aajeevika tamil nadu state rural livelihoods...
TRANSCRIPT
AAJEEVIKA
Tamil Nadu State Rural Livelihoods Mission
Part A
Annual Action Plan for TNSRLM
2012 – 13
Submitted to
National Rural Livelihoods Mission Ministry of Rural Development
Govt. of India
Submitted by
Tamilnadu State Rural Livelihoods Mission Rural Development and Panchayat Raj Department
Govt. of Tamilnadu
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Annual Action Plan – 2012-13 - TNSRLM Page 1
Tamilnadu State Rural Livelihoods Mission
The attempts of Government of India on poverty mitigation have given the
birth of programs, which directly target the poor families on creation of livelihood
assets and self-employment. Swarnjayanthi Gram Swarozkar Yojana (SGSY) has
been devised in order to improve the qualities of approaches, which will result in the
qualitative outcomes. Unfortunately, the magnitude of the unfinished task is
enormous. With this background, the Government of India has restructured the
SGSY as National Rural Livelihoods Mission (NRLM) which will be implemented in a
mission mode across the country. In Tamilnadu this will be implemented as
Tamilnadu State Rural Livelihoods Mission through Tamilnadu Corporation for
Development of Women.
Tamil Nadu Corporation for Development of Women (TNCDW) was formed
during the year 1983 under the Companies Act, 1956. The accounts of TNCDW are
subject to internal audit, statutory audit and AG audit. The activities of TNCDW is
governed by Board of Directors. TNCDW has been nominated as Project
Implementation Agency (PIA) for implementing NRLM in the State. The Principal
Secretary, Rural Development and Panchayat Raj Department, Government of
Tamil Nadu is the Mission Director and Managing Director, TNCDW is the Chief
Executive Officer.
In TamilNadu the tremendous success of the “ Tamil Nadu Women‟s
Development Project”, a scheme for empowerment of women, implemented by
TNCDW with the help of IFAD, encouraged the state government to expand the
SHG movement from 5 districts of the state as a statewide project in the name and
style as Mahalir Thittam (MaThi) as a fully state funded programme. TNCDW
became the focal point for women empowerment activities due to its key role as the
prime organization spearheading the SHG movement in the State. “Mahalir Thittam”
is implemented in partnership with NGOs and community based organizations such
as PLFs which are affiliated to TNCDW who extend support in the formation of
SHGs, capacity building activities and in guiding and monitoring their activities.
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With rich experience in SHG movement and building of grass roots
institutions of the poor by TNCDW under the Mahalir Thittam and World Bank
assisted “Pudhu Vaazhvu” Project, transformation from SGSY to NRLM (TNSRLM)
will not be a big challenge in Tamil Nadu. NRLM will be helpful in strengthening the
institutions of the poor already in existence and also create and nurture new
institutions formed for specific purposes like producer groups, common livelihood
groups, federations, etc., TNSRLM will identify gaps and bridge them through
convergence and partnership with government departments and other organizations.
Based on the broad guidelines of NRLM, the implementation of Tamil Nadu
State Rural Livelihoods Mission (TNSRLM) is designed by the State. Mission and
objectives of TNSRLM includes State specific challenges and the requirement of the
people of the State.
1. Mission, Guiding Principles and Core Values
1.1. Mission
The mission of TNSRLM is “to bring the poorest of poor and unreached
families into the SHG network, establishing and strengthening the self managed
institutions of the poor by enhancing their capacity and thereby promote livelihoods
with incremental income at the household level through sustainable Community
Based Organizations.”
1.2. Guiding Principles
The following are the guiding principles of TNSRLM.
Poor have inherent capabilities and strong will to come out of poverty.
Strengthening of the Institutions of the poor and universal social
mobilization will help the poor to unleash their potential to come out of
poverty.
Facilitating knowledge dissemination, capacity building, skill up-gradation,
access to credit, and creation of forward and backward linkages for the
livelihood enhancement of the poor.
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Economic empowerment of women will have positive and direct effect on
the households and the society as a whole.
1.3. Core Values
The following core values shall guide the activities
Targeting the poorest of the poor / ultra poor with special emphasis on the
SC and the ST households, differently abled persons, the aged, the
vulnerable, the marginalized and the destitute.
Having ownership of the project by the poor, involving poor in planning,
implementation, monitoring and management.
Ensuring transparency and accountability of Institutions of the poor.
Ensuring self-reliant and self sustainable people‟s institutions.
