a&e services for construction of schools in sindh, stage

A&E Services for Construction of Schools in Sindh, Stage-II Sindh Basic Education Program

Annual Project Work Plan 2019

IQC Contract No. AID-391-I-11-00002

Task Order No. AID-391-TO-16-00006

28 January 2019

HPK

Halcrow Pakistan (Pvt) Limited 3rd Floor, Nawa-e-Waqt House, Mauve Area

Sector G-7/1, Zero Point, Islamabad, Pakistan tel + 92 51 220 3451 fax + 92 51 220 3462

www.halcrowpk.com

This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The

contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not necessarily reflect the views of USAID or the United States Government.

© Halcrow Pakistan (Pvt) Limited 2019

A&E Services for Construction of Schools in Sindh, Stage-II Sindh Basic Education Program


A&E Services for Construction of Schools in Sindh, Stage-II (SBEP) Annual Project Work Plan 2019

28 January 2019 i HPK

Document history

A&E Services for Construction of Schools in Sindh Stage-II

Sindh Basic Education Program


This document has been issued and amended as follows:

Version Date Description Created by Verified by Approved by

01 28/01/2019 First Issue DS/MNA SSS SSS

MNA Muhammad Nadeem Ahmad

MKB Muhammad Khizar Barakzai

SSS Sohail Shamim Siddiqui

DS Dawood Shaikh


28 January 2019 0 HPK

Contents

Acronyms 2

1 Annual Project Work Plan 3

2 Objectives & Targets 5

2.1 Objectives 5

2.2 Task & Targets 5

3 Project Organisation, Roles and Responsibilities 7

4 Project interfaces 8

5 Project Schedule and Targets 9

5.1 Overview 9

5.2 Proposed Work plan 9

5.3 Construction Work Plan Assumptions 9

5.4 Targets 10

5.5 Extension in Project Completion Timeline 11

5.1 MCHC targets 12

5.2 LOE forecast 12

6 Reports & Deliverables 12

7 Challenges and Risks 13

8 Procedures and Controls 16

9 Technical Standards 17

10 Environmental Compliance 18

11 Performance Monitoring and Evaluation 19

12 Security Plan 20

13 TO Risk Management 21

14 Branding and Marking Plan 22



Appendices Appendix A Project Organization Charts

Appendix B1 Work Plan (updated)

Appendix B2 Completion of Schools status

Appendix B3 MCHC Work Plan

Appendix C LOE & Budget

Appendix D Reports and Deliverables



Acronyms

A&E Architect & Engineer

ACOR Alternate Contracting Officer’s Representative

AWP Annual Project Work Plan

BOQ Bill of Quantities

CC Carbon Copy

CCTV Closed‐Circuit Television

CM Construction Manager

CO Contracting Officer

COP Chief of Party

COR Contracting Officer Representative

ECMR Environmental Compliance Monitoring Report

EMMP Environmental Mitigation and Monitoring Plan

ERAC Environmental Review and Assessment Checklist

FIDIC Fédération Internationale Des Ingénieurs‐Conseils

(International Federation of Consulting Engineers)

GoS Government of Sindh

HPK Halcrow Pakistan (Pvt.) Ltd.

IEE Initial Environmental Examination

IQC Indefinite Quantity Contract

ISO International Organization for Standardization

NCR Non Conformance Report

O&M Operation & Maintenance

PCRE Project Control & Reporting Engineer

PEC Pakistan Engineer Council

PMIU Program Management and Implementation Unit

PPRA Public Procurement Regulatory Authority

QA Quality Assurance

QC Quality Control

RE Resident Engineer

SBEP Sindh Basic Education Program

TO Task Order

USAID United States Agency for International Development



1 Annual Project Work Plan

The Annual work plan 2019 is prepared as part of the project activity in Element

one Reports and other Deliverables of Task Order (Section F.6.2). This AWP is

an overall plan of the work to be accomplished during the period for better

planning, performance and resolution of problems. This report shall be read in

conjunction with AWP 2018, Annual Review report 2018 and other relevant

reports as may be required to understand the planning. AWP 2016‐2017 was

the first report on this topic and was designed to cover all the necessary sections

which would be required to implement the planning. AWP 2016‐2017 has been

referred for details in some sections of AWP 2019 to avoid repetition of sections

that are still valid for this AWP.

As agreed with USAID Annual Work Plan will follow calendar year from 1st

January to 31st December. This work plan covers the period from 1st January

2019 to 30th September 2019 as the Task Order end date. If deem necessary

quarterly reviews of AWP 2019 may be held as scheduled below. These

quarterly reviews will form the quarterly activity reports.

Activity Scheduled date Date of Submission

Q1 review 31st March 2019 10th April 2019

Q2 review 30th June 2019 10th July 2019

This task order scope and activities are in continuation of previous contract

“Architect‐Engineer Services for Sindh basic Education Program” Task Order

No. AID‐391‐TO‐12‐00004. This report should be read in conjunction with

previous task order deliverables, Annual Work Plans, Annual Reports,

Completion Report and other relevant reports in order to understand the

overall SBEP background, scope or work plan, activities and progress.

Following two sub‐tasks were added during the last year. The same have also

been incorporated in AWP‐2019 activities as per approved sub task plans and

current status of progress as applicable..

Sub task-1 - Third Party Monitoring for repair/rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh

USAID Office of Infrastructure & Engineering (OIE) acting through its

Implementing Partner, Project Management Contractor (PMC) (EA



Consulting) is undertaking the repair and renovation of up to 73 Maternal and

Child Health Centers (MCHC) in 16 districts of Sindh. Repair and renovation

is necessary for these facilities to function optimally as MCH centers. In

addition subject to the availability of funds, USAID also plans to fund the

procurement and installation of equipment for these facilities (e.g. low

technology medical equipment and furniture).

As part of this Task Order “A‐E Services for Construction of Schools in Sindh

Stage‐II under Sindh Basic Education Program (SBEP)”, USAID has amended

the task order (Modification no. 04) and added a sub task “Third Party

Monitoring for Repair/Rehabilitation of Maternal Child Health Centers

(MCHC) in 16 Districts of Sindh”.

Sub task-2 – AE Services for two addition districts, Shikarpur and Ghotki, Sindh, SBEP Stage-II

The GoS and USAID have mutually agreed to extend the geographical focus of

Sindh Basic Education Program (SBEP) from seven (7) to nine (9) districts of

Northern Sindh by adding two new districts namely Shikarpur and Ghotki,

with 12 new schools, six (6) in each district. USAID will provide additional

fund, amount of $4.2 million for construction of six (6) additional schools in

Shikarpur district. The additional fund will increase the total number of

schools to be constructed with USAID funds from 106 to 112. Reciprocally, the

Government of Sindh (GoS) has agreed to construct six (6) schools in Ghotki

district with its own funds.

USAID Pakistan has modified (Modification no. 05) the task order to provide

Architect‐Engineer Services for two new districts, Shikarpur and Ghotki in

Sindh under the SBEP II Task Order “Architect‐Engineer Services for

Construction of Schools in Sindh, Stage‐II for Sindh Basic Education Program

(SBEP)”.



2 Objectives & Targets

2.1 Objectives

The objective of SBEP is to increase and sustain student enrolment in primary,

middle, and secondary schools in targeted geographic locations in Sindh by

developing a child friendly new facilities by replacing fully damaged schools

in flood affected districts and implement GoS Reform Policy and developing a

school environment conducive to teaching and learning. Completion of the

schools will provide means and access to achieve the noble cause.

2.2 Task & Targets

Each of the four elements under this TO has certain activities, reports and

deliverables requirements. The key activities, reports and deliverables within

this work plan are described in the following table:

Element Deliverables & Targets Key Activities

E‐1 Annual Work Plan

Annual Report

Financial Reports

Monthly Progress

Reports

Weekly Mails

Success Stories

Branding & marking

Project Management

Project Control

Project Coordination

Administrative

Support

Security

Finance

Branding & Marking

E‐2 Site Identification &

Assessment Reports

for two new districts

or as required

Site adaptation &

Design Drawings for

two new districts or

as required

Tender Document &

Bid Evaluation Report

for two new districts

or as required

Any design change as

per site condition

Site Identification &

Assessment for two

new districts or as

required

Site adaptation &

Design for two new

districts or as required

Tender preparation &

Procurement for two

new districts or as

required

As per site condition



Element Deliverables & Targets Key Activities

E‐3 Construction

packages approved

work plans (two new

districts).

