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भारत सरकार Government of India 

     अ तिरक्ष िवभाग        Department of Space 

 सतीश धवन अतंिरक्ष के द्र        Satish Dhawan Space Centre          शार        SHAR

ीहिरकोटा डा.घ.524124 आ.ंप्र. भारत SRIHARIKOTA P.O. 524124, AP, INDIA टेिलफोन:+91 8623 225023 Telephone: +91 8623 225023 फेक्स: +91 8623 225170 Fax: +91 8623 225170

GOVERNMENT OF INDIA :: DEPARTMENT OF SPACE SATISH DHAWAN SPACE CENTER SHAR :: SRIHARIKOTA – 524 124

SRI POTTI SREERAMULU.NELLORE DISTRICT (A.P)

TENDER NOTICE NO. SDSC SHAR/Sr.HPS/PT/05/2018-19

On behalf of President of India, Sr. Head Purchase and Stores, SDSC SHAR, SRIHARIKOTA invites on line quotations for the following.

Sl No

Ref. No. Description Qty.

01

SHAR SP 2017 00 6951 e-procurement [Two Part basis]

Design, Manufacture, Testing and Erection of Small capacity EOT Cranes [1 to 7.5t FLP & Non FLP DG & SG EOT Cranes]

1 Lot

02

SHAR SC 2018 00 8287 e-procurement [Single part basis]

Cleaning & Servicing Contract for Transport Vehicles for the Period of Two years

1 Lot

03 SHAR CMD 2018 00 8335 e-procurement [Two Part basis]

Supply of HT-Armoured Aluminum Cables

1 Lot

04

SHAR SMPETF 2018 00 8357 e-procurement [Single Part basis]

Supply of Load Cells

1 Lot

05

SHAR MSA 2018 00 8556 e-procurement [Two Part basis]

Supply of Unskilled workers for supporting services of Launch Campaign Activities

35000 Man days

Last Date for downloading of tender documents : 25.06.2018 at 16:00 hrs. Due Date for submission of bids online : 25.06.2018 at 16:00 hrs. Due Date for Bid Sealing on : 25.06.2018 at 16:01 hrs. to 25.06.2018 at 17.30 hrs. Due Date for Open Authorization : 25.06.2018 at 17.31 hrs. to 27.06.2018 at 17:00 hrs. Due Date for opening of tenders : 28.06.2018 at 14:30 hrs.

Instructions to Tenderers:

No tender fee shall be applicable for tenders submitted through EGPS

01. For full details/scope of work and terms and conditions etc., please see the enclosed annexures. 02. Interested tenderers can download the e-tender from ISRO e-procurement website https://eprocure.isro.gov.in and submit the offer on line in the e-procurement portal. Offers sent physically by post/courier/in person will not be considered.

03. Tender documents are also available on ISRO website www.isro.org; ISRO e-procurement website https://eprocure.isro.gov.in and SDSC SHAR, Sriharikota website www.shar.gov.in. The same can be down loaded and offer submitted on line in the e-procurement portal. 04. Quotations received after the due date/time will not be considered. 05. The tender documents are available for download upto 25.06.2018 at 1600 hrs. and last date for submission of tenders on line 25.06.2018 at 1600 hrs. and Tender Opening on 28.06.2018 at 14:30 hrs. 06. Sr. Head, Purchase and Stores, SDSC-SHAR, Sriharikota reserves the right to accept or reject any/or all the quotations. DT: 31.05.2018 Sr. HEAD, PURCHASE AND STORES

ANNEXURE – I

TERMS AND CONDITIONS

A) SCOPE OF WORK:

A1. Heavy vehicle means Bus/Truck/Canteen Van/ Fire Tender/709 & 909 E Trucks, Tata 407

Trucks, Tractor, Tractor Trailer etc., Light vehicle means Innova/Sumo/Jeep/Ambulance/Force

Van/Ford Car/Tata Indigo Car/Tata 207/Bolero campher etc., Two wheelers means motor cycles,

mopeds, scooters etc.,

A2. The following works are to be carried out under the item cleaning:

a. Dusting of all out-side body with cloth

b. Dusting of all inside panels and roof with cloth

c. Cleaning of all window, wind screen glasses with wet cloth

d. Sweeping the floor of the vehicle

e. Assisting in radiator water & engine oil level checking and filling

f. Checking the condition of tyres.

