a less focused approach to increasing the pool of research participants: all volunteers all the time
TRANSCRIPT
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A Less Focused Approach to Increasing the Pool of Research Participants: All Volunteers All the Time
February 9, 2012Nariman A. Nasser, Director
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AGENDAStrategies for Increasing the Pool of Potential
Research Volunteers
Pilot usage and recruitment results
Volunteer Research Participant RegistryPolicy issuesRegulationsTechnology and adoption
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STRATEGYINCREASING THE POOL
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Typical Strategies
• Recruit from clinic patients – prescreen records
• Recruit from clinic patients – brochures
• Advertising – to specific study demographic
Looking for a Needle in a Haystack
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INCREASE
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New Strategies
• Solidifying referral networks
• Recruitment protocols
• Volunteer registries/databases
Finding a Shovel in a Haystack
Breaking it Down for Parts
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USAGEPILOT DATA
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San Francisco General HospitalRecruitment Pilot
• Investigators want to extend their reach
• 1 year pilot program for 10 studies– 24/7 staffed phone line– Weekly craigslist posting– Outgoing calls to follow-up as needed
• Outcomes– 692 volunteers (validated unique)– 25% contacted for screening visits– BMI was most beneficial data field for search criteria
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Airway Clinical Research CenterAsthma Recruitment Database
• Local disease-specific database
• Used as recruitment protocol/registry
– Characterize asthma severity
– Recruit for current studies real-time
– Register for contact regarding future studies – already prequalified
UCSF Airway Clinical Research Center (ACRC)
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Recruitment Trends by County
San Francisco 52%
Alameda 16%
San Mateo 11%
Contra Costa 7%
Santa Clara 4%
Marin 3%
Sonoma 2%
Solano 1%
UCSF Airway Clinical Research Center (ACRC)
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Age by Method of Contact
UCSF Airway Clinical Research Center (ACRC)
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VOLUNTEER REGISTRYCHALLENGES AND ADOPTION
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Technical Challenges
• Must customize software to match workflow
• Need in-house support with technical & clinical research experience
• Steep learning curves– Programmers don’t know research workflow– Recruitment staff don’t know marketing mgmt– Variable technical expertise of general public
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Regulatory Challenges
• Waiver of consent
• HIPAA/HITECH compliance
• Minors
• Behavioral health
• Matching to studies through screening/enrollment logs
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Available Technologies
• Customer Relationship Management (CRM)
• Survey software
• OpenSource solutions
• Customized trial-tracking software
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NEXT STEPS
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Populating the Volunteer Registry
• Direct mail to targeted mailing lists
• Craigslist ads
• Facebook page
• Advertorials
• Special health/disease-related events
• Future study participants