Construction

monitoring and

supervision

Environmental

compliance

monitoring report

(ECMR)

Construction

Management

Construction

Supervision

Quality Assurance

HSE compliance

Document Control

Contracts Management

E‐4 Tender Documents

for furniture of

upcoming Lots as per

PMIU advise

Monitoring for the

delivery &

installation of

furniture

Preparation of Tender

Documents

Preparation of Bid

Evaluation Reports

Contract Management

Quality Inspections

The quantum based targets will be discusses in section‐5 below.



3 Project Organisation, Roles and Responsibilities

The updated project organisation for SBEP is enclosed as Appendix‐A

comprising of following charts.

A.1 Project Partners

A.2 USAID Team

A.3 PMIU

A.4 Halcrow



4 Project interfaces

USAID is represented by following key personnel:

Patrick Robison, Contracting Officer (CO) for this TO;

Mark Sorens, Program Manager for SBEP

Muhammad Anwar Afridi, Contracting Officer Representative (COR);

and

Hafeez Samoo, Alternate to Contracting Officer Representative

(ACOR) and Alternate to Program Manager for SBEP.

PMIU GoS is represented by following key personnel:

Agha Fakhur Hussain, Program Director (PD) PMIU, GoS

Ammara Khattak, Deputy Program Director (DDP), PMIU, GoS

Samad Talib, Program Manager (PM), PMIU, GoS

Halcrow is represented by following key personnel:

Sohail S. Siddiqui, Chief Of Party (COP)

Khalid Hussain Nizamani, Construction Manager (CM)

Waqar Afzal, Design Manager

Abdur Razzaque, Quality Assurance Manager

Nadeem Ahmad, Finance and Admin Manager

Muhammad Ali, Project Security Manager

The project interface between the three entities is given below:

Muhammad Anwar Afridi – COR ‐ USAID

Agha Fakhur Hussain – PD ‐ PMIU

Sohail S. Siddiqui – COP (A‐E Services) – HPK

The agreed mechanism is given below:

The communication from each team should be carried out through

single point of contacts given above.

The teams can interact directly on technical matters through

telephone. All significant telephone calls should be followed by an

email to minute the conversation. Single point of contacts should also

be kept in the loop.

All coordination and communication with government departments

and other stakeholders will be through PMIU.

ACOR will be kept in CC for all report submissions



5 Project Schedule and Targets

5.1 Overview

Overall all the A&E services activities are moving forward, meeting the

milestone and achievements confirming all the procedural requirement and

approvals

Element‐1: General Administration and Management will continue as per

requirement. Refer to TO scope all activities for Activity

Element‐2: Site Assessment and Design have been completed with the

procurement of construction contractor for total 16 construction packages.

However, there may be some revisions, reviews and design changes as site

condition during construction.

Refer sub‐task‐2 A‐E services for two news districts shall be carried out as per

scope of work.

Element‐3: Construction supervision and project management will continue as

per requirement, contractor progress and pace of work for successful and

quality delivery.

Refer sub‐task‐1 Third party monitoring and reporting for MCH centers shall

be carried out as per scope and project requirement.

Element‐4: Procurement of furniture and contract management will remain

active and progressive during the upcoming year period.

5.2 Proposed Work plan

A proposed Work plan has been updated with the inclusion of sub task of two

new districts, Shikarpur and Ghotki Sindh, upto September 2019 and is

enclosed in Appendix‐B1. The revised plan is based on number of assumptions,

which are explained in section below.

5.3 Construction Work Plan Assumptions

Proposed construction schedule has been developed based on following key

assumptions:

Task, targets and deliverable already completed will remain intact with

no any addition/changes.

Scope of services will remain in position unless advise with additional

timeline/resources

Timely approvals & decisions from PMIU, program steering committee

and other government departments



Approval of remaining (furniture0 PC‐I from GoS

Revision in Program Implementing Letter (PIL) from USAID and

disbursement of fund to PMIU

In time distribution & completion of procurements of remaining

furniture lots

Completion of procurement for two districts construction contractor

Resolution of concerns on land possessions/acquisition by PMIU

Support of local community

Law and order and political situation will remain stable in the country

specially in project area

Competency, capability and performance of construction contractors to

complete the construction of schools as per awarded time lines

5.4 Targets

Annual Work Plan targets are presented below based on quantum of work.

Element & Activity Target included in Task Order

AWP 2019 Targets

Element 1 –

General

Management &

Administrative

support

General

Management &

Administrative

support

As per scope of services

(ongoing activities0

Element‐2 – Site

Assessment &

Design

Report &

deliverables

‐ Site Identification &

Assessment Reports for

two new districts

‐ Site adaptation & Design

Drawings for two new

districts

‐ Tender Document & Bid

Evaluation Report for two

new districts



Element & Activity Target included in Task Order

AWP 2019 Targets

Element 3 –

Construction

Management and

Supervision

Report &

deliverables

Completion of next 25

schools (total 72) by

September 2019

Completion of Larkana

packages (P‐04 and P‐06)

Completion of Dadu

packages (P‐08 and P‐09)

Completion of Qambar‐1

& 3 packages (P‐10 and P‐

12)

Completion of Karachi‐I

packages (P‐05A)

Demobilized staff house

Dadu

Element 4 –

Procurement of

Commodities &

Equipment

As per PMIU

requirement of

tender document

for procurement of

commodities and

specialty items

Lot‐03, completion of

delivery of 10 schools (28

school)

Lot‐04, completion of

delivery of 13 schools (41

school)

Lot‐05 ‐ 07, Tender

preparation and

procurement of remaining

school furniture as per

PMIU advise.

5.5 Extension in Project Completion Timeline

Please note this work plan shows planning up to September 2019 as per

available TO timelines.

However, it is anticipated construction activities and procurement of furniture

of all schools would not be able to finish by TO end date of 30 September 2019.

Following reasons may be considered as record:

- Delay in procurement of construction contractor to last four

packages (P‐13A, 13B, 14 and 15) led the latest completion time line

to Feb 2020.

- Slow progress to the running construction packages.



- Potential extension of time (EOT) to running construction package

beyond the contractors’ control

- Delay in procurement of furniture as advised by PMIU

- Addition of two new districts in December 2018.

An updated summary for to‐date status and expected completion of schools is

enclosed in Appendix B2.

We understand this TO A‐E services would not be further extended as per IQC

clause. So, the remaining construction supervision and project management

(and Procurement of furniture as per PMIU advise) services as briefed above

would be required to carry out by some other USAID contractor through a

separate Task Order/contractual arrangement.

We would submit the completion report at end of TO, illustrating the

completed/remaining services as on date by 30 September 2019. This would

lead the onward action for completion of remaining construction supervision

and project management for completion of remaining schools.

5.1 MCHC targets

A work plan for third party monitoring for repair/renovation of MCH centers

in 16 districts of Sindh is also enclose in Apendix‐B3.

5.2 LOE forecast

Updated Level of Effort (LOE) corresponding to the planned project progress

is included as Appendix C. The forecast figures are up to 30 September 2019.

6 Reports & Deliverables

Each of the four elements has certain activities, reports and deliverables under

the TO. The reports and deliverables for the current year are outlined, with

element reference, submission date and frequency in Appendix D.



7 Challenges and Risks

Construction Contractor’ capability

The core reason and obstruction in accelerating the pace of work is the

construction contractor capability. It may be summarize that by large almost

all the construction contractors are not well aware to such state of the art

construction techniques and quality control procedures, particularly in

northern Sindh region. This is a real challenge throughout the period and

demanding a lot of facilitation input and support to the contractor to guide,

assist and physical training in construction techniques, HSE,, quality control

quality assurance compliances.

Proposed Donor’s land ground condition

Many of the schools were assessed subject to availability of land that may be

acquired on adjacent or some alternate land near to potential candidate schools.

It was encouraged through donating the free of cost land parcel to GoS by local

community to this noble cause. However, during the execution it has been

encountered that couple of the offered lands do not have the suitable ground

condition for construction of school building. Some of schools have to change

the design as per site condition with the PMIU approval which led an extra

efforts to keep construction in progress.

Approval

We have been working with USAID and PMIU in close coordination and

giving our best support as required undertaking progress and delivering the

tasks.. There are some GoS internal procedural and compliances/Audit

requirement which took extra time to get matter approve.