g. Any other miscellaneous works relevant to the above

A3. The following works are to be carried out under the item washing:

a. Cleaning of complete vehicle with water and mopping up with cloth

b. Under chassis cleaning with water

c. Sweeping the floor with soap water and Sweeping the water from the vehicle

d. Cleaning of all window, wind screen glasses with water and mopping up with muslin

cloth

e. Cleaning Interior roof, all seat and seat rest covers (Except two wheelers) with wet

cloth using soap powder like Surf, Ariel etc.

f. Any other miscellaneous works relevant to the above

g. All the cars should be washed by using CAR SHAMPOO only.

A4. The total quantities given in the tender are approximate for a period of Two years. The

quantity may vary + or – 10%. How ever the approximate item quantities per month are given in the

annexure III for calculation purpose.

B) WORK STATION:

B1. The work has to be carried out by the agency at the work spots Viz., Transport Workshop,

SDSC SHAR, 2nd gate at SDSC SHAR and Pulicat Nagar parking yard, S’peta on all

working days and holidays as per the instructions of the concerned work shop Engineer.

The party should be able to keep sufficient number of persons at all the above three work

spots for carrying out all the subject works daily as per the schedule given by the Engineer–

in–charge, Maintenance, TOMD.

::01:: Cont…

C) EQUIPMENTS & FAILITIES:

C1. Supply of water, power and old oil for the cleaning/servicing and washing will be provided

by the department at free of cost.

C2. Facilities that will be provided by department at free of cost:

a. Service ramp and car washing plant.

b. Air compressor and necessary tyre inflating equipment

c. Automatic tyre changer and inflating equipment for Light & Heavy vehicles

d. Computerized Wheel Balancer for checking the balancing of light vehicle tyres

C3. Party has to bring the necessary tools like hammer, wheel nut spanner etc., for carrying out

the tyre removal and fitment works and necessary consumables like Omini make stickers

for tubed tyres vulcanization and Tubeless Tyre puncture kit for attending tyre

punctures etc., at TOMD.

C4. If any of the equipments or materials given by the department for subject work is damaged

due to carelessness / negligence by the agency personnel, the entire loss thus caused to the

department will be recovered from the agency bills.

C5. The service ramp and equipment area provided is to be kept clean after the days work is

over and the garbage is to be placed in nearby place identified by the department.

C6. Department will provide the hydraulic jacks to attend the tyre change works and it is the

party’s responsibility to ensure the safe handling of the items. In case of failure during

handling, the party has to repair the same at their cost.

D) MAN POWER:

D1. Minimum 8 persons should always be made available in the TOMD workshop, Sriharikota

on all working days between 9:00 AM and 6:00 PM to attend to the items of work in

Annexure-I. Out of 8 persons, the party has to deploy exclusively 3 persons to attend the Tyre

changing and vulcanizing works related to Heavy and Light vehicles. In case of exigency of

work, the party has to make adequate man power available in workshop beyond the above

stipulated timing also to carryout the works. The 3 persons deployed for tyre works shall be

able to attend all vehicles including Heavy and Light vehicles and should have minimum Two

years relevant experience.

D2. For cleaning of vehicles a minimum of 4 labour are to be made available at KRP parking

yard, Sullurpeta and 4 labour should be made available at Gate-II / TOMD yard from 04:30

AM to 07:30 AM on all working days and holidays to carry out cleaning works to the vehicles

in parking, as per Annexure – I. The contractor has to oversee the cleaning works at both the

places.

::02:: Cont…

D3. The above man power recommended are minimum Eight, based on experience,

considering the work, additional man power as required may be provided by the party. Any

personnel so deployed to perform the service will report to the Engineer-in-charge,

Maintenance Work shop of that section and have their attendance registered. Payment for the

services will be dependent on the performance of the personnel deployed as well as job/works

carried out by the party and after duly certifi by Engineer-in-charge, TOMD workshop and

approved by HEAD/TOMD.

E) MATERIALS & LUBRICANTS:

E1. The materials required for cleaning and mopping like kerosene oil, cloths / Towels, cotton-

waste, brushes and detergents (Biz/ Teepol/ Car Shampoo) etc., should be brought by the

party.

