a g e n d a - grey district · 2014-05-15 · a g e n d a please note a light meal will be served...

A G E N D A An Ordinary Meeting of Council will be held as follows: Date: Monday 14 March 2011 Time: 6:00pm Venue: Council Chambers 105 Tainui Street GREYMOUTH P Pretorius Chief Executive Members: His Worship The Mayor – T Kokshoorn Councillor P Berry Councillor K Brown Councillor P Haddock Councillor K Hamilton Councillor G Morgan Councillor A Morgan Councillor C Sandrey Councillor D Truman

LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Committee members are reminded that if you have a direct or indirect interest in any item on the agenda be it pecuniary or on grounds of bias and predetermination, then you must declare this interest and refrain from discussing or voting on this item.

The information in this document is provided to facilitate good competent decisions by Council and does in no way reflect the views of Council

= CONTENTS =

Item No. Subject Page Nos

1. Apologies 1

2. Confirmation of ordinary minutes dated 14 February 2011 1

3. Taking of the Oath – Declaration by Mrs A Osborne – Eastern Ward 2

4. List of Acronyms Used 3

3. Status Report of Council Decisions 4 -29

4. Notice of Motion – Walkway/Cycleway 30-32

5. Notice of Motion – Rough River Bridge 33-34

FINANCE 1. New Coasters Inc: Request for funding for annual Diversity Dinner 35-36 2. Christchurch Earthquake – Financial Support 37- 3. Pike River Memorial – Building of 38-40 SUPPORT SERVICES 1. Allocation of Portfolios – Councillor A Osborne 41- 2. New Parking Enforcement Areas 42-44 3. Trustee – Primary Health Organisation 45-46 4. Property Law Act – High Court Application regarding non/part payment of rent 47-48 ASSETS MANAGEMENT 1. Application to close and purchase road – Hamilton Street, Rutherglen - 49-53 M Ewen & R Gibson 2. Application to close and purchase road – Glen Road, Greymouth – Auto Diesel 54-58 Sales and Service 3. New Council Chambers and existing Council Building Refurbishment 59-61 PORT 1. Coastguard – Waiver of Berthage Fees 62-

CONTENTS

= Page Two =

Item No. Subject Page Nos

MISCELLANEOUS ITEMS

Documents to be approved by Council for Signing and Execution 63

REPORTS -Green Pages

Finance & Information Technology 1-3 Support Services 4-13 Assets Management 14-26 Environmental Services 27-34

FINANCIAL REPORTS – Gold Pages

Draft Financial Statements 2 - 3 Additional Financial Notes 4 -13 Activity Statements 14-25 CONFIDENTIAL ITEMS – Pink Pages

In Committee Ordinary Minutes dated 14 February 2011

In Committee Staff Subcommittee Minutes dated 28 February 2011

Ordinary Meeting of the Grey District Council – 14 March 2011 Page 1 of 65

ORDINARY MEETING OF THE GREY DISTRICT COUNCIL to be held in the Council Chambers, 105 Tainui Street, Greymouth

on Monday 14 March 2011 commencing at 6:00pm

A G E N D A

Please Note A light meal will be served for elected members at 5:00pm

SPEAKERS

Before Council: 4:00pm Maureen Pugh & Robin Reeves – Discussion on Greymouth Station to Ross Cycleway 5:45pm Dr Carol Atmore – “Building a better West Coast Health System” During Council: Lisa Winter & Dayna Wallace – Paroa Playcentre APOLOGIES : COUNCIL IN OPEN MEETING CONFIRMATION OF MINUTES

Confirmation of the minutes of the previous meeting held on 14 February 2011 (blue pages).


C/3: The Taking of the Oath (as required by cl.14, Schedule 7 of the Local Government Act 2002) - Declaration by Mrs Anna Osborne – Eastern Ward No person is capable of acting as a member of a local authority until they have made the declaration that is set out below. The law states that a member must make this declaration both orally and in writing. The procedure to be followed at the Meeting is that the Mayor will take the declaration from Mrs Osborne. set out below is a copy of the wording: "I, …………………………. declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Grey District, the powers, authorities, and duties vested in or imposed upon me as a Member of the Grey District Council, by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987 or any other Act."

- Mrs Osborne will be called up to be sworn in on the Bible or to give her affirmation

- Mayor witnesses signature


LIST OF ACRONYMS USED BCA Building Consent Authority CDEM Civil Defence Emergency Management CDEMG Civil Defence Emergency Management Group CEC Community Emergency Centre CEG Co-ordinating Executive Group CIMS Co-ordinated Incident Management System DHB District Health Board DIA Department of Internal Affairs DOC Department of Conservation EOC Emergency Operations Centre GPS Global Positioning System HSNO Hazardous Substances and New Organisms IAP Incident Action Plan LIM Land Information Memorandum LINZ Land Information New Zealand LGOIMA Local Government Official Information and Meetings Act LGNZ Local Government New Zealand MCDEM Ministry of Civil Defence and Emergency Management MOH Ministry of Health NGO Non Government Organisation NZFS New Zealand Fire Service NZQA New Zealand Qualifications Authority NZTA New Zealand Transport Authority OSH Occupational Safety & Health PIM Project Information Memorandum RC Resource Consent RMA Resource Management Act SOLGM Society of Local Government Managers SH State Highway TLA Territorial Local Authority


STATUS REPORT OF COUNCIL DECISIONS

Resolution Date

Ref No Subject Status

14 July 2008 08/07/0191 Taylorville/Dobson/Kaiata Sewerage

The Mayor has forwarded a letter to the Minister of Health, the Honourable Mr Tony Ryall. A copy of the letter is attached on page 6.

8 February 2010

10/02/0536 Breakwaters – A focused development approach

Matter ongoing.

8 February 2010

10/02/0541 Support Services Report

Grey Aquatic Centre – Roof Deflection

Matter ongoing.

8 March 2010 10/03/0552 Managing the impacts of Freedom Camping

Matter ongoing.

8 March 2010

10/03/0559 Goods Sheds – Request for Storage Agreements

Matter ongoing. A new offer of a sustainable lease has been received. The matter is being negotiated with the submitter and a full report will be made to Council in due course.

12 April 2010 10/04/572 World Cup 2011 – Tourism opportunities for the West Coast

Matter ongoing.

12 April 2010 10/04/0585 “Welcome to the Grey District” Signs

Currently being made.

15 June 2010 E1/06/013 Recycling facility at McLeans Landfill

Layout Plans for the Recycling Depot/Bailer Building have been prepared and are attached herewith on page 7.

15 June 2010 E10/06/030 Pedestrian Crossing – Guinness Street

Report back in April 2011

9 August 2010 10/08/0659 Request for Financial Assistance – Paroa Playcentre

Report follows on page 8-10

8 November 2010

10/11/0028 Wharf Cranes – Future of Report on page 11-17

25 November 2010

In-committee Councillor Insurance – Determination of

Council’s decision needs to be confirmed in open. Suggested recommendation “that Council’s decision of 25 November 2010 being Council pays the insurance payout direct to Mrs Anna Osborne via the Mayor be confirmed in open.”

14 February 2011

11/02/0074 Cycleway Layout Plans for the Karoro to Camerons Cycle Trail have


Resolution Date

Ref No Subject Status been prepared and are attached on page 18-29 Note that the section from Paroa Hotel to Cameron’s has not been included at this stage as the intention is that this will mostly be along the western side of State Highway (NZTA have given approval in principle for the cycle trail to be located here.)


(08/07/0191) Taylorville/Dobson/Kaiata Sewerage The Mayor has forwarded a letter to the Minister of Health, the Honourable Mr Tony Ryall. A copy of the letter is attached below.


(E1/06/013) Recycling Facility at McLeans Landfill


(10/08/0659) F/7: Paroa Playcentre Funding – Request for an Interest Free Loan OUTCOME SOUGHT A decision on the request for an interest free loan. BACKGROUND The Paroa Playcentre failed to secure the required level of support from property owners in the Area Infrastructure Fund for an allocation from the fund and Council had no option but to decline the funding. Council members, however, clearly were most sympathetic to the cause and Council asked the Chief Executive Officer (CEO) to come up with suggestions how the funding can be achieved. Paroa Playcentre has pre-empted this by asking for an interest free loan of $35,000 (their letter is attached as Annexure A). They have asked for speaking rights. SIGNIFICANCE No basis for public consultation. PRACTICABLE OPTION EVALUATION OPTION 1: To approve the application for an interest free loan of $35,000. Benefits Negatives 1. It will facilitate access by the Paroa

Playcentre to national playcentre funding that will see a development worth $400,000 being built.

2. Without the loan, it is unlikely that the Playcentre will become a reality, which will deny parents an essential service.

3. The financial position of the Playcentre is yet to be determined but is most unlikely to sustain payment of interest on the loan.

1. There is a residual risk to Council that the loan cannot be repaid. No real security is offered and Council has not yet seen the expected balance sheet of the proposed Playcentre, making it difficult to: • Assess the risk levels. • Assess whether an interest free

loan is justified.

Legal/Statutory Implications Council is well within its rights to grant an interest free loan if it is satisfied that it is acting prudently in doing so. Clearly the risk position is difficult to assess and Paroa Playcentre has been asked for an expected income/expenditure summary, which will be distributed to Council members on a confidential basis.


Council is not advised to fund the loan from the Karoro/Gladstone Infrastructure Reserve without a mandate from the fund community. This advice is based on Council’s earlier undertaking to not fund any projects from Infrastructure Reserve without the explicit approval of the relevant fund community. Based on current Council policy, a minimum of 60% of the fund community must agree to the funding. It sets a benchmark that is so high that it virtually renders any consultation a waste of time. Financial Implications The cost of approving an interest free loan to Council (funded over say five years) comes to approximately $5,250. This equates to the interest Council will forfeit on investment. The principal repayments on a loan over five years come to $7,000 per annum. If this is not repaid for whatever reason, the investment loss to Council comes to $1,750 per annum. The interest forgiven should be treated as a grant to the organisation, and funded from general rates. The granting of an interest free loan to the Left Bank Art Gallery has, no doubt set a precedent which has been used by the Paroa Playcentre. Further such applications may come up. The remaining customary format issues are not covered. OPTION 2: To decline the application. The implications are self explanatory and are not further discussed. SUGGESTED RECOMMENDATION: That –

1. Council, based on the draft balance sheet provided by Paroa Playcentre (to be circulated on a confidential basis), approves an interest free loan of $35,000 and funds the interest from general rates, repayable over five years, per the attached loan agreement.

OR

2. Council declines the application. RECOMMENDATION: (His Worship)


Annexure A


(10/11/0028) P/16: Wharf Cranes – Future of OUTCOME SOUGHT A final decision on the future of the wharf cranes. BACKGROUND Council resolved for all surplus gear at the Port to be sold off. Items sold and in the process of being sold include the Wharf Cranes. Tenders were invited for its dismantling and removal. During this process, the Greymouth Heritage Trust requested that Council retains the Cranes for its aesthetic value against the western skyline. Council accepted the justification of retaining the Cranes but not as a Council liability and on Port operational land. Council offered the Cranes for relocation to the Heritage Trust and also offered to pay an amount of $15,000 towards the cost of relocating the Cranes. The Heritage Trust requested an extension of time to put a full proposal to Council which extension has now lapsed. The Trust has been informed that Council will be finalising the matter during this meeting and was invited to make further input. It is up to Council to accept or reject further late input. The letter attached hereto has now been received from the Greymouth Heritage Trust. In relation to the issues raised in the letter:

- Council has earlier declined to undertake long term planning for the port as the financial realities facing the Port are such that the port may have to be closed. Currently, the port is making a financial shortfall of $350,000 p.a. which, given Council’s 1996 decision not to fund it from general rates, means that Council must continue to sell port land to fund the shortfall. It is but a matter of time before thee available port land is sold off.

- Council decided not to make a determination about the short and medium term future of the former cargo area of the port but has made decisions re the remainder. To change the cargo area into an urban precinct, whist a good idea, will require a notice of motion and full business case.

- The goods shed is in an aesthetically unacceptable condition with serious questions about its structural integrity. We know the roof and side cladding is in poor condition whilst the roof structure is full of borer and the building is listing. Council has commissioned a quote from Structural engineers on the feasibility and possible cost of repairing the building (as opposed to demolition). Unfortunately all structural engineers are working in Christchurch at this point and the issue will be on hold for some time. The focus on earthquake strengthening is a further issue compounding the matter.

- The cost estimates mentioned should merely be noted. It should be confirmed by formal engineer’s assessment.


- Council had earlier accepted the justification for retaining the cranes. Council just does not want it as a Council liability and on Council land.

- The wharf needs to be re-certified urgently. Giving a further 12 months for a conservation plan (why a conservation plan and not a development plan?) without having this done, is not sustainable.

- These are Council assets and unless the Trust takes ownership of the cranes and reposition them off Council land, any stabilisation and interim maintenance will have to be done by Council’s executive and not the Trust.