2. Objectives
TNSRLM envisages creation of sustainable livelihoods of the rural poor living
below the poverty line within a period of 5 to 7 years in the 31 rural districts of Tamil
Nadu. The objective of the Mission is to “build strong and vibrant institutional
platforms of the rural poor that enable them to increase household incomes
through livelihood enhancements and improved access to financial and other
services”. The focus of the Mission will also include leveraging financial resources,
livelihood support, public services and to ensure their entitlements.
3. Key Results
The key results expected of the TNSRLM are:
Establishment of a sensitive and effective autonomous implementation
structure to facilitate strengthening of the rural institutional platform up to
grass root level.
Inclusion of all the eligible poor in the community based pro-poor village
institution.
Augmenting the corpus of the Institutions of the rural poor to leverage bank
credit at affordable rate of interest.
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Pooling of funds and convergence of other services through dovetailing of
schemes for the development of the poor.
Incremental income in various livelihood activities and investment by the
poor in productive assets.
Enhancing skills of youth for gainful self employment / wage employment.
4. Programme Strategies
Based on the above framework and systems, the following key programme
strategies have been devised to achieve the objectives.
a) Social Inclusion and universal social mobilization.
b) Building Institutional platform of the poor.
c) Financial Inclusion
d) Economic Inclusion – Building sustainable livelihoods for the poor.
e) Skill and Placement
f) Last Mile Service Delivery (Through community professionals and Social
Entrepreneurs).
g) Leveraging resources through dovetailing and convergence with all
schemes of Government.
5. Project Area and Scope
Out of the 32 Districts in Tamil Nadu, TNSRLM will be implemented in all
Districts except Chennai. In addition to NRLM funds, intensive investments will be
made as part of the World Bank supported NRLP in 4 districts. Even among these 4
Districts, the intensive livelihood investments will be restricted to 16 blocks to
provide the ‘proof of concept’ for the rest of the State to adopt similar approaches
to poverty alleviation in terms of staff structures, community investment support and
other support to the poor. The NRLP intensive districts are selected from among the
uncovered districts under the World Bank supported Tamil Nadu Pudhu Vaazhvu
Project (TNPVP). In Tamil Nadu, out of the total of 385 blocks, 120 blocks have
been covered under the Pudhu Vaazhvu project. The remaining 265 blocks will be
covered under TNSRLM in three phases.
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The Intensive blocks under TNSRLM are ranked by the number of BPL
families within the district and the districts are selected taking into account the
following criteria, namely,
Percentage of Agricultural Labourers to total main workers
Rural female literacy rate.
Industrial backwardness.
Infant Mortality rate
Number of BPL families
Percentage of SC and ST population.
List of districts and blocks to be covered under NRLM in phases is enclosed
in Annexure-1
5.1. Project Area for Phase – I
o During the year 2012-13, the project will be implemented in 15 districts
covering 60 blocks, which includes 16 blocks from 4 districts under NRLP and
remaining under NRLM. The total number of Village Panchayats to be covered
is 2323.
Project Areas – Phase – I (2012-13)
Project No. of
Districts
No. of
Blocks
No. of Village
Panchayats
Year of
commencement
NRLM 11 44 1865
2012-13
NRLP 4 16 458
Total 15 60 2323
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In phase-I, it is proposed to take up one block in Perambalur, two blocks each
in Ariyalur and Dharmapuri districts, four blocks each in Dindigul, Erode, Nilgiris,
Ramanthapuram, Thiruvarur, Thanjavur and Tiruchirappalli districts, five blocks each
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in Cuddalore, Nagapattinam and Thiruvannamalai districts, six blocks each in
Vellore and Villupuram districts for the intensive implementation of TNSRLM.
6. Activities proposed under TNSRLM in 2012-13
TNSRLM was established and made functional at the state level and housed in
the TNCDW. The major activities proposed are as follows:
Fully functional State Mission Management Unit (SMMU).
Hiring of Human Resource Agency, staff recruitment and induction training.
Hiring of various agencies for baseline survey, process monitoring, differently
abled facilitating agency, software development agency and auditors.
Establishment of technical cells for Information, Education and
Communication (IEC), Management Information System (MIS) and Skill and
Placements.
Establishment of District Mission Management Unit (DMMU) and Block
Mission Management Unit (BMMU).
Setting up of State Supply and Marketing Society (SSMS).