E2. Good quality grease Multipurpose, All purpose, Chassis grease viz., IOC, HP, BP,

VEEDOL, CASTROL are only to be used. Always 20 Kg Grease stock should be

maintained on reserve, to avoid delay. Grease should be used after the inspection and

approval by our Engineer-in-charge or any other persons nominated by Head, TOMD.

E3. Materials required for interior cleaning of the vehicles should be brought by the party

F) PAYMENT AND OTHER TERMS:

F1. The party has to submit bills in duplicate after completion of each month to Engineer-in

charge for certification and to arrange payment. Daily works carried out shall be put up for

inspection and approval on daily basis in a register maintained by the contractor

F2. Income tax at appropriate rates will be recovered from your bills as per prevailing rates and a

certificate of tax deducted, will be issued by our Accounts section. Any other taxes / levies

imposed by the state / central Govt. will have to be paid by you.

F3. The price quote will be firm during the contract period and no price revision will be allowed

for any reason thereof.

F4. All the works covered in this contract have to be carried out by you only and no item of

work shall be entrusted to third party on sub-contract basis.

F5. Necessary safety precautions should be followed by the party and personnel while doing the

subject works, this department shall not be held responsible for loss, damage, injury and

death caused to you and the workers deployed by you while executing the works.

F6. The party’s work will be supervised by the Engineer-in-charge or any official authorized by

the HEAD, TOMD and you have to carry out his / their instructions with regard to

the quality of work, schedule, labour engagement etc.

Cont…

::03::

F7. The party’s personnel are not permitted to use the department Bus / Canteen /

Accommodation / Medical and other facilities and has to make their own arrangements

for such matters.

F8. The Contractor shall pay strictly in accordance with statutory rules on Monthly basis to the

personnel deployed by him in presence of the SDSC SHAR engineer. All statutory

requirements including Minimum Wages, Bonus, ESI, EPF and any law applicable

for the services under this contract shall be complied with by the Contractor to the

entire satisfaction of the respective law authorities and SDSC SHAR in no way will be

responsible in this regard. Any liability/compensation and disputes arising out of

employment by the Contractor under any Act/statutory provisions shall rest with the

Contractor only.

F9. The minimum wages as of now applicable at SDSC SHAR unskilled category work force

in enclosed in Annexure-IV for reference purpose

F10. In case of any revision of minimum wages during the currency of the contract, the wages

payable to such work force would be revised the party to the level fixed from that date.

There will, however, be no change in the service charge & for various types of work

payable to the service provider on account of such revision.

F11. The prescribed employer’s contribution under the Employee’s Provident Fund and

Miscellaneous Act, 1952, shall be reimbursed by SDSC SHAR to the service provider on

showing proof of its payment to individuals account each month.

F12. The Contractor would be required to provide verification report from the local Police

authorities within one month from the date of receipt of the Letter of Intent, duly

certifying the verification of Character & Antecedents for each of the work force engaged

by the Contractor for executing the service contract in ISRO/SDSC SHAR. For this

purpose, if required, ISRO/ SDSC SHAR will issue a letter to the concerned Police

authority certifying the award of the service contract to the Contractor, which can be used

by Contractor for expediting the Police verification.

F13. The Contractor shall also verify / certify the conduct of the work force at frequent

intervals. If any of the work force misbehaves or commits any misconduct, ISRO/ SDSC

SHAR reserves the right to refuse permission to such persons to enter its premises, and

such work force shall be withdrawn by the Contractor immediately.

Cont…

::04::

F14. As per Annexure – I terms, it is expected that at least 8 man power are maintained in the

premises on all days including holidays, during the hours of 04:30 AM to 07:30 AM to

execute the cleaning works. The same number of man power shall be made available on

all days except Sundays/Saturday’s and Public Holidays during the hours 09.00 to 18.00.

If absenteeism is more than 4% in a month, the payment will be deducted @ Rs.200/-

per day per person from the monthly bill amount for absenteeism (including

morning hours vehicle cleaning works also). Income tax at the applicable rates will be

deducted at source from the monthly bills of the contractor.

G) LABOUR CLAUSES:

G1. The contractor shall take care of the safety requirements of their personnel and the working

methods adopted need to be to the satisfaction of officer-in -charge of contract.

