EOI NO. C-2(b)/EOI/704/208/2017

FORMAT NO. : CEL/FR/MMD/03(01)

CENTRAL ELECTRONICS LIMITED

(A Public Sector Enterprise)

EOI- document

For the

“EMPANELMENT OF VENDOR / CHANNEL PARTNER IN COUNTRIES OF ASEAN REGION,

MIDDLE EAST, SAARC AND AFRICA”

EOI NO.C-2(b)/EOI/704/208/2017 DATE 23.09.2017

General Manager Marketing Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad–201010(UP) INDIA Tel.No.0091-120-2895165/51 Fax No. 0091‐120‐2895148 Email:spvexports@celindia.co.in Website: www.celindia.co.in

EOI NO. C-2(b)/EOI/704/208/2017

FORMAT NO. : CEL/FR/MMD/03(01)

CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise)

4, Industrial Area, Saur Urja Marg, Sahibabad–201010 (UP) INDIA Tel.No.0091‐120‐2895145 Fax No.0091‐120‐2895148 Email : mmd@celsolar.com, Website: www.celindia.co.in

Request for Empanelment (Notice)

EOI NO.C-2(b)/EOI/704/208/2017, Dt. 23.09.2017 Central Electronics Limited, Sahibabad is interested to promote and expand the business in the fieldof Solar Photovoltaic (SPV) in member countries of ASEAN region, Middle East, SAARC region and in all Countries of Africa by engaging Channel Partners. Interested parties having goodinfrastructure for carrying out Solar Photovoltaic Business are requested to submit their EOI for Channel partner for Business Development &Follow up and Project Execution. Interested parties may view and download the tender document containing the detailed

terms & conditions, free of cost from our website http://www.celindia.co.in Please see Document Control Sheet at Annexure -1.

For Central Electronics Limited

Sd‐

General Manager (Marketing)

Tender Number: C‐2(b)/RC/0500/0084/2017

Annexure‐1

Document Control Sheet

EOI NO. C‐2(b)/EOI /704/208/2017

Name of Organization Central Electronics Limited

Tender Type (Open/Limited/EOI/Auction/Single) Open

Tender Category (Services/Goods/works) Service

Type/Form of Contract (Work/Supply/ Empanelment

Auction/Service/Buy/Empanelment/Sell)

Payment Mode (Online/Offline) Offline

Date of Issue/Publishing 22.09.2017

Document Download/Sale Start Date 23.09.2017

Document Download/Sale End Date 31.03.2018

Bid submission Start Date 23.09.2017

Last Date and Time for Submission of Bids 31.03.2018

Introduction: Central Electronics Limited (CEL) is a public sector enterprise under the Ministry of Science & Technology, Government of India and has been a pioneer in the area of solar energy in the country. CEL has many firsts to its name: It has produced India’s first solar cell, first solar module, and set-up India’s first solar power plant. CEL has over four decades of experience in a wide range of solar installations including rural and remote area electrification projects, water pumping systems, primary health centres, community systems, roof top power plants and large capacity power plants. The Company has undertaken rural and remote area electrification projects in over thirty countries including some of the remotest places such as sub-Saharan Africa and also in South East-Asian Countries.

Expression of Interest: Central Electronics Limited, Sahibabad is interested to promote and expand the business in the field of Solar Photovoltaic (SPV) in member countries of ASEAN region, Middle East, SAARC region and in all Countries of Africa by engaging Channel Partners. Interested parties having good infrastructure for carrying out Solar Photovoltaic Business are requested to submit their EOI for Channel partner for Business Development & Follow up and Project Execution at the office of:

General Manager, Marketing

Central Electronics Limited. 4, Sahibabad Industrial Area

Ghaziabad- U.P. – 201010 India

All parties who are interested may submit their EOI in line with the requirement but not limited to mentioning their profile, credential details of their business experience and other documents as mentioned in qualifying criteria. Broadly the scope of work shall be as follows:

Scope of work for Channel Partner:

Channel Partner shall prepare its proposal for Civil Construction works, Installation & commissioning, maintenance services, Import clearance of goods and inland transportation from port of destination to the project site and submit to CEL. CEL in turn shall prepare the final offer to be submitted to the Customer. Channel Partner shall perform the Scope of work as below:

A. In Business development Segment:

1. To find out potential solar business for CEL in assigned territory.

2. Purchase of Tender documents/REPs/RFQs/ EOI/ other business enquiry documents and also

sending a copy of the same to CEL in India via Email/courier/other mode of communication as

applicable.