Assessment / studies on specific themes - Gender / Empowerment /
Differently-abled / Tribals
Evaluation / Impact assessment of TNPVP pilots on poverty & Empowerment.
6.1. Activities in Intensive blocks
The following Activities will be taken up in 60 intensive blocks in 15 phase – I
districts:
Information Education and Communication activities at various levels.
Orientation to line departments and Panchayat Raj Institutions (PRIs).
Conducting Participatory Identification of Poor (PIP) process for identifying target
poor.
Formation of Village Poverty Reduction Committees (VPRC) and Social Audit
Committees (SAC).
Preparation of Village Development Plan(VDP).
Release of Community Investment Support to VPRC.
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Formation of Self Help Groups.
Restructuring Panchayat Level Federations (PLF).
Establishing Village/ Block and District level convergence forums.
MIS – Review and monitoring system at Block level.
Mapping of skills and Education status.
Business correspondents.
6.2. Activities in Non- Intensive Blocks
As per the guidelines of National Mission Management Unit (NMMU), it is
proposed to implement the NRLM activities under non-intensive mode in 205 Blocks
during 2012-13 and 105 Blocks during 2013-14. 100 Village Panchayats from blocks
proposed to take up as intensive blocks in 2013-14 will be selected as pilot resource
Village Panchayats at the rate of one per block.
In these pilot resource villages, the following activities will be taken up:-
Development of social capital (CPs / CRPs)
Social mobilization
Conducting base line studies
Conducting Participatory identification of Poor
Formation of VPRC
Mapping of skills and Education status
6.3. Activities proposed in both Intensive and Non- Intensive blocks in all
Districts
1. Skill and placement
o Assessment/survey of job market
o Job melas
o District Resource centre for Youth Skill training
o Entrepreneurship Development Trainings
o Job oriented Youth Skill training
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2. Convergence and networking
o Inter department planning workshops at block level
o Block and District level convergence committee
3. Livelihoods cluster
o Creation of CLGs at Village / Cluster level @ 5 per District
o „One Village - One product‟ promotion
o Partnership with Small Industry association
o Innovation forum
o Internship for students on Promotion of SHG products
4. Financial Inclusion
o Bank Mitras
o Financial literacy to all poor house holds
o Pension and insurance schemes for poor
5. Marketing
o Standardisation and Value addition
o Branding of SHG products
o Inter District and Intra District marketing among SHGs
o MOU with private sector and SSI associations
o Marketing support through fairs and Exhibitions at State and
Regional level
o Buyer – Seller meets (State & regional level)
6. Awards
o Awards to best PLFs and SHGs
o Awards to Bankers
7. Monitoring & Evaluation
o MIS cell
o Research and Analysis wing
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8. Communication & Documentation cell
o Development of Communication Materials
o Printing and distribution of Manuals & Materials
o Documentation and dissemination
7. Resource Block
It is proposed to develop Vanur Block of Villupuram District as
Resource Block for Livelihood Clusters with technical assistance from Palmyra,
Auroville. The block is one among the 60 blocks to be covered under phase I.
Palmyra is a unit of the Auromitra Trust, under the Auroville Foundation
which was founded in 1978 and re-registered in 1999. Working with the community
based organization by Palmyra has brought about a social change in Vanur and
Marakkanam block of Villupuram district for the low income farmers, especially
women. It has taken up a project titled “Empowering and Improving Livelihood
Opportunities of Rural Women through Integrated Agriculture Development” under
“Mahila Kisan Sashaktikaran Pariyojana” (MKSP) in Vanur block of Villupuram
District. Hence based on the expertise in the said sector, activity clusters will be
developed with the assistance of Palmyra, Auroville in Vanur block of Villupuram
district and enter into agreement in the following areas.
Training to the SHGs in identifying common activity preferably in
agricultural sector including viability study.
Promotion of activity clusters
Forward and backward linkages.
Continuous and timely handholding support to the members involved in
the activity.
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8. Activities and Timeline
The various activities to be undertaken by the State, District, Block, Cluster
and Village level along with timeline to be completed is enclosed in Annexure – 2.
9. Support Structures
9.1. Institutional Arrangement
The Government have nominated Tamil Nadu Corporation for Development
of Women Limited as the State Rural Livelihoods Mission Implementing Agency.
