A Story to Tell Dec 2015 – April 2016

arts. events. people.

Call for Expressions of Interest

INFORMATION PACK

A Story to Tell Dec 2015 – April 2016

The City of South Perth is currently seeking Expressions of Interest (EOI’s) from partners who would like

to be part of the City of South Perth arts and events programme occurring from December 2015 – April

2016.

programme & promotion Activities selected for inclusion are promoted in this annual programme throughout December to April.

The programme is printed and delivered to all residents across the City of South Perth and throughout

the Perth metro area. The programme is also available on our website and promoted via our social

media outlets. The programme will feature the City’s two largest iconic events, the South Perth Fiesta

and Australia Day Celebration Zone. These two iconic events will also host additional marketing and

promotion campaigns distributed separately from the programme information.

the theme All events, visual or performance art, ephemeral public art or ac/vi/es selected for inclusion in this

programme will be curated to the theme ’A Story to Tell’. The theme can be interpreted however it

suits, but it must be represented in your submission and evident in your activity.

the festival - FIESTA The City of South Perth’s FIESTA is an annual fes/val held over three weeks in March each year

a1rac/ng up to 60,000 people. FIESTA’s 22 year tradi/on is cemented in the community as an iconic

feature of the area. Ac/vi/es occurring during the fes/val period of 5 March – 19 March 2016 will

receive addi/onal promo/onal support. You may also choose to partner your ac/vity with one of the

main fes/val anchor events, the Fiesta Concert or the Angelo Street Marketplace.

fiesta anchor events

The City hosts two main anchor

events to open and close the FIESTA

festival. You may wish to host your

ac/vity in partnership with an

anchor event, for example, you may

wish to host a small arts workshop

at the Angelo Street Marketplace, or you may wish to perform as an opening act at the Fiesta Concert.

seeking The City is seeking involvement from mul/ple types of partners:

Event Organisers / Commercial Partners

Commercial or non-for-profit event organisers are encouraged to get in touch with us. If you feel your

event or ac/vity can be tailored to suit the theme of ’A Story to Tell’ and are hoping to host an event in

the City of South Perth, we encourage you to submit an EOI. Your event will a1ract further promo/on by

being a part of the City’s five-month campaign and if included during FIESTA will a1ract further

promo/on. Furthermore, we may be able to assist with reserve hire or other venue arrangements. The

City has successfully partnered with event organisers and other commercial operators such as;

• Waterford Plaza – Waterford Plaza Street Fes/val

• Perth Interna/onal Arts Fes/val – Fes/val films and others

• Perth Food Van Group – South Perth StrEATS

• Bar Pop – South Perth Lounge

ANCHOR EVENTS

Title: Date: Loca!on: A"endance:

Angelo Street

Marketplace

Sun 5

March Angelo Street, South Perth 10,000 – 14,000

Fiesta Concert Sat 19

March

Sir James Mitchell Park, Mill

Point Road, South Perth 8,000 – 14,000

Business and/or Community Groups

In 2016 we will con/nue to support community-run events by encouraging community groups,

businesses and local organisa/ons to run events within the City of South Perth. The City is seeking events

and ac/vi/es that are unique, inclusive, well planned and/or best support the 2015/16 theme. The City

has successfully partnered with a range of businesses and community groups such as:

• Disc Golf Park Australia – Discover Disc Golf

• Parent & Ci/zen Associa/ons of Como and South Perth Primary Schools – Nurturing Kids’ Hearts

and Souls Parent Educa/on Seminar with Maggie Dent

• Liquor Barons on Angelo – The Devil’s Lair Wine Masterclass

• St Mary’s Church – A Schuber/ade

Musicians and Performing Ar!sts

The City of South Perth con/nues to support the arts by encouraging performing ar/sts to perform at

our events or to host their own experience. The City is seeking performing ar/sts to either perform at

one of the FIESTA anchor events, or host their own ac/vity which will be promoted as part of the City’s

programme. The City is seeking EOI’s that showcase talent, are crea/ve, unique and/or best support the

2015/16 theme. The experience can be in the form of;

• Live Music / Live theatre /Comedy / other live performance

• Stage performance at a FIESTA anchor event

• Workshop or other crea/ve project

The City has successfully partnered with a range performing ar/sts and groups such as:

• WAM – Various musicians at the Angelo Street Marketplace

• Melbourne Interna/onal Comedy Fes/val – Deadly Funny

Visual Ar!sts & Ephemeral Public Art

Ar/sts are encouraged to be crea/ve with the theme and explore concepts relevant to their own current

prac/ce. The City will provide support for small-scale projects as well as large-scale ephemeral public

art. The City is seeking EOI’s that are crea/ve, unique and best support the 2015/16 theme. Arts

ac/vi/es can be in the form of:

• Large scale ephemeral public art – must be on display for a minimum period of 5 days

• Small scale sculpture or ephemeral public art

• Workshop or ar/s/c seminar

• Ar/st in residence – must determine venue

• Other types of performance art or crea/ve project

‘Intrude’ by Amanda Parer – Fiesta 2015 ‘Tablescapes’ by Shelley Brookland &

Peter Ellis – Fiesta 2015

our support Depending on the submission, the City may provide funding or in-kind support for your ac/vity. As a

guide the City is willing to offer the below support for the various partnership categories.

selection criteria If your EOI is successful, you will asked to submit more detail. More than one submission may be chosen

and considera/ons will be given to the following:

• Uniqueness of concept

• Relevance to theme of ‘A story to tell’

• Level of engagement with the community

• Audience impact or visual presence (visual ar/sts)

• Ar/s/c experience (visual ar/sts)

• Value for money

• Benefit to the area and/or the community

• Autonomy of the ac/vity (can this be self-run without City support?)