3. Doing registration with client for purchase/collection of aforesaid documents as and when required

4. To attend pre-bid/ Post bid meeting and site visits organized by the client as and when required.

5. Submission and follow-up for queries submitted to the client. Also to collect replies and chase-up

the matter with client.

6. Collection, Submission of bid documents to the client and attending the bid opening session and

sending report if bid opening result to CEL.

7. To assist CEL personnel in getting Visa/ other consular services as required or requested by CEL

including to accompany CEL personnel during their visit to assigned territory as and when

required.

8. To do follow up with client.

9. To assist CEL in the activities of Business Promotion, Advertising, participation in exhibitions and international business meet as and when required.

10. To provide any other support/services as and when required by the CEL on case to case basis.

B. In Execution of Projects:

1. Accompany and assist to CEL’s staff during site survey of the identified site

2. Submit proposal to CEL along with all input costs as per CEL/ customer specifications and get approval from CEL.

3. Specification / drawing of all input material shall finally be approved by CEL

4. Submission of final proposal (CEL’s offer) to customer

5. Getting all statutory project clearances/approvals as and when required from local Govt.

bodies/concerned authorities/ as applicable in the Customer’s country

6. Civil construction/Building works, installation, testing, commissioning, trial runs, maintenance

services and arranging for imparting training to client’s personnel in the Customer’s country in

association with CEL support.

7. CEL shall supply goods on the basis of CIF destination port in the customer’s country.

8. Import clearance of goods at the port of destination and inland transportation upto the project

site in Customer’s country. Channel partner shall be responsible for any damage to goods

during inland transportation in customer’s country.

9. To deliver the materials at sites.

10. Arranging local manpower, material, rolling stock and all other miscellaneous items and

equipment as per project requirement.

11. Timely execution of all projects.

12. Follow up with Customer on behalf of CEL for submission of Bills, Receipts of payment etc.

13. The goods supplied under the order shall be fully insured against loss or damage incidental to manufacture or acquisition transportation and the expenses in this regard shall be included in the offered price. Channel Partner shall also provide complete project insurance (as per total project cost/order value to CEL) from port to site and further till the project is handed over.

14. Channel Partner shall deliver the material at their own cost as per the order at various project sites informed by CEL.

15. Channel Partner shall make arrangement to maintain a sufficient stock of essential & consumable spares at various project sites for maintenance of the system and ensure the proper maintenance of the system promptly.

16. Arrange for safe storage at the site. 17. To co-ordinate with Customer for verification of supply of equipment and early realization of

the related payment from Customer. 18. Site preparation, Installation & Commissioning and energisation of all equipments and systems. 19. To ensure satisfactory performance of the systems during warranty period as well as during the

Maintenance period. For this purpose Channel Partner shall prepare a preventive maintenance schedule as approved by CEL and submit the quarterly maintenance reports to CEL.

20. Establish an equipped service centre wherever required as per the contract received by CEL. 21. To update CEL regarding performance of the installed systems and submit report in this respect

till the end of Warranty period. For this purpose Channel Partner shall crate an online real time performance monitoring system and provide access of the same to CEL.

22. Ensuring the satisfactory performance during warranty period of the items/works carried out. For this purpose cost of sufficient spares to be included in the proposal. Channel Partner shall always maintain the minimum stock goods spares.

23. In case of any losses, theft or damage of material, Channel Partner shall alone be responsible to make alternate arrangement for completion of the project within contractual delivery, commissioning & AMC period, where ever applicable, within quoted price. CEL shall in no way, whatsoever, be responsible to compensate Channel Partner in this account.