This Corporation with its agenda to work for the overall development of women with
focus on their empowerment and promotion of entrepreneurship among them has
been doing everything possible to achieve these objectives. A by-product of its
efforts has been laying down a strong foundation for the healthy growth of Self Help
Groups and their federations known as Panchayat Level Federations. Promotion of
entrepreneurship among women involves capacity building and creation of
livelihoods opportunities. By this, the Corporation has been doing its bit towards
addressing poverty alleviation in the rural areas of the State. As the core objective of
the TNSRLM is rural livelihoods promotion through women groups the Corporation
becomes eminently qualified to undertake the task. The implementation of the
mission by it would help redouble its efforts at poverty reduction and reach out to
those deserving of support.
A High Level Empowered Committee (HLEC) headed by the Minister for
Rural Development has been formed to lend policy level support to the mission
implementing agency. The Empowered Committee will also strive for better
convergence with the Government Departments/undertakings. Besides, it will also
monitor the implementation of the mission.
.
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The overall structure of the TNSRLM will be as indicated below:
9.2. Human Resources Management
9.2.1. Size and composition of professional staff at state, district, block, and
cluster levels (intensive and non-intensive)
In the Intensive Districts -
At the state level, State Mission Management Unit (SMMU) headed by
Chief Executive officer supported by a team consists of the following:
a. State Programme Managers – 8
b. Project Managers - 6
c. Project Executives - 12
d. Young Professionals - 8, and
e. Support staff
At district level, District Mission Management Unit headed by Project
Director and Eight Assistant Project Officers in the NRLM.
At Block level, there will be one Block Programme manager with support
staff
At Cluster level, in each cluster, there will be one cluster co-ordinator and
four cluster facilitators.
High Level Empowered Committee
State Mission Management Unit
District Mission Management Unit
Block Mission Management Unit
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In case of non-intensive blocks, the existing staff at the District Project
Implementation Unit (DPIU) will implement, monitor and supervise the activities with
the support of social capital.
9.3. Harmonization between TNSRLM and TNPVP staff
9.3.1. At State level
The following TNPVP staff at State level will share their experience for
TNSRLM on the following thematic areas:-
1. Community Driven Development
2. Differently- abled and Vulnerability
3. Tribal Development
4. Livelihoods
Separate cells at State level will be formed in the following thematic areas for
TNSRLM with staff from TNCDW and TNPVP.
1. Communication
2. Capacity Building
3. MIS
4. Skills and Placement
These cells along with TNSRLM will formulate and implement the Mission
activities.
Further, the Environmental aspects of TNSRLM implementation will be taken
care by Specialist (Environment) of TNPVP.
9.3.2. At District level
The following thematic specialists of TNPVP will support TNSRLM
activities in their respective districts
1. Livelihoods 2. Capacity Building
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Similarly, the following thematic specialists of TNSRLM will support the work
of TNPVP in their respective districts:-
1. Business Development & Micro Enterprise
2. Partnership and Convergence
The core strategy and guiding principles of the TNSRLM are based on the
Pudhu Vaazhvu Project being implemented in the State. The technical support of
TNPVP has been included at all stages of TNSRLM implementation. There is
vertical and horizontal integration and linkage between TNSRLM and TNPVP which
is reflected in the HR plan and implementation plan. TNPVP will be the pilot blocks
of TNSRLM and learning from TNPVP will be guiding the TNSRLM at every stage.
Detailed Organogram of existing structure of TNCDW and TNPVP and
proposed structure of TNSRLM are given in the annexure-4.
Staff will be hired by outsourcing using a human resource agency and also
through deputation from Government Departments.
9.4. Strategy for meeting capacity building requirements of staff and CBOs
The staff at State, District, Block and Cluster level will undergo the following
trainings after signing Memorandum of understanding between the SMMU and
Capacity Building agency.
o Village Immersion
o Induction training
o Field placement
o Thematic training
o Need based training
o Refresher training
o Exposure visit
The services of CRPs / CPs who are members of CPLTC will be utilised for
giving training to CBOs apart from project functionaries. The details of trainings
undertaken are captured as follows:-
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COM training
SHG members and Representatives training
VPRC / PLF office bearers and book keepers‟ training on
Governance and Financial Management.
EC Members training for PLF and VPRC.
Skill training for the SHGs involved in livelihood promotion
activities.
Strategy for human resources management and capacity building
requirement of Staff are given in Support Structures chapter of SPIP and capacity
building requirements of CBOs are detailed in Training and Capacity Building
chapter of SPIP.