- If the cranes are to be relocated as static displays, it will require building consent in terms of the Building Act which, in turn, will involve engineer certification of the crane structures etc.

The current position is that Council has earlier decided to sell the Cranes for demolition and removal. As a result of the opportunity given to the Trust, Council decided to defer an Engineer Certification of the wharf the Cranes are on which certification is now well overdue. A number of well meaning people have since “certified” the wharf to be good (some unfortunately without the Port’s approval to enter the premises) but from a risk point of view, such certification has to be done by a CPEng accredited Engineer. This Engineer may well confirm the wharf to be good but the process will cost the Port money, something which is under severe strain. The customary format issues are not covered as the matter had earlier been fully determined. SIGNIFICANCE The matter has been determined earlier. SUGGESTED RECOMMENDATION: That –

1. Council notes the report and decides whether or not to accept the late submission by the Greymouth Heritage Trust.

2. Council, depending on the decision under 1 decides whether or not to:

- call for tenders for the demolition and removal of the cranes, and - allow the Trust a period of 12 months in which to, at its cost, prepare a

development plan for consideration by Council subject to Council approving funding for the certification of the wharf and Council making it clear that the port’s medium to long term future may well be in jeopardy.

3. Council confirms its earlier decision namely that it is prepared to give

ownership of the cranes to the Greymouth Heritage Trust subjects thereto that the cranes be relocated off Council port operational land.


4. Any member of Council who wants to see the Cranes retained in its current location, to give Notice of Motion to that effect without delay.

RECOMMENDATION: (His Worship)


(11/02/0074) C/27: Cycleway


C3/5: Notice of Motion – Walkway/Cycleway The motion attached hereto has been received from Cr Paul Berry. As shown, the motion was duly counter-signed.


The motion for easier reading follows: I, Cr Paul Berry herewith propose by means of formal motion that:

1. Council notes the positive comment received from residents about the new walkway/cycleway from the Blaketown Breakwater to Blaketown School.

2. Council fast-tracks the coastal/cycleway by providing $350,000 from the Land Sales Reserve to supplement funding from the National Pathways Initiative and DWC allocation to build the project up to the Taramakau River and use the $350,000 from the Karoro Infrastructure Fund to provide further enhancements to their part of the track.

3. Council does not at this stage provide a clip-on bridge to Preston Road bridge and reviews this as usage of the cycle track increases.

4. Council notes the fact that the expenditure as outlined above forms part of the local share to supplement the National Cycleways allocation and the DWC allocation for the Greymouth station to Ross Cycleway and, if the cycleway does not materialise for lack of funding elsewhere, Council will have created a walkway for its residents.

5. Council retains its focus and intent upon providing a sealed surface track and leave it to the West Coastal Pathway Trust to raise the funds for this

6. Council consults on a Draft Bylaw pertaining to access to walkways.

Staff will not comment on the broad principle of the Motion and will focus solely on the implications thereof. The following comments are offered:

- Council, through its funding of the first part of the Cycleway, (Blaketown Breakwater to Blaketown School) have partially set a precedent for funding of the remainder of the Cycleway. General funding was used to fund the $20,000 spent. The motion recognises this principle and sees the Karoro Infrastructure money to be spent solely on special upgrades of their part of the track.

- The Westland Wilderness Trust is championing the project and hold $3.2m in promised National Pathway funding and $750,000 in DWC funding. The funding will be confirmed only if the funders can be convinced that the entire track can be built. This motion, if successful, will provide some assurance for purposes of the Ministry releasing their funding.

- The pilot scheme part of the track is built on a minimalistic basis and the cost per kilometre is proving appreciably lower than what has been estimated.

- The cost of building is by no means the total cost involved. A suitable provision will have to be made for maintenance against the background of the cheaper the construction of the track, the higher the maintenance. It is understood that a motorcyclist has already destroyed the surface of the newly constructed part of the track. The Bylaw is aimed at dealing with such behaviour but is by far not an ideal solution.

- The exact location of the Cycleway still has to be confirmed and, where appropriate formal agreement entered into with landowners and other interested parties. This will take some time and constructing the track without this being in place is not recommended.


- We are three months away from a new Annual Plan. It may be hard to justify

accessing Special Funds on an urgency basis when the new Annual Plan is but a few months away. One of the issues that dictate urgency is the fact that the Penguins are due to return to their nests in about one month which leaves a small window of opportunity to open up the track now.

- The figure of $350,000 represents the total balance of the Land Sales Reserve which leaves no money for other essential projects. DOC’s approval depends on us not disturbing nests when they are resident.

- We will need to request the input of the West Coastal Pathway Trust as driving

body for the project within the Grey District. Similarly we will need to be sure that the Cycleway in terms of the location and quality meets with the expectations of both Westland Wilderness Trust and the funding agencies.

RECOMMENDATION: (Councillor Berry)


C3/5: Notice of Motion – Rough River Bridge structure/protection works The motion attached hereto as Annexure has been received fro Cr Paul Berry. As shown, the motion was duly counter-signed.


The Motion reads for easier reading follows: I, Cr Paul Berry herewith propose by means of formal motion that:

1. Council takes over responsibility for the maintenance of the Rough River Bridge structure, protection works above the bridge and rock weir below the bridge from Buller District Council without delay

2. Council staff enters into negotiations with Buller District Council staff to effect 1 above and offer the following justification for this change: ‐ The Taylorville/Blackball/Ikamatua Road is of significant strategic and

lifeline importance to Grey District. It proved to be the only road out of the District that was not blocked or otherwise compromised during the recent flooding.

‐ The protection works and weir was severely compromised in a flood event about 18 months ago and has not yet been repaired. Whilst Council has every regard for the Buller District Council as a respected and valued neighbour, it is desirable that Council has direct control over the maintenance of the bridge and associated infrastructure as a means of keeping the road open at all reasonable times.

Staff comment will not address the basis of the Motion and will focus solely on the potential implications:

- The Motion impacts on the operational relationship between Council and Buller District Council and, in terms of the Triennial Agreement between the Coast Local Authorities, formal notice of receipt of the Motion has been given to Buller District Council. They have to agree to it.

- The bridge is nearing the end of its useful life and will probably have to be replaced within the next 5 years. This makes take-over less than prudent. If Pike River is to reopen, the bridge (or its replacement) will become a critically important part of their transport route.

- Only maintenance related to the bridge should be included. General soil

conservation and rivers control is a West Coast Regional Council function and Council cannot take over that Council’s functions other than in terms of a formal delegation by that Council.

- It does increase Council’s workload. It is not expected to involve the need for more staff.

- It should be cost neutral to the existing arrangement as Council will continue to pay only 50% of the local share after NZTA subsidy.

- Buller District Council has been asked to provide a provisional response for the meeting. It will be tabled if received.

RECOMMENDATION: (Councillor Berry)


FINANCE 1. F/7: New Coasters Inc: Request for funding for

annual Diversity Dinner OUTCOME SOUGHT A decision on a request for sponsorship for annual Diversity Dinner by New Coasters Inc. BACKGROUND Attached is a letter from New Coasters Inv seeking sponsorship for an annual dinner. The normal format issues are not discussed given the fact that it is not a significant matter. Funding is available from – - The Discretionary Fund - $6,200 available. SUGGESTED RECOMMENDATION That $200 sponsorship towards the New Coasters annual Diversity Dinner be considered, funded from the Discretionary Fund. RECOMMENDATION : (His Worship)


2. G/3: Christchurch Earthquake – Financial Support OUTCOME SOUGHT A decision on financial support for Christchurch. BACKGROUND The Christchurch earthquake has left the city and its people devastated. The cost of getting the city reinstated is estimated at $18 billion. Council is asked whether it wants to make a financial contribution to this process. Council is already contributing in the form of teams of staff working in the recovery effort with teams of up to six per week involved. A team of Council staff has made the co-ordination of the entire volunteer effort, including the student army, its own and this project has been undertaken exclusively by GDC staff. Staff involvement will continue but the frequency of our involvement will reduce. Some of our costs may not be recoverable and Council may want to provide for that in the contribution made. The customary format issues are not covered. SIGNIFICANCE Even though no basis for public consultation, it can be accepted that there is an expectation that a reasonable contribution be made. FINANCIAL IMPLICATIONS No provision has been made for this purpose. Potential available funding sources that can be used include: The Flood relief fund $87,690 available. SUGGESTED RECOMMENDATION: That –

1. Council conveys its full support to the city of Christchurch and its community and its sincere condolences to those who have lost loved ones in the tragedy.

2. Council notes the extent of Council staff involvement in the Christchurch recovery effort.

3. Council decides whether and to what extent it wants to make a financial contribution towards the Christchurch fundraising appeal.



3. C8/5: Pike River Memorial: Building of OUTCOME SOUGHT A decision on the provision of a Pike River Mine Memorial as Council project and, in particular:

• selecting the appropriate site; • designing and building an appropriate memorial; • and on-going maintenance.

BACKGROUND Attached is a letter from The Pike River Disaster Relief Trust that is self-explanatory. The Pike River Disaster Relief Trust currently holds $125,000 that has been donated towards a memorial, and the ASB Bank has raised $120,000 towards a memorial thus far. The latter is managed by a separate Trust with His Worship the Mayor as Chairperson. It is suggested that Council considers appointing a subcommittee to handle the selection of site as well as the actual design of the Memorial. It is part of the Advocacy role of Council and His Worship holds that portfolio. We received two sets of 29 roses each, one batch white and the other red as a grant to plant at the memorial as well as a Totara Tree. The families of the 29 victims have expressed their wish to be consulted in this process and have appointed two representatives of their group to represent them. The ASB Trust will also have representation if the two initiatives combine. A number of sites have been informally considered for the location of the Memorial and the most suitable would seem to be the park adjacent to Heaphy and High Street (on Sawyers Creek); the Cobden Tiphead and other areas. Apart from being close to the War Memorial and Memorial Gates, it enjoys high visibility from passing traffic and has ample on-street parking nearby. It is, however, designated as road as part of the State Highway and we will have to secure a long term right in the form of a lease or right to occupy from NZTA. It also has a servitude for a stormwater culvert traversing the property which is also something to provide for. Given the nature of this item not all normal format issues are covered FINANCIAL IMPLICATIONS The design and build will be funded from donations received towards a memorial, currently approximately $245,000. An annual maintenance budget will be required however without knowing the final location and design this is difficult to estimate. Whilst it is not expected to be significant, we are going to increase the provisions on the annual budget for this type of thing as the nature of memorials dictate that they have to be maintained to a high standard.


SUGGESTED RECOMMENDATION That Council confirms its intention to build a Pike River Mine Memorial and:

1. invites the ASB Trust to work with it in providing the memorial, 2. appoints a subcommittee consisting of His Worship the Mayor, Cr Truman

(Deputy Mayor), Cr Haddock (Parks and Reserves) and the Assets Manager to identify an appropriate site and also a design for the Memorial; the subcommittee to liaise fully with the Miners’ Family and ASB Trust representatives and present a full recommendation to Council by 30 June 2011, and

3. makes appropriate provision on the Annual Plan for maintaining the Memorial.

RECOMMENDATION : (His Worship)


SUPPORT SERVICES 1. C3/5: Allocation of Portfolios – Councillor A Osborne It has become customary for His Worship the Mayor to allocate portfolios and for Council to then confirm this allocation (in accordance with cl.30, Schedule 7, LGA 2002). His Worship will allocate portfolios for Councillor A Osborne. SUGGESTED RECOMMENDATION That -

1. The portfolio allocation by His Worship the Mayor to Councillor A Osborne of Civil Defence and Waste Management be noted and confirmed.

2. The following generic decisions re the portfolio system be confirmed:

a. Portfolio Councillors to act as primary spokespersons on their portfolios

and also to research all aspects serving before Council in such a way that they reply to any questions put by the meeting and make a meaningful recommendation on such matters as part of the agenda item to Council; Recommendations before Council are to be submitted by portfolio holders in the first instance.

b. Departmental managers develop a positive co-operation with their

portfolio Councillors re portfolios and advise such Councillors on the technical aspects involved, both parties however, to respect the division of responsibilities provided for in the Local Government Act 2002 and Council members not to involve themselves in the Administration and Managers not to involve themselves in policy-making.

c. Council members respect the right of portfolio Councillors to speak

publicly on matters pertaining to their portfolios, subject to Council’s Advertising and Publicity Policy and Delegations Manual.



2. C/10: New Parking Enforcement Areas OUTCOME SOUGHT To impose parking enforcement restrictions over the following areas:

i) The Moana Foreshore carpark. ii) The new Whall Street Campervan Park.