Availability of professional resources

Development activities in the region always give hope for the local resource

utilization and improvement in economic condition. However it always remain

challenging to explore professional, skilled manpower for execution of quality

work of high standard like in SBEP. The resource demand is being

substantially increased and failing to catch, contractor will not be able to meet

the targets.

Quality bulk supply of construction material

Quality is the prime concern for a successful program delivery. Tender

document for construction of schools has defined the preapproved source of

construction material which complies with the international standards. It is



being anticipated that in‐time, quality supply of the construction material to all

the under construction school packages is becoming a big challenge. It is also

being observed that other major development schemes are also in progress in

the region and supplier are getting choice of production on its own practice

and rates rather a quality one. A comprehensive strategy has been developed

includes but not limited to, regular visit to preapproved factory, quality ad HSE

assessment, periodical test, explore new potential vendor etc to ensure the bulk

supply to all the construction sites.

Field Challenges

The northern part of Sindh was devastated by the rains and flood along with

social and administrative issues, therefore Halcrow during their field visits and

construction supervision have to confront challenges while conducting field

travel and other activities. Some key challenges faced are described below:

Destroyed Infrastructure:

Since this part suffered heavy rains and flooding the infrastructure is destroyed

by this catastrophe. The access roads, culverts and other means connecting

villages and small towns were destroyed. To reach these remote villages and

towns was one the core challenge that Halcrow field teams overcame during

the course of this task. The good angle is that many roads rehabilitation has

also been started/completed.

Security

Law and order situation in this part of province of Sindh is distressing. The

teams visiting these parts had to overwhelm this situation.

For this purpose an initial threat assessment was conducted by Halcrow Project

Security team and some security and safety guide lines were set. By following

those guide lines and with the help of local administration (which acted as

facilitators) this grave concern was aborted and as to‐date all activities has been

successfully executed without any hostile incident.

Cultural Limitations

Cultural limitation also remained one of the key factors to select a school as

different kinds of cultural challenges were faced throughout the program

locations. For instance at some locations of the candidate schools locals raised

grave concerns over co‐education system and double storey building in the

vicinity of village. This issue is also being faced even during construction stage

as local at many location observed to change their thought and come back

creating hurdles in constructions activities where they were satisfied at the

time of assessment/selection. We are trying to resolve amicably with the

support of CMP and respectable local personnel.



Tribal Conflicts

The selected geographical locations have tribal system and the locals follow it

strictly. It was reported that these tribes have conflicts on different issues and

a person of one community or tribe is unable to visit the area controlled by their

rival tribesmen. This challenge has affected the implementation of GoS reform

policy as it did not allow consolidating schools in the area.

It has also observed that one person donated land but when this news become

public other also offers his land in order to keep his power in the area. This is

a sensitive issue and USAID/PMIU is requested to be coordinate with the local

administration as any incident may occur, as notice in couple of sites in district

Dadu. At some location this issue again highlight during construction stage as

well.

Political Influences

Most of the government owned projects and programs are ostensibly

influenced by political personalities for their political goal scoring. Therefore

one of the key challenges of the program was to keep it free from political

interference in order to yield full advantage of the program for deserving

pupils of this part of Sindh who were already less privileged and flooding had

doubled their trauma.

For this Program Director (PD) of PMIU and USAID team may highly be

appreciated as they supported Halcrow efforts at every level to carry out the

activity in highly unbiased environment and away from any kind of political

influences.



8 Procedures and Controls

Same as discussed in AWP 2016‐2017



9 Technical Standards




10 Environmental Compliance




11 Performance Monitoring and Evaluation




12 Security Plan




13 TO Risk Management




14 Branding and Marking Plan



HPK

Appendix A

Project Organization Charts

A&E SERVICES FOR THE CONSTRUCTION OF SCHOOLS IN SINDH STAGE - IISINDH BASIC EDUCATION PROGRAM

USAID(Funding Agency)

Halcrow Pakistan(Contractor)

Community MobilizationProgram (CMP)

PMIUGovernment of Sindh

(Project Owner)

Third Party Monitoring Consultant (AID)

Sindh Reading Program (SRP)

Sindh Capacity Development Program (SCDP)

All Construction Contractor

PROGRAM PARTNERS

Contracting Officer (CO)(Patrick Robison)

Contracting Officer’sRepresentative (COR)(Mohammad Anwar Afridi)

Deputy Office Director & SBEP Program Manager

Karachi(Mark Sorensen )

Education Advisor & Alternate to COR

(Lila Ram)

Sr. Acquisition &Assistance Specialist (OAA)

(Muhammad Aslam)

Sr. Program Engineer(Shahid Mahmood)

Safety & SecurityLiaison Specialist

(Saba Gill)

Finance Support(Jawwad)


USAID SBEP TEAM


SBEP PMIU TEAM

Program Steering Committee

Program Director

Deputy Program Director

Internal Auditor

Assistant Internal Auditor

Program ManagerConstruction Management

Program Manager Reforms, Learning &Community Mobilization

Director Regional Office Larkana

Program ManagerSupport Services

Monitoring & EvaluationConsultant / Specialist

Manager Construction Design & Contracting

Manager Construction Supervision

Director Regional Office Sukkur

Manager Constructions

Manager Reforms, Learning& Community Mobilization

Manager Finance &Accounts and Admin

Senior ProcurementSpecialist

Finance & Accounts Officers

Administrative Officers

ProcurementOfficer

Manager Planning,Monitoring & Evaluation

Manager InformationTechnology

Planning, Monitoring & Evaluation Officer

Construction Design & Supervision Officer

Monitoring & Evaluation Officer

Admin Assistant

Construction Design & Supervision Officer

Monitoring & Evaluation Officer

Admin Assistant

Sindh Basic Education Program(Halcrow Pakistan)

Project Manager(Sohail Siddiqui)

IQC Team Support(Fazal Mahmood)

Sub-ContractorsGeneral Admin &

Management(Sohail Siddiqui)

Design& Tendering(Waqar Afzal)

ConstructionManagement(Khalid Hussain)

Procurement ofCommodities

(Ali Muhammad Memon)

ArchitectHabib Fida Ali

IQC Program Manager(Usman Mumtaz)

Survey Engineers

Soil Testing Services (STS)

PCRWR

Aga Khan University (AKU) Laboratories


SBEP HPK TEAM


HPK

Appendix B

B1 - Work Plan (updated)