In order to implement the above strategy and to obtain key results, the Mission
will follow the frameworks and systems as detailed below:
10. Social Management Framework
Social Management Framework for TNSRLM has been designed to provide
necessary guidance to identify and address the potential social concerns from the
planning stage to its implementation. SMF states that through the Participatory
Identification of Poor (PIP), the left out poor are mobilized and further strengthened
by building pro-poor people institutions, continuous capacity building, financial
inclusion and livelihood enhancements to bring them out of poverty. The
methodology adopted for the preparation of the SMF includes
situation analysis of socio-economic status of proposed project blocks.
social assessment study of previous state supported livelihood projects like
IRDP, SGSY, etc.
review of social safeguard policies of Government and the World Bank.
interactions and consultations with the stake holders.
application of acts, guidelines and best practices of Mahalir Thittam, TNPVP
etc.
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10.1. Social Management Framework - Flow Chart
The Flow chart of SMF comprises the following stages.
1. Project identification of people / conflict areas
2. Project prioritization
3. Project investments
4. Project implementation
It is to be applied at all stages of the Project as indicated in the following
table. It encourages participatory approach from the identification of target to
implementation of project for the poor. The framework provides an overview of
consultation and participation activities to be carried out in various stages of project.
10.1.1. Stage I
It explains about the process by which the poorest of the poor (POP), the
Scheduled Caste (SC), the Scheduled Tribe (ST), Differently abled (D), Vulnerable
(V) and any district specific conflict areas are identified and the institutions
responsible for the activity.
10.1.2. Stage II
It explains about the crucial processes of the project by which the identified
target poor are mobilized and included into SHGs and then facilitated into
Federations and the agencies responsible for the completion of the activities.
10.1.3. Stage III
It explains about the processes and the investments of the project by which
the different type of interventions are being taken to address the different issues
pertaining to health, nutrition, empowerment and livelihoods.
10.1.4. Stage IV
It explains about the various management measures to be taken for an
effective implementation of all social safeguard principles in the project.
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Table 6.1. SMF – Flow Chart of Implementation Process
List of Vulnerable / Conflict Areas
Pro
jec
t
peo
ple
/
are
as
Pro
jec
t p
rio
riti
za
tio
n
Pro
jec
t In
ve
stm
en
ts
Pro
jec
t
Imp
lem
en
tati
on
BMMU PFT SC
SC SC
ST D M V Conflict areas
VP SC
POP by PIP VPRC
Compliance
monitoring (SMMU)
Grievance
redressel
Consultations/ Focus group
discussions
Social monitoring
tools
Thematic studies by
agencies
M&E indicators
/ Reviews
Coverage in
existing SHG
Formation of
new SHG
Primary
Federations
Capacity Building
(by CRPRC)
Health & nutrition interventions
(by BLF)
Value
interventions
(by CLG)
Planning & execution of
Livelihood proposals
(DMMU)
Vulnerability reduction and
improved income
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10.2. Disclosure
The SMF will be disclosed on the web site of TNSRLM and TNCDW.
Disclosure of the SMF at the community level shall take place as a village entry
point activity and it will be explained to all adults in the Grama Sabha. A summary of
the SMF in the local language shall be circulated in project areas.
SMF is explained in detail in Social Management Framework chapter of
SPIP.
11. Environment Management Framework
TNSRLM has developed Environment Management Framework which will
address the environmental aspects for livelihood activities of the Mission. Any
damage to the environment cannot be compromised in the process of livelihood
generation. It is therefore important to design environmental safeguards to protect it
while meeting the following objectives:
Livelihood Business plan proposal with adverse and unmanageable
environmental impacts are not approved.
Livelihood Business plan proposal should be designed and implemented with
adequate and appropriate environmental mitigation measures
Cumulative environmental impacts of the sub-projects should be addressed
Environmental benefits of sub-projects should be enhanced and environment-
enhancing livelihood activities should be promoted and
Long-term sustainability of the benefit from sub-projects should be assured by
securing the natural resources base on which they are dependent
To achieve these objectives in a comprehensive and coordinated manner,
an Environment Management Framework (EMF) is developed for the Mission.
Once adopted EMF can adequately address the environmental aspects for a vast
range of livelihood activities supported by the Mission.
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The EMF comprises the following components
Environmental appraisal procedure for categorization of sub-projects and
triggering of appropriate mitigation measures
Technical Environmental Guidelines (TEGs) to address the environmental
concerns associated with specific sub-project activities likely to be supported by
the Mission. The EMF also incorporates a cultural property plan and a pest
management plan for the sub-projects where these issues may become
prominent.
