a p r i l 8 - 1 0 , 2 0 1 6 -...

Exhibitor/Vendor Information Packet

Women ’s Confe rence

Theme: ‘ S i sters: I .S.E.E. U.’

Inspiring, Soaring, Encouraging, Empowering, Uniting

A p r i l 8 - 1 0 , 2 0 1 6

American Bank Center

1901 N. Shoreline Blvd.

Corpus Christi, Texas

Register Online@

www.blackchambercc.org

Event Sponsored by the Corpus Christi Black Chamber of Commerce

In celebration of the 10th Anniversary of our signature-“S.O.S.”

A Business and Professional Development Seminar

Table of Contents

Online Registration and Hotel Reservations

Overview of Deadlines

Exhibitor Rules and Regulations

Exhibitor/Vendor Information

Exhibitor Schedule

Sponsorship Opportunities

Premium Sponsorship Opportunities

Exhibitor/Vendor Contract Agreement

American Bank Center/Vendor Floor Space Diagram

American Bank Center/Map of Parking Areas

American Bank Center-Exhibitor Guidelines

****

‘Soaring To New Heights

Women’s Conference’

A p r i l 8 * 9 * 1 0 , 2 0 1 6

Corpus Christi Black Chamber of Commerce

Post Office Box 60574 * Corpus Christi, Texas 78466

Greetings Exhibitors/Vendors/Sponsors!:

The Board of Directors of the Corpus Christi Black Chamber of Commerce cor-

dially invites you to showcase your company’s products and/or services at our ‘2016

Soaring To New Heights Women’s Conference’. This 3-day event is in celebration of

10th Anniversary of our signature “S.O.S.” Women’s Empowerment Seminar. The

‘2016 Soaring To New Heights Women’s Conference’ will be held April 8-10, 2016 at

the beautiful and spacious American Bank Center. Also, discounted rooms are re-

served at the luxurious downtown Omni Bayfront Hotel-Corpus Christi. [see all dead-

lines included in your packet of information]

We are seeking support and participation from many vendors with a wide range

of products and services to make this event memorable and successful. We are

pleased to offer numerous opportunities to advertise your business at different price

ranges. The ‘2016 Soaring To New Heights Women’s Conference’ is the perfect set-

ting to display and share your most popular products and services, and even a better

time to introduce new product/service offerings to a fairly large audience! Take advan-

tage of this opportunity to increase your customer base. Prepare to WOW them this

weekend!

Enclosed is our 2016 Exhibitor/Vendor Information Packet. Conference Ex-

hibitors/Vendors will choose their level of space. Space will be assigned on a first-

come, first- served basis (major Conference Sponsors will be given top priority). We

hope you will consider joining us this year. To register online go to

www.blackchambercc.org. Please be mindful of the important deadlines. We look for-

ward to seeing you on the show floor! If you have any questions, please don’t hesitate

to contact us.

Sincerely,

Sylvia Tryon Oliver, President & CEO


Tamatha Gilbert, Vice President


(361) 215-8315 * (361) 877-3634 * [email protected]

‘ S o a r i n g T o N e w H e i g h t s ’

W o m e n ’ s C o n f e r e n c e

Apri l 8*9*10

“Inspiring, Soaring, Encouraging, Empowering, Uniting”

The purpose of the Corpus Christi Black Chamber is to develop, promote, and protect African American and minority busi-

nesses in the Corpus Christi area; to help support the advancement, education and economic growth of the African Ameri-

can and minority business community; and to serve as a business resource, a forum, and advocate for African American and

minority business issues and a united voice for the African American and minority business community.

Post Office Box 60574

Corpus Christi, Texas 78466


Vendor Online Registration:

Feb 1, 2016—-March 30, 2016

Register @ www.blackchambercc.org

Online Registration and Hotel Reservations

H o t e l R e s e r v a t i o n s

Omni Bayfront Hotel-Corpus Christi

900 N. Shoreline Blvd.

Corpus Christi, Texas

1 800-843-6664

This 4 Star upscale hotel, set in downtown Marina District near Corpus Christi Bay, is

less than a mile from Hurricane Alley Waterpark. The warm, high-end rooms and suites pro-

vide private balconies with bay views, flat-screen TVs and coffeemakers. Wi-Fi is available

(fee). Suites feature separate living rooms. Upgraded suites feature kitchenettes, and some

have dining rooms and wet bars. There's an outdoor heated pool, fitness center, indoor rac-

quetball courts and salon (fee). Dining options include gourmet fare at the rooftop restaurant,

casual cuisine in a bright eatery and lighter options at the relaxed cafe.

Special Early Bird Rate: $129.00. Reservations begin February 6, end March 19, 2016.

After this date, regular rates will apply. Limited number of rooms have been reserved for this

event. So book now.

Make your reservation online: www.blackchambercc.org-follow the link—-

http://www.omnihotels.com/hotels/corpus-christi/meetings/sos-womens-conference

or call 1 800-843-6664, use Group Code #14500813728.

