A year from now you will wish you had started today REDEFINING STRATEGY AND ORGANIZATION FOR LIBRARY AUTOMATION AND CONTENT IATUL 34 Daniel Forsman Chalmers University of Technology

0

5

10

15

20

25

30

35

40

45

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Chalmers Library budget 2000 - 2012

Staff

Media

Locale

IT

Other

Access to scientific literature and information is a absolute necessity for higher education and research. How that information is supplied is of strategic importance to the university and should be discussed as an integrated core of the processes for education, research and Chalmers areas of advance.

From Chalmers library mission

“

Library information resources •  Acquire information resources of relevance to Chalmers

research, education and the university areas of advance. •  Safeguard sustainable and effective access to electronic and

print resources for those associated with Chalmers. •  Perform an annual review of usage related to relevance and

costs. •  Ensure access to IT-systems necessary for caring and

maintaining library information resources including coordinating these with internal university systems and national library services.

A learning environment •  Provide Chalmers University of Technology with at least one

physical library location. •  Supply a good and creative learning environment for Chalmers

researchers and students. •  Supply library users with different types of areas for study and

use of computers to access library information resources. •  Ensure that electronic resources are available to Chalmers users

at all times and from any location. •  Offer support for the use of electronic information resources. •  Offer loan services for print collections. •  Be an asset for the education at the university providing classes

in information literacy. •  Offer a neutral, open, meeting space for students and researchers.

Publishing services and bibliometrics •  The library is responsible for coordinating matters concerning

Open Access, electronic publishing and bibliometrics at Chalmers University of Technology.

•  Maintain a bibliographic database of Chalmers research publications with the support for full text publishing.

•  Ensure effective discovery of Chalmers publications. •  Develop services designed to distribute and make university

research results more visible. •  Analyze ranking results of interest to Chalmers University of

Technology. •  Be an asset to Chalmers management and researchers by

providing services for publishing, citation metrics and bibliotemetrics.

Information resources & discovery

Library director

Publication services & bibliometrics

User services & learning support

IT development & maintenance

Bibliometrics

Institutional repository

Open Access

Development

E-reference

Student education

Researcher education

Architecture library

Lindholmen library

Books

Periodicals & databases

Interlibrary loan

ILS & Discovery

ERM & Linkresolver

E-channels

Systems integration

Systems development

Technical support

Systems maintenance

Reference service

Cataloging

Functions •  Co-ordinate and make decisions in day-to-day operations. •  Ensure that current polices are in practice and that those who

work in the function comply. •  Communicate important findings and results from the function

within the library and to external interested parties. •  Ensure that there are meetings within the function when

necessary. •  If there are activities within the function that requires scheduling,

ensure that those activities are staffed. •  Network and communicate developments within the function

areas of interest. •  Gather and communicate suggestions on how to improve

function activities.

Service oriented budget 2010 8%, 2011 7,4% 2012 6,6%.   Media budget increased with 113% between 1997 and 2012

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Expenditure on print and electronic resources at Chalmers library 1992 - 2012

Print Electronic

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

2008 2009 2010 2011 2012

Searches in bibliographic databases 2008 - 2013 at Chalmers library

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

2008 2009 2010 2011 2012

Fulltext downloads 2008 - 2012 at Chalmers Library

0

5000

10000

15000

20000

25000

30000

35000

40000

2004 2005 2006 2007 2008 2009 2010 2011 2012

Circulation at Chalmers main library 2004 - 2012

Agile •  Individuals and interactions over processes and tools. •  Working software over comprehensive documentation. •  Customer collaboration over contract negotiation. •  Responding to change over following a plan.

Collection development •  Ownership and perpetual access •  Electronic resources •  Discovery (machine readable meta-data / CKB) •  Package selection over single selection •  Open Access and Public domain collections •  Annual reports for evaluation and trends

Collection development Collection-reports •  Print books/library unit •  Print journals/library unit •  Subscriptions to electronic journals •  Subscriptions to databases •  An estimate of journals available through subscriptions and

databases •  Number of e-books available in the collection (free/licensed/

purchased) •  An estimate of the total collection in number of records •  An estimate of the collection in content types •  An estimate of the collection available in print and electronic

records •  An estimate of the collection available through the Swedish union

catalog

Collection development Usage-reports •  Initial loans/unit •  Renewals/unit •  Full text downloads/searches/database/e-journal/e-book •  Cost/Use/Database •  Cost/Use/E-book platform •  Cost/Use/e-Journal platform •  100 most used electronic journals last year •  ILL requests for articles •  ILL requests for books  

How do we want the library systems to work in 2014 and with who do we partner?

Reasonable •  Service Oriented Architecture •  Central Knowledge Base •  Patron data •  Access •  Discovery •  Publishing

  Systems strategy

  Library services platform

2015 - 2017

  Electronic

  Print

A year from now you will wish you had started today REDEFINING STRATEGY AND ORGANIZATION FOR LIBRARY AUTOMATION AND CONTENT M443, IATUL 34 Daniel Forsman daniel.forsman@chalmers.se Chalmers University of Technology