Environmental Monitoring and Evaluation Plan, and
Environmental Training and Capacity Building.
Implementation of environmental management framework
EMF is explained in detail in Environment Management Framework chapter
of SPIP.
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12. Financial Management System
The financial management system for the Tamil Nadu State Rural Livelihood
Mission (TNSRLM) has been designed as per the financial system prescribed by
National Rural Livelihood Mission to ensure the adherence of non-negotiable
principles of transparency, accountability, equity inclusiveness in decision-making
by direct allocation of financial resources to the Villages.
a. At present, TNCDW is having financial management system of
maintaining accounts in double entry system and Tally software is being
used for the computerization of accounts of both State office and District
offices and accounts are consolidated by synchronizing the accounts in
State office. This financial management system is adequate and effective.
In Pudhu Vaazhvu Project also the accounts of State office and District
offices are being maintained by using Tally Software. The same system
of financial management using Tally Software will be adopted for
TNSRLM. The accounts of NRLM funding will be maintained separately
and accounts will be shown separately as an extended arm of TNCDW.
Pudhu Vaazhvu Project has an integrated tally system to capture
physical, financial & qualitative date. This will be explored for integration
with existing TNCDW tally based system.
12.1. It is also proposed to adopt the following best practices being followed in the
Pudhu Vaazhvu Project and Mahalir Thittam in the areas of financial management
12.1.1 Best practices being followed in Pudhu Vaazhvu Project
Project Funds handled by community- Funds are provided directly to
community based organizations i.e. Village Poverty Reduction Committee
(VPRC) and Panchayat level federations (PLFs) after adequate capacity
building and facilitation.
Decision towards utilization of funds done by the Community. No officials are
involved in decision making.
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Double entry book keeping system is being followed. Book keeper appointed
from the local village preferably from target poor /differently abled.
Adequate training are being provided to newly appointed book keepers by
Community professionals
All payments are supported by proper resolutions and encashment of cheque
should accompany a copy of resolution to the Bank. In each cheque leaf, the
words “cheque should accompany a copy of resolution is affixed”.
Periodical change of office bearers at least once in two years.
Identification of weak book keepers and giving orientation by Community
Professional book keepers and also taking them to Village Panchayats where
better book keeping maintained.
Obtaining of monthly expenditure report along with copy of Bank
reconciliation statement.
Conducting of quarterly audit by community auditors who are drawn from
different Blocks.
Professional audit firms have been appointed to audit the accounts of all
CBOs. (i.e., VPRCs, PLFs)
Based on the audit findings of village institutions by village auditors,
orientations by village auditors are being conducted at cluster level in which
the village auditors share their findings.
Transparency in maintenance of books of account. Display of monthly
expenditure in notice boards, prominent locations of the village and also
placing of accounts expenditure report and audit reports in the Grama Sabha
periodically.
Periodical checking of accounts by said Audit Committee (SAC) and report on
the findings to Grama Sabha.
Release of funds in instalments based on milestones achievement and
utilisation certificate certified by SAC and approval by Grama Sabha.
These issues are also considered as an indicator for annual performance of
Project staff.
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12.1.2. Best practices being followed in Mahalir Thittam
Funds handled by community themselves in respect of Panchayat level
federations (PLF) after adequate capacity building and facilitation.
Decision towards utilization of funds done by the Community. No officials are
involved in decision making.
Double entry book keeping system is being followed. Book keeper appointed
from local Village Panchayat preferably from target poor /differently abled.
Adequate trainings are being provided to newly appointed book keepers by
trainers
Auditing of SHG accounts and PLF accounts done by Chartered Accountant
12.2 The overall proposed financial management organogram for monitoring is given below:
The Overall Financial Management Organogram for monitoring
Chief Executive Officer
Project Manager – (Finance) - State
Asst. Project Officer (Admn. & Accounts)
Cluster Facilitator (Accounts & Monitoring)
State Programme Manager
Project Director - District
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 24
12.3 Financial Management Framework:
The unique feature of the TNSRLM is direct funding to the Village
community. The mechanism of fund flow from GOI up to Village Panchayat level is
described in the following Figure.