********

Reminder: Early Bird Registration ends March 19.

http://www.omnihotels.com/hotels/corpus-christi/meetings/sos-womens-conference

Important Dates/Deadl ines

Online Registration: Feb 1, 2016—-March 30, 2016

Register @ www.blackchambercc.org

Early Bird Vendor Registration: Feb 1—March 15

Exhibitor/Vendor Show Dates:

April 8 & 9, 2016—Friday & Saturday


(refer to Vendor Sponsorship Opportunities)

Networking Reception Sponsorship


Full Payment of Sponsorships and Donated Products


Early Bird Ends

Full Payment of Booth Fee (refer to Exhibitor/Vendor Information)

Cancellation-Policy ….(refer to Exhibitor Rules and Regulations)

Exhibitor/Vendor

OVERVIEW OF DEADLINES

Exhibitor/Vendor Rules and Regulations

Exhibition Location, Dates, and Times. The Corpus

Christi Black Chamber of Commerce is the Host and Sponsor

of the 2016 Soaring To New Heights Women’s Conference;

herein, referred to as ‘CCBCC/2016 STNHWC’. The confer-

ence will be held at the American Bank Center, 1901 N. Shore-

line Blvd, Corpus Christi, TX. The dates of the conference are

April 8-10, 2016. Hotel accommodations have been reserved

at the Omni Bayfront Hotel-Corpus Christi , 900 N. Shoreline

Blvd, Corpus Christi, TX.

Exhibitor/Vendor Move In Day will be Thursday, April 7, 2016,

from 3pm-10pm; Early Set-up: Friday, April 8, 2016 from 6 am-

8am. The vendor area will be open on Friday, April 8th from

8am to 5pm. The vendor area will be open on Saturday, April

9th from 8am –6pm. Vendors are required to man their booth

areas at all times during this event. We ask that you please

respect closing times. While the CCBCC/2016 STNHWC com-

mittee will use reasonable efforts to maintain the location,

dates, times and floor plans of the CCBCC/2016 STNHWC,

the committee reserves the right to change any of these at any

time and for any reason whatsoever without liability.

Payment Terms. Payment of the exhibitor space rental fee

may be by credit card or cashier’s check payable to CCBCC;

MAILING ADDRESS: P O BOX 60574, CORPUS CHRISTI,

TX 78466. We accept all credit cards via Paypal Online.

Payments will NOT be accepted the day of the event.

If payment is not received by March 30, 2016, your space

will be forfeited.

Exhibitor Fees:

Fees include Two (2) days of reserved space-Fri/Sat.

Early Bird Registration: Feb 1—Mar 15, 2016

2 Levels to choose from. [See diagram of spaces]

Prime Areas: 2 prominent spaces (see Exhibitor/Vendor Information)

(A) Early Bird Discount: $700———After/$850

(B) Early Bird Discount: $600———After/$750

General Area: —–—CCBCC Members Only: $200

Guests (Non Members): $400

NOTE: All Vendors/Exhibitors must be registered. Only

one of the above options will apply, per registrant.

Additional conference registration may be purchased for

$75.00 per exhibitor representative, per day.

Cancellations/Refunds. No Refunds—After 3/15/16

Assignment of Exhibit Space. Booth spaces will be as-

signed on a first-come, first-served basis. Priority will be given

to major conference sponsors.

Wait List. Orders received after all booths are sold will be

placed on a wait list. Exhibit space made available due to

booth cancellations will be filled in the order (date & time) that

the “Wait List” applicants were received.

Staffing of Exhibitions. Exhibition booths must be staffed

at all times during show hours. We respectfully ask all Exhibi-

tors/Vendors not to pack, remove, or otherwise dismantle their

booth prior to the close of the show. Any Exhibitor breaching

this provision may be denied exhibition space in future confer-

ences.

Use of Space. Exhibitors may not sublet, assign, or apportion

any part of the space contracted for herein, nor represent, adver-

tise, distribute literature for, or otherwise promote the products or

services of any other firm or individual except as approved in writ-

ing by the CCBCC/2016 STNHWC committee.

Conduct of Exhibit. Exhibitor shall conduct their exhibit in a

decorous manner in order not to be objectionable to 2016 STNH

Women’s Conference, other exhibitors, the American Bank Cen-

ter, or the public. The CCBCC/2016 STNHWC Committee re-

serves the right to restrict or prohibit exhibits which, because of

noise, method of operation, content, or any other reason, are ob-

jectionable or otherwise detract from or are out of keeping with the

mission of the Corpus Christi Black Chamber of Commerce as a

whole, or the character and purpose of the CCBCC/2016

STNHWC. The Exhibitor/Vendor may not indulge in alcoholic

beverages or smoking except in designated areas only; and shall

not display or vend any goods or services other than those con-

tracted for and agreed upon by the CCBCC/2016 STNHWC Com-

mittee .

The CCBCC/2016 STNHWC Committee and the American Bank

Center, shall reserve the right to close, remove or require changes

in any exhibit or to remove any of Exhibitor’s personnel, agents, or

representatives, who are deemed detrimental to the conference,

other exhibitors, the American Bank Center, and The Omni Bay-

front Hotel-Corpus Christi, or the general public. If Exhibitor or

their representative fails to observe these rules and regulations or,

in the opinion of CCBCC/2016 STNHWC Committee, conduct

themselves unethically or detrimentally to CCBCC/2016 STNHWC

Committee or the American Bank Center, exhibitor may be dis-

missed from the CCBCC/2016 STNHWC without refund or other

appeal. The President & CEO of the Corpus Christi Black

Chamber of Commerce MUST APPROVE anything outside of

these rules and regulations.