BACKGROUND Council’s Traffic and Parking Bylaw, clauses 6 and 8, provide authority to impose time and vehicle type restrictions on roads, off street car parks, or other areas under Council’s control. Parking and/or fee restrictions are sought for the following parking areas: Moana Foreshore Carpark: To impose parking fees for vehicles with boat trailers. Whall Street Campervan Park: To restrict use of this park to campervans only. The restrictions are able to be formalised by Council resolution and the erection of appropriate signage and road markings in terms of The Transport Act 1962 and the Traffic Regulations. To enforce the restrictions, infringements as authorised by the 2nd Schedule of the Transport Act 1962 are to be imposed. The infringement fee for breaching the restrictions in both parking areas is $40. The normal format issues are not covered. SUGGESTED RECOMMENDATION: That –

a) The Whall Street and Moana Foreshore parking amenities be dedicated parking areas. (Ref: clause 8.1 (a) of the GDC Traffic and Parking Enforcement Bylaw.)

Whall Street Campervan Park

b) The Whall Street Car Park shall be set aside exclusively for campervans or

similar type vehicles that are used exclusively for mobile accommodation purposes. (Ref: clause 6.1 of Traffic and Parking Enforcement Bylaw).


c) The infringement for non conforming vehicles parking in the Whall St Park shall be $40.00. (Ref: Schedule 2 Transport Act 1962)

Moana Foreshore Park

d) Charges will apply for the Moana Foreshore Park for combined vehicles/boat

trailers or boat trailers alone. e) The charges to apply are $5.00 including GST per day per combined

vehicle/boat trailer or boat trailer alone, or $100 including GST per annum per registered or unregistered boat trailer.(Ref: clause 8.1 (c) Traffic and Parking Enforcement Bylaw.)

f) A current pay and display coupon, official receipt or an annual concession licence with boat trailer registration details thereon is to be displayed on the vehicle dashboard or on some other prominent position within the vehicle that can readily be seen by a Parking Warden.

g) The infringement for the non display of a current coupon, receipt or annual concession licence shall be $40.(Ref: Schedule 2 Transport Act 1962)

h) Ronald Edward Douglas Harper, Russell David Robinson and Brent Alexander Beadle be warranted as voluntary Parking Wardens with authority to patrol and issue infringement fees for non complying vehicles/boat trailers.(Ref: Section 7 of The Transport Act 1962)

RECOMMENDATION (Councillor Haddock - Parking) That –

a) The Whall Street and Moana Foreshore parking amenities be dedicated parking areas. (Ref: clause 8.1 (a) of the GDC Traffic and Parking Enforcement Bylaw.)

Whall Street Campervan Park

b) The Whall Street Car Park shall be set aside exclusively for campervans or

similar type vehicles that are used exclusively for mobile accommodation purposes. (Ref: clause 6.1 of Traffic and Parking Enforcement Bylaw).

c) The infringement for non conforming vehicles parking in the Whall St Park shall be $40.00. (Ref: Schedule 2 Transport Act 1962)

Moana Foreshore Park

d) Charges will apply for the Moana Foreshore Park for combined vehicles/boat

trailers or boat trailers alone. e) The charges to apply are $5.00 including GST per day per combined

vehicle/boat trailer or boat trailer alone, or $100 including GST per annum per registered or unregistered boat trailer.(Ref: clause 8.1 (c) Traffic and Parking Enforcement Bylaw.)

f) A current pay and display coupon, official receipt or an annual concession licence with boat trailer registration details thereon is to be displayed on the vehicle dashboard or on some other prominent position within the vehicle that can readily be seen by a Parking Warden.


g) The infringement for the non display of a current coupon, receipt or annual concession licence shall be $40.(Ref: Schedule 2 Transport Act 1962)

h) Ronald Edward Douglas Harper, Russell David Robinson and Brent Alexander Beadle be warranted as voluntary Parking Wardens with authority to patrol and issue infringement fees for non complying vehicles/boat trailers.(Ref: Section 7 of The Transport Act 1962)


3. C3/5: Trustee - Primary Health Organisation OUTCOME SOUGHT Confirmation or otherwise of Council’s current appointee on the Primary Health Organisation (PHO). BACKGROUND Attention is drawn to the contents of the letter received from the Chief Executive of the PHO attached hereto as Annexure A. The current appointee, Mr Tony Coll, is available for re-appointment. The customary format issues are not discussed. SIGNIFICANCE Probably low. Council may decide to invite nominations. SUGGESTED RECOMMENDATION: That –

1. Council confirms Mr Tony Coll as its nominee for the PHO Trust for a further three years.

OR

2. Council calls for nominations for nomination as trustee on the PHO Trust for the

next term. RECOMMENDATION: (Councillor Brown)


Annexure A


4. L8/6: Property Law Act – High Court Application Regarding Non/Part Payment of Rent OUTCOME SOUGHT Council noting the progress with this process and confirming the legal process earlier agreed to. BACKGROUND A small group of Blaketown lessees have embarked on a non/part payment of rent campaign, the latest important principle claimed being the fact that Council (the Borough Council and the Harbour Board) in the early 1970’s amended the rent review frequency from 21 yearly to seven (7) yearly (it was five (5) yearly for some at one point). In addition to this group, there are a number of other lessees that have fallen behind or have stopped paying their rent. Council, based on legal advice from its solicitors, implemented a process in terms of the Property Law Act that involves notification to the defaulting lessees in a very specific manner and, if the default continues, to make application to the High Court for the relevant leases to be cancelled. Council deviated from the advice received by giving each defaulting lessee notice over a longer period, thereby giving them every opportunity to remedy the default. Council also implemented other measures aimed at assisting lessees, including: • Allowing freeholding at 2006 Rating values for four years. • Implementing a Freehold Loan Scheme to allow lessees with lesser security to

make use of the freeholding offer. • Implementing the Rent Deferment Loan Scheme at 1% interest for low income

lessees. The most unfortunate aspect of this initiative is that elderly lessees have been convinced that challenging Council’s rent demand is preferred to taking up a 1% loan in spite of the fact that the value of their houses has in recent history increased annually by at least 2%.

In order to be able to secure Court dates for hearings, we will need to have Court documents prepared in advance so that it can be ready to be actioned on the identified actioning date. Confirmation of this at this point is required. The normal format issues are not covered given the principles having been agreed to earlier by Council. Financially the cost of actioning the process is potentially high. The alternative of not actioning is also high as the Limitation Act will see the first year’s unpaid rent lost with further years lost the longer this continues. SIGNIFICANCE The matter was earlier determined. This is the final step in a process earlier implemented.


SUGGESTED RECOMMENDATION: That Council confirms the Property Law Act process implemented and ratifies the preparation of associated Court documents in advance. RECOMMENDATION: (Councillor Truman (Legal))


ASSETS MANAGEMENT

1. R/9/1: Application to Close and Purchase Road: Hamilton Street, Rutherglen – Matt Ewen & Rachel Gibson

OUTCOME SOUGHT A decision that will set the process in motion to close Hamilton Street to facilitate the sale of it to the owner of properties that have been encroaching onto the street for many years. SIGNIFICANCE A road closure involves public notification and input. BACKGROUND Attention is drawn to the attached aerial photograph showing Hamilton Street and, in particular, the area identified by means of a red boundary. Road closure involves public notification per the Local Government Act 1974, which provides the opportunity for all interests to be protected. For Council, it would be important to determine: • Which part of the street is to be closed. • What area to sell to the adjoining (encroaching) land owner. It serves no purpose

to create an area of land with no ownership. The owner of the encroaching land wants to buy the area of land immediately adjacent to his property and, in principle, will purchase more of the road, once closed, should other adjoining land owners not want to purchase “their” road reserve.

Staff are happy for the road to be closed as it will not be used for Council purposes and it will not land lock other land. PRACTICABLE OPTION EVALUATION Only one practicable option is involved, namely: OPTION 1: To close the road as indicated in red and to, once closed, sell it to the adjacent land owner on the basis that he consolidates it with his existing title.


Benefits Negatives 1. It provides a pragmatic solution to

an existing encroachment onto road reserve which cannot otherwise be corrected.

2. It involves full consultation with affected parties providing full opportunity to protect existing and future interests.

3. It productively utilises road which will never be used as such.

1. It may leave an area of road that remains unused.

Legal/Statutory Implications Process mandated by law. If opposed, matter is to be determined by the Environment Court. Financial Implications All costs are met by the applicants. Strategic Implications The road will not be developed. The encroachment is a reality and cannot be rectified other than through demolition. The Wellbeing Test Social It will address an existing problem for the land owner in a

practical manner. Should any other interests exist, it will be determined through public participation.

Economic There is an inherent economic value to be pragmatic. Cultural N/A. Environmental N/A Existing Policy Impact N/A. SUGGESTED RECOMMENDATION: That - 1. Council approves closure of the section of road subject to the following conditions:

a. No objections being received against the road closure;

b. The sale of the public land be carried out strictly in accordance with statutory requirements;


c. All costs including, but not limited to, valuation report, purchase of the land, survey, easement, advertising and transfer of public land to the applicant be met by the applicant;

d. That Hamilton Street adjoining Sections 10 to 16 Marsden Township Blk IV Waimea SD be amalgamated into one title with the applicants existing title; and

e. Final proposed survey plan be approved by the Assets Manager.

RECOMMENDATION (Councillor Haddock)

Attachments: a. Letter application from applicants dated 20 January 2011 b. Aerial map showing Hamilton Street road reserve


2. R/9/1: Application to Close and Purchase Road: Glen Road, Greymouth – Auto Diesel Sales and Service

OUTCOME SOUGHT A decision that will set the process in motion to close Glen Road to facilitate the sale of it to the owner of the adjoining property. SIGNIFICANCE A road closure involves public notification and input. BACKGROUND Attention is drawn to the attached aerial photograph showing Glen Road and, in particular, the area identified by means of a yellow boundary. Staff are happy for the road to be closed and sold to the adjoining landowner as it will not be needed for Council purposes and it will not leave any other land land-locked. The road itself is unlikely to be constructed without significant works as the terrain is very steep. Closure will pave the way to sell the road reserve to the owner of the adjoining land. No other land will be land locked. Road closure involves public notification per the Local Government Act 1974, which provides the opportunity for all interests to be protected. Approval of the application should not be read as confirmation that Council will support any subdivision of land off this road or that any other Council approvals are likely to be given. PRACTICABLE OPTION EVALUATION Only one practicable option is involved, namely: OPTION 1: To close the road as indicated in yellow and to, once closed, sell it to the adjacent land owner on the basis that he consolidates it with his existing title.


Benefits Negatives 1. It involves full consultation with

affected parties providing full opportunity to protect existing and future interests.

2. It productively utilises road which will never be used as such.

1. It may leave an area of road that remains unused.

Legal/Statutory Implications Process mandated by law. If opposed, matter is to be determined by the Environment Court. Financial Implications All costs are met by the applicant. Strategic Implications The road will not be developed. The Wellbeing Test Social Should any other interests exist, it will be determined through

public participation. Economic There is an inherent economic value to be pragmatic. Cultural N/A. Environmental N/A Existing Policy Impact N/A. SUGGESTED RECOMMENDATION: That –

1. Council approves closure of the section of road subject to the following conditions:

a. No objections being received against the road closure; b. The sale of the public land be carried out strictly in accordance with

statutory requirements;

c. All costs including, but not limited to, valuation report, purchase of the land, survey, easement, advertising and transfer of public land to the applicant be met by the applicant;


d. That Glen Road adjoining Lots 2 DP2816 Pt RS1613, 1614, 1615, 1622 and 1594 be amalgamated into one title with the applicant’s existing title; and

e. Final proposed survey plan be approved by the Assets Manager.

f. Council’s support for the road closure not be interpreted as tacit support

for any other approvals that may be needed as a result. RECOMMENDATION (Councillor Haddock)

Attachments:

c. Letter application to close road from Davis Ogilvie dated 7 February 2011 d. Aerial map showing Glen Road


3. C/3: New Council Chambers and existing Council Building Refurbishment

OUTCOME SOUGHT

A decision on:

- noting of progress - additional cost to finish the project - a completion timeline.

BACKGROUND Please refer to the attached review of costs as second review of the project cost. The project has been frustrating for a number of reasons and now enters an even more frustrating stage which has not been helped with unforeseen costs which have been previously advised to Council such as the fire door and fire protection for the Support Services area. Further additional unanticipated costs now include the asbestos cladding in the original Council chambers and former Mayor’s office (upstairs) and the need to also upgrade the antiquated electrical switchboard upstairs. Overall outstanding work will take up to 2 months work. The main contractor and the seismic strengthening subcontractor (who is key to the refurbishment work) will be available to start mid April with the target start date being the 18th April (week before Easter). Current thinking is to vacate the first floor for approximately 6 weeks to enable the noisy and messy work to be completed before considering partial occupancy. Assets/engineering will be the quicker of the two areas to complete and have reasonable access whilst other work is in progress. Staff will be discussing whether Assets & Engineer and Environmental Services can be relocated in stages (to the new Council Chambers and Committee Room area) with the Architect and Contractor. The other contractors involved are available at any time with some of the ground floor work being able to be started sooner than the dates outlined above. Council may be aware of the issue with what is referred to as the “upstairs mote” which is the space behind the concrete façade and the walls of the first floor. Whilst designed as an aesthetc feature, it in practice becomes a holding tank for water after heavy rains. While parts of the existing waterproof cladding have been replaced the Nuralite (waterproof) cladding that has been in service since 1979, is starting to perish. This results into leakage into the building and other practical concerns. Council could be looking at substantial costs to replace this waterproof cladding, (in excess of $100,000 based on advice from the Architect). This matter is essentially a maintenance/renewal cost and has not been included in the capital extension/refurbishment costs as attached. The options for replacing the waterproof cladding are being considered, however Council has indicated at the time of deciding to proceed with the current capital works, that it would review its decision to stay in this building in 5 years time.