B2 - Completion of Schools status

B3 - MCHC Work Plan

ID Task Name Duration Start Finish

1 SBEP-II 156.8 wks Sat 10/1/16 Mon 9/30/19

2 Element - 1 GENERAL MANAGEMENT AND ADMINISTRATION 156.6 wks Sat 10/1/16 Mon 9/30/19

3 Task Order Award 0 wks Sat 10/1/16 Sat 10/1/16

4 Kick off Meeting 0 wks Mon 10/3/16 Mon 10/3/16

5 Deliverables 156.6 wks Mon 10/3/16 Mon 9/30/19

26 Implementation of Security Measures 156.15 wks Mon 10/3/16 Thu 9/26/19

27 Implementation of Branding & Marking 156.15 wks Mon 10/3/16 Thu 9/26/19

28 Demobilization 0 wks Mon 9/30/19 Mon 9/30/19

29 Element - 2 SITE ASSESSMENT AND DESIGN 136.6 wks Mon 10/3/16 Wed 5/15/19

30 Confirmation of Identified Sites (Shikarpur and Ghotki) 4.2 wks Tue 1/1/19 Tue 1/29/19

31 Site Visit and Report Preparation 4.2 wks Tue 1/1/19 Tue 1/29/19

32 Site Assessment & Design 128.6 wks Mon 10/3/16 Wed 3/20/19

33 Package - 13 (Jacobabad) 4 wks Mon 10/3/16 Fri 10/28/16

34 Package - 14 (Kashmore) 4 wks Mon 10/3/16 Fri 10/28/16

35 Package - 15 (Karachi-II) 4 wks Mon 10/3/16 Fri 10/28/16

36 District Shikarpur 11.4 wks Tue 1/1/19 Wed 3/20/19

37 District Ghotki 11.4 wks Tue 1/1/19 Wed 3/20/19

38 Tendering & Award of Construction Contract 136.6 wks Mon 10/3/16 Wed 5/15/19

39 Package - 11 (Qambar-II) 4 wks Mon 10/3/16 Fri 10/28/16

42 Package - 12 (Qambar-III) 8 wks Mon 10/3/16 Fri 11/25/16

45 Package - 13 (Jacobabad) 12 wks Mon 10/3/16 Fri 12/23/16

55 Package - 14 (Kashmore) 12 wks Mon 11/28/16 Fri 2/17/17

65 Package - 15 (Karachi-II) 12 wks Mon 12/26/16 Fri 3/17/17

75 District Shikarpur 8 wks Thu 3/21/19 Wed 5/15/19

76 District Ghotki 8 wks Thu 3/21/19 Wed 5/15/19

77 Element - III CONSTRUCTION MANAGEMENT & SUPERVISION* 156.6 wks Mon 10/3/16 Mon 9/30/19

78 Deliverables 6 wks Mon 10/3/16 Fri 11/11/16

80 Package - 1 (Khairpur-I) 13 wks Mon 10/3/16 Fri 12/30/16

90 Package - 2 (Khairpur-II) 45.4 wks Mon 10/3/16 Tue 8/15/17

100 Package - 3 (Sukkur-I) 93 wks Mon 10/3/16 Sat 7/14/18

110 Package - 4 (Larkana-I) 117.2 wks Mon 10/3/16 Mon 12/31/18

120 Package - 5A (Karachi-I) 121.8 wks Mon 10/3/16 Thu 1/31/19

130 Package - 6 (Larkana-II) 117.2 wks Mon 10/3/16 Mon 12/31/18

140 Package - 7 (Sukkur-II) 77.2 wks Mon 10/3/16 Mon 3/26/18

150 Package - 8 (Dadu-I) 100 wks Mon 10/3/16 Fri 8/31/18

160 Package - 9 (Dadu-II) 117.2 wks Mon 10/3/16 Mon 12/31/18

170 Package - 10 (Qamber-I) 124 wks Mon 10/3/16 Sat 2/16/19

180 Package - 11 (Qamber-II) 130.2 wks Thu 2/23/17 Tue 8/20/19

193 Package - 12 (Qamber-III) 129.2 wks Tue 11/8/16 Tue 4/30/19

206 Package - 13A (Jacobabad) 113 wks Tue 10/10/17 Thu 12/5/19

219 Package - 13B (Jacobabad)* 122.2 wks Tue 10/10/17 Fri 2/7/20

232 Package - 14 (Kashmore)* 142.4 wks Mon 2/20/17 Sun 11/10/19

245 Package - 15 (Karachi-II) 86.8 wks Wed 10/18/17 Thu 6/13/19

258 District Shikarpur 19.6 wks Thu 5/16/19 Thu 9/26/19

259 District Ghotki 19.6 wks Thu 5/16/19 Thu 9/26/19

260 Element - 4 PROCUREMENT OF COMMODITIES AND EQUIPMENT* 156.6 wks Mon 10/3/16 Mon 9/30/19

261 Deliverables 8 wks Wed 11/30/16 Tue 1/24/17

264 Tender documents & Procurement for Commodities and Equipment 152 wks Mon 10/3/16 Wed 8/28/19

265 Procurement of Goods LOT-2 13 wks Mon 10/3/16 Fri 12/30/16



285 Procurement of Goods LOT-5 13 wks Fri 3/1/19 Thu 5/30/19

Oct 1 '16

Oct 3 '16

Sep 30 '19

Oct 28 '16

Nov 25 '16

Dec 23 '16

Feb 17 '17

Mar 17 '17

Apr 3 '17

Mar 1 '19

H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H12016 2017 2018 2019 2020 2021

Task

Milestone

Summary

Inactive Task

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration-only

Manual Summary Rollup

Manual Summary

Start-only

Finish-only

USAID A&E Services for the Construction of Schools in Sindh Stage IISindh Basic Education Program, Work Plan

Page 1 of 2

SBEP-II Baseline: 01-10-2016

SBEP-II Baseline Rev-2: 01-01-2019

* Exceeding beyond Task Order timeline.

End of Task Order

ID Task Name Duration Start Finish

293 Procurement of Goods LOT-6 13 wks Fri 3/1/19 Thu 5/30/19

301 Procurement of Goods LOT-7 13 wks Sat 6/1/19 Wed 8/28/19

309 Contract Management* 156.6 wks Mon 10/3/16 Mon 9/30/19

310 Contract Management LOT-1 30 wks Mon 10/3/16 Fri 4/28/17

313 Contract Management LOT-2 65 wks Fri 12/30/16 Thu 3/29/18

316 Contract Management LOT-3 65 wks Mon 4/3/17 Fri 6/29/18

319 Contract Management LOT-4 65 wks Wed 11/22/17 Tue 2/19/19

322 Contract Management LOT-5 16.8 wks Thu 6/6/19 Mon 9/30/19

325 Contract Management LOT-6 16.6 wks Fri 6/7/19 Mon 9/30/19

328 Contract Management LOT-7 3.6 wks Thu 9/5/19 Mon 9/30/19

Mar 1 '19

Jun 1 '19

Oct 3 '16

Dec 30 '16

H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H12016 2017 2018 2019 2020 2021

Task

Milestone

Summary

Inactive Task

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration-only


Manual Summary

Start-only

Finish-only

USAID A&E Services for the Construction of Schools in Sindh Stage IISindh Basic Education Program, Work Plan

Page 2 of 2

SBEP-II Baseline: 01-10-2016

SBEP-II Baseline Rev-2: 01-01-2019

End of Task Order

* Exceeding beyond Task Order timeline.


Construction of Schools Calendar year status Dec 2018

Completion of Schools Status and Plan

Completed

Schools

Completion

Expected

Construction

in Progress

Expected

Completion

Up to 31

December

2017

01‐Jan‐2019 to

30‐Sep‐2019After Oct 2019

P‐01/01A 6 6 0 0 0 +

P‐02 9 9 0 0 0 ‐

P‐03 11 9 2 0 0 ‐

P‐04 7 2 4 1 0 ‐

P‐05/05A 5 0 0 5 0 ‐

P‐06 6 0 3 3 0 ‐

P‐07 2 0 2 0 0 ‐

P‐08 6 1 2 3 0 ‐

P‐09 6 0 1 4 1School

Descoped

P‐10 7 0 5 2 0 ‐

P‐11 8 0 0 2 6 Aug 2020

P‐12 6 0 1 5 0 ‐

P‐13A 7 0 0 0 7 Dec 2020

P‐13B 6 0 0 0 6 Dec 2020

P‐14 10 0 0 0 10 Dec 2020

P‐15 4 0 0 0 4 Jun 2020

Total 106 27 20 25 34

47 72 106

Package

No.

Target

Schools

Completed

Schools 01‐

Jan‐2018 to 31‐

Dec‐2018

Maternal Child Health Centers (MCHC) Third Party Monitoring for Repair/Renovation of MCHC in 16 Districts of Sindh

MCHC Work Plan

Part of Task Order: A-E Services for Construction of Schools in Sindh Stage-II, Sindh Basic Education Program (SBEP) IQC Contract No. AID-391-I-11-00002 Task Order No. AID-391-TO-16-00006

05 September 2018

HPK

Halcrow Pakistan (Pvt) Limited

3rd Floor, Nawa-e-Waqt House, Mauve Area Sector G-7/1, Zero Point, Islamabad, Pakistan

tel + 92 51 220 3451 fax + 92 51 220 3462 www.halcrowpk.com

This report is made possible by the support of the American People through

the United States Agency for International Development (USAID). The contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not

necessarily reflect the views of USAID or the United States Government.

© Halcrow Pakistan (Pvt) Limited 2018

Maternal Child Health Centers (MCHC) Third Party Monitoring for Repair/Renovation of MCHC in 16 Districts of Sindh

MCHC Work Plan

Third Party Monitoring for repair/renovation of MCHC MCHC Work Plan

29 August 2018 i HPK

Document history

Maternal And Child Health Centers (MCHC) Third Party Monitoring for Repair/Renovation of MCHC in 16 Districts of Sindh

MCHC Work Plan

This document has been issued and amended as follows:

Version Date Description Created by Verified by Approved by

00 06/09/2018 MCHC Work Plan JS SS SS

SS Sohail Siddiqui

JS Junaid Shaikh


06 September 2018 1 HPK

Contents

1 Executive Summary 2

2 Introduction 2

3 Scope of Third Party Monitoring 2

3.1 Site Visits 3

3.2 Substantial Completion Inspections 3

3.3 Final Inspection and Acceptance 3

3.4 Quality Assurance Program: 3

3.5 Acceptable Sources of Materials for Concrete and Mortar: 3

4 Work Plan 4

4.1 Assumptions 4

5 Staff Plan 4

Appendices

Appendix A Geographical Location of MCHC

Appendix B MCHC Work Plan

Appendix C MCHC Staff Plan



1 Executive Summary

This document presents the work plan of third party monitoring services

required for repair/renovation of MCH centers in 16 districts of Sindh province.