Drayage and Shipping. The Exhibitor understands and agrees

that all expenses for shipping and handling of equipment and ma-

terials into and out of the show area, and for all other costs inci-

dental to operation, are not part of the exposition fee and are to be

paid by the Exhibitor.

If shipping items to the conference, ship to:

SYLVIA TRYON OLIVER

CCBCC 2016 WOMEN’S CONFERENCE

APRIL 8-10, 2016

c/o AMERICAN BANK CENTER

1901 N. SHORELINE BLVD

CORPUS CHRISTI, TEXAS 78401

Security and Insurance. Exhibitors are ultimately responsible

for their display and materials. The CCBCC/2016 STNHWC Com-

mittee, the American Bank Center, or the Omni Bayfront Hotel-

Corpus Christi, assume no responsibility for losses and damages.

Consequently, exhibitors should take reasonable precautions,

including insurance, to protect their property.

Responsibility. It is the responsibility of the Exhibitor to be fully

familiar with these rules and regulations and to see that each

member of their company attending the CCBCC/2016 STNHWC,

either as exhibitor personnel or registrant or both, is likewise famil-

iar with these rules and regulations.

Online Registration: February 1, 2016—March 30, 2016

Exhibitor/Vendor Benefits Direct Access to more than 500 Participants on Friday and Saturday: The Conference is large enough to assure wide-spread exposure, yet intimate enough to ensure lasting impressions. • High Traffic Area: Exhibits will be set up in the American Bank Center, where all activities will be held every day to en-sure high traffic and high visibility. • Pre-conference and Onsite Visibility: Your company will be listed on our website as soon as you have completed your online registration; a complimentary listing of your company in the final program. (*)

Premium Sponsorship Opportunities: Sponsorships are designed to maximize your company’s exposure and profit-

ability. Contact the CCBCC/STNH Committee at 361 215-8315 for more information. Booth Package and Cost Early Bird Vendor Registration: Feb 1-Mar 15, 2016 Your STANDARD booth package includes:

Single booth space with one 8’ skirted table, two chairs

TWO (2) days of constant traffic (Fri/Sat, April 8-9)

Includes all meals and breaks for two (2) Registered Reps. Additional exhibitor representatives may be registered at

$75 per exhibitor representative, per day, when you register your company online. To add reps to an existing registration please call 361 877-3634.

Complimentary exhibitor registration badges.

One (1) company listing in the Conference Program [includes company name, address, phone number, contact name with email address and company web address] (*)

Wireless Internet communications access/WiFi available

Company listing on CCBCC website (*)

Choose from 2 levels of spaces (Prime Area and General Area). The CCBCC/STNH Committee will assign Vendor

Booths on a first-come, first-served basis. Priority given to Major Sponsors. (*)NOTE: To ensure proper listings of your company in the program and website, please adhere to all deadlines.

Exhibitor/Vendor Fees: Payment due in full no later than March 30, 2016.

Coffee Breaks/Refreshments Sponsorships …..$3,500 (see details Vendor Opportunities-Meals & Coffee Breaks Sponsorship Opportunities)

Advertising Sponsorships Conference T Shirts Sponsor...$3,500 * Conference Bag Inserts…$300 * Conference Pens/Pads Sponsor

(see details Vendor Opportunities-Advertising Sponsorships)

Welcome To Corpus Christi Networking Reception……..…$3,500

Exhibitor/Vendor Information

REMINDER: Vendor booths will be assigned on a first-come, first-served basis.

Priority will be given to Major Conference Sponsors.

(A) Bay View /2nd Floor—-Open Area-High Traffic-Daily

Only 10 Booths Available Early Bird: $700 * After: $850

(B) Inside Ball Rooms/2nd

Floor 25 Booths Available Early Bird: $600 * After: $750

First come, First served

General Area—[1st

floor/near classrooms] Only 10 Booths Available

CCBCC Members Only—$200 * Guests (Non Members)—$400

First come, First served

Prime Area 2 prominent spaces

ONLINE REGISTRATION: Feb 1—Mar 30, 2016

Exhibitor Move-In Day

Thursday, April 7…...…..3:00 pm—10:00 pm

Early set-up

Friday, April 8…………...6:00 am—8:00 am

All exhibits must be ready by 8:00 am

Trade show hours

Friday, April 8…………………………………….8:00 am—5:00 pm

Saturday, April 9………………………………....8:00 am—6:00 pm

Conferees will enjoy a Special Informal Mix n Mingle Luncheon, thus having more

time to visit the vendors 12:15 pm—2:15 pm

Exhibitor/Vendor BINGO——ALL Conferees will be required to visit all booths to

enter into door prize drawings—just another opportunity for your company’s

exposure!! Vendors/Exhibitors may also donate a prize for the door prize give-

aways. Be sure to include Business Card!

Exhibitors move-out: Saturday 6:30pm

{No Vendors/Exhibits on Sunday!}

F r i d a y, A p r i l 8 , 2 0 1 6 8 p m - 1 1 p m

Don’t pass up this opportunity!

