Fakhru’l-Razi Ahmadun – a.fakhrulrazi@gmail.com

• 2) Aini Mat Said – ainims@upm.edu.my

• 3) Ng Yee Guan - shah86zam@gmail.com

Q & A SESSIONANY QUESTIONS???