a guide for ucc works - university college cork a guide for ucc works internship providers ... a...
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A Guide for
UCC WORKSInternship Providers
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS2
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS 3
GETTING STARTED…
WHAT IS THE UCC WORKS INTERNSHIP AWARD? 4
STAGES INVOLVED IN THE UCC WORKS INTERNSHIP AWARD 5
(FOR INTERNSHIP PROVIDERS) How to Apply to become involved in the UCC Works Award 6
Guidelines for the Recruitment of Interns 7
Guidelines for the Mentoring Interns 7
Confirm Completion of the Internship 8
HOW IS THE UCC WORKS INTERNSHIP AWARD ASSESSED? 8
APPENDICES 9
Appendix 1 - Expression of Interest Form (Including Job Description) 10
Appendix 2 - Internship Record of Attendance Form (For submission) 11
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS4
WHAT IS THE UCC WORKS INTERNSHIP AWARD
The UCC Works Internship Award is a period of unpaid work experience in a UCC campus organisation or department. The purpose of the initiative is to give students valuable work experience and allow them to receive formal recognition for same. It is a UCC initiative to support students in their professional and personal development.
Students have to satisfy 3 main criteria to be conferred with a UCC Works Internship Award. They are:
On completion of the internship and the submission of supporting documentation that reflects the student’s learning from the internship, students will receive a UCC Works Internship Award which provides formal recognition for their involvement in and learning acquired from the UCC Works Internship experience.
UCC WORKS AWARD
Reflecton their internship
experience and complete
a Reflective Report, as
well as submitting an
up to date CV to the
adjudication committee.
AttendTwo employability/personal
development workshops
organised by the Career
Services/Student
Counselling & Development
Service.
Participatein an approved
internship with a UCC
internship provider
during the academic
year.
+ + =
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS 5
01 0203 04
APPLY FOR APPROVAL OF THE INTERNSHIP•Completethe EXPRESSION OF INTEREST FORM and return it to the Steering Committee (Appedix 1).
•TheEXPRESSION OF INTEREST FORM contains a section for the job description/ job advertisment which can then be advertised to students.
RECRUITMENT OF INTERNS•ReviewCVsfrom students interested in the advertised internships.
•Interviewapplicants who satisfy the essential and desirable criteria for the position and appoint the candidate deemed most suitable for the role .
MENTOR INTERNS
•Wherepossible, provide an induction programme for intern(s) and mentor them during the duration of the internship.
CONFIRM COMPLETION OF INTERSHIP
•Checkandverify that students have completed the following document: UCC Works INTERNSHIP RECORD OF ATTENDANCE FORM (see Appendix 2).
Stages involved in the UCC Works Internship Award(for Internship Providers)
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS6
Criteria for Acceptance as an Internship Provider in UCC Works Internship Award:
• InternshipProvidersshould:
Provide interns with an opportunity to gain an insight
into the world of work and should offer an intern not
less than 40 hours of relevant work experience
during an academic year.
Follow a recruitment process that gives students
exposure to the selection process used by graduate
recruiters; by asking them to apply for an internship
with a CV and attend for an interview.
Supervise and mentor students during the internship.
Be prepared to provide the intern with an exit
interview and sign the Record of Attendance Form
(Appendix 2).
• Dutiesshouldbeofagraduatelevelandprovide anopportunityforinternstodevelopsomeofthe followingkeytransferableskills:
Interpersonal Skills Teamwork
Problem Solving Skills Decision Making Skills
Customer/Client Focus Planning and
Organisational Skills
• Allacademicandadministrativedepartmentsand
research centres within UCC are eligible to apply to
be an Internship Provider.
• Theinternshippositionshouldnotdisplacepaid
student help positions.
For the Internship Provider to be considered
eligible to participate in the UCC Works
Internship Award, they must first complete the
Expression of Interest Form in Appendix 1. The
UCC Works Steering Committee will review
the application and determine if the proposed
internship meets the criteria outlined below. The
Steering Committee will revert back within 10
working days to confirm if your application was
suitable for the UCC Works Internship Award.
The Expression of Interest Form contains a
section for a job description/job advertisement.
The section for the job description is included to
simplify the process for Internship Providers.
Once the internship is approved, the position
can be advertised immediately without further
documentation being required.
APPLY
Don’t Forget:
Complete the Expression of Interest form
1 How to apply for approval of the Internship position
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS 7
TheUCCWorksInternshipAwardisabout
the professional development of a student.
Assuch,itisveryusefulforthemtogain
experience of the processes and demands
that job applications require by asking them
to:
• Applyfortheinternshippositionwitha
curriculum vitae
• Attendaninterview.
By openly advertising the internship position
andhavingstudentsapplywithaCV,you
are assisting them in the development of
important employability skills.
Justliketheapplicationprocess,the
interview will give students good experience
of presenting themselves with confidence
for future interviews.
A well-designed induction process can make an intern’s transition into the world of work a smooth and enjoyable experience as well ashelpingyourUCCCampusOrganisation,by integrating your new intern as quickly and effortlessly as possible.
What should the induction programme include?
• AnintroductiontoyourUCCCampus Organisation,includingitshistory, services,cultureandvalues
• HowyourUCCCampusOrganisationis structured
• Abriefintroductiontomembersofyour team
• Atourofyourfacilities
• Healthandsafetyinformation
• Aclearoutlineofthejob/role requirements
How can a mentor support the intern during the UCC Works Internship Programme?
• Bybuildingasupportiveworking relationship with the intern
• Byactingasapointofcontactforany concerns
• Bydiscussingcareeroptionsandthe intern’s plans for the future.