It presents an overview of approaches and program of field visits to each MCH

centers both in Phase I and Phase II. Task order, contractual information from

PMC (EA Consulting), construction schedule etc. are the reference documents

for this plan.

2 Introduction

USAID Office of Infrastructure & Engineering (OIE) acting through its

Implementing Partner, Project Management Contractor (PMC) (EA

Consulting) is undertaking the repair and renovation of Maternal and Child

Health Centers (MCHC) in 16 districts of Sindh. Repair and renovation is

necessary for these facilities to function optimally as MCH centers. In addition,

subject to the availability of funds, USAID also plans to fund the procurement

and installation of equipment for these facilities (e.g. low technology medical

equipment and furniture).

Project Management Contractor (PMC) for this activity is primarily responsible

for quality assurance, schedule, quantities, measurements of the works, and

verifying construction contractor’s payments. All construction sub‐contracts

under this activity are ad‐measurement contracts.

Acting on behalf of USAID, Halcrow Pakistan is responsible to provide

required construction monitoring services during various stages of

repair/renovation of all repair/renovation MCH centers.

Based on site assessment and other requirement to date 73 sites have been

approved for construction work in various packages. There are in total 11

packages awarded/to be awarded consist of various no. of units depend upon

geographical distribution. The construction repair/renovation activities were

started in Jan 2018 with the award of various packages. However, Package 10

has not awarded yet. As per available updated progress around 20 to 25% work

has been completed on various sites.

A location map to all MCH centers is enclosed in Appendix‐A.

3 Scope of Third Party Monitoring

This task order “Third Party Monitoring for Repair/Renovation of Maternal

Child Health Centers (MCHC) in 16 districts of Sindh” comprises of various

monitoring inspections required to ensure the project requirements. Inspection

requirements include, but are not necessarily limited to the following:



3.1 Site Visits

Each site shall be visited of up to eleven nos. during different phases of

repair/renovation activities. Routine on‐site monitoring inspections will be

conducted periodically to all buildings, under MCH centers

repair/renovation. Inspections shall captured:

1) Verify that the quality of materials used, meet contract specifications; (No

additional testing is anticipated, cost of additional tests if required will be

the responsibility of PMC per their contract with the construction sub‐

contractors)

2) Randomly verify the correctness of the quantities;

3) Monitor that the construction contractor and PMC are conducting proper

sampling and testing procedures, including testing frequency, and are

reporting failed tests to concerned parties for corrective action;

4) Verify the quality of construction work and ensure conformity to design

drawings, technical specifications, and other requirements as per the

contract;

5) Monitor progress of work against the approved construction schedule,

report deviations and their causes.

6) Monitor and report safety assessment/violation during site visits;

7) Monitor environmental compliance;

8) Photographs showing the progress/quality of construction at each site

during the visit.

3.2 Substantial Completion Inspections

Upon substantial completion of construction, a combined visit with PMC

representative will be conducted to inspect the site and verify the punch list

of items requiring remedial work before final inspection and acceptance.

3.3 Final Inspection and Acceptance

After the satisfactory completion of all punch list activities, a combined visit

with PMC representative will be conducted to inspect the site and verify the

punch list items, have been satisfactorily completed, following to this,

representative of the health department GoS, will sign the takeover certificate.

3.4 Quality Assurance Program:

No Quality Assurance Program (QAP) shall be developed. However,

monitoring shall be conducted based on the available QAP prepared by PMC.

Quality monitoring shall also include, progress achieved, verify the level of

workmanship and quality of materials as defined in drawings and technical

specification.

3.5 Acceptable Sources of Materials for Concrete and Mortar:

The quality of concrete and mortar used in the works is of particular concern

in the project area. Particular attention shall be made to on the acceptable/



approved sources of cement, sand, aggregate, and water for all concrete and

mortar mixes used in the works.

4 Work Plan

The work plan has been prepared based on the following assumptions

developed from the data provided by PMC (EA consulting) and our

understanding developed during field inception visits to all MCH centers

except package 10.

The work plan is attached in Appendix B.

4.1 Assumptions

1) The repair/renovation works at all MCHC sites were started between

January 2018 and April 2018 except package 10 which was terminated on

19‐Mar‐18 due to unknown reasons;

2) Mobilization of HPK staff by end of July 2018;

3) Referred progress of works as of 29‐Jun‐18 provided by PMC, 20% to 25%

works was already completed at the time of mobilization of HPK staff at

site;

4) Referred annual work plan for year 2 provided by PMC, the anticipated

completion date of repair/renovation works for package I sites is 15‐Sep‐

2018, whereas, all packages from 2 – 5 will be completed by 30‐Nov‐18;

5) Similarly, all packages from 6 to 11 (excluding package 10), will be

completed in 5‐Jan‐18;

6) This work plan only covers repair/renovation works, furniture and

equipment installation works are not included, therefore;

7) Anticipated extension in repair/renovation completion;

8) As per current situation there are certain MCH centers in Phase 1 where

repair/renovation works are on hold since last 2.5 months approx.

including BHU Bali Shah, RHC New jatoi, THQ Rato dero, MCH Garhi

khero & RHC Chondko – Hence, the completion dates of these MCH

centers may also be effected;

9) The work plan is subject to change, should the updated information may

be received form USAID/PMC consultant.

5 Staff Plan

The staff plan is attached in Appendix C.


For details of your nearest Halcrow office, visit our website www.halcrowpk.com

Appendix A

Geographical Location of MCHC

Baloc

histan Punjab

Sindh

%%%

%%%%

%

%

%

%%

%%

%

%

%

%

%% %%

%%

%%

%

%%

%

%

%

%%

%

%%

%

%

%

%%

%

%%

%%

%

%%

%

%%

% %

%

%

%

%

%

%%

%%

%

%

%

%

%%

%

%

%

N-5

N-55

N-65

N-55

N-5

N-5

N-25

India

Arabian Sea

5.95.1 0

4.1,4.24.4

6.16.3

Tha tta

Khai rpur

Tha rparka r

Da du

Sanghar

Ghotki

Sukkur

Ume r Kot

Jac cobabad

Mirpur Khas

Larkana

Ma tia ri

Na ush ahr o Fer oz e

Tando Allahyar

Sui

Uch

Bela

Bhag

Dadu

Jati

JohiMoro

Reti

DiploGharo

Kahan

Kalat

Kotri

Liar i

Matli

Mehar

Mithi

Ro hri

Surab

Uthal

Qambar

Alipur

Nushki

Diwana

Rojhan

Sehwan

Sukkur

Talhar

That ta

ZiaratBellpat

Chachro

Jhatpat

Karachi

Kashmor

Khanpur

Khuz dar

Shahpur

Islamkot

Ka n d ia ro

Kandrach

Khangarh

Rajanpur

Sonmiani

Khair pur

AllahabadChacharan

Daulatpur

Hyderabad

KandhKot

Jungshahi

Mithankot

Nawab sh ah

Sadiqabad

Shikarpur

Surtanahu

Kh okhropar

Bahawalpur

Dera Bugti

Shahbandar

Shahdadkot

Tando Adam

Keti Bandar

Mirpur Khas

Garhi Khairo

Nagar Parkar

Shahdad Khoso

Ahmadpur East

Mirpur Batoro

Rahimyar Khan

Zayaki Jangal

Tan do Muhammad Khan

Hajji Mahrab Solangi

Kh airpur Nathan Sh ah

Sujawa l

9.59.4

9.3

9.2

9.1

8.48.3

8.2 8.1

7.3

7.27.1

6.6

6.5 6.4

6.2

5.8

5.75.6

5.55.4

5.3

5.25.1

4.10

4.9

4.84.7

4.6

4.54.3

3.6

3.53.4

3.23.3

3.1

2.62.5

2.42.3

2.22.1

1.10

1.9

1.8

1.7 1.61.51.4

1.31.21.1

11.5

11.4

11.3

11.211.1

10.8

10.7

10.6

10.5

10.410.3

10.210.1

71°0' 0" E70°0' 0" E69°0' 0" E68°0' 0" E67°0' 0" E28

°0'0"