A panel will determine the final submissions. The City reserves the right to accept or refuse applica/ons

and all decisions are final.

what to submit At the ini/al stage, the City is only seeking a completed EOI Form that provides minimum detail and a

descrip/on of your ac/vity. Ar/sts are to also submit the following:

• Drawings and/or suppor/ng documenta/on or examples detailing the concept.

• Those wishing to be considered for a large-scale ephemeral public artwork must also submit a

copy of your CV.

If successful, we will then require you to submit the following:

• All final details including date, /me, dura/on, loca/on, cost, /cketed/un-/cketed etc.

• Up to two photographs for use in the programme

• Up to 70 words describing the ac/vity for promo/onal use

Submission Support

Event Organisers /

Commercial Partners

• Promo/on in the event programme

• Support with reserve hire or other venue arrangements

• In-kind support with administra/on and amenity requirements

• Addi/onal logis/c support

Local Business /

Community Group

• Promo/on in the event programme

• Support with reserve hire or other venue arrangements

• Non-for-profit community groups may also be eligible for the

City’s “It’s your place funding” h1p://bit.ly/1LMIqro

Musicians and Performing

Ar/sts

• Your performance rates as nego/ated? (if performing at the two

FIESTA anchor events)

• Promo/on in the event programme

• Support with reserve hire or other venue arrangements

• Up to $3,000 in support of an original event, ac/vity or workshop

Visual Ar/sts

• Venue and/or event to host the experience

• Standard equipment such as marquee/s, tables and chairs,

power access etc. (if at an event)

• Volunteers or security to assist

• Up to $3,000 support for small ini/a/ves

• Up to $12,000 for one large-scale ephemeral public art on

display for a minimum of 5 consecu/ve days.

• In-kind support available for assistance with any permits, venue

hire arrangements or other procedural requirements

• A copy of your Public Liability Insurance cer/ficate that provides cover for the intended ac/vity

• (Ar/sts Only) Breakdown of budget or itemised costs i.e. materials, fabrica/on and ar/sts' /me

• (Performing Ar/sts only) Your performance fee

considerations Target Market Aim to ensure the experience is as inclusive as possible, appealing to a broad

demographic of children, adults, people with disabili/es etc. If hos/ng an interac/ve

ac/vity and elements are not suited to certain types of people or ages, ensure this is

communicated in the EOI. This won’t necessarily hinder the selec/on.

Venue and

Loca!on

Ensure you iden/fy the type of venue best suited to your concept. If you are

interested in hos/ng something in conjunc/on with an anchor event, please note

that these are situated outdoors. There are also a variety of walls, laneways and

unused spaces that you may wish to ac/vate. The City may be able to nego/ate the

use of these spaces on your behalf. If you have an event or ac/vity in mind, but may

not have a venue space, contact us to discuss your ideas.

All ac/vi/es must occur within the City of South Perth.

Power,

transport,

security etc.

Please consider any addi/onal requirements and ensure that these are

communicated with your submission.

Insurance If your EOI is successful, you will be required to provide us with a copy of your Public

Liability Insurance cer/ficate relevant to the ac/vity.

Ar!sts • Consider the use of materials and removal of materials and their suitability to

the preferred venue.

• Large scale public art submissions should be suited to an outdoor

environment and venue suitability of artwork should be considered.

• Artist/s will be responsible for the installation and de-installation of works.

• The artist is responsible for all aspects of maintaining the artwork throughout

the duration of the project.

• The artwork may be mobile, a work which moves to different locations, or an

artwork which is made of elements in separate locations.

Acqui"al All partners will be expected to complete the City’s post event survey.

timeline 27 July 2015 Call for expressions of Interest adver/sed

1 September 2015 Deadline for Expressions of Interest – 4:00pm

11 September 2015 Successful EOI applicants no/fied, applicants to prepare final event/ac/vity detail.

28 September 2015 Selected partners to submit final event/ac/vity informa/on

Sept 2015–Oct 2015 Fes/val program development

November 2015 Programme printed and distributed

Dec 2015–April 2016 Programme dura/on

5 – 19 March 2016 Fiesta 2016

contact We encourage you to call us to discuss your ideas! We may be able to assist in mee/ng the needs of the

theme and can offer advice on the planning of your event or ac/vity.

Return all submissions to the following or complete online form.

EOI’s and submissions queries

Email: events@southperth.wa.gov.au Please contact the Arts and Events team on:

Deliver/Post: A Story to Tell EOI’s

Civic Centre, Cnr Sandgate St & South Terrace,

South Perth, WA, 6151

Email: events@southperth.wa.gov.au

Phone: (08) 9474 0777

Online: Click Here

A Story to Tell Dec 2015 – April 2016 Expression of Interest APPLICATION FORM

CONTACT DETAILS

Name or Group Name:

Contact Person (if different from

above):

Mailing Address:

Postcode:

Phone: 0 8 Email:

Mobile:

Website:

Are you or any of your associated group based within the City of South Perth? Yes � No �

DETAILS OF EVENT/ACTIVITY

Event/Ac/vity Name:

Date/s of Event:

Type of Event:

Proposed Venue:

Please outline in one paragraph, details of your proposed Event/Ac/vity? (If space is not sufficient, please attach extra information in a Word document or email)

Please provide an estimation of fee or breakdown of costs $

Are tickets and/or registrations required? Yes � No �

If YES please detail $

Sample of work/supporting drawings or images attached? Yes � No �

Is a copy of your CV attached or have you included any relevant history? Yes � No �