The additional cost of completion of the building renovation comes to $ 105,346.89. In addition, Council is asked to approve $ 120,000 for replacement of the waterproof cladding in the motes. Even though Council has a maximum 5 year focus for this building, it is unthinkable that Council will be able to construct a replacement building in the foreseeable future (not on Council’s 10 year plan), in spite of further sharp increases in land rentals payable to Mawhera Inc. (reported in April 2011 meeting) SUGGESTED RECOMMENDATION That -

1. Council notes the contents of the report.

2. Council approves an amount of $105,347 funded by means of a loan repaid over 25 years and provides for interest and repayment thereof on future Annual Plans.

3. Council also in principle, approves an amount of $120,000 funded from a loan

over 25 years to address problems with and caused by the “moats” on the top floor of the building.

4. Council notes the fact that the contract will commence mid April 2011 and determine that all related work must be finished and the contract handed over by 30 June 2011.

RECOMMENDATION (Full Council)


Review of Costs:

Year Item Costs

2006 All costs $ ‐

2007 All costs $ 10,868.36

2008 All costs $ 45,569.02

2009 All costs $ 717,334.43

2010 All costs $ 187,116.37

2011 All costs $ 81,791.64

Total to date $ 1,042,679.82

Approved Council Budget $ 1,169,404.99 Remaining Council Budget $ 126,725.17 Estimated costs to complete

Physical Works (see detailed estimate) $ 215,630.25

Contingencies (5%) $ 10,781.51 Fees (2.5%) $ 5,660.29 Total $ 232,072.06 Additional Budget Required $ 105,346.89

Total Estimated Cost $ 1,274,751.88

FIRST FLOOR UPGRADE WORKS - ESTIMATE OF COSTS EXCL GST Contractor Item Estimate Contractor Includes Seismic Strengthening $ 94,612.35 Suspended Ceiling To cover asbestos cladding $ 14,700.00 A/C Units Platform/Access $ 8,907.90 Fire Alarm Alterations $ 1,910.00 Electrical Includes Upgrade of Switchboard $ 35,000.00 Mechanical (Heating and Cooling Systems) $ 60,000.00 Security $ 500.00

Total $ 215,630.25


PORT 1. P/16: Coastguard: Waiver of Berthage Fees OUTCOME SOUGHT A decision on the waiver of berthage fees charged. BACKGROUND The Coastguard is still occupying a Council berth in anticipation of upgrades to be done to its own berth/wharf. In the process, they have accumulated berthage to the value of $624, with further fees accumulating whilst their use of Council’s berth continues. Council has earlier approved a grant to the Coastguard to cover berthage and the request is that this is done again. The Coastguard cannot pay the account and has had two incidents of vandalism to the boat in recent times. The normal format issues are not covered. Funding can be made available from: • The discretionary fund (current balance $6,200). • An over-expenditure. SIGNIFICANCE Low. SUGGESTED RECOMMENDATION That Council approves a grant of $624 to the Coastguard to cover outstanding berthage fees and funds the grant from the discretionary fund. RECOMMENDATION: (His Worship)


DOCUMENTS SIGNED 1. Agreement for Sale and Purchase and Transfer and Merger of Lease between Grey

District Council to J A Gardner being property at 10 Ohau Street, Dobson – Freeholding.

2. Registration of Easement between Grey District Council to Westpower being property at Ahaura-Kopara Road.

3. Certificate under Section 77 Building Act 2004 – Millar Family Holding Company Ltd being property at Gresson Street, Greymouth (Sect 86, part Sect 87-91, part Sect 466 Town of Greymouth and part Reserve 704).

REPORTS FROM ORGANISATIONS Minutes of the DOC/GDC staff liaison meeting held on 2 February 2011 (yellow pages) RECOMMENDATIONS BY COUNCIL’S SUB-COMMITTEES FOR CONSIDERATION BY COUNCIL: Nil. DECISIONS BY COUNCIL SUB-COMMITTEE UNDER DELEGATED AUTHORITY FOR INFORMATION OF COUNCIL: a. Staff subcommittee: The minutes of the Staff Subcommittee (open) meeting dated 28 February 2011 are attached (grey pages). SUGGESTED RECOMMENDATION That the minutes of the Staff Subcommittee (open) meeting dated 28 February 2011 are noted. RECOMMENDATION: (Councillor Berry)


REPORTS

Finance & IT 1-3 Support Services 4-13 Assets Management 14-26 Environmental Services 27-34

FINANCE REPORTS – 31 JANUARY 2011 Draft Financial Statements 2 - 3 Additional Financial Notes 4 -13 Activity Statements 14-25 COUNCIL-IN-COMMITTEE Exclusion of the Public The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: RECOMMENDATION: That - Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

1. In Committee Minutes dated 14 February 2011

Good reason to withhold exists under Section 7

Section 48(1)

2. In Committee Staff Subcommittee Minutes dated 28 February 2011


Section 48(1)

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

http://www.brookersonline.co.nz/databases/modus/lawpart/statutes/link?id=ACT-NZL-PUB-Y.1987-174%7eBDY%7ePT.7%7eS.48%7eSS.1&si=15�


Item No.

1 Minutes of meeting only 7(2)(a), 7(2)(b)(ii), 7(2)(g), 7(2)(i)

2 Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

7(2)(i)

That pursuant to Standing Orders 2.16.4 the Chief Executive, Managers and Committee Secretary are permitted to remain at this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed. COUNCIL RESUME IN-OPEN MEETING CLOSURE

Grey District Council Minutes – 14 February 2011 Page 1 of 10

MINUTES OF THE MEETING OF THE GREY DISTRICT COUNCIL

held in the Council Chambers, 105 Tainui Street, Greymouth

on Monday 14 February 2011 commencing at 6:00pm

PRESENT: His Worship the Mayor Mr T Kokshoorn (Chair) Councillors P Berry, K Brown, P Haddock, K Hamilton, G Morgan,

C Sandrey, D Truman IN ATTENDANCE: P Pretorius (Chief Executive Officer), K Beams (Manager Support

Services), I Young (Manager Finance and Information Technology), I Davidson-Watts (Environmental Services Manager), M Sutherland (Assets Manager), A O’Connell (Support Services), S Van Looy (Support Services), members of the public and press

APOLOGIES: There were no apologies. COUNCIL IN OPEN 11/02/0057 Confirmation of Minutes Proposed Cr Sandrey Seconded Cr Hamilton “that the minutes of the previous ordinary Council meeting held on 13 December 2010 and minutes of the extraordinary Council meeting held on 20 December 2010 be confirmed as a true and correct record.” Motion Carried 11/02/0058 Delegations of Council Decisions: a. 08/07/0191 – S/9: Taylorville/Dobson/Kaiata Sewerage Matter ongoing. b. 10/02/0536 – P/16: Breakwaters – A Focused Development Approach Matter ongoing. c. 10/02/0541 – S/12/2: Grey District Aquatic Centre – Roof Deflection Matter ongoing. d. 10/03/0552 – F/12 & B/5: Managing the Impacts of Freedom Camping Matter ongoing. e. 10/03/0559 – P/16: Goods Sheds – Request for Storage Agreements Matter ongoing.


f. 10/04/0572 – T/8: World Cup 2011 – Tourism Opportunities for the West

Coast Matter ongoing. g. E1/06/013 – Recycling Facility at McLeans Landfill Matter ongoing. h. 10/04/0581 - P/16: Development Park II: Sale of Properties Refer pages 5-7 of Agenda. Proposed His Worship Seconded Cr Berry “that –

1. Council notes the contents of the report.

2. Council, as a means to achieve a quick sale of all lots in the proposed subdivision and to limit its financial risk exposure in undertaking the subdivision (which includes the provision of services to each individual lot):

a. for a period of two months offer the lots for sale “off plan” at a cost of $120.00 per square metre for Lot 7 and also joint purchases of two or more lots, and $125.00 per square metre for the rest.

b. after the two month period, hand all unsold lots to local estate agents to sell at market value.

c. the customary development deadline of three years be registered as a covenant against the title of each lot.

3. Notwithstanding 2) above, the CEO proceeds with the subdivision and all the steps involved as a matter of urgency.

4. Any person can purchase 2 or more lots at the discounted price of $120 per square

metre, the purchase of more than one lot must be amalgamated into one title.” Motion Carried i. E/06/013 - Recycling Facility in Preston Road Refer pages 8-9 of Agenda. Proposed Cr Sandrey Seconded Cr Haddock “that the matter be referred to the Annual Plan.”

Motion carried


j. 10/08/0659 -G/3: Paroa Playcentre – Outcome of Community Consultation on Funding Early Childhood Centre from Community Karoro/Paroa/South Beach/Cameron and Gladstone Area Infrastructure Reserve

Refer pages 10-11 of Agenda. Lisa Winter addressed Council. Moved Cr Truman Seconded Cr Haddock “that -

1. Council decline the request for $50,000 funding from the Karoro/Paroa/South Beach/Cameron and Gladstone Area Infrastructure Reserve on the basis that they did not meet the required threshold of community support.

2. The CEO report back to the March meeting on alternate funding suggestions.”

Motion carried k. 10/11/0028 – P/16: Wharf Cranes – Future of Matter ongoing. l. 10/12/0041 - M/7: Moana Foreshore Boat Ramp – Outcome of Community Consultation on Charging for Use of the Boat Ramp Refer page 12 of Agenda. Proposed Cr Berry Seconded His Worship “that on the basis of submissions heard and received by Council -

1. Resolves to implement a system of charging as proposed in the December 2010 agenda report with the registered boat trailer per annum being amended to $100 inclusive of GST.”

Motion carried

m. 10/12/0048 - TAB Board Venue Policy – Adoption of Refer page 13 of Agenda. Rosie McGrath, Active West Coast, addressed Council. //Cr Hamilton declared an interest in this item and took no part in the discussion or voting thereon// Proposed Cr Berry Seconded Cr Truman “that the proposed policy is adopted without amendment.”

Motion carried


FINANCE 11/02/0059 A/9: Left Bank Art Gallery – Request for An Interest

Free Loan Refer pages 14-17 of Agenda. Marg Sexton and Karen, Left Bank Art Gallery addressed Council. Proposed His Worship Seconded Cr Brown “that –

1. Council approves an interest free loan for $40,000 over a period of eight years to the Left Bank Art Gallery to put them in a position to provide the lighting as outlined in their letter.

2. Council staff prepare a loan agreement with the West Coast Society of Arts Inc which provides for a clear understanding that Council’s annual grants to the Gallery will cease should the Gallery fail to repay the loan on the annual payment dates.”