N27

°0'0"

N26

°0'0"

N25

°0'0"

N24

°0'0"

N

Third party Monitoring for the Repair/Renovation of

Maternal Child Health Centersin 16 Districts of Sindh

Leg en dPackage% Package 1% Package 2% Package 3

% Package 4% Package 5% Package 6% Package 7

% Package 8% Package 9% Package 10% Package 11

Nearest C ityNatio nal High wayDistrict Bou ndary

Selected DistrictsNorthern Dis tr ictsSouthern Dis tr ictsProvincial Bou ndary

3rd Floor Nawa-e-Waqt House Mauve Area,Sector G-7/1 Zero P oint, Islamabad, Pakistan.Phone: +92-51-2203451Fax: +92-51-2203462hpk@ halcrowpk.com

0 30 60 90 120 150 180Km©

S.No ID MCHC Center43 6.1 RHC Mehrabpur44 6.2 RHC Bhiria45 6.3 RHC Tharu Shah46 6.4 RHC Halani47 6.5 RHC Kamaldero48 6.6 RHC Mithiani

S.No ID MCHC Center49 7.1 RHC- Oderolal Station50 7.2 RHC- Khyber City51 7.3 RHC Missan

S.No ID MCHC Center52 8.1 DHQ Sanghar53 8.2 RHC Jaffar Khan Leghari54 8.3 RHC Jam Nawaza Ali55 8.4 RHC Kandiyari

S.No ID MCHC Center56 9.1 RHC MIRWAH GORCHANI57 9.2 RHC TANDO JAN MOHD58 9.3 RHC NAUKOT59 9.4 RHC PHULADIYON60 9.5 RHC Dhoronaro

S.No ID MCHC Center61 10.1 RHC Hyder Farm62 10.2 RHC Nabisar Road63 10.3 RHC Chhore64 10.4 RHC Faqir Amin Mangrio65 10.5 Hajran Maternity Home66 10.6 RHC Kheensar67 10.7 THQ Chachro68 10.8 RHC Islamkot

S.No ID MCHC Center69 11.1 RHC Junghshai70 11.2 Shaheed Azeem Onar Thatta71 11.3 RHC Baghan72 11.4 RHC Darro73 11.5 RHC Chochar Jamali

Package-8

Package-9

Package-10

Package-11

Package-6

Package-7

S.No ID MCHC Center1 1.1 DHQ Dadu2 1.2 MCH Center Malah Chok3 1.3 THQ KN Shah4 1.4 BHU Bali Shah5 1.5 MCH Shah Panjo6 1.6 RHC Radhan7 1.7 THQ Mehar8 1.8 THQ Moro9 1.9 RHC New Jatoi10 1.10 RCH Badah

S.No ID MCHC Center11 2.1 THQ Rato Dero12 2.2 RHC Nao Dero13 2.3 RHC Gerello14 2.4 THQ Dokri15 2.5 Bhu Gaheja16 2.6 BHU Qabaloo

S.No ID MCHC Center17 3.1 MCH Shaheed Benazir Bhutto Center18 3.2 Taluka Hospital Garhi Khero19 3.3 HNGB Hospital20 3.4 RHC Chack21 3.5 MCH Bhirkan22 3.6 BAGAR JEE Govt Hospital

S.No ID MCHC Center23 4.1 DHQ SUKKUR24 4.2 GD F. ZEHRA MAT. HOME25 4.3 RHC KANDHRA26 4.4 RHC BACHAL SHAH MIANI27 4.5 RHC Garhi Mori28 4.6 BHU Dadloi29 4.7 THQ Ghotki30 4.8 THQ Ubaro31 4.9 THQ Dharki32 4.10 Govt Hospital Khanpur

S.No ID MCHC Center33 5.1 MCH Luqman34 5.2 RHC Atta Mohammad35 5.3 THQ Kot Diji36 5.4 RHC Chondko37 5.5 RHC Nara Gate38 5.6 RHC Aagra39 5.7 RHC Hingorja40 5.8 RHC Padidan41 5.9 THQ ROHRI42 5.10 MNCH Rohri

Package-1

Package-2

Package-3

Package-4

Package-5



s

Appendix B

MCHC Work Plan

MCHC Project Work PlanMother & Child Health Centers (MCHC) Third Party Monitoring for Repair/Renovation of MCHC in 16 Districs of Sindh 1

Package 1 Date Date % Month Nos. Month Jul‐18 Aug‐18 Sep‐18 Oct‐18 Nov‐18 Dec‐18 Jan‐19 Feb‐19 Mar‐19 Apr‐19 May‐19 Jun‐19 Jul‐19 Aug‐19

1 1.1 DHQ Dadu Dadu 19‐Jan‐18 15‐Sep‐18 27% Jul‐18 11 Dec‐18 3 1 2 2 2 1

2 1.2 MH Mallah chok Dadu 19‐Jan‐18 15‐Sep‐18 25% Jul‐18 11 Dec‐18 3 1 2 2 2 1

3 1.3 THQ KN shah Dadu 18‐Jan‐18 15‐Sep‐18 20% Jul‐18 11 Dec‐18 3 1 2 2 2 1

4 1.4 BHU Bali Shah Dadu 17‐Jan‐18 15‐Sep‐18 22% Jul‐18 11 Feb‐19 3 2 1 1 1 1 1 1

5 1.5 RHC Shah panjo Dadu 19‐Jan‐18 15‐Sep‐18 24% Jul‐18 11 Dec‐18 3 2 2 2 1 1

6 1.6 RHC Radhan Dadu 16‐Jan‐18 15‐Sep‐18 23% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

7 1.7 THQ Mehar Dadu 18‐Jan‐18 15‐Sep‐18 23% Jul‐18 11 Dec‐18 2 2 2 2 2 1

8 1.8 THQ Moro Nausheroferoz 16‐Jan‐18 15‐Sep‐18 32% Jul‐18 11 Dec‐18 2 2 2 2 2 1

9 1.9 RHC New jatoi Nausheroferoz 16‐Jan‐18 15‐Sep‐18 26% Jul‐18 11 Feb‐19 2 2 2 1 1 1 1 1

10 1.10 RHC Badah Larkana 18‐Jan‐18 15‐Sep‐18 23% Jul‐18 11 Dec‐18 2 2 2 2 2 1

1

11 2.1 THQ Rato dero Larkana 12‐Mar‐18 30‐Nov‐18 11% Jul‐18 11 Mar‐19 2 1 1 1 1 1 2 1 1

12 2.2 RHC Nao Dero Larkana 12‐Mar‐18 30‐Nov‐18 11% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

13 2.3 RHC Gerelo Larkana 9‐Mar‐18 30‐Nov‐18 33% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

14 2.4 THQ Dokri Larkana 9‐Mar‐18 30‐Nov‐18 27% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

15 2.5 BHU Gaheeja Shikarpur 12‐Mar‐18 30‐Nov‐18 14% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

16 2.6 BHU Qabaloo Shikarpur 12‐Mar‐18 30‐Nov‐18 16% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

Package 3 1

17 3.1 MCH SBBC Jacobabad 30‐Mar‐18 30‐Nov‐18 10% Jul‐18 11 Dec‐18 2 2 2 2 2 1

18 3.2 MCH Garhi khero Jacobabad 30‐Mar‐18 30‐Nov‐18 9% Jul‐18 11 Mar‐19 2 1 1 1 1 1 2 1 1

19 3.3 HNGB Hospital Shikarpur 27‐Mar‐18 30‐Nov‐18 25% Jul‐18 11 Jan‐19 1 2 1 2 2 2 1 1

20 3.4 RHC Chakk Shikarpur 27‐Mar‐18 30‐Nov‐18 22% Jul‐18 11 Jan‐19 1 2 1 2 2 2 1 1

21 3.5 RHC Bhirkan Shikarpur 27‐Mar‐18 30‐Nov‐18 15% Jul‐18 11 Jan‐19 1 1 1 2 2 2 2 1