Do some heavy networking! Plenty of Business Cards being ex-

changed=potential customers. As the Sponsor, your vendor booth may

remain open during the Reception—more time to exclusively sell your products!

**************

The CCBCC 2016 STNHWC Committee appreciates your participation in this event, and respectively

ask that you adhere to all guidelines and schedules included in this packet. All booths are required to

be open and attended, according to the above schedules. Be assured, the CCBCC 2016 STNHWC

Committee has attempted in every way to maximize visitations and exposures to your booths. We wish

you a profitable and successful weekend!

Exhibitor/Vendor Schedule

Exhibitor/Vendor Sponsorship Opportunities


The Red Stellato—————$8,000 (Keynote Dinner/Meet N Greet Guest Speakers)

The Lipstick Sponsor———$4,000 (Continental Breakfast)

The Red Lips Sponsor————$3,500 (daily Coffee Breaks and Refreshments)

It’s Party Time! Sponsor———-$3,500 (Country Western Dance)

Networking Reception—————$3,500 (Welcome To Corpus Christi Networking Reception)

Advertising Sponsorships

Conference Tote Bag………………...$3,500 (exclusive)———–———-—SPONSOR SECURED!

Every attendee receives the durable CCBCC/2016 STNH Conference Tote Bag that holds all conference materials, gifts, and more! Your Cor-

porate Logo will be prominently displayed.

►Conference T Shirts Sponsor (EXCLUSIVE)—-$3,500 [Estimated Total Shirts-600]

Your company’s name will surely stand out on this durable CCBCC/2016 STNH Conference Shirt that will be worn

at the conference. It will also be a keepsake long after the event.

Your company’s logo, along with the CCBCC logo, will proudly drape these shirts. To ensure sufficient time for

printing of the shirts, your Sponsorship Remittance must be received by CCBCC Conference Committee on or

before March 1, 2016.

►Conference Pens/Pads Sponsor [Estimated Total Pens, Pads: 600ea] [Your choice of products]

Your company’s name will stand out! Conference Attendees will use and carry your advertisement throughout the

conference— and beyond.

Choose (a) Exclusive Sponsorship or (b) Single Sponsorship

(a) Exclusive Sponsorship includes both Pens and Pads 600 each

(b) Single Sponsorship includes 600 Pens or 600 Pads.

Please ensure sufficient delivery time. Products must be received by CCBCC Conference Committee on or before

March 15, 2016. You will be contacted by the CCBCC Conference Committee of delivery location.

►Conference Bag Inserts—$300 [Estimated Total Inserts: 600]

Your company’s advertisement/message will be at every attendee’s fingertips-in every conference bag. All materi-

als must be ready for placement in the bags, and delivered by the deadline-March 15, 2016. You will be con-

tacted by the CCBCC Conference Committee of delivery location.

[Conference Bag Inserts Complimentary for CCBCC Members Only]

Help welcome the conferees to the Sparkl ing Ci ty By The Se a

Your Business/Company can be T h e S t a r A t t r a c t i o n !

Friday, April 8 * 8pm-11pm * Reception Sponsorship: $3,500

Of course-Guests will enjoy tasty Hors d oeuvres and spirits.

Your Company will do the Welcome Presentation.

Your Company’s Vendor Booth will remain open during the reception.

A great opportunity to network, introduce a new product, or market a current product or service —to over 500 attendees. Build that customer base!

Signage displaying your company’s name and logo during the reception.

A l l S p o n s o r s h i p R e m i t t a n c e d u e b y M a r c h 1 , 2 0 1 6

The Red Stiletto Sponsor - $8,000

Keynote Dinner (includes Friday, April 8) Meet and Greet Keynote Speaker, Guest

Speakers by sponsoring this high-profile, festive event. Recognition at the Opening Session, acknowledgment in the Conference Program

Booklet, website recognition

Four (4) complimentary conference registrations (Fri & Sat, Apr 8/9); includes meal

tickets/ breaks

Special sponsor name badges for exhibitor personnel

Include company inserts and/or products for the conference bags.

Your company name and logo advertised on a prominently placed Welcome Banner

Complimentary Exhibit space (double booth)-PRIME/HIGH TRAFFIC AREA

Exhibitor/Vendor


The Lipstick Sponsor - $4,000 Continental Breakfast Sponsor (includes Fri & Sat, April 8/9). Get the atten-

dees ready for the day’s activities by sponsoring this early-morning event. They

will surely be aware of your presence and contribution-first thing! Your company

name prominently displayed as the Sponsor during this time.

Recognition at the Opening Session, acknowledgment in the Conference Program


Two (2) complimentary conference registrations (Fri & Sat, Apr 8/9); includes

meal tickets/breaks


Complimentary Exhibit space (single booth)-PROMINENT AREA

The Red Lips Sponsor - $3,500 Coffee Breaks/Refreshments Sponsor (includes Fri & Sat, April 8/9); Your com-

pany name prominently displayed as a Sponsor. Free food is always a plus for atten-

dees. As they change classes, they will appreciate the liquid energy and refresh-

ments.