Fund disbursement mechanism
12.4 Financial Management Manual (FMM)
FMM has been prepared detailing the accounting and financial monitoring
reporting (FMR) requirements for the SMMU and DMMU. The FMM elaborates the
accounting and financial management processes such as funds flow, budgeting and
audit arrangements. The financial and accounting policies contained in these
manuals shall supplement the policies adopted for State Unit and District Units.
Vulnerability reduction
Government of Tamil Nadu (25%)
State Mission Management Unit
District Mission Management Unit
PLF VPRC
SHGs
Village Panchayat
(for IEC & PIP)
Government of India (75%)
BMMU
Cluster Level
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 25
12.5. Community Operational Manual (COM): Covers in detail the process of
managing the community level finances and maintaining accounts. The COM
contains details of the fund flow, accounting and reporting requirements of VPRCs,
PLFs and higher level institutions. COM already developed by TNPVP will be used
in TNSRLM by applying necessary modifications.
12.6 Positioning of FM staff
Key FM positions such as Financial Advisor, Deputy Financial Advisor and
support staff are in place at State office and Assistant Project Officer with support
staff at District offices.
12.7. Bank account to receive NRLM funds
A bank account has been opened on 3.11.2011 with Indian Overseas Bank,
Nungambakkam, Chennai-34. SB A/c no is 22701000000888 to receive NRLM
funds. IFS code of the branch is IOBA0000183.
Financial Management chapter of SPIP deals in detail about the Financial
Management aspects of TNSRLM.
13. Procurement Arrangements
Procurement function has an important role to play in the TNSRLM for its
satisfactory implementation, speedy transfer of resources by way of disbursement
and achieving economy, efficiency, transparency and fairness in the Project.
Procurement of Goods, Works and Services is vital for implementing the Mission
activities. The procurement of all goods, works and consultancy work under the
TNSRLM will be undertaken in accordance with the approved manual of
procurement of National Rural Livelihood Mission (NRLM). Procurement plans are
being prepared by each district and state office separately.
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 26
12.1. Procurement structure at SMMU:
12.1.1. Composition of Procurement Committee
12.2. Procurement structure at DMMU
12.2.1. Composition of District Procurement Committee
CEO/TNSRLM
Project Manager (Finance)
PE (Procurement/
TNSRLM PM (Financial
Management) TNSRLM
Project Manager of the
thematic area of
TNSRLM
Project Executive
(Procurement)
Project Director / TNSRLM
Assistant Project Officer (Admin &
Accounts)
Project Director/
TNSRLM
Assistant Project
Officer (Admin &
Accounts)
Thematic Assistant
Project Officer
Additional Project
Director
(DPM – TNPVP)
State Programme Manager
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 27
12.3. Procurement of goods, works and services will be undertaken in
accordance with the NMMU guidelines
Types of Procurement
1. Procurement of Goods
2. Procurement of Civil works
3. Procurement of Services
4. Community based procurement.
12.3.1. Procurement of Goods
The following are the methods of procurement of goods to be followed for
implementing TNSRLM:
• Open Tender
• Limited Tender
• Single Tender
• Local Shopping (3 Quotations)
• DGS&D Rate Contracts
• Petty Purchase without quotation
12.3.1.1. Threshold for methods of procurement of material Goods
Method of Procurement Goods
Open Tender Up to Rs 2.5 Crores
Limited Tender Up to Rs. 25 Lakhs
Single Tender No upper limit; but based on conditions.
Local Shopping
(3quotations)
Up to Rs. 5 Lakhs
DGS&D Rate Contract Up to Max of Rs. 25 Lakhs
Petty Purchase ( without quotation )
Up to Rs. 5000
12.3.2. Procurement of Civil Works:
The following are the methods of procurement of civil works:
• Open Tender
• Limited Tender
• Local Shopping
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 28
12.3.2.1. Threshold for methods of procurement
Method of Procurement Works
Open Tender Up to Rs. 25 Crores
Limited Tender Up to Rs. 1 Crore
Local Shopping
(3quotations)
Up to Rs. 5 Lakhs
12.4. Procurement of Services
The procurement of services such as consultancy services, institutional
consultancies for undertaking diagnostic/ impact/ evaluation & other studies, project
design, support services for implementing various components of program, including
management and advisory support, consultancies towards providing training &
capacity building activities, auditing, developing systems & methods for monitoring
including MIS, engaging services for supervision of construction of works &
installation of equipment, similarly technical assistance services including thematic
experts for institutional development, financial inclusion etc.