22 3.6 GH Bagarjee Sukkur 27‐Mar‐18 30‐Nov‐18 22% Jul‐18 11 Jan‐19 1 1 1 2 2 2 2 1

1

23 4.1 DHQ Sukkur Sukkur 6‐Mar‐18 30‐Nov‐18 25% Jul‐18 11 Jan‐19 1 2 1 2 2 2 1 1

24 4.2 MH Fatima Zehra Sukkur 5‐Mar‐18 30‐Nov‐18 15% Jul‐18 11 Jan‐19 1 2 1 2 2 2 1 1

25 4.3 RHC Kandhra Sukkur 8‐Mar‐18 30‐Nov‐18 11% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

26 4.4 RHC Bachal Shah Miani Sukkur 6‐Mar‐18 30‐Nov‐18 17% Jul‐18 11 Dec‐18 1 2 2 2 2 2 1

27 4.5 RHC Garhi Moori Khairpur 5‐Mar‐18 30‐Nov‐18 18% Jul‐18 11 Jan‐19 1 2 1 1 2 2 2 1

28 4.6 BHU Dadloi Sukkur 7‐Mar‐18 30‐Nov‐18 12% Jul‐18 11 Jan‐19 3 1 1 2 2 1 1

29 4.7 THQ Ghotki Ghotki 7‐Mar‐18 30‐Nov‐18 7% Jul‐18 11 Feb‐19 3 1 1 1 2 1 1 1

30 4.8 THQ Ubaro Ghotki 8‐Mar‐18 30‐Nov‐18 3% Jul‐18 11 Feb‐19 3 1 1 1 2 1 1 1

31 4.9 THQ Dahrki Ghotki 8‐Mar‐18 30‐Nov‐18 4% Jul‐18 11 Feb‐19 3 1 1 1 2 1 1 1

32 4.10 RHC Khanpur Ghotki 7‐Mar‐18 30‐Nov‐18 10% Jul‐18 11 Jan‐19 3 1 1 2 2 1 1

1

33 5.1 MCH Luqman Khairpur 5‐Mar‐18 30‐Nov‐18 42% Jul‐18 11 Dec‐18 2 2 2 2 2 1

34 5.2 RHC Atta Muhammad Khairpur 5‐Mar‐18 30‐Nov‐18 23% Jul‐18 11 Dec‐18 2 2 2 2 2 1

35 5.3 THQ Kot diji Khairpur 5‐Mar‐18 30‐Nov‐18 33% Jul‐18 11 Dec‐18 2 2 2 2 2 1

36 5.4 RHC Chondko Khairpur 7‐Mar‐18 30‐Nov‐18 9% Jul‐18 11 Feb‐19 2 1 1 1 1 2 2 1

37 5.5 RHC Nara gate Khairpur 7‐Mar‐18 30‐Nov‐18 1% Jul‐18 11 Feb‐19 2 1 1 1 2 2 1 1

38 5.6 RHC Aagra Khairpur 6‐Mar‐18 30‐Nov‐18 14% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

39 5.7 RHC Hingorjaa Khairpur 6‐Mar‐18 30‐Nov‐18 21% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

40 5.8 RHC Padidan Nausheroferoz 7‐Mar‐18 30‐Nov‐18 12% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

41 5.9 THQ Rohri Sukkur 8‐Mar‐18 30‐Nov‐18 17% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

S #

Package 2

DISTRICTS MONTHSPACKAGESTHIRD PARTY

MOBILIZATION

Plan Duration Actual Start

DATA PROVIDED BY PMC THIRD PARTY ‐ HPK 9/5/2018Updated on

IDANTICIPATED

COMPLETION

NOTICE TO

COMMENCEMENT

PLANNED

COMPLETION

PROGRESS

END OF JUNE

2018

PLANNED

FIELD VISITS

Package 5

Package 4

S # DISTRICTS MONTHSPACKAGESTHIRD PARTY

MOBILIZATION ID

ANTICIPATED

COMPLETION

NOTICE TO

COMMENCEMENT

PLANNED

COMPLETION

PROGRESS

END OF JUNE

2018

PLANNED

FIELD VISITS

42 5.10 MH Rohri Sukkur 8‐Mar‐18 30‐Nov‐18 13% Jul‐18 11 Jan‐19 2 1 2 2 2 1 1

Package 6 1

43 6.1 RHC Mehrabpur Nausheroferoz 28‐Apr‐18 5‐Jan‐19 11% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

44 6.2 RHC Bhirya Nausheroferoz 11‐Apr‐18 5‐Jan‐19 6% Jul‐18 11 Feb‐19 1 1 1 2 2 2 1 1

45 6.3 RHC Tharu shah Nausheroferoz 11‐Apr‐18 5‐Jan‐19 6% Jul‐18 11 Feb‐19 1 1 1 2 2 2 1 1

46 6.4 RHC Halani Nausheroferoz 28‐Apr‐18 5‐Jan‐19 8% Jul‐18 11 Feb‐19 3 1 1 1 1 2 1 1

47 6.5 RHC kamal dero Nausheroferoz 28‐Apr‐18 5‐Jan‐19 5% Jul‐18 11 Feb‐19 2 1 1 1 2 2 1 1

48 6.6 RHC Mithiani Nausheroferoz 28‐Apr‐18 5‐Jan‐19 3% Jul‐18 11 Feb‐19 2 1 1 1 2 2 1 1

Package 7 1

49 7.1 RHC Odero lal station Matiari 28‐Apr‐18 5‐Jan‐19 4% Jul‐18 11 Jan‐19 3 2 2 1 1 1 1

50 7.2 RHC Khyber city Matiari 28‐Apr‐18 5‐Jan‐19 6% Jul‐18 11 Jan‐19 3 2 2 1 1 1 1

51 7.3 RHC MissanTando

Allahyar28‐Apr‐18 5‐Jan‐19 1% Jul‐18 11 Jan‐19 3 2 2 1 1 1 1

Package 8 1

52 8.1 DHQ Sangahr Sanghar 28‐Apr‐18 5‐Jan‐19 6% Jul‐18 11 Feb‐19 2 2 2 1 1 1 1 1

53 8.2 RHC Jaffar khan laghari Sanghar 28‐Apr‐18 5‐Jan‐19 9% Jul‐18 11 Feb‐19 2 2 2 1 1 1 1 1

54 8.3 RHC Jam Nawaz Ali Sanghar 28‐Apr‐18 5‐Jan‐19 2% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

55 8.4 RHC Kandiari Sanghar 28‐Apr‐18 5‐Jan‐19 4% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

Package 9 1

56 9.1 RHC Mirwah Gorchani Mirpurkhaas 13‐Apr‐18 5‐Jan‐19 14% Jul‐18 11 Dec‐18 2 3 2 2 1 1

57 9.2 RHC Tando Jan Muhammad Mirpurkhaas 11‐Apr‐18 5‐Jan‐19 5% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

58 9.3 RHC Naukot Mirpurkhaas 11‐Apr‐18 5‐Jan‐19 11% Jul‐18 11 Dec‐18 2 2 2 2 2 1

59 9.4 RHC Phuladyun Mirpurkhaas 13‐Apr‐18 5‐Jan‐19 4% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

60 9.5 RHC Dhoronaro Umerkot 13‐Apr‐18 5‐Jan‐19 5% Jul‐18 11 Jan‐19 2 2 2 2 1 1 1

Package 10 ‐ Not Awarded 1

61 10.1 RHC hyder form Umerkot ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

62 10.2 RHC Nabisar Road Umerkot ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

63 10.3 RHC Chore Umerkot ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

64 10.4 RHC Faqir Amin Mangrio Umerkot ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

65 10.5 Hajran Maternity Home Umerkot ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

66 10.6 RHC Khensar Tharparkar ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

67 10.7 RHC Chachro Tharparkar ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

68 10.8 RHC Islam kot Tharparkar ‐ ‐ 0% ‐ 11 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Package 11 1

69 11.1 RHC Jhungshahi Thatta 28‐Apr‐18 5‐Jan‐19 4% Jul‐18 11 Mar‐19 1 1 1 1 1 2 2 1 1

70 11.2 RHC Shaheed Azeem Unar Thatta 28‐Apr‐18 5‐Jan‐19 5% Jul‐18 11 Mar‐19 1 1 1 1 1 2 2 1 1

71 11.3 RHC Bhagan Thatta 28‐Apr‐18 5‐Jan‐19 1% Jul‐18 11 Mar‐19 1 1 1 1 1 2 2 1 1