G2. The contractor shall ensure all his working personnel are covered by required

Insurance (in addition to ESI) against Accidents etc., & the contractor is solely

responsible for insurance cover in case of such events occurring due to the

performance of the personnel deployed by him at the department premises during the

contract period. The contractor should submit the insurance certificate of his

employees within One week from the date of commencement of work through P.O.

G3. It is preferred that persons engaged at the servicing ramp shall have experience in servicing

of Vehicle in any garage in order to carry out the work smoothly.

G4. No child labour should be engaged at any time during the contract period.

G5. The party shall mention the Registration No. under the Employee’s Provident Funds &

Miscellaneous Act/Rules & GST number. The party shall furnish a copy of the EPF

Registration Certificate along with the Tender.

*G6. EMD:

The party shall submit an amount of Rs.2,00,000/- towards EMD along with their

quote. This EMD will be converted as security deposit for the successful bidder and

retained the same after completion of the contract successfully. For unsuccessful bidder the

EMD amount will be returned immediately with out any interest. If the Party fails to

carry out the works after placement of purchase order, the EMD amount shall be

forfeited.

G7. The party shall provide medical certificate issued by a doctor not less than Asst. Civil

Surgeon for all the manpower deployed by the agency.

KT.DAYANIDHI ENG-SE.TOMD

::05::

ANNEXURE-II

H) GENRAL CONDITIONS OF THE SERVICE CONTRAC T:

H1. The work force deployed to SDSC SHAR by the contractor shall remain the employees

of the Contractor and they will not acquire any claim what so ever for employment in

SDSC SHAR or right for regulation as Employees of the department. The Contractor or

worker engaged by the Contractor shall not have any right to claim for employment

based on the work done through this contract.

H2. Entry permit for the contractor’s personnel will be issued by SDSC SHAR. To enable

to issue entry passes, the contractor shall submit the list of personnel. It is the

responsibility of the Contractor to return/surrender the passes after expiry and in case of

non-compliance in this regard, SDSC SHAR reserves its right to withhold his payment

till such time the passes are returned.

H3. The Contractor and/or his personnel shall adhere to all the security provisions of SDSC

SHAR. Contractor and his personnel are responsible for any violation of security

provisions and indiscipline/agitation when are inside the Centre. Any resultant

liabilities/damages due to violation/indiscipline/agitation shall be borne by the

Contractor.

H4. SDSC SHAR shall have the right to advise the contractor to terminate the services of

any employee for any violation of security provisions and/or for indiscipline/violent

behavior, agitation, instigating other peaceful works. In case of such advice, Contractor

shall comply with the same immediately.

H5. SDSC SHAR will not be responsible for any injury, accident, death occurs to the

contractor’s personnel while discharging the duties at SDSC SHAR. All the liabilities

in this regard shall rest with the contractor only and no claim will be entertained in this

regard.

H6. Any damage is caused to ISRO/ SDSC SHAR property by any work force of the

Contractor or if they sustain any injury due to their negligence, the responsibility for the

same shall solely rest with the Contractor, and an Indemnity Bond to this effect shall be

executed by the Contractor.

I) PARALLES/ ADHOC CONTRACT :

The department reserves the right to enter into parallel Contract(s) with any other

firm(s) during the currency of the Contract.

Cont…

::06::

J) ARBITRATION:

Disputes, if any, will settled mutually, failing which it will be referred to one man

arbitrator to be appointed by Director, SDSC SHAR, in accordance with Arbitration and

Conciliation Act 1996, whose decision shall be final and binding on the both parties.

All the properties belonging to the department should be properly handled. Any damage

to the government property will be to the contractor account and he will responsible to

compensate such damages as decided by the department.