Motion carried //an amended recommendation moved Cr Hamilton/Cr Morgan that the loan be increased to $50,000 was lost, 4 voted to 3// 11/02/0060 Cake Gifted to Councillors – Left Bank Art Gallery Proposed Cr Truman Seconded His Worship “that the Councillors and staff decline the cake gifted by the Art Gallery and donate it to another organisation.” Motion carried 11/02/0061 C/3: Mayoral Reception for the New Zealand Warriors

Rugby League Team – Approval of Cost Refer page 18 of Agenda. Proposed His Worship Seconded Cr Berry “that Council confirms spending a maximum of $1,500 on the mayoral reception for the NZ Warriors held on 2 February 2011 and funds it ex Council’s Economic Development Marketing Budget.” Motion carried


SUPPORT SERVICES 11/02/0062 L8/6: Request for an Informal Meeting with Council –

Blaketown Lessees Refer pages 19-24 of Agenda. Proposed Cr Truman Seconded His Worship “that Council advise the lessees that it sees no benefit in meeting with them but that Council will be willing to meet with lessees individually.” Motion carried 11/02/0063 H5/1: Review of Rental Housing Policy Refer pages 25-36 of Agenda. Proposed Cr Sandrey Seconded Cr Berry “that Council ratifies the amendments made and adopts the Rental Housing Policy.” Motion carried 11/02/0064 C/3: Mining Remembrance Day – Suggestion For Refer pages 37-39 of Agenda. Proposed Cr Truman Seconded Cr Berry “that the Remembrance Day letter from Mr Vincent “lie upon the table”. Motion carried //His Worship the Mayor recorded his vote against the decision//


ASSETS MANAGEMENT 11/02/0065 R9/1 : Road Stopping – Geoffrey & Rhonnda Vincent –

Part Walker Street, Runanga Refer pages 40-44 of Agenda. Proposed Cr Haddock Seconded Mr Truman “that Council consults publicly on the closure of the entire part of Walker Street between Pitt Street and Ward Street and selling off the closed road portion to adjoining landowners.” Motion carried ENVIRONMENTAL SERVICES 11/02/0066 C/5: Report on Earthquake Prone, Dangerous and Insanitary Buildings Policy Review – Submission to Council Refer pages 45-46 of Agenda. Alex Woods addressed Council. Proposed Cr Berry Seconded Cr Haddock “that the proposed policy is adopted without amendment.” Motion carried

11/02/0067 H/6: Dog Control – Annual Report

Refer pages 47-52 of Agenda. Proposed Cr Berry Seconded Cr Truman “that –

1. Council adopts the report;

2. Council gives notice of the report by means of a notice in the local press; and

3. Council provides a copy of the report to the Secretary for Local Government.” Motion carried


11/02/0068 B2/4: Investigating the Feasibility of a West Coast Building Consent Authority Refer page 53 of Agenda. Proposed Cr Berry Seconded Cr Morgan “that Council agree in principle that staff can proceed to investigate the feasibility of having a West Coast Building Consent Authority to anticipate any legislative changes under the Building Act Review provided that local counter services are maintained.” Motion carried 11/02/0069 Miscellaneous Items Proposed His Worship Seconded Cr Berry “that the following documents be ratified: 1. Agreement for Sale and Purchase and Transfer and Merger of Lease between Grey

District Council to D Kavanagh being property at 904 State Highway 7, Dobson – Freeholding.

2. Renewal of Lease between Grey District Council to Malcolm John White being property at 61 Doyle Street, Blaketown.

3. Boundary adjustment between Grey District Council and South Beach Holdings Limited being property at Hewlett Road, South Beach.

4. Blackball Sewage Easement Instrument (right to drain sewage and water) between Grey District Council and A P Jansen & Independent Trustees (Canterbury) Limited.

5. Agreement for Sale and Purchase and Transfer between Grey District Council to Anthony & Amanda Oliver being purchase of land behind 61 Packers Quay.”

Motion carried 11/02/0070 Reports from Organisations Proposed His Worship Seconded Cr Berry “that the Runanga Pool Site Meeting Notes dated 7 December 2010 be received.” Motion carried DECISIONS BY COUNCIL SUB-COMMITTEE UNDER DELEGATED AUTHORITY FOR INFORMATION OF COUNCIL: 11/02/0071 Tenders Subcommittee Proposed Cr Berry Seconded Cr Truman “that the minutes of the Tenders Subcommittee (open) meeting dated 3 February 2011 (Pavement Marking Contract Number 2010-1-11) be noted.” Motion carried


DEPARTMENTAL REPORTS 11/02/0072 Finance & Information Technology Proposed His Worship Seconded Cr Haddock “that the report be received and noted.” Motion carried 11/02/0073 Support Services Proposed Cr Sandrey Seconded Cr Hamilton “that the report be received and noted.” Motion carried 11/02/0074 Assets Management Proposed Cr Haddock Seconded Cr Brown “that the report be received and noted and attention be drawn to the specific decisions taken regarding the matters dealt with hereunder:” Motion Carried

a. Natural Hazards: Cost of Opening the New River/Saltwater Creek Outlet Refer Page 20 of Managers Report. Proposed His Worship Seconded Cr Brown “that it be noted that the actual final cost of this project will be in excess of $70,000 but that it is likely to qualify for NZTA funding and possibly a cost contribution from WCRC.” Motion carried b. Cycleway Refer Page 21 of Managers Report. “that –

1. Council note and approve the proposed location of the cycleway from the Greymouth Railway station to Karoro.

2. A layout showing the proposed section from Karoro to Camerons be presented to

Council at a next meeting.


3. Council approves the use of the available $20,000 for the construction of the 850 metre section from the Blaketown Breakwaters south on the basis that it will represent a Blaketown community facility whilst at the same time will give a good indication of the construction cost of the cycleway over its total length.”

Motion carried 11/02/0075 Environmental Services Proposed His Worship Seconded Cr Haddock “that the report be received and noted.” Motion carried 11/02/0076 Finance Reports Proposed His Worship Seconded Cr Haddock “that the financial report year to date to 31 December 2010 be received and noted.” Motion carried 11/02/0077 Council In-Committee Proposed His Worship Seconded Cr Truman “that - 1. Council resolves to exclude the public on the grounds contained in Section 48(1) of the

Local Government Official Information and Meetings Act: Item No.




1. In Committee Minutes dated 13 December 2010


Section 48(1)

2. In Committee Extraordinary Minutes dated 20 December 2010


Section 48(1)



Item No.

1, 2 Minutes of meeting only 7(2)(a), 7(2)(b)(ii), 7(2)(g), 7(2)(i)

2. That pursuant to Standing Orders 2.16.4 the Chief Executive, Managers and Support

Services staff are permitted to remain at this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed.”

Motion carried COUNCIL RESUME IN-OPEN MEETING

The meeting concluded at 8.30 pm Confirmed ___________________________ ________/________/________ T Kokshoorn Date Chairperson

Minutes of a Staff Liaison Meeting between Department of Conservation and Grey District Council held in the Council Chambers, Grey District Council, 105 Tainui Street, Greymouth on Wednesday, 2 February 2011 at 1.35pm

Present: Department of Conservation Shane Hall, Trevor Johnston, Brad Edwards, Ron Hazeldine,

Mike Slater Grey District Council Ian Davidson-Watts, Kevin Beams, Mel Sutherland In-Attendance: Debbie Wilson (GDC)

1) Apologies Nil

2) Confirmation of Minutes: Moved Trevor Johnston/Ian Davidson-Watts “that the minutes of the previous meeting held on 15 September 2010 be confirmed as circulated and correct.” Motion Carried

3) Matters Arising:

a) Pike River Coal update:

DOC: Have today met with Police and Receivers. Anticipation is that the Receivers will take over site very shortly and at that point will revert to a “more normal” relationship managing access arrangement etc.

GDC: Most roading projects have been completed and paid for with the boundary bridge over Rough River in conjunction with Buller District Council outstanding. This may now be deferred.

Claims with National Rural Fire Authority (NRFA) discussed including incident management team being called in by Fire Service. GDC thinks the bill in theory should be paid for by the NRFA. Question raised by DOC as to who leads the recovery of the expense claims?

GDC: Ian said in terms of the conditions of the consent, a meeting with Pike had taken place and have scaled back the compliance monitoring of conditions.

DOC: This will relate to DOC in terms of water monitoring and Pike have submitted a revised monitoring programme.

Action: Mel and Shane will check on invoice for Pike fire call out. Ian DW to provide Chris Hickford with details of consents.

b) Compliance and Law Enforcement update

Concern about Fly Tipping -Ian and Brad met earlier to discuss. Outcome – better communication between various departments, if something is seen that involves another department, let each other know.

Beach clean up is still an issue. Agreed that some form of protocol is needed.

DOC: To speak to WCRC re issues with whitebait stands.

DOC/GDC Staff Liaison Meeting Dated 2 February 2011

Page 1 of 5

GDC: Had issues with structures along Grey River floodwall. This year plenty of notice and publicity will be issued. Gloriavale Jetty at Haupiri discussed. Shane thought that it needs to be made more accessible to the public with a sign on road reserve. Action: Ian to look into a draft protocol for next meeting.

c) Road Reserves update (Greenstone Road action)

Legalisation is going ahead. Ongoing programme.

Action: Matter ongoing

d) SNA Project update:

GDC: Ian said they are 95% finalised to get to Plan Change stage. Final list of sites, review needed to check. 35-39 estimated to be the end numbers. Estimating one month to finish and early May for hearing.

DOC: Thanked GDC – good working relationship throughout the process.

GDC: Gloriavale is a proposed SNA. Various discussions between all parties have occurred. It appears the continued development of the area for farming is on proposed SNA area without confirmation from GDC that it was okay to do. No consultation is of concern. GPS has been tested over the area – 55 ha of wetland have been taken out. Have suggested Gloriavale talk to Michael Orchard.

Action: Matter ongoing.

e) Coastal Pathway update:

GDC: Full funding applied by Westland Wilderness to DWC has not eventuated. Estimated likely outcome now could be a couple of smaller cycleways could happen if there is no more funding. Coastal Pathway looking at opening up trail from Blaketown breakwater through to Domain Terrace, Karoro, forming the first section. Seeking input/approval from DOC to open up to 3m wide trail. Currently $20,000 in budget giving an opportunity to open it up with $350,000 set aside by Council from Karoro Infrastructure Reserve Fund. Map of proposed trail to be sent through to DOC.


f) Arnold Power Scheme update:

DOC: Environmental Court appeal resolved. Fully consented. Currently at design stage, still 12-18 months away.

Action: Remove from Agenda.


Page 2 of 5

g) GDC/DOC Land Exchange proposal update:

GDC: Kevin has sent a list of land (approximately 6 areas) to DOC.

Action: DOC to look at, prioritise and will get back in writing to be discussed.

h) Moana Foreshore Management and Jetty Upgrade update:

GDC: Jetty Upgrade - Mel confirmed first stage completed. Have consents to start groyne by the jetty. Replaced the boat ramp, the design was changed without notice making it steeper which is being worked on at the moment to rectify. To complete the groyne an approach to Council for more finance will be needed. Beech renourishment has been done. Landscape is still to be done. A system of charging has been proposed and put out for public consultation with report to Council at next meeting.

GDC: Beechwater Jetty – Resource consent application submitted in approx October 2010. GDC asked for an ecological survey and assessment report but require more information. Application rejected for now. Waiting for applicant to come back.

GDC: Cashmere Bay Jetty – Mel informed that the design is currently with him to check.

DOC: Trevor said that other historic jetty’s can remain until the new jetty is in place.


i) Woods Creek Track/Road upgrade update:

GDC: Under investigation. Has assessed and inspected the road to see what will be needed to upgrade it if approved. Asked if DOC can supply numbers of people that currently use the track to work out traffic volumes.

Action: DOC to supply estimate of numbers to Mel of people currently visiting the track.

j) Brunner Mine Site update:

DOC: Toilets all in place. Theft of s bend on hand basin over Xmas period.

GDC: Have talked to contractors re regular clearing of bins but continues to be a problem. Will make a decision on whether to take bins out and redeploy them back to Greymouth.


k) Blackball Railway Land and unformed legal road update:

DOC: Still at stage of licence to be provided to DOC for access to use proposed haul road (currently unformed legal road).

Action: DOC to follow up.


Page 3 of 5

l) Waikiti Downs public access Update:

DOC: Has talked to the manager about it being a public legal road and that people have the right to use it. A sign is to be erected at the end where cars stop to park.


m) Gladstone Lay-by Update:

DOC: Seen as a good area for a jetty for kayakers – funding not presently available.

Action: DOC to update for next meeting.

n) Saltwater Creek Outlet update:

GDC: Mel explained about the flooding that occurred on 28 December 2010 which affected main highway and residents homes. The Guardians of Paroa Trust had been in the process of applying for consent, however with a natural event occurring GDC had to step in with emergency work having to reopen up a river mouth etc. Another event mid January occurred with New River and Saltwater creek running even higher than previous Xmas flooding but this time there was no major flooding due to previous work done. If work hadn’t been done the community flooding would have been worse. Mel explained in detail the work that had been done and that more work is needed. Have applied for Retrospective Resource Consent.

DOC: Mike said DOC may have issues with Retrospective Consent and in particular some of the work done didn’t really reflect the earlier agreement. However, DOC would not be submitting on the application if notified. GDC looking at putting in a gate at the Paroa end to block vehicles & prevent rubbish dumping- walkers can still have access.


o) Blaketown Beach Rubbish update:


p) Domain Terrace Residents submission to clear scrub at back of Marist Rugby Club update:

DOC: Have met with resident Mr Ashby for a site visit. Informed Mr Ashby at that time that if a digger is used then the residents will need a resource consent form WCRC. DOC are happy for weeds only to be removed but not during penguin breeding season. Also happy to liaise further with residents if needed. Any more correspondence to be referred to DOC.



Page 4 of 5


Page 5 of 5

q) Blackball Sewage Ponds Land update:

DOC –Retrospective consent to remove marginal strip, Ron is dealing with this.

DOC: Agreed to a reduced marginal strip. Chris Ward and Lloyd McGarvey will be going back to LINZ to fix the title. Marginal strip is missing which DOC has given concession on.


2) General Business

i) Open Day at Kiwi Creche Centre/Blue Duck Release

Trevor informed group that there will be an open day on 26 February 2011 and is open to the public. Brad informed group that they were returning first blue duck into the Paparoas.