72 11.4 RHC Darro Sijawal 28‐Apr‐18 5‐Jan‐19 4% Jul‐18 11 Mar‐19 1 1 1 1 1 2 2 1 1

73 11.5 RHC Chohar Jamali Sijawal 28‐Apr‐18 5‐Jan‐19 6% Jul‐18 11 Mar‐19 1 1 1 1 1 2 2 1 1

Total: 73 MCH Centers 803 8 135 91 109 108 105 66 29 7 0 0 0 0 75

Notes:

1

2

3

4

5

6 The 11th Visit to all MCH centers for both Phase I & II shall be carried out at completion of DLP period;

The Work plan covers repair/renovation works only. However, furniture and equipment installation are not included in this work plan;

Package 10 has yet to be awarded. Hence, this work plan does not cover the field visits to MCH centers in Package 10;

There exists certain MCH centers in Phase 1 where repair/renovation works are on hold since last 2.5 months approx.; i.e. BHU Bali Shah, RHC New jatoi, THQ Rato dero, MCH Garhi khero & RHC Chondko;

In Package 6 two (2) MCH centers i.e. RHC Bhirya & RHC Tharu Shah, the sub‐contractor is recently terminated;

The sub‐contractor for Package 11 MCH centers is also terminated;

Page 2 of 2



Appendix C

MCHC Staff Plan

ID Task Name Duration Start

1 Maternal Child Health Centers 283 days Thu 7/12/18

2 MCHC Kick‐off 0 days Thu 7/12/18

3 Staff Deployement 283 days Thu 7/12/18

4 PCRE 283 days Thu 7/12/18

5 Field Engineer 1 271 days Mon 7/30/18



8 Field Engineer 4 182 days Thu 11/1/18

9 SBEP Support 271 days Mon 7/30/18

7/12

Junaid Shaikh

Farhan

Shahid Hussain

TBN

TBN

SBEP Support

6/24 7/1 7/8 7/157/227/29 8/5 8/128/198/26 9/2 9/9 9/169/239/3010/710/1410/2110/2811/411/1111/1811/2512/212/912/1612/2312/301/6 1/131/201/27 2/3 2/102/172/24 3/3 3/103/173/243/31 4/7 4/144/214/28 5/5 5/125/195/26 6/2 6/9 6/166/236/30 7/7 7/147/217/28 8/4 8/118/188/25 9/1 9/8 9/159/229/291July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 January 2019 February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 August 2019 September 2019 Octo

Task

Split

Milestone

Summary

Project Summary

External Tasks

External Milestone

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration‐only


Manual Summary

Start‐only

Finish‐only

Deadline

Progress

MATERNAL CHILD HEALTH CENTERSTHIRD PARTY INSPECTION & MONITORING FOR REPAIR & RENOVATION WORKS

Page 1

Project: MCHCDate: Fri 8/10/18


HPK

Appendix C

LOE for Year 2019

Element Position Budget (PKR) LOE

1 CON2AA {Project Manager ‐ Vertical Structures} 6,849,451 177

1 {0030 Finance Manager} 4,245,902 171

1 {0004AB Structural Engineer} 1,781,837 94

1 {0029 Project Scheduler/Planner} 2,313,052 93

1 {0038 Project Accountant} 1,356,976 170

1 {0001 Administrative Assistant} 390,114 58

1 {CON10AB Security Officer} 2,818,147 218

19,755,478 981

2 {0004AA Structural Engineer} 386,242 10

2 {0004AB Structural Engineer} 540,016 27

2 {0004AC Structural Engineer} 980,124 85

2 0006AB Sanitation Services Engineer ‐ ‐

2 0017AA Electrical Engineer 470,496 19

2 0017AC Electrical Engineer 369,702 40

2 0012AB Mechanical Engineer 507,407 20

2 0020AB Architect 467,093 15

2 {0025AB Environmental Compliance Specialist} 516,468 24

2 0028 Design Cost Estimator 489,256 40

2 0039 Acquisition Specialist 993,193 50

2 0032 Draftsman {CADD, GIS} 1,433,206 189

7,153,204 519

3 {CON5AA Construction Manager} 7,941,403 207

3 {0024AA Quality Assurance Specialist} 7,618,238 218

3 {0024AC Quality Assurance Specialist} 1,846,598 149

3 {0026AC Civil Engineer} 2,301,622 205

3 {0022AB Resident Site Engineer} 16,645,631 1,160

3 {0022AC Resident Site Engineer} 12,777,458 1,281

3 {0027 Construction Inspector} 1,140,079 119

3 {0027 Construction Inspector} 15,754,846 1,647

3 0039 Acquisition Specialist 1,946,660 98

3 {0028 Design Cost Estimator} 2,529,787 207

3 {0032 Draftsman (CADD, GIS)} 124,149 16

3 {CON9AC Junior ‐ Laboratory Technician} 6,848,452 1,063

3 {0025AB Environmental Compliance Specialist} 20 0

3 {0025AC Environmental Compliance Specialist} 2,474,223 215

3 {0001 Administrative Assistant} 1,262,995 203

3 {0006 Office Support (Category 3)} 2,738,774 2,714

3 0003 Drivers 1,431,248 692

85,382,183 10,194

4 0039 Acquisition Specialist 595,854 30

4 {0024AC Quality Assurance Specialist} 718,810 58

1,314,664 88

113,605,528 11,783

Halcrow Pakistan (Pvt) Ltd.


Summary of LOE (Jan ‐ 2019 to Sep ‐ 2019)

Appendix ‐ C

4 Total

Grand Total

Element Three ‐ Construction Management and Supervision

3 Total

Element Four ‐ Design & Tendering

Element One ‐ General Management and Administration

1 Total

Element Two ‐ Site Assessment and Design

2 Total


HPK

Appendix D

Reports and Deliverables

A‐E Services for Construction of Schools in Sindh Stage ‐ II


Reports & Deliverables

Reports & Deliverables to USAID TOEffective date of TO: 01 Oct 2016

Element One ‐ General Management and Administrative Support

1 Mobilization Plan USAID Once2 Annual Project Work Plan USAID Annually3 Annual Reports USAID Annually4 Security Plan USAID Once5 Cost Control Reporting System USAID Once6a Financial Reports, Monthly (IQC) USAID Monthly6b Financial Reports. Quarterly (IQC) USAID Quarterly7 Monthly Progress Reports USAID Monthly8 Weekly Email Updates USAID Weekly9 Minutes of Quarterly Coordination Meetings USAID Quarterly10 Success Stories USAID Semi‐Annual11 Environmental Compliance Reporting USAID Monthly12 Completion Report USAID On Completion13 Demobilization Plan USAID On Completion14 Performance‐Based Monitoring Plan USAID Monthly15 Branding and Marking USAID Once

Element Two ‐ Site Assessment & Design

1 Assessment Reports USAID As applicable2 Design Review Report USAID As applicable3 Final Design Documents USAID As applicable4 Environmental Mitigation and Monitoring Plan (EMMP) USAID As applicable5 Tender Documents USAID Each Package6 Procurement Related Reports USAID, PMIU Each Package

Element Three ‐ Construction Management and Supervision

1 Quality Assurance Program USAID Once2 Quality Control Plan (Construction Contractor) Each Package3 Detailed Work Plan Specific to Construction Activities USAID, PMIU, NEach Package4 Minutes of Pre‐Construction Conferences USAID, PMIU Each Package5 Notice to Proceed Construction ConEach Package6 Construction Progress Photographs Monthly7 Completed Environmental Compliance Monitoring Reports Monthly8 Water Quality Testing Reports Monthly9 Pre‐Approved Sources of Critical Construction Materials As Applicable

Element Four ‐ Procurement of Commodities and Equipment

1 Analysis of Furnishings and Specialty Construction Items RequUSAID Once

2 Project Commodities Procurement Plan USAID, PMIU Once

3 Tender Documents for Commodities and Equipment USAID, PMIU Rolling

Deliverable

Rolling deliverables (as per update information) Issued

Intermittent submissions in Packages Pending with USAID

Delayed (as per TO Not Applicable

Issued to Frequency

Year 2019 Completion

1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4

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● Schedule revised by USAID

Completed in year 2012

Covered in other reports

DecNovJan Feb OctSepAugMayAprilMarch Jun Jul






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