12.4.1. Methods of selection:
Quality and Cost Based Selection (QCBS)
Least Cost Selection (LCS)
Fixed Budget Selection (FBS)
Selection based on consultants‟ qualifications (CQS)
Single Source Selection (SSS)
Individual Consultant (IC)
12.4.1.1. Threshold in Procurement of Services
Method of Procurement Threshold
Selection based on Quality
and Cost ( QCBS)
More than Rs. 50 Lakh with no Upper
Limit
Selection based on Least
Cost Selection (LCS) Up to Rs. 50 Lakhs
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 29
Method of Procurement Threshold
Selection based on Fixed
Budget ( FBS) Up to Rs. 50 Lakhs
Selection based on
Consultant Qualifications
(CQS)
Upto Rs. 50 Lakhs
Single Source Selection
No upper limit; but based on conditions
Individual Consultants/
Single Source Subject to acceptable justifications
Individual Consultants
Competitive Up to Rs. 25 Lakhs
12.5. Procurement Threshold for Prior Review 12.5.1. At State level Procurement unit at NMMU will undertake prior review of selection and award
process of all contracts at SMMU level as per the value thresholds mentioned below.
12.5.2. At District level Procurement unit at SMMU will undertake prior review of selection and award
process of all contracts at DMMU level as per the value thresholds mentioned below
S.No. Procurement Prior Review Threshold
1 Of all Goods contracts issued
Rs.10.00 lakhs and above
2 Of Works contracts Rs.50.00 lakhs and above
3 Of Service contracts Rs.20.00 lakhs and above
A detailed procurement procedure to be followed is given in SPIP.
S.No. Procurement Prior Review Threshold
1 Of all Goods contracts issued
Rs.40.00 lakhs and above
2 Of Works contracts Rs.1.00 crore and above
3 Of Service contracts Rs.50.00 lakhs and above
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 30
12.6. Community Procurement
The community procurement guidelines already developed by TNPVP will be
used with necessary modifications for TNSRLM.
12.7. A copy of 18 months procurement plan is enclosed in annexure 5.
13. Budget and Component wise Expenditure
The Budget Estimates for the year 2012-13 is Rs. 194.39 Crores for both
NRLP and NRLM and component wise expenditure is as follows:-
The component wise details of budget estimates are as follows:-
(Rs. in Lakhs)
S.No. Component Description Amount
1 A Institutional and Human Capacity Development
75.00
2 B State Livelihoods Support 17590.96
3 C Innovation and Partnership 1359.00
4 D Project Implementation support 414.11
Total 19439.07
14. Source of Funding
The source of funding is as follows.
(Rs. Lakhs)
S.No Description GOI GOTN Total
1 National Rural Livelihoods Mission (NRLM)
11300.21 3766.73 15066.94
2 National Rural Livelihoods Project (NRLP)
3279.10 1093.03 4372.13
Total 14579.31 4859.76 19439.07
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 31
15. Skills and Placement
Annual Action Plan for 2012-13 on Skills and Placements is enclosed. The
budget estimate for the year is amounting to Rs.47.12 crores and the component
wise break up is as follows.
Rs. in Lakhs
S.No. Component Amount
A. Youth Skill Training
1. State Resource Centre 85.40
2. District Resource Centres – one per district
564.17
3. Preparation of youth database, career guidance training and youth festival
812.12
4. Providing skill training to 30,000 youth @ Rs. 10,000 per youth
3000.00
B. Entrepreneurship Development Training
1 Training to 5,000 women @ Rs.5,000 per women
250.00
Total 4711.69
The source of funding for Skills & Placement is as follows.
(Rs. Lakhs)
Description GOI GOTN Total
National Rural Livelihoods Mission (NRLM)
3533.77 1177.92 4711.69
Skills and Placement proposal is enclosed separately as a part of Annual
Action Plan.
Tamil Nadu State Rural Livelihoods Mission - Aajeevika
Annual Action Plan – 2012-13 - TNSRLM Page 32
The following are enclosed as Annexures:
a. Details showing districts/blocks proposed to be covered during 2012-13
And phase wise no. of blocks to be covered in Annexure - 1.
b. Activities and Timelines in Annexure - 2.
c. Budget estimate of TNSRLM for 2012-13 in Annexure -3
d. Organogram containing TNCDW, TNPVP and proposed TNSRLM staff
structure. Annexure – 4
e. Procurement plan for 18 months. Annexure-5.
Managing Director