24. Channel Partner shall get all the utilities required to complete the work directly or through the customer. No payment on this account shall be paid by CEL.

25. Maintenance of the system beyond warranty period, in case of AMC desired by the customer & CEL.

26. Conducting training programme for users. 27. Channel Partner shall submit the photographs and videos of the progress and completion of

works at site to the CEL. 28. Handing over and taking completion certificate

Note: After the award of the contract to CEL, a Purchase order shall be placed to the channel partner

where in detailed scope of work and terms & conditions shall be mentioned.

Scope of work for CEL:

1. Site Survey shall be carried out by CEL. However, the channel partner shall assist to CEL as and when required.

2. Design and Engineering shall be carried out by the CEL. However, the necessary inputs , if required shall be provided by the channel partner to CEL.

3. Supply of entire bill of material required for the execution of the project except for the materials required for civil works at site. The delivery terms shall be CIF nearest port of destination in the customer’s country.

4. Overall project management and supervision

5. Monitoring the project progress as per the submitted project plan. 6. Interacting with the customers/ beneficiaries and updating them about the project progress. 7. Warranty support for the modules for the time period as per the contract with the customer. 8. Ensuring quality of work and quality of delivery of the project as per the PO placed by the

customer. 9. Assist to Channel partner for providing Training to client’s personnel

Eligibility Criteria

S. NO. Description Requirement Marks Max. Marks

1

General Criteria:

a) The Applicant must be in the business of EPC (Engineering, Procurement and Construction) /Trading in engineering business.

Project completion certificates

from customers

1< For Exp. < 03 Yrs. 2.5

15 03≤ For Exp.< 05 Yrs. 5

05≤ For Exp.< 07 Yrs. 10

07 Yrs. ≤ For Exp. 15

b) The applicant must possess necessary license/registration or any other regulatory approval in the respective countries to carry out the business in solar field.

Copy of

license/registration to be submitted

5

5

2

Financial Criteria Average Annual turnover in USD Million (M) in the last three financial years.

Copy of Audited Balance

sheet

1< Turnover ≤ USD 5M 5

10 USD 5M < Turnover

10

3 Specific Experience: The applicant has experience of successful completion of at least 01 EPC project in renewable energy, if any, with in the last five (05) Years.

Copy of Completion certificate to be submitted

01 ≤ For Contract < 03 2.5

10 03 ≤ For Contract < 05 5

05 ≤ For Contract 10

4 Key Personnel As per Annexure 4 (In case of false claim, empanelment shall be rejected at any stage without giving any notice)

Annexure 4

Personnel < 02 0

10 02 ≤ Personnel < 06 5

06 ≤ Personnel < 10 7.5

10 ≤ Personnel 10

5 Approach Papers for entry of CEL in target country/region (Submission of Approach papers is mandatory. Without approach papers, application shall not be considered for evaluation.) The applicant must submit:

a) A brief note along with support of evidence, if any, to prove its capability to generate potential business for CEL.

b) Business Process c) Identified Business Segment

with business potential in next 5 years in the each segment

d) SWOT Analysis/competitiveness scenario

e) Support to be extended by CEL f) Policy framework g) Other relevant information

Mandatory

50

ELIGIBILITY CRITERIA In order to meet eligibility criteria the bidders has to submit relevant documents duly certified in support of their claim for eligibility as per above points. INFORMATION AND INSTRUCTIONS FOR APPLICANTS 1.0 General:

1.1. All information comprising the application shall be furnished in English Language only. 1.2. All information should include a covering letter listing the various enclosures. 1.3. Each page of the EOI document must be signed by the authorized signatory of the firm. 1.4. All information required as mentioned in annexure-I should be furnished by the

applicant. If for any reason, any information is provided in a separate sheet, this fact should be mentioned against the relevant point. If no information is to be provided, a ‘nil’ or ‘no such case’ entry should be made. If any particular/query is not applicable in

case of the applicant it should be stated as Not Applicable. 1.5. If any information furnished by the applicant is found to be incorrect either

immediately or at a later stage it would render him liable to the termination of the contract.