Recognition at the Opening Session, acknowledgment in the Conference Program


Two (2) complimentary conference registrations (Sat Apr 9); includes meal tickets/

breaks


Complimentary Exhibit space (single booth)-PROMINENT AREA

I t ’s Par ty Time! FOOD * MUSIC * FUN! A Country Western Dance…….. . Sponsor $3,500

Saturday, April 9 * 8pm-11pm

T h e m e : B o o t s N B r i t c h e s ! Help the conferees unwind from a wonderful 2 days in Corpus Christi by sponsoring this

event. Sponsorship includes acknowledgment in the Conference Program Booklet, website rec-

ognition; your company name prominently displayed as a Sponsor. Two (2) complimentary con-

ference registrations (Sat 4/9); includes meal tickets/breaks.

April 8-10, 2016 * American Bank Center

1901 N. Shoreline Blvd. Corpus Christi, Texas

Exhibitor/Vendor Contract Agreement

Show Dates: Friday & Saturday, April 8-9, 2016

Business/Company Name: ______________________________________________________

Contact Name: _______________________________________________________________

Contact Number: _____________________ Email Address: __________________________

Billing Address: _______________________________________________________________

Physical Address (if different than above): _______________________________________________

City: ____________________________ State: ________________ Zip: ________________

Description of Product or Service: ________________________________________________

____________________________________________________________________________

Exhibitor/Vendor Information & Fees

The Exhibitor/Vendor wishes to participate in the ‘2016 Soaring To New Heights Women’s Conference’ (CCBCC/STNH) to be

held April 8-10, 2016 at the American Bank Center, 1901 N. Shoreline Blvd., Corpus Christi, Texas, and understands that this

event is sponsored by the Corpus Christi Black Chamber of Commerce (Host), a non-profit organization. The Exhibitor/Vendor

understands that the associated fee covers the booth space, printed and media advertisement, and meals as indicated in the

Exhibitor/Vendor Information Packet. Online Registration: Feb 1—Mar 30, 2016 * Early Bird Registration: Feb 1—Mar 15, 2016

Exhibitor/Vendor Fee includes Two (2) days of reserved space-Fri/Sat. 2 Levels to choose from: Prime Areas: 2 prominent spaces (see Exhibitor/Vendor Information)

(A) Early Bird Discount: $700——After/$850 * (B) Early Bird Discount: $600——After/$750 General Area: —–—CCBCC Members Only: $200 Guests (Non Members): $400

As a registered participant in/of the ‘2016 Soaring To New Heights Women’s Conference’, the Exhibitor/Vendor fully

understands and agrees to be governed by the contents of the Exhibitor/Vendor Information Packet.

Exhibitor/Vendor Fees must be paid by the deadline to avoid forfeiture.

PLUS: More exposure Vendors may also reserve a classroom to promote a product or service to the conference attendees.

Additional Fees apply. Please contact the committee for further details/approval. Limited rooms-First-Come, First- Served

*********** Any person or company or business registered as a Participant/Exhibitor/Vendor to participate in this conference agrees to

indemnify and hold harmless CCBCC, its affiliated parties, and its directors, officers and volunteers from and against ALL

claims, demands, losses, damages, liabilities, costs and expenses whatsoever, including any possible or perceived negligence or

misconduct therein.

Signatures and Date CCBCC Committee Exhibitor/Vendor


2016 Soaring To New Heights Women’s Conference


Post Office Box 60574 * Corpus Christi, Texas 78466


2nd Floor—OPEN SPACE/Foyer * 10 Spaces Available

The Bay View Area

Most Prominent Space


Exhibitors/Vendors Floor Space Diagram

REMINDER: Vendors will choose their booth spaces on Move In Day—on a first-come, first-served basis.

Priority will be given to Major Conference Sponsors.

INSIDE THE H G/ BALLROOM * 25 Spaces Available

1st Floor/near classrooms * 10 Spaces Available

NOTE: Diagrams of spaces are for illustration purposes only-

not the actual location of booths

Prime Area

A

B

General Area

The Corpus Christi Black Chamber of Commerce

welcomes your participation as an Exhibitor/Vendor

in our 2016 Soaring To New Heights Women’s Con-

ference. As you complete the packet of information,

we ask that you also review the following

Exhibitor Guidelines/

American Bank Center.

********

Thank you in advance for your full cooperation, and of course, your participa-

tion. As we prepare to help make your stay safe and enjoyable, please feel

free to contact me with any questions you may have.

Sincerely,

Sylvia Tryon Oliver , President & CEO


361 877-3634

General Information

Smoking is strictly prohibited at all times in the American Bank Center.

Exhibitors are to have all proper licenses and permits required by the State of Texas and the City of Corpus Christi.

The American Bank Center is the exclusive provider of electrical services and other utilities in the Center. We offer

electrical power, water service, gas, drainage and compressed air in all our exhibit halls. Utility services (electricity,

water, plumbing etc. etc.) are exclusively provided by the American Bank Center. Please use the form provided in

your Exhibitor Service Kit or fill out the online form. All utility service requests must be received one (1) working

day prior to Exhibitor move-in to avoid late fees.