Next meeting will be held Wednesday 4 May 2011 at 1:30pm and DOC will host.

Meeting finished 3pm

MINUTES OF THE STAFF SUB-COMMITTEE OF COUNCIL MEETING Held in the Council Chambers, 105 Tainui Street, Greymouth

On Monday 28 February 2011 commencing at 3:00pm

Present Councillor Paul Berry (Chair) His Worship The Mayor, Tony Kokshoorn Councillor Doug Truman Councillor Kevin Brown In Attendance Debbie Wilson (Minutes Secretary) Apology There were no apologies 1. Confirmation of Minutes Moved Cr Truman Seconded Cr Brown “that the minutes from the previous staff subcommittee meeting (open) dated 8 February 2010 be confirmed as a true and correct record.” Motion Carried 2. Council In-Committee Proposed Cr Berry Seconded Cr Truman “that - 1. The Staff Subcommittee excludes the public on the grounds contained in Section 48(1) of

the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item No.




1. In Committee Staff Subcommittee minutes dated 8 February 2010


Section 48(1)

2. CEO Specific Performance Expectations for 2011


Section 48(1)


Staff subcommittee minutes held 28 February 2011 Page 1 of 3

Item No.

1,2 Conduct of negotiations Section 7(2)(i)

2. The Minutes Secretary be permitted to remain at this meeting, after the public has been

excluded, for minuting.” Motion Carried

3. RATIFICATION IN OPEN MEETING: a. Specific Performance Expectations for 2010: Moved His Worship Seconded Cr Brown “that it be confirmed that the Chief Executive Officer has met all performance requirements for 2010”.

Motion Carried b. Performance Bonus: Moved Cr Berry Seconded Cr Truman

“that the staff sub-committee agree the Chief Executive Officer receive the Performance Bonus based on the 2009-2010 rates plus the CPI (Ords) movement for the 12 months ended 31 December 2010 (4.0%0), of $6,154 net of tax.” Motion Carried c. CEO’s Remuneration Package: Moved Cr Truman Seconded Cr Berry

“that

1. the staff sub-committee approve a base salary rise of 4.0% for the Chief Executive Officer for the 2011/2012 performance year.

2. the Chief Executive Officer’s total remuneration package be set as follows:-

Salary (gross) $165,179 Superannuation contributions (gross) $ 10,452 Life Insurance (net) $ 1,000 Vehicle Benefit (gross) $ 21,812 Telephone (gross) $ 638 Bonus (net) $ 6,154” Motion Carried



d. Performance Evaluation (specific KPI’s) for 2011 Moved His Worship Seconded Cr Brown “that the Chief Executive Officer’s Annual Performance Review Document as proposed for the Review Year 2011 be adopted.” Motion Carried

The meeting closed at 4.25pm

Confirmed ___________________________ ____________ P Berry Date Chairperson

Managers Reports – 14 March 2011 Page 1 of 34

Finance & Information Technology Departmental Report

AUDIT/ANNUAL REPORT/ANNUAL PLAN: • Work has commenced on drafting budgets for 2011/2012 Annual Plan. This has been

delayed due to response to Canterbury earthquake; however draft budgets are expected to be completed by the end of March.

RATES:

Assessment Numbers

Net 50% Rateable Gross

8452 14 8987

(as at 31 January 2011)

• 75 Sales Notices processed year to date (to 28 February 2011) • 17 New rating assessments created year to date (to 28 February 2011). • The 3rd rates instalment was due 28 February 2011. In light of events the following

message was publicised: Council recognises that it has many Canterbury based ratepayers, and in addition many other ratepayers will have been directly and indirectly affected by the tragic events of the Canterbury earthquake, 22 February. The penalty date for any outstanding amounts of the 3rd rates instalment (due 28 February 2011) has been extended to 15 March 2011. We will be writing to all ratepayers with an outstanding amount before this date. We encourage any affected ratepayers to contact us prior to 15 March if they will be unable to meet this payment date, and we can discuss alternative arrangements.

• Rates Rebates:

Year to date (to 28 FEB 11)

previous year total

Number of Claims processed year to date 470 541 Average Rebate Value (maximum $570) $529 $488 Average Household Income for applicants: $20,702 $20,655 Average Total Rates for Applicants: $1,672 $1,573 Total Value of Rebate Applications to date $248,463 $264,006

Other database maintenance work:

Building Consents

Work to Process Work Completed To Check Being Built Actioned This Month Actioned Year to Date

85 301 39 257

(as at 31 January 2011)

Objections

Work to Process Work Completed Being Processed Lodged with LVT Actioned This Month Actioned Year to Date

Revision 2 7 0 250

Maintenance 2 0 0 29

* LVT = Land Valuation Tribunal


INSURANCE: • nil

WEBSITE: • Summary of website usage (as compared to previous month):


IT: • Work is continuing on scoping the replacement of Council’s core IT system. This is to be

done in conjunction with the other West Coast councils, and includes looking at shared service opportunities for delivery. The project is currently focusing on the feasibility of shared hosting between the Councils.

• All other issues have been dealt with in-house by Council’s FIT staff and consultant, with no

major system failures.

OTHER • Pike River Disaster Relief Trust administration. • Canterbury Earthquake response – 2 senior departmental staff involved with response.


SUPPORT SERVICES REPORT January/February 2011

Runanga Pool Progress on the pool has reached the stage where the contractor will be in a position to hand the pool over to Council within the next four weeks. There is still several finishing tasks to complete that were not included in the construction contract and it is anticipated these will take some months to complete as an element of voluntary input will be involved. These include fencing of the courtyard area, lining the internal wall facing McGowan Street, tiling part of the old pool well and surrounds, landscaping and angle parking development on McGowan Street. At this stage a September/October opening date is planned, weather dependent. Property The following Mawhera Incorporation leases have fallen due for rent reviews: ADDRESS LEASE NO EXPIRES NEW RENT $ OLD RENT $ AREA 40 Alexander St 18 Puketahi St 16 Puketahi St 12/14 Puketahi St 10 Puketahi St 50 Alexander St 101/113 Tainui St 153 Tainui St 15/17 Chapel St 15 Tarapuhi St 17/26 Tarapuhi St 7 Mount St Lord St

101082.5 101082.7 101082.8 101082.6 109485.2 101082.4 101082.2 101082.1 113209.1 108779.1 109208.1 107406 108343.1

1/1/2016 1/1/2016 1/1/2016 1/1/2016 1/1/2016 1/1/2016 1/1/2016 1/1/2016 1/1/2015 1/1/2018 1/1/2018 1/1/2017 1/1/2017

2,640

6,600

3,480

12,000

5,880

7,700

18,525

2,800

5,810

4,200

11,700

2,400

28,125

840

2,040

1,110

3,600

1,950

1,920

7,150

1,050

2,100

1,260

3,640

720

8,835

354m2

835m2

430m2

2187m2

455m2

1485m2

1492m2

245m2

597m2

496m2

2152m2

12108m2

2934m2

Council has the right to object to the new rent figures and a report will be provided to the April meeting on this. Parking Statistics - February 2011


2009/10 Ytd

2010/11 Ytd

Feb 10 Feb 10 Feb 11 Feb 11

Time Limit P06 38 270 126 993 Broken Yellow Lines P07 13 75 8 63 Double Parked P13 1 30 3 29 Wrong Side of Road P35 5 12 5 20 Bus Stop P09 6 67 14 189 Disabled Park P36 11 52 7 68 Fire Hydrant P11 7 1 9 Loading Zone P19 1 5 Taxi Stand P37 1 15 26

Private Parks P08 4 12 1 11 On Footpath P15 5 37 1 26 Inconsiderate ParkingP17 1 9 11 72 Too near intersection/Ped X/Misc 8 16 Total 85 595 177 1527


Grey District Council

District Librarian’s Report 22 February 2011 January 2011 statistics are reported in this document. Comparison figures for the previous year are reported in italics. Financial reports include GST. Grey District Library Active Membership cards: 83 (86) new people became members of the library. Total number of active borrowers (cards used since 1st January, 2008): 6,080 (6,049) Collection 154 (157) items were bought for the collection at a cost of $3,006.92 ($2,851.79). Total stock: 30,712 (31,353) Please note that the 2011 report no longer includes books that are lost. The previous year comparison includes lost books and will be misleading until the January 2011 report. Issues 10,289 (10,893) In July 2010 charges were introduced for magazines as part of a response to the library being required to generate more income. Issue figures for magazines have more than halved, which is reflected in the above downward trend of issue figures. Reserves 143 (205) In July 2010 charges were increased from .50c to $1.00 as part of a response to the library being required to generate more income. As a result reserves have decreased. Foot traffic Approximately 11,061 (11,904) people visited the library in January. Librarians have noticed less tourists using the library this year, which may account, in some part, for the reduction in foot traffic. Income Fees (for rental books) $ 2,828.50 (2,776.70) Fines etc (includes reserves, and miscellaneous income) $ 2,110.90 (2,299.55) Internet $ 16.00 ( 60.50) Lost books $ 163.90 ( 157.55) Donations for Summer Reading Challenge: Solid Energy (for Grey and Westland Libraries) $ 5,750.00 West Coast Community Trust (for Grey Library) $ 500.00 Total $11,369.30 (5,294.30) Total for financial year $52,312.35 (36,374.10) Please note that donations to fund the Summer Reading Challenge were not recorded as library income in this report last year.


Aotearoa People’s Network Kaharoa APNK computer occupancy rates in the last four weeks were: 95.2%, 94.7%, 96.6%, and 92.9% (97.2%, 94.6%, 94.6%, 96.2%,) In the last 30 days 998 (829) connections were made to the APNK wireless network in the library Runanga Library Total Issues: 77 (113) New members: 1 (0) Income: $42.00 ($32.50) People through door: 47 (39) General Programmes for children

• Storytime attracts capacity numbers each week.

• The very successful Summer Reading Challenge has now finished. The library is very grateful for the support of the principal funder, Development West Coast, for donations from, Solid Energy West Coast, Westland Milk Products and West Coast Community Trust and for prizes from Smiths City and other local businesses. 338 children completed the challenge. Feedback from parents and children was positive (comments as written):

- “The kids just read and read. We hadn’t seen XXX for hours and we were starting to get

a bit worried. Then we opened the tent, and there he is…on his bed reading!” - “The kids really loved it. At the start they needed a bit of coaxing. But then they found

books they liked and they were away!” - “I think it is really good what you are doing in the school holidays. A lot of kids don’t

read in the school holidays. I am one of them. But that is because I couldn’t find a book that I really liked. But I have now and there is lots of them. Last time I didn’t do it but this time I did. I tried to read most days but I went to bed late.”

Displays • Chic lit • Summer Reading Challenge • Art Attack

General • An independent impact evaluation report on Aotearoa People’s Network Kaharoa has been

released. The findings are very positive, showing that APNK is meeting objectives and having a positive impact on community members. It also showed that APNK has changed the perceptions of libraries, attracted people who didn’t use libraries into libraries, and has significant impact on library staff.


• Many favourable comments are being written in the libraries comments books. Here are some (as written):

- “While I was staying in your town, I’ve seen ideas in your library, that when I get home

I will tell my library about them.” - “I love your books they are so inrestin. thanks.” - “Thank you a lot Greymouth. Yah’s helped me when I needed it. Thanx-you!” - “Thank-you for the use of your free internet & being able to read in peace & quiet!

You’re all very helpful & friendly!” - “Good library, good choice of books. Thanks for the free internet to locals and students

and also the tourists.” - “Great books. I love da teenage section” - “To the best library in New Zealand. Happy Christmas & New Year” - Thank you for your kind & willing help. God bless you & Greymouth.”