1.6. The EOI document duly completed and signed should be submitted in a sealed envelope super scribing “Expression of Interest – Channel Partner for International Business” OR by email to the address given at “Clause no. 10: Submission of EOI” of this document.

1.7. Approach papers shall be submitted in a separated envelope.

2. Definitions: In this document the following abbreviations and expressions have the meaning hereby assigned to them as follows.

2.1. CEL: means CENTRAL ELECTRONICS LIMITED, 4 INDUSTRIAL AREA SAHIBABAD-201010 (UP)

2.2. APPLICANT: means the individual, proprietary firm, firm in partnership, limited company private or public or corporation or consortium.

2.3. EOI: means expression of interest. 3. Final Decision Making Authority CEL reserves the right to accept or reject any application and to finalize the pre-qualification process and reject all applications at any time, without assigning any reason whatsoever and shall not be held liable for any such action. 4. Particulars

4.1. This should not be treated as a commercial tender document and parties are advised not to offer their prices or include any financial aspect with the response to EOI.

5. Others 5.1. CEL reserves the right to restrict the list of eligible parties/applicants to any number

deemed suitable by it. 5.2. Even though an applicant may satisfy the above requirement, he would be liable to

disqualification if he/she has: a) Made misleading or false representation or deliberately suppressed the

information in the forms, statements and enclosures required in the EOI-prequalification document.

b) Record of poor performance such as abandoning work, not properly completing the contract, or financial weakness etc.

6. Empanelment

6.1. All EOIs shall be evaluated and parties scoring more than 70 marks shall be declared successful.

6.2. In case of Non-performance, CEL reserves the right to cancel the empanelment of the channel partner.

7. Award Criteria

7.1. Marks will be awarded against each point/clause of eligibility criteria. In the first instance, top two applicants in a country/region shall be empaneled. However, numbers may be increased at CEL’s discretion. The empanelment letter shall be provided to these applicants. Initially, the empanelment shall be for 1 year extendable by 1 more year depending upon the performance of the channel partner.

8. Other Information:

8.1. CEL has the sole discretion to accept/reject one/all EOI without assigning any reason whatsoever.

8.2. CEL reserves the right to further shortlist for final selection from the empaneled parties for various assignments.

8.3. This advertisement does not constitute and will not be deemed to constitute any commitment on part of CEL for any purchase / work-order.

8.4. Furthermore, this advertisement confirms neither the right nor any expectation on any applicant to participate in the future proposed tenders.

8.5. CEL also reserves the rights to accept/reject any offer at any stage of the process and/or modify the process or any part thereof or to vary terms at any time without giving any reason.

9. Consulting fee to channel partner:

For the business development work being done by the channel partner, the consulting fee for channel partner shall be as follows:

Contract Value Net of taxes Channel Partner’s Revenue Share

Contract Value < 1 Million USD 6%

1 Million USD ≤ Contact Value < 5 Million USD 8%

Contact Value ≥ 5 Million USD 10%

10. Payment for Project execution: Broadly, the payment terms shall be on back to back basis, as per scope of works mentioned in the purchase order issued to the channel partner after winning of the contract. The payment to channel partner shall be made on pro-rata basis.

11. Submission of EOI: EOI in sealed envelope super-scribing the Category applying for, EOI no., name of the work and due date OR by Email should be sent at below address: The General Manager (Marketing), Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad – 201010 (U.P), INDIA. Email: spvexports@celindia.co.in

The following must be submitted as part of your EOI: 1. Copy of income tax returns along with proof of payment of income tax, Audited Balance

Sheet with Profit and Loss account for last 3 financial years. 2. Copy of Contractor’s Registration as applicable in the country of Origin. 3. Filled up Format for Submission of Vendor Data as per format at Annexure 1 & 2. 4. Technical catalogue, literature and approval/registration certificate, if any, required as

per details in the EOI.

