a nnual equipment i nventory enterprise asset management
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ANNUAL EQUIPMENT INVENTORY
Enterprise Asset Management
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MAY 22 – JUNE 5UNIVERSITY DEPARTMENTS ONLY
2015 ANNUAL EQUIPMENT
INVENTORY
Enterprise Asset Management
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ANNUAL EQUIPMENT INVENTORY Assets Defined
Small Value Property - $3,000.00 - $4,999.00
Capital Asset - > $5,000.00
Building Code Resources https://ems.gru.edu/virtualems
Loan Agreements
NEW
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ANNUAL EQUIPMENT INVENTORY • Go to PeopleSoft Reporting Tools > Query Manager and run query:
MCG_AM_CAMPUS_INV_BY_DEPT.
• Multiple department ID endings, can use a percent sign after the beginning of your dept. ID to pull all area’s data.
• Print spreadsheet for Physical Inventory. You may customize spreadsheet to make inventory easy for you (must include Tag Number, Description, and Location).
Enterprise Asset Management
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ANNUAL EQUIPMENT INVENTORY
• Items that are listed but are no longer physically located in the department will require proper documentation to remove them (i.e. Moving Request, Lost/Stolen Report, E-mail with recipient copied, etc.).
• Assets found but not on listing should be manually added to list.
• Special Attention: All assets must have 1) a tag number, and 2) valid and complete locations (no blank tag number field, PL1117C or no room # in location ) .
Enterprise Asset Management
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ANNUAL EQUIPMENT INVENTORY • The Assistant Equipment Control Officers make all changes to
locations in PeopleSoft. Inventories not entered will be returned to the control officer.
• Transfers and corrections require documentation and are turned in with the inventory.
• Department Heads, Deans, or Department Chairs are required to sign inventory listing submitted for their departments. Send complete inventory to Asset Management before Tuesday, May 26, 2015
Enterprise Asset Management
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ANNUAL EQUIPMENT INVENTORY
Files and Forms
•Presentation for Annual Campus Equipment Inventory Http://www.gru.edu/supply/property/documents/annualinventoryinstructions_rev51815.pdf
•Custodian Formhttp://www.gru.edu/supply/forms/documents/custodian-form.pdf
•Lost / Stolen Reporthttp://www.gru.edu/supply/forms/documents/
loststolenequipmentreportforminstruc tions05072015.pdf
Enterprise Asset Management
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MCG Components MCG Utilities
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MCG Inventory Click Search
Enterprise Asset Management
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ANNUAL EQUIPMENT INVENTORY • Failure to follow Property Control Policies and Procedures may
result in disciplinary action ranging from counseling, to written reprimands, to further action up to and including dismissal from employment.
• Complete inventories may be returned via: E-mail: [email protected]
Inter-campus mail: RE1000 / 1555 Clay Street
If you need help meeting the schedule, please call for assistance.
Enterprise Asset Management