Wynne Norgrove District Librarian


IN HOUSE TASK FORCE MONTHLY REPORT

Period 17 January to 17 February 2011 59 various tasks were completed during the reporting period. Work done was as follows. COUNCIL SECTIONS MAINTAINED BY MOWER OR WEEDEATER 7 Preston Road 7 Merrick Street Rear of 64 Doyle Street 89 Preston Road 118 Reid Street 3 Reid Street Cowper Street 13 Seven Mile Road Cromarty Street 23 Packers Quay Richmond Street 46 Packers Quay Abbeyfield House OTHER AREAS MOWN OR WEEDEATED Williams Street berms Mills Street Road Reserve Smith Street Banks Fishermen’s wharf R O W South Beach pony club banks and berms Pound Embankment Blaketown Heritage area Main South Road embankments from Stanton Crescent to Ashley Railway crossing McGowan street frontage at 19 Mills Street Wicke Street berm Watson’s Creek Reserve Aquatic Centre lawns Embankment at North end of Star United grounds Berm at South end of Preston Road Gresson Street floodwall Preston Road berms Clifford / Fox Street berms Kotuku School grounds Cancer Society berms Wheelchair van HQ lawn Railway station floodwall High Street edges Nelson Street to Hospital overbridge Moana foreshore area GARDEN MAINTENANCE Bill Glynn Memorial History House Library


WALKING TRACK MAINTENANCE Waterwalk Road Karoro Star United Domain Terrace Liddells OTHER WORK Weekly paper recycling Equipment and vehicle maintenance Various small tasks at the Library Various tasks for Council staff Erect signs for “Art in the Park” Remove rubbish from Runanga railway reserve area Sweep up and cart away loose gravel at Harry Ray flats car park Spray the aerodrome fence line in Raleigh Street Spray car park area in Badger Lane Assist with Waitangi Day picnic 2 small tasks at the pound No injury accidents occurred. GARRY DIXON Supervisor


GREY DISTRICT AQUATIC CENTRE REPORT FEBRUARY 2011

Patron numbers The aquatic centre passed a milestone on the 10th February with the 200,000th patron passing through the doors since the facility was opened on 26 June 2009. The number of patrons to date (1 July 2010 to 28 February 2011) is 73,729. General We have been busy this month hosting numerous school swimming sports cumulating with the Grey District sports to be held Wednesday 2 March. The South Island Town and Country swim championship meet which was to be held at the aquatic centre on the weekend 26 and 27 February has been postponed until 2 and 3 April due the Christchurch earthquake. Faecal Incidents We have had four faecal incidents for the month of February. Two required the learners pool to be shut for 4.5 hours and two required a 30 minute closure. Maintenance The front doors have been repaired and are now operating correctly. Aotea have begun the process of replacing lights in the pool hall which have failed. This should bring the lighting up to an acceptable standard for all pool users. MARKETING & PROGRAMME DEVELOPMENT Increase in numbers strategy The Deputy Manager has been in communication with other Marketing Managers in other facilities to discuss opportunities that have worked for them. A meeting has been scheduled for Tuesday 28 March in Auckland with a General Manager and Marketing Manager of an aquatic industry leader. This meeting will coincide with planned leave in Auckland so only incidental costs will be incurred in attending. Restructure of Aquacise classes The trial of restructuring classes met with a non-favourable response from patrons. The only class that has been removed is the Wednesday lunchtime class. If numbers continue to decrease with the Saturday Aqua jogging class then this issue will be addressed again. Kayak Water Polo Discussions have commenced with the Kayak Club regarding setting up a Kayak Water Polo league during winter time. The Kayak Club have received funding to establish this league and it is envisaged that two nights per week will be allocated for kayak water polo. Children’s Day Sunday 6 March is National Children’s Day. Children will be funded to have a fun day out with their families. The Aquatic Centre is one of the venues for the children.

Authors: Aquatic Centre Manager & Deputy Manager – 1 March 20


SWIM SCHOOL REPORT FEBRUARY 2011

Changes to Timetable The preschool programme which is now being tutored in conjunction with diaper dolphins each Tuesday and Thursday during the school term is proving to be a win win situation for everyone involved. Enrolments continue to flourish and we have a near full complement of 0-5 yr old classes for the Term 3 programme. The adult technique improver’s programme has now been handed over to Glenn Morgan – sole manager/operator of “Swim Finesse”. ASTA Course The one day ASTA (Assistant Swim Teacher Award) course has now been rescheduled for 13 March 2011. Four trainee instructors from the swim school have enrolled. Coordinators visit to Stadium 2000 Blenheim The coordinator spent 3.5 days observing classes and networking with the coordinator and other tutors at Stadium 2000 from Feb 15-18. This came about after the coordinator liaised with Liz Peipi (a former coaster) who is currently the principal swim tutor at Stadium 2000. Their swim school currently has a role of 1,500 children per term involving 27 tutors. Included in this mix is the tutoring of members belonging to the local swimming club. Valuable knowledge was gained from the administrative and operative perspective, tutoring of programmes, including contacts of teaching aid suppliers. The coordinator appreciated the opportunity to visit Blenheim Stadium 2000 which will only add to the ongoing development of the Grey district aquatic swim school. Liz Peipi has since offered to travel to Greymouth to run a workshop for all tutors involved in 0-5 yr old programme in the not too distant future. There are no significant changes to our numbers to report. P Prendergast Swim School Coordinator 2 March 2011


Assets Management & Engineering Report: To 28th February 2011

1 Critical Projects

1.1 Stormwater Improvements Stage 1 – Murray Street (across State Highway 6)

This contract will be let for tender 9th March 2011. Design is complete with site investigation favourable. Council have secured approval from NZTA for the road opening through the section of State Highway. Tenders will close on the 1st April 2011. Construction to begin on the 11th April 2011.

2 Exceptions & Risks

2.1 Emergency Works

2.1.1 Natural Hazards (Floods, Storms, Earthquakes, Wild Fires, etc.) Our thoughts are with our family, friends and work associates who have been affected by the recent tragic earthquake in Canterbury.

2.1.2 Risks Tarry Creek Pump Station continues to operate on one pump on manual only. Electrical repairs will be undertaken during this period. The site will be monitored very closely by staff and contractors during rain events.

Emergency Works If under the report(s) of the Assets Manager and/or the Engineering Officer(s) emergency works (flood damage, rural fires etc) have been carried out to reinstate facilities or services could Council please review and if appropriate formally ratify the expenditure.

2.2 Other Significant Initiatives/Issues/Incidents/Community Projects

National Pathways Initiative (Cycle Trail) Except for barrier systems and signs, an 850 metre section of trail has been completed between the Blaketown breakwater and Robinson Street, Blaketown. Health & Safety No injuries or near misses reported for the period for staff. Contractors working for Council are required to maintain their own records and report incidents to Council. No incidents have been reported.


2.3 General

Any Issues/Any Issues? Please advise us of any issues relevant to the Assets Management & Engineering Group that Council would like comments or reports prepared for the next meeting or if there are matters Council would like brief comments on at this meeting; advance notice prior to the meeting would be appreciated. Community & Interest Groups If Councillors would like copies of our Assets Management & Engineering Report provided to any community or interest groups in their wards please let us know and we will arrange circulation.

3 Operations 3.1 Significant Construction and Renewal Contracts

% of Work Complete

Contract Last Council Report

This Council Report*

Contractor Comment

Council Chambers Refurbishment

22% 25% Doidge Construction Limited (DCL)

Progress has been slow and Hopkinson Team Architecture have been requested to move things along ASAP.

Blackball Water Supply Treatment Plant & Associated Works

98% 99.5% Tru-Line Drainage Limited Tender Awarded and work is almost complete.

Roa Road Widening and Safety Improvements

99% 100% MBD Contracting Limited Work is complete.

2010-11 Reseal Contract 5% 30% The Isaac Construction Co Limited

Tender Awarded. Preparation work, prior to reseals are 80% complete.

Atarau Road Moores Creek to Curtains Hill

85% 85% MBD Contracting Limited Work was delayed to the need to relocate a power pole. This had to be coordinated to ensure power was continued to be supply to the Pike Mine.

Ruby Creek Preventative Maintenance

5% 5% MBD Contracting Limited Tender Awarded. Work is to commence this week. Contractor has been involved with Emergency Works in the region.

Greymouth Sanitary Sewer Stage Two

27% 40% Tru-Line Drainage Limited Tender Awarded with work progressing well.

* With the exception of projects that have been completed within the last month, any projects that have been completed and are in their maintenance period have been removed from the above table.


3.2 Network Utility Operations 3.2.1 Land Transport (includes roads, bridges, footpaths, traffic safety)

Road Maintenance Contractors are continuing to reinstate and repair all damage which was caused by the flooding in December & January. The maintenance contractor has also been carrying out maintenance to road side drains topping up aggregate loss due to flooding, spreading chip to prevent surface bleeding and clip sealing parts of the roads that have been washed out. Bridge Maintenance The bridge maintenance inspections are now complete with work to be programmed. Traffic Services The maintenance contractors are continuing to maintain and replace signs and edge markers throughout the network. Riparian Margins for Waterways This matter is ongoing.

Pedestrian Crossings We are reviewing the safety of pedestrian crossings in the town centre.

3.2.2 Greymouth Airport The aerodrome mowing agreement is being reviewed and will be replaced with a performance specified contract that will require development of the grassed areas to allow for removal of good quality bailage and regular mowing. It is intended to keep grass between 100 mm to 400 mm in height to help reduce risk of bird strike.

3.2.3 Water Supplies (includes treatment and distribution) Greymouth, Runanga-Rapahoe, Dobson-Taylorville, Blackball, Stillwater General Unless specifically identified below all schemes are operating satisfactorily. This year Fire Hydrant inspections have been undertaken. Work will now be programmed for undertaking repair as required. Capital Assistance Programme Funding Applications are to be made for both Stillwater & Runanga supplies for 31st March deadline. Unfortunately the Brunner supply is unable to apply due to the new criteria. An upgrade to all supplies is required to meet the Drinking Water Standards 2005 (Revised 2008). Stillwater Work has been undertaken with regard to options for the Stillwater Water Supply Upgrade to address discolouring. Reports on various options have been put to the Ministry for funding. The source of the contamination is yet still to be determined. Considerable staff time and effort have gone into this without final success. Blackball The new water treatment plant is being commissioned this week.


Runanga Work has been undertaken with regard to options for the upgrade for the Runanga Water Supply. Community meetings will be held over this period.

3.2.4 Sewerage Systems (includes sewage collection and treatment) Greymouth, Karoro-Paroa, Moana, Runanga, Blackball, Te Kinga General Unless specifically identified below all schemes are operating satisfactorily. Greymouth Consultation is underway with key stakeholders for the Stage 2 consents. Runanga Further talks with the WCRC will be held in order to progress the renewal of discharge consents at this site.

3.2.5 Urban Waterways General vegetation maintenance will continue this month in some urban waterways.

3.3 Fixed Assets

Unless there are specific issues the operations and maintenance of fixed assets is satisfactory for the previous month.

3.3.1 Solid Waste Management (includes refuse collection, disposal, recycling)

McLeans Landfill Intermediate capping of cell 2 was carried out between December and February. This work has significantly reduced the amount of leachate production. This has enabled the leachate treatment system to perform much better. There are no remaining compliance issues. Recycling facility at McLeans The site has been cleared. Design work is progressing on establishing a suitable layout and suitable building storage.

3.3.2 Parks & Reserves Inspections are continuing with track maintenance being programmed for the Omotomoto track.

3.3.3 Municipal Buildings (excludes baths, libraries and swimming pools) The annual building inspections are underway by Council staff. Maintenance and renewal works will be prioritised once the inspections are completed.

3.4 Other Activities 3.4.1 Rural Fires

Additional information has been collated on the combined budgets of all stakeholders involved in rural fires and forwarded to the National Rural Fire Officer. A meeting has been scheduled in Wellington for the Monday 21st March 2011.

3.4.2 Information Memorandums & Resource Consents


Not included is the table of active consents assets management and engineering staff are involved with due to other commitments. The last few years shows a downwards trend in the number of consents applied for.

3.6 Proposed Works for this Month

In addition to normal monitoring and contract administration of maintenance and operations, renewal and capex contracts the following project originated work is proposed: Complete preparation of Budgets for 2011/12 Investigate aesthetic water quality issues for Stillwater Water Supply Review performance of odour prevention measures for the Messenger Park waste water

pump station. Provision of detailed information and projects for the 2010/11 New Zealand Transport

Agency Transport Programme. General Renewals – Sewer Water and Stormwater Greymouth Sanitary Sewer Separation Urban Areas Stage One – Freyberg Terrace Area

& Turumaha Resealing of Carriageways Contract Utilities, Parks & Reserves and Building Inspections Te Kinga Jetty Runanga Wastewater Treatment Plant / Pump Station Upgrades in association with

discharge consent renewals Track Maintenance - Omotomotu Urban Waterway Resource Consent Applications & Vegetation Control McLean’s Pit Landfill – Operation Contract Greymouth Stormwater Upgrade Stage One – Murray Street - Tendered CAP Application for upgrades to both the Stillwater & Runanga Water Supplies including

community meetings.


4 Performance Measures ACTIVITY Council's goal How we measure our

performance 2010 How is it to be

measured i.e. source of data

Dept to collate

Measurement Frequency

Actual Measurement

for Period

Actual Year To

Date

Comment on Actual Measurement

Land Transport

Our roads are designed and maintained to a standard that maximises the users safety

A maximum % of total road crashes in the district being caused by road conditions

5% From NZTA Crash Analysis System

AM yearly To be carried out in June of

each year

Land Transport

Number of fatal accidents due to road factors.

0% From NZTA Crash Analysis System

AM monthly Nil

Land Transport

Provide a reliable roading network

On arterial and major collector roads we respond to emergency events within 1 hour of notification or identification, and roads reopened to at least single lane traffic within 24 hours of arrival at site.

90% of events

Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting the performance requirements of the Contract.

AM monthly Nil Checked affected sections forTMP

Land Transport

On all other roads we respond to emergency events within 2 hours of notification or identification, and roads reopened to at least single lane traffic within 48 hours of arrival at site.