5. Designation of the individual authorized to act for the organization. 6. Was the Applicant ever required to suspend the works for a period of more than six

months continuously after award of work by any contractor/party? If so, give the name of the project and the reasons of suspension of work.

7. Has the Applicant or any constituent partner in case of partnership firm, ever abandoned the awarded work before its completion? If so, give the name of the project and reasons for abandonment.

8. Has the Applicant or any constituent partner in case of partnership firm, ever been debarred /black listed for tendering in other organization at any time? If so give details.

9. Test certificate for the product related to Solar PV Systems, if any, Copy must be attached.

10. Any other information considered necessary but not included above.

12. Jurisdiction and Applicable Law: All matter connected with the EoI, shall be governed by the laws of India (both substantive and procedural) for the time being in force and shall be subject to exclusive jurisdiction of the Indian courts/Tribunals at Delhi.

Annexure - 1

STRUCTURE & ORGANISATION 1. Name and Address of the applicant: 2. Telephone No. /FAX No. / E-mail: 3. Legal status if the applicant (attach copies of original documents like deeds in case of partnership/consortium and Memorandum of Articles and Articles of Association in case of Companies): (a) An Individual (b) A proprietary firm (c) A firm in partnership/consortium (d) A limited company or Corporation 4. Particulars of registrations in the country of origin (attach self attested copies) 5. Tax Identification Number/other as applicable as per country rules 6. Designation of the individual authorized to act for the organization 7. Was the applicant ever required to suspend the works for a period of more than six months continuously after award of work? If so, give the name of the project and the reasons of suspension of work. 8. Has the applicant or any constituent partner in case of partnership firm, ever abandoned the Awarded work before its completion? If so, give the name of the project and reasons for abandonment. 9. Has the applicant or any constituent partner in case of partnership firm, ever been debarred/black listed for tendering in other organization at any time? If so give details 10. Any other information considered necessary but not included above. 11. Turnover during the last three financial years. Attach audited copy of balance sheet, Profit and loss accounts. 12. Test Certificate for the product related to Solar PV Systems, attach copy, if any.

Annexure - 2

Format for submission of Vendor Data

1 Name of vendor 2 Registered Address

Phone No. Fax No. Name of Proprietor/ CEO/Chairman

Phone/Mobile No. Email id

3 Factory Address

Phone No. Fax No. Email id

4 Correspondence Address

Name of Contact Person Designation Phone/Mobile no. Email id Website

5 Tax/VAT related information Copy of Registration with competent

authority in country

6 Income Tax related information Proof of Income Tax Payment

7. Contractor’s Registration Copy of Registration with competent authority in country

8 Bank related information

Bank account Name Bank account Number Bank name, address and contact no. Swift Code

9 Correspondent Bank details Bank name and address Swift code

I certify that the information given herein is correct to the best of my knowledge and belief.

Signature of Proprietor/CEO/Chairman

Seal of the company/concern

Annexure -3

LETTER OF AUTHORIZATION (TO BE SUBMITTED IN THE LETTER HEAD OF APPLICANT)

To The General Manager (SPV-M) Central Electronics Limited 4, Industrial Area, Sahibabad Ghaziabad, UP-201010 India Sub: Submission of EOI (Fill type of Category Applied)

Sir, I/we hereby authorize Ms. /Mr………………….., designation …………………… of our company

/firm/association to sign all relevant documents on behalf of the company / firm in dealing with

the above EOI. She/He is also authorized to attend all meetings and submit any

information/document as may be required by CEL in the course of processing of the EOI.

We further authorize Ms. /Mr. …………………, designation…………………….. of our company to take

such other action as may be necessary for and on behalf of the company.

Signature of the authorized persons. 1. _______________________2. ____________________

Signature Attested

Name and Designation of the attesting officer with stamp.

Annexure- 4

Key Personnel

S. No. Name of Personnel

Qualification Area of Expertise

Overall Experience

Experience with current Customer

1 2

Note: It is required to enclose CV/Resume and copy of Degree/Diploma certificates of above key personnel.