aais.com charting a plan for student completion and campus efficiencies jennifer chadwick, associate...
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Charting a Plan for Student Completion and Campus EfficienciesJennifer Chadwick, Associate Vice President for Enrollment Management, University of North Georgia
Sarah Collins, Chief Client Experience Officer, Ad Astra Information Systems
aais.com2014 Complete College AmericaFour-Year Myth
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USG:Underfilled:
34%Balanced: 29%Overloaded:
34%
UNG:Underfilled:
33%Balanced: 29%Overloaded:
38%
Enrollment Ratio: Comparison of seats filled versus seats offered
<70%
70-95%
>95%
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USG: 44%
UNG: 49%
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USG: 24UNG: 23
USG: 28UNG: 25
USG: 87%UNG: 91%
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University of North Georgia• Formed through consolidation - January 2013
– North Georgia College & State University Gainesville State College
• 4 year public institution• 16,500 students• Four campuses • Associate, baccalaureate, graduate• Selective and access mission• Sixth largest public in state
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Power of Analytics• Align course offerings on all 4 campuses
– Based on student needs to persist to graduation• Maximize Opportunities for student success/completion
– Every student: Associate, baccalaureate, graduate, transitioning
• Plan for continued enrollment growth– Grown 6.2% since Fall 2012
• Proactive vs Reactive
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Our Plan• Making courses needed for completion available for
students – Ad Astra Strategic Scheduling CheckUp™• Implemented scheduling system – College Scheduler
– Branded Nighthawk Registration• Connecting Nighthawk Registration to degree audit for on-
time graduation• Simultaneously promoted our Complete College Georgia
Initiative – 15 to Finish
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Student Success Solutions Ecosystem at UNG
DegreeWorks
College Scheduler“Nighthawk Registration”
Student Success
Degree Progression DataAdvising & Planning Course Demand Analytics
Registration AnalyticsCourse Bottlenecks
Course Seating Capacity
Ad Astra Platinum Analytics
Student Registration
Plans of Study
Registration in Plans of Study
Schedule Development Aligned with Plans of Study
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Courses for CompletionPhase 1: Historical analysis and capacity management study – compares enrollment in courses/seats/sections and analyzed current use of academic instructional space• Colleges using data to impact Fall 2015 (inefficiencies) Phase 2: Determine course needs of each student AND provide sections for completionPhase 3: Link enrollment growth to course needs and persistence to graduation
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Interactive Dashboard Demo• Key Metrics Course Offering Metrics
– Enrollment Ratio– Student Success Candidates– Efficiency Candidates
• Key Capacity Metrics– Space Utilization– Prime Ratio– Meeting Pattern Adherence
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Roll
Analyze
Refinement
Simulate Advanced Scheduling
for Freshman
Schedule Refinement
Produce Student
Recommended Courses
Registration
Monitor Registration
for Intervention
Platinum Analytics Process
Planning
Monitoring for Intervention
Proactive Guidance
Dec. ‘15
Feb. ‘16
Jan. ‘16
April. ‘16
Send to College
SchedulerApril. ‘16
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Nighthawk Registration Benefits• Degree Audit – link to plans of study• Federal financial aid guidelines• Increase average credit hours• Real-time course demand report• Student satisfaction/ease of complete schedules• Advanced scheduling – group registration• Advising vs Scheduling• Offload course searches to the cloud
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Nighthawk Registration
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Nighthawk Registration
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UNG Outcomes To-date• Increased pre-registration enrollment by 9%• Reduced scheduling and registration time by 60%• Students registering for courses needed for completion• Students excited about the new options• Benchmark Ad Astra outcomes post-registration
– Reduction in class cancellations– Reduction in late class adds– Improved resource utilization– Improved course ratios & fills
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Promotions focus on “what is YOUR 15” to emphasize the variety of pathways to completion29% increase in students taking 15+ credit hours20% increase in online credit hours11% increase in students taking online classes
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Thank You!Jennifer ChadwickAssociate Vice President for Enrollment ManagementUniversity of North [email protected]
Sarah CollinsChief Client Experience OfficerAd Astra Information [email protected]