Loading docks are for loading and unloading only. All vehicles left in loading areas will be towed away at the owner’s

expense. Loading in and loading out must be done through the designated loading docks assigned to show. Loading

in and loading out through the Center lobbies is strictly limited to hand-carried items. Materials, which require the

use two-wheeled (or more) apparatus must go through the designated loading dock area. Passenger elevators and

escalators are designed for passenger use and not intended to carry the heavy weights. No vehicles will be allowed in

dock areas, exhibit halls, etc without advance approval by the Center.

No parking, tow away zones and other restricted areas will be strictly enforced and vehicles will be towed at the

owner’s expense.

Individuals exhibiting behavior indicative of intoxication or use of a “mood altering” substance will be expelled from

the Center premises.

Vehicles are to be operated in a safe and prudent manner. Any actions including speeding, erratic driving, etc.

deemed unsafe by the Center are to be stopped at once. Failure to adhere to the Center’s direction will be grounds

for ejection from the premises and possibly suspension of work privileges in the Center.

No refueling of vehicles is permitted within fifty (50) feet of the Center.

At no time may exit doors be blocked or obstructed with freight, equipment, display material, trash or unattended

materials.

No glass containers are permitted on the exhibit floor, in meeting rooms or ballrooms without the prior written ap-

proval of the Center.

Providing mechanized equipment for off-loading and loading freight/exhibits, etc. is the responsibility of the Exhibi-

tor and at the Show or Exhibitor’s expense. Mechanized equipment that is the property of the American Bank Center

will not be used by the Licensee, their sub-contractors or anyone associated with the Licensee’s event for any pur-

pose, unless permission has given, in writing, by the American Bank Center.

Painting of any kind within the American Bank Center is strictly prohibited. Exhibitors may not glue, tape, drill,

tack, nail, or in any way affixed to any interior or exterior surface of the Center. Nothing may be attached to exhibit

floor columns, even when they occur within your booth.

Glitter, sand, confetti and adhesive-backed (stick-on) decals are strictly prohibited and may not be distributed or

used for any purpose within the American Bank Center.

No collections or donations, whether for charity or otherwise, shall not be made, attempted or announced without

prior written approval by the American Bank Center. Auctions, drawings and raffles must be approved by your

Event Coordinator.

The exhibition hall air walls are covered with a delicate fabric. This fabric tears easily. Please contact show manage-

ment for assistance.

All banners and signage must be hung by the show’s General Service Contractors. Exhibitors may not hang banners

or signage without approval from show management. The use, distribution and location of all signs, cards and post-

ers are subject to Center's review and control. Handwritten signage not allowed.

Exhibitor Guidelines (American Bank Center)

The American Bank Center is not responsible for trash generated by the Exhibitor. The show will be provided a bulk

trash receptacle in the loading dock for exhibitor’s use.

Please remember not to throw boxes or trash generated during show hours into the aisles. Aisle ways and exit ways

must remain clear of any trash or debris and cannot be obstructed in any manner.

The American Bank Center cannot accept freight shipments or packages for exhibitors, show management, or its

contractors more than 24 hours prior to show date load in. American Bank Center does not have a shipping and re-

ceiving department. Any materials sent to the Center more than 24 hours prior to Licensee’s occupying of leased

space will not be accepted and will be returned to point of origin. The Center will not accept C.O.D. deliveries. The

Center will not assume responsibility or liability for freight left on the premises following the conclusion of the move

-in/out. Freight left in the Center will be disposed of at Exhibitor’s expense. All exhibitor freight must be handled by

the show decorator.

Shipping Address:


Attn: CCBCC * Sylvia Tryon Oliver, Pres/CEO

1901 N Shoreline Blvd. Corpus Christi, TX 78403

Office 361-826-4700 Fax 361-826-4905

Helium-filled balloons are not allowed in the American Bank Center. Contact your Event Coordinator for further

information concerning a possible waiver to this requirement. There is a fee (TBD) for any balloons which escape

the exhibitor’s display.

The American Bank Center has a “no tipping” policy. No exhibitor, or contractor or representative of an exhibitor,

may give any gratuities, tips, or gifts of any kind to any employee of the Center.

American Bank Center is not responsible for Lost or Stolen Items. Exhibitors should not leave valuables

or personal items (laptops, purses, cameras, briefcases, etc.) on tabletops, behind booth drape, or in any unsecured

areas of the exhibit. Please remove all such items from the building at the close of show each day. During move-out,

please do not leave your booth unattended until all of your display materials have been packed and crated.

No equipment, booths, signs, displays, or other items can block or obstruct any emergency phones, alarms, sprinkler

valves, or hose connections.

No items may be thrown at any time from your booth(s). All booth displays and content must be in good taste and

not present any safety or age appropriate concerns for the general public.

American Bank Center reserves the right to require any group whose noise levels disturb another group or the busi-

ness of the Center to reduce their sound to a reasonable level that does not disturb any other group. Please discuss

any concerns you have relating to your event with your event coordinator in advance.

American Bank Center does not have a business center on property. Currently there is Wi-Fi service available in

most areas of the facility. Hard line internet connections may be purchased. See the order form in your Exhibitor

Packet.