KT.DAYANIDHI ENG-SE.TOMD

::07::

ANNEXURE III

Monthly approximate quantities of cleaning & servicing works at TOMD: (For calculation purpose as per your Quote)

S.No ITEM DESCRIPTION QTY

UNIT COST (as per quote)

AMOUNT Rs. Ps

1 H.V.SERVICE CLEANING OF VEHICLES-REFFER A2 750

2 H.V.SERVICE WASHING OF VEHICLES-REFFER A3 75

3 H.V.SERVICE GREASING TO EACH NIPPLE 2100

4 H.V.SERVICE INTERIOR CLEANING PER VEHICLE 4

5 H.V.SERVICE OLD OIL SPARYING PER VEHICLE 50

6 H.V.SERVICE REMOVING AND FIXING TYPRE WITH DISC AND TO THE VEHICLE 120

7 H.V.SERVICE REMOVING OF TYRE, TUBE, FLAP FROM THE DISC AND FITMENT TO DISC WITH FRESH CHLK POWDER-REFFER C3

50

8 H.V.SERVICE TUBE VULCANIZING (INCLUDING MATERIAL COST) 2

9 H.V.SERVICE TYRE INFLATION PER VEHICLE 75

10 H.V.SERVICE CHECKING & TIGHTING WHEEL BOLTS FOR VEHICLES 30

11 L.V.SERVICE CLEANING OF VEHICLE-REFFER A2 1650 12 L.V.SERVICE WASHING OF VEHICLE-REFFER A3 180 13 L.V.SERVICE GREASING TO EACH NIPPLE 150

14 L.V.SERVICE INTERIOR AIR CLEANING 180

15 L.V.SERVICE OLD OIL SPARYING 5

16 L.V.SERVICE REMOVING AND FIXING TYPRE WITH DISC AND TO THE VEHICLE 30

17 L.V.SERVICE REMOVING OF TYRE FROM THE DISC AND FIXING BACK CHANGING 45

18 L.V.SERVICE TUBE VULCANIZING (INCLUDING MATERIAL COST) 5

19 L.V.SERVICE TYRE INFLATION PER VEHICLE 250

20 L.V.SERVICE TUBE LESS TYRE FUNCURE (INCLUDING MATERIAL COST)-REFFER C3 2

21 TWO WHEELER SERVICE WASHING 100

22 TWO WHEELER SERVICE REMOVING OF TYRE & TUBE FROM THE WHEEL DISC AND FIXING BACK 10

23 TWO WHEELER SERVICE TUBE PUNTURE RECTIFICATION (INLUDING MATERIAL COST)-REFFER C3 20

24 TWO WHEELER SERVICE TUBELESS TYRE PUNCTURE (INCLUDING MATERIAL COST)-REFFER C3 2

25 TWO WHEELER SERVICE TYRE INFLATION 100

26 CLEANING OF WORKSHOP FLOOR AREA USING SOAP OIL (INCLUDING THE COST OF SOAP OIL)

300 Sq.m

27 CLEANING WASHING OF HEAD REST COVER/SIDE CURTONS 10

S.No ITEM DESCRIPTION QTY

UNIT COST (as per quote)

AMOUNT Rs. Ps

28 LOADING & HANDLING OF OLD SCRAP MATERIAL IN CENTRAL STORES PER 100KGS

100 Kgs

29 LOADING BATTARIES/TYRES IN TO TRUCK AND UNLOADING AT CENTRAL STORES/TOMD 50

30 LOADING OF MATREIAL AT CENTRAL STORES AND UNLOADING AT TOMD STORES PER CARTUN BOX/POLYTHEN BAG(APPX.WT.25 KGS)

20

31 LOADING BARRALES & UNLOADING 5

32

H.V.SERVICE HANDING OVER OF CONDEMNED VEHICLES BUS/TRUCKS/LIGHT VEHICLES/TWO WHEELERS VEHICLES FROM TOMD GARREGE TO CENTRAL STORES

2

33 L.V.SERVICE WHEEL BALANCING TO ALL LIGHT VEHICLES PER EACH WHEEL 20

34 L.V.SERVICE INTERIOR CLEANING INCLUDING UPOLSTERY, DASH BOARDS, SEATS ETC 5

35 L.V.SERVICE SEAT COVER REMOVING, RE FIXING AFTER WASHING FOR LIGHT VEHICLES 4

36 L.V.SERVICE WHEEL RIM RUSTED PORTION CLEANING AND PAINTING (RED OXIDE) INCLUDING MATERIAL COST 1

37 TWO WHEELER SERVICE WHEEL RIM INNER SIDE RUST REMOVING CLEANING & REDOXIDE PAINT 2COATS (INCLUDING MATERIAL)

4

TOTAL

GST on %

GRAND TOTAL

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

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Preview For STANDARD TERMS AND CONDITIONS

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. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

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11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

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k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

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