2
3
Guidelines for the Recruitment of Interns
Guidelines for the Mentoring of Interns
MENTOR
RECRUIT INTERNS
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS8
TheInternshipProviderwillbeaskedtosignaUCCWorksRecordofAttendanceForm(Appendix2)toverifythatthestudentcompletedtheinternshiptoasatisfactorylevelandtoprovideacommentontheintern’sperformance.
Astheinternshipdrawstoaclose,regardlessofhowlongithaslasted,itisgoodpracticetoarrangeafinalexitmeetingwiththeinterntodiscussanumberofissues:
• Whathastheinternlearnedandhowhavetheydevelopedoverthisinternship?
• Howwelldoyouthinktheyhavemetyourobjectives?
• Whathavebeentheirbiggest/proudestachievements?
• Inwhatwaysaretheybetterpreparedforthejobsmarketaftercompletingthisinternship
• Whatareasofdevelopmentdoyousuggestthattheyconcentrateoninfuturejobs?CONFIRM4 Confirm Completion of Internship
TheInternshipProviderwillbeaskedtosign
a UCC Works Record of Attendance Form
(Appendix 2) to verify that the student has
completed the internship to a satisfactory
level and to provide a comment on the
intern’s performance.
Astheinternshipdrawstoaclose,itisgood
practice to arrange a final exit meeting with
the intern to discuss a number of issues:
• Whathastheinternlearned,andhowhave
they developed over the course of this
internship?
• Howwelldoyouthinktheyhavemetyour
objectives?
• Whathavebeentheirbiggest/proudest
achievements?
• Inwhatwaysaretheybetterprepared
for the jobs market after completing this
internship?
• Whatareasofdevelopmentdoyou
suggest that they concentrate on in future
jobs?
How is the UCC Works Award Assessed?
StudentsparticipatingontheUCCWorksInternshipProgrammehavetocompleteand
submitthefollowingformsandCVinordertogettheUCCWorksAward:
1. UCCWorksInternshipRecordofAttendanceFormverifiedbytheinternprovider
(see Appendix 2)
2. UCCWorksEmployability/PersonalDevelopmentWorkshopsRecordofAttendanceForm
3. UCCWorksReflectiveReport
4. Updated Curriculum Vitae.
TheSteering Committee will:
• Verifythattherecordsofattendanceformshavebeenvalidated.
• ReviewtheReflective Report and award the student a pass/fail mark and recommend
that they be either:
• PresentedwiththeUCCWorksAward
• Askedtoresubmittheirapplicationfollowingfeedback.
A Careers Advisor will review the Curriculum Vitae and work with the student until both
documents are satisfactory.
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDER 9
Appendices
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS10
Appendix
Appendix
Appendix
Appendix
Appendix
EXPRESSION OF INTEREST FORM
(INCLUDING JOB DESCRIPTION)
An Internship Provider interested in recruiting interns as part of the UCC Works Internship Award must complete this form.
All applications will be reviewed and feedback will be given within 10 working days.
This form is available on the UCC Works section of www.ucc.ie/careers
Name of UCC Campus Organisation:
Name of Intern Supervisor:
Email:
Phone Number:
Example: Internship Job Description/Job Advertisement (template)The text submitted below will appear in the job advertisement when it is advertised online.
Internship Title: Sub editor
Background Information: “Motley” Magazine is the student magazine of University College Cork.
The magazine has a print run of 3,000 copies each month.
Motley is UCC’s newest, award-winning student publication.
It was initially funded by the UCC Journalism Society and is now
published by the SU Media Executive.
Duties and Responsibilities: • Writing,researchingandfact-checkingeditorialcontent.
• Updatingcontentonsocialmediasites.
• Webresearch.
• Proofreadinglayouts.
• Assistingeditorialstaffwithspreadsheets.
Educational Background: You must be a current registered student on an undergraduate or
postgraduate degree of study in any discipline.
Essential Skills Required: • Superiororalandwrittencommunicationskills.
• GoodworkingknowledgeofMSOffice.
• Wellorganised,withgoodattentiontodetailandtheabilitytocarry
out tasks independently.
Desirable Skills Required: • Workunsocialhours.
• Abletomeetdeadlines.
How to Apply: Apply with CV to ………
Closing Date for Applications:
Are you agreeable to supervise the intern during the internship:
Are you agreeable to sign the intern’s Record of Attendance Form:
PleasesubmitthecompletedExpressionofInterestFormtotheSteeringCommitteeof
UCC Works Internship Award at [email protected]
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS 11
Appendix
Appendix
Appendix
Appendix
Appendix
INTERNSHIP RECORD OF ATTENDANCE FORM
Record of Attendance – UCC Internship Provider
Name of UCC Campus Organisation:
Name of Supervisor:
Name of Intern:
Duration of Internship:
Comment on Performance of Intern
and Advice for Future Professional
Development
This is to certify that _________________________________ satisfactorily completed an internship in
________________________, UCC, from _______________to_________________ during the
Academic year 20____.
______________________________________
Signature
______________________________________
Title
This form can be submitted either electronically or in hard copy.
The form can be downloaded from the UCC Works section of www.ucc.ie/careers
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UNIVERSITY COLLEGE CORK A GUIDE FOR UCC WORKS INTERNSHIP PROVIDERS12
UCCCollegeRoad,
Corcaigh,IrelandTel:+353 (0)21 4903000
For further information on
UCC Works Award:www.ucc.ie/careers
Email: [email protected]