All live animals are prohibited, with the exception of guide and service animals. Exhibitors wishing to display live

animals as an integral part of an exhibit must get prior approval from show management. Waiver of this prohibition

is contingent on description and number of animals, handler/trainer supervision, required insurance certificates,

etc. Any waste products must be picked up, cleaned up and disposed of properly.


Food and Beverage

Water service for chafing dishes and pitchers may be obtained through restrooms or through a water source desig-

nated to the show by the Center. Concession and kitchen areas may not be used without the approval of the Cen-

ter. Water service requiring a line connection must be ordered through the American Bank Center. Ice service is

exclusively provided by the Center’s in-house food services department. Please contact our Catering Department at

361-826-4739 to set up this ice service in advance.

The trash generated by exhibitors and general housekeeping of the exhibit area is the responsibility of exhibitors

and/or the show’s general service contractor. The Center will designate an area where show trash can be properly

disposed at. Disposal of food items in restrooms sink/toilets, concessions areas and in public trash receptacles is

strictly prohibited. In the event trash is not properly disposed of, clean-up fees may apply.

Grease disposal can be arranged through our Catering Department at 361-826-4739, and this service must be ar-

ranged in advance. Grease disposal in restrooms sinks/toilets, concession areas and in public trash receptacles is

strictly prohibited. In the event trash is not properly disposed of, clean-up fees may apply.

SAVOR is the exclusive in-house caterer and food & beverage provider for the American Bank Center.

No outside food and beverage can be brought in and consumed in the Center at anytime without the written ap-

proval of the Center. Please contact our Catering Sales Coordinator with SAVOR, our exclusive Catering Department

361-826-4739 for any food and beverage need.

Exhibitors demonstrating or using cooking appliances must have at least one 2A10BC extinguishers in the booth at

all times. Exhibitors demonstrating or using any appliance producing grease laden vapors (deep fryers, frying pans

etc. etc.) must have at least one Type K fire extinguisher. Cooking appliances must be isolated from spectators by at

least four feet or by a barrier between the appliances and the spectators. Use of cooking appliances requires prior

approval of the American Bank Center. No overnight cooking is allowed. For further questions regarding cooking,

please contact the Corpus Christi Fire Department – Fire Marshal’s Office.

Portable cooking equipment not flue-connected is permitted if equipment is fueled by small heat sources that can be

readily extinguished by water, such as alcohol-burning and solid alcohol equipment. Proper precautions must be

made to prevent ignition of combustible materials. Prior written approval of American Bank Center is necessary.

Sampling of food and beverage items is allowed contingent on the following conditions:

Sample items dispensed are limited to products manufactured, processed, or distributed by exhibiting firm, and

must be directly related to participation in the event.

Food item samples are limited to a maximum of 2 oz. "bite size" portions with no fees due to SAVOR. If exhibi-

tors are giving away or selling a product over 2 oz., then a $275 catering buyout fee must be paid to SAVOR, per

vendor, per show. Exhibitors should contact SAVOR, no later than 5 business days in advance of the show open-

ing, at 361-826-4739 to arrange payment.

Non-alcoholic beverages are limited to a maximum of 2 oz. serving size.

SAVOR must be notified if products are to be sampled.

Restrooms, concession stands, and/or facility kitchens may not be used as exhibitor clean-up areas.

Securing of all necessary license, permits, etc. is the responsibility of licensee/exhibitor.

Costs associated with the disposal of trash, waste, etc.; from exhibitor sampling area is the responsibility of Li-

censee and/or exhibitor.

Any alcoholic beverages must be purchased and served by SAVOR.

Alcoholic beverages may not be consumed on premise by exhibitors or workers during load in, show hours or

load out.

Donated food fees are made payable to SAVOR and the donation must pre approved.

Show or exhibitor is responsible for acquiring food handler’s permits/fines if samples being given.


Fire and Safety Regulations

Exhibit booths shall be constructed of noncombustible or limited combustible materials. Pipe and drape shall be

fire retardant and shall not ignite and spread over the surface when exposed to open flame.

Vehicles may not be displayed without the prior written approval of show management. Any fuel-powered vehicle on

static display must have the smallest possible amount of fuel, not more than 1/4 tank. The gas cap must be locked or

sealed by tape; batteries must be disconnected. Vehicles may not be started, run or moved during event hours. The

keys must be taken out of ignition.

Exhibitor-owned or leased vehicles are NOT allowed to drive on to the exhibit floor to unload or load without prior

approval from show management. Access to the exhibit floor for tractor-trailer trucks, semi trucks, etc., must be

arranged in advance through show management. The American Bank Center does NOT provide dollies, pallet jacks,

ladders, labor etc., for exhibitors’ use.

All fuel-powered motors to be run during show hours must have an exhaust system that will prevent any fumes from

being emitted. Prior American Bank Center approval is required. A Fire Watch may be required.

No open flame lighting devices may be used in the American Bank Center without the advance written approval of

the City of Corpus Christi Fire Marshal. Please contact our Catering Department at 361-826-4739 to purchase pre-

approved candles.

No oils, combustibles, or any liquids other than water may be poured in the American Bank Center drainage or

sewer systems. No tools, machines, cookware, or other items may be emptied, washed, or rinsed in American Bank

Center restrooms. Cookware, dishes, utensils, etc., may not be filled from American Bank Center restrooms or jani-

tors’ closets.

