a quick guide to records management
TRANSCRIPT
Records Management
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How long should files and records be kept?
What are the legal requirements?General accounting records should be kept for 6 years by
public limited companies and 3 years for public companies.
VAT Records Employee pay
Asset monitoring
Expenses6 years 7 years 7 years 7 years
Personal data shall be
subject to appropriate
technical and organisational measures
to protect against
unauthorised or unlawful
processing or accidental
loss. Data Protection Act
Correspondence with HMRC
3 years
Remember to shred and recycle all confidential waste at the end of its life cycle.
Statutory Sick Pay Records
3 years after the end of the relevant
tax year
Employee records need to be stored securely and retained for a number of
years.
Job applications and interview notes for unsuccessful candidates should be kept for 6 months.
Staff attendance
2 years
Staff performance
5 years
Voluntaryredundancy
6 years
Organisations can be fined up to £500,000 for not safeguarding data.
Accident report books3 years after last
entry
Eligibility to work records
3 years after the relevant tax year
Banner offers a complete life cycle solution for your documents from records management to secure
shredding and recycling.
Banner offers a free records management “health
check”. For more information email
Produced by Banner Business Serviceswww.banner-online.biz
Sources: HMRC, Information Commisioner, NHS and National Archive