The American Bank Center wants to provide and maintain a venue which ensures the safety of all who enter our

doors. In partnership with the City of Corpus Christi Fire Marshal’s Office, the American Bank Center has adopted

and will enforce applicable provisions of the Life Safety Code (LSC), the Uniform Fire Code (UFC) and the NFPA

101, Life Safety Code. The following incorporates this provision along with the Center’s own rules and regulations.

Aisle dimensions/locations are subject to Fire Marshal approval. Aisles must be a minimum of 9’ wide and cross

aisles must a minimum of 10’ wide.

No exhibit booth, registration table or related material may be placed within 10’ of main entrance/exit.

Doors, fire exits, including doors in partition walls, or access to any exit cannot be blocked or impinged upon by

pipe, drape, exhibits, or other fixtures. Exit doors must be maintained in an operable condition.

Literature and other items cannot be stored in booth beyond what could be reasonably used in one day. Additional

material must be stored in closed containers and kept in a neat and organized manner in a designated storage area.

Clear access must be maintained to all exits and all Center services (i.e. restrooms, concession stands, utility rooms,

etc.)

Compressed flammable gasses, flammable/combustible liquids and hazardous chemicals are prohibited.

The Fire Marshal has the discretion to mandate on-site fire inspectors and/or emergency personnel in the name of

public safety, and Licensee is responsible for paying fees associated with this staffing directly to the City of Corpus

Christi Fire Marshal’s Office.

Do not exceed the capacity of the electrical connection ordered and provided. Only UL-approved, grounded exten-

sion cords may be used for electrical connections. These cords can be ordered through the Center.

The use of pyrotechnics or fireworks within the American Bank Center is strictly regulated by the City of Corpus

Christi’s Fire Marshal’s Office and the Center’s Rules & Regulations. These guidelines are designed to ensure the

safety of all your staff, the American Bank Center staff, attendees and visitors, as well as protecting the structural

integrity of the Center. The use of pyrotechnics or fireworks shall not be allowed in the Center without the ex-

pressed, written approval of the Fire Marshall. Please contact the City of Corpus Christi’s Fire Marshal’s Office for

additional information and required permits.


Tents and canopies may require the written approval or permit, please contact the Fire Marshall for more information.

CORPUS CHRISTI FIRE MARSHAL’S OFFICE

Vicki Doner

2406 Leopard

Corpus Christi, TX 78408

Phone: 361-826-3930

Email: [email protected]

Exhibit Hall Security

The Center maintains a twenty-four (24) hour security force responsible for monitoring the facility perimeter, interior

public, traffic flow in such areas, and the Center’s life safety system. The activities of the security personnel cannot be

restricted by activities of the Licensee or exhibitors.

No doors may be chained or otherwise locked without the written approval of the Center. No doors can be chain locked

when area is occupied.

Use of armed guards, or any other security equipment, is prohibited without the written consent of the Center.

Upon the expiration or sooner termination of the agreement hereof, Exhibitor shall immediately remove all goods,

wares, merchandise, property and debris owned by Exhibitor or placed or permitted to be placed on or at the Facilities.

Any such property not so removed shall be considered abandoned and, at Center's option, be removed and stored by

American Bank Center at exhibitor's expense or disposed of in any manner the Center deems expedient. Exhibitor

hereby waives all claims for damage resulting from such removal, storage and disposal of such property and indemni-

fies American Bank Center from any damages or costs including reasonable attorney's fees resulting from such storage

and disposal.

Exhibitor may not use or transport any equipment, supplies furnishings or other property belonging to American Bank

Center, or the City of Corpus Christi, without the Center’s written permission.

Exhibitor agrees not to bring onto the premises any material, substance, equipment or object which is likely to endan-

ger the life of, or to cause bodily injury to, any person on the premises or which is likely to constitute a hazard to prop-

erty thereon without the prior approval of the American Bank Center. The Center shall have the right to refuse any

such material, substance, equipment or object to be brought onto the premises and the further right to require its im-

mediate removal therefrom if found thereon.

American Bank Center does not have First Aid/Emergency Medical Services (EMT) on site.

All incidents of injury, vandalism, fire, theft, etc. should be reported to the American Bank Center Security Office im-

mediately at 361-826-4108. Following notification of any incidents, event staff will initiate appropriate reports and

investigations.

The American Bank Center is ADA compliant. There are 2 freight elevators. Both access garage, 1st and 2nd floors. NE

freight is 8’Hx8.5’Lx6.5’W. SW freight is 8’Hx11L’x8’W.

Parking and Transportation

American Bank Center is on a public transportation route. Please visit www.ccrta.org for more information.

Exhibitor parking is traditionally in Lot 10. Daily parking is $5 per parking spot (or prevailing rate). There may be a

multiple day pass available.

If you are parking an oversized vehicle, trailer or RV please contact your event coordinator in advance.

Please address questions or comments concerning this Exhibitor’s Guide to:

John Meyer

Director of Convention Center Operations

[email protected] 361-826-4102


mailto:[email protected]

http://www.ccrta.org

mailto:[email protected]

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