90% of events

Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting the performance requirements of the Contract.

AM monthly Nil Checked TMP and follow up with the site visit

Land Transport

Notify planned closures to affected areas at least 24 hours prior

100% of all planned

closures

Notifications in news media or other record of notification to properties in affected area.

AM monthly No Planned Closures

Contact affected parties by the contractor and liaise with the contract manager.

Land Transport

Potholes repaired within 10 working days of being notified or identified by maintenance contractors on arterial and major collector roads

85% Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting the performance requirements of the Contract.

AM monthly Yes QC checked

Land Transport

Potholes repaired within 20 working days of being notified or identified by

75% Monthly reports from Contractor and Monthly Certification



ACTIVITY Council's goal How we measure our performance

2010 How is it to be measured i.e. source of data

Dept to collate


Actual Measurement

for Period

Actual Year To

Date


maintenance contractors on all other roads

by Engineer that Contractor is meeting the performance requirements of the Contract.

Land Transport

Streetlights repaired within 10 working days of being notified on arterial and major collector roads

85% Service Request System and Document Register


Land Transport

Streetlights repaired within 20 working days of being notified on all other roads

85% Service Request System and Document Register


Land Transport

Provide a quality roading network

Minimum % of sealed roads with a measured roughness of less than 80 NAASRA* counts.

57% Road Assessment Management System Roughness Survey carried out at least once every two years.

AM Yearly To be carried out in June of

each year

Land Transport

Maximum % of sealed roads with a measured roughness of greater than 150 NAASRA* counts.

9% Road Assessment Management System Roughness Survey carried out at least once every two years.

AM Yearly To be carried out in June of

each year

Land Transport

% of unsealed roads graded once per year if required.

85% Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting the performance requirements of the Contract.

AM monthly Met identify and check when completed

Land Transport

Deliver a works programme as signalled in this plan.

Set achievable budgets for the available resources, and complete what we plan each year. Requested budget carry-forwards to be no more than 5% of total operating expenditure

5% Expenditure Reports AM yearly Met Contractor send a month forward program planning

Stormwater and Flood Protection

The systems are working effectively

Major blockages/failures removed/fixed within 1 day of notification

100% Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting the

AM monthly Met




Dept to collate


Actual Measurement

for Period

Actual Year To

Date


performance requirements of the Contract.


Maximum response time for emergency repairs

3 hours Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting the performance requirements of the Contract.

AM monthly Met


Maximum number of incidents of ponding (rain events within design capacity) identified and resolved within approved budgets or referred to Council either as emergency works or programmed in following years budget.

1 Number of Service Requests relating to ponding. Assessment by Engineer as to areas where there is insufficient network capacity compared to Council standards. Number and cost of emergency works carried out. Number and costs of projects approved by Council as part of future budgets

AM monthly Five ponding incidents in

January


Minimum number of Joint Floodwall Committee meetings per year to consider issues and forward works programmes.

1 Minutes confirming meeting took place

AM yearly Meeting scheduled for September 14th




5% Expenditure Reports AM yearly


Stormwater systems are compliant

Minimum compliance level 85% Capacity Analysis Reports. Annual Plan

AM yearly Met but have identified areas that

have ponding

Stormwater and Flood

Stormwater systems are compliant

Number of abatement notices issued on consents

nil Number of abetment notices issued by the

AM monthly None




Dept to collate


Actual Measurement

for Period

Actual Year To

Date


Protection held Consent Authority

Sewerage The systems are working effectively

A low number of complaints received about odours from Council sewerage systems

2 per 1000 connected properties

Service Request System and Document Register

AM monthly Three complaints in

January

Steer Avenue

Sewerage Number of waste water overflows

5 max per community

p.a.

Number of Service Requests relating to overflows. Assessment by Engineer as to areas where overflows have occurred.

AM monthly Three complaints in

January

Sewerage Respond to and fix any issues within a reasonable timeframe

response timeframe for emergency events

3 hours from

request

Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting performance requirements of the Contract

AM monthly Met

Sewerage response timeframe for all other events

1 working day from request


AM monthly Met

Sewerage We inform the public of any scheduled events that will effect the sewerage service

Minimum notice period of any planned shutdowns

24 hours Notifications in news media or other record of notification to properties in affected area.

AM monthly N/A

Sewerage Wastewater systems are compliant

Minimum compliance level 85% Capacity Analysis Reports.

AM yearly Not Met

Sewerage Number of abatement notices

nil Number of abetment notices issued by the Consent Authority

AM monthly Nil

Sewerage The Greymouth sewerage scheme is completed on time and on budget

Completed by 30 June 2014 50% project plan monitoring/sub-committee minutes

AM yearly On Target to Meet it and

will have two construction

contracts within next

On Target to Meet it and will have two construction contracts within next four weeks




Dept to collate


Actual Measurement

for Period

Actual Year To

Date


four weeks

Water Supply The systems are working effectively and efficiently

Supply is maintained for the following % of time

95% Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting performance requirements of the Contract

AM monthly Yes

Water Supply Maximum % of unaccounted for water for Greymouth supply

10% Measure water loss from reservoir at least once per year.

AM at least 2 yearly

To be done May 2011

Water Supply Maximum % of unaccounted for water for Runanga supply



To be done May 2011

Water Supply Maximum % of unaccounted for water for Stillwater supply



To be done May 2011

Water Supply Maximum % of unaccounted for water for Dobson/Taylorville supply



To be done May 2011

Water Supply Maximum % of unaccounted for water for Blackball supply



To be done May 2011

Water Supply Respond to and fix any issues within a reasonable timeframe

Response time for emergency work (pipe breakages, pump outages)

3 hours Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting performance requirements of the Contract

AM monthly Met with some

deficiency

Water Supply Major pipe breaks / leaks fixed within

1 working day


AM monthly Yes

Water Supply Maximum number of complaints received

5% Service Request System and

AM monthly 20 Complaints received




Dept to collate


Actual Measurement

for Period

Actual Year To

Date


annually Document Register

Water Supply Systems are designed to respond to emergency events

Minimum storage capacity for Greymouth

12 hours Measure actual storage capacity of Reservoir

AM average per month

No

Water Supply Minimum storage capacity for all other schemes

24 hours Measure actual storage capacity of Reservoir

AM average per month

Is not measurable at

this stage

Water Supply Renew main to Rapahoe by 30 June 2010 to meet fire fighting standards.

n/a Date contract let and contract completed

AM yearly

Water Supply Deliver a works programme as signalled in this plan.



Water Supply We inform the public of any scheduled events that will effect the water supply service

Minimum notice period of any planned shutdowns

24 hours Notifications in news media or other record of notification to properties in affected area.

AM monthly No planned Shutdowns

Water Supply The Council water supplies are safe, reliable, and clean

Meet Drinking Water Standards in full by: - 30 June 2011 for Greymouth‡ - 30 June 2011 for Runanga‡ - 30 June 2011 Dobson‡ - 30 June 2010 for Blackball - 30 June 2012 for Stillwater‡

L L L

100% L

Confirmation by Ministry of Health that Drinking Water Standards have been met in full.

AM yearly On target for Blackball but will not met

the others due to subsidy

withdrawals from the

Government

Solid Waste Management

Provide facilities as an alternative to landfill disposal

A reduction in the tonnage of waste per capita deposited in McLean's Landfill

5% less than

2008/2009 tonnage

Weighbridge Tonnage

AM yearly 723


reduce the annual allocation of collected bags incorporated in targeted rate

104 Number of bags delivered

AM yearly 104


Provide an efficient refuse collection service

Minimum number of collections per week

1 Service Request System and Document Register

AM monthly Met


maximum number of service requests received re

1.5 Service Request System and

AM monthly No service requests for




Dept to collate


Actual Measurement

for Period

Actual Year To

Date


spillage during collection and transport to McLean's Landfill, measured per 1000 of population

Document Register December


Maximum number service requests per 1000 population received

4.0 Service Request System and Document Register

AM monthly None recorded


Operate compliant facilities Number of abatement notices

nil Number of abetment notices issued by the Consent Authority

AM monthly None

Emergency Management - Rural Fires

Pro-active identification, assessment, prioritization and costing of district needs

Preparation and submission of draft annual works programme on time in consultation with the West Coast Rural Fire District Committee

100% Agenda and Minutes of West Coast Rural Fire Committee

AM yearly 100%


Attendance of West Coast Rural Fire District Committee meetings by Council representative

75% Agenda and Minutes of West Coast Rural Fire Committee

AM quarterly 1 July OGM and AGM


Minimum number of meetings per year.

5 Agenda and Minutes of West Coast Rural Fire Committee

AM yearly 1 July OGM and AGM


Prepared response unit Time from receipt of call to mobilization

20 minutes

Service Request System and Document Register, or alternatively Fire Communication Centre records confirming notification of Wild Fire

AM monthly Nil No fires


Time from mobilization to arrival at fire scene for first fire suppression response.

60 minutes

Service Request System and Document Register, or alternatively Fire Communication Centre records confirming notification of Wild Fire

AM monthly Nil No fires

Other Transport - Airport

Maximum number of complaints received annually



check with Tash

District Facilities and Events


Set achievable budgets for the available resources, and complete what we plan each





Dept to collate


Actual Measurement

for Period

Actual Year To

Date


year. Requested budget carry-forwards to be no more than 5% of total operating expenditure


Provide quality reserve and public garden spaces, appropriate to our environment

Maximum number of service requests per year.




A rationalization of Council's parks and reserves portfolio

Review completed by 30 June 2010

100% Report to Council AM one off

Restrooms Provide quality and attractive facilities

Frequency of cleaning when open

daily Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting performance requirements of the Contract

AM monthly We met this apart from the

Moana area which is done twice weekly

Restrooms Maximum number of complaints per year



Cemeteries Provide and maintain quality cemeteries

Maintained to an acceptable standard - % compliance with contract specification standard

100% Monthly reports from Contractor and Monthly Certification by Engineer that Contractor is meeting performance requirements of the Contract

AM monthly Yes

Cemeteries Maximum number of complaints per annum




ENVIRONMENTAL SERVICES REPORT:

For the Period 26 January 2011 – 25 February 2011

1. Planning Consents

1.1 Eight applications for resource consents were received during the period and eight decisions granted. One of the received applications was rejected under s88 as they did not meet the requirements for a complete application. Eight building consent PIMs and twenty-one LIMs were assessed and commented on within the reporting period.

1.2 Details of the consents granted during the period 26 January – 25 February 2011 are as follows: Subdivisions

Location Lots Created Within Timeframe Runanga Four 17 Average Working Days 17

Landuse Location Purpose Within

Timeframe Grey District Does not comply with

permitted activity rules, Residential, Rural-Residential and Commercial Environmental Area

21

Chapel Street Vary condition 14 New River Road Setbacks 11 Runanga Form legal road 17 Haupiri Non-rural activity 8 Barrytown Setbacks 7 Average Working Days: 13

1.3 Summary planning consents for year 2010 – 2011

2010 - 2011 July Aug Sept Oct Nov Dec/Jan Feb

Summary Received 6 5 12 8 16 9 8 Land Use 3 4 7 7 9 6 4 Sub Divn 3 1 4 1 4 3 4 Certificate of Compliance 1 - 3 - Granted 6 6 5 6 15 13 7 Land Use 3 6 2 2 12 7 6 Sub Divn 3 - 3 3 3 6 1 Certificate of Compliance 1 18 -


Sub Divn Lots Created 2 - 18 6 18 4 W'drawn/Cancelled/Declined/Rejected 3 1 2 3 3 1

Land Use - 1 1 1 2 1 1 Sub Divn - - 1 1 2 - Certificates - s226 or s139 - 2 - - 16 - Subtotal Granted/W'drawn 9 6 8 18 16 8 S223 issued 1 1 5 1 5 1 2 S224 issued 2 1 4 1 5 2 1 S226 issued 1 - - 1 - Other Certificate - 4 - - 2 - 1 % Consents within Std Period 100% 00% 00% 00.0% .3% 100.0% 5.71% Ave Processing Days 15.6 9.2 11.2 14.4 13 16 14 Total Days 78 46 56 72 195 179 95 Consents within 20 days 5 5 5 5 12 11 6 Consents with s37 extension - 1 - 1 2 1 - Total Consents excl Notified & s37 5 5 5 5 13 11 7

2. District Plan and Policy Development

2.1 New Government legislation:

The Government has released a proposed National Policy Statement about Indigenous Biodiversity. The Council will be submitting on this proposal.

2.2 The SNA Plan Change:

Due to the impact of the Christchurch Earthquake on Christchurch residents who own land in our District, and on lawyers and other professionals who have been involved in this matter, the Council will be delaying the notification of the SNA Plan Change. In addition it was decided that because staff that are involved with this Plan Change are being deployed as volunteers to Christchurch the Council would not have had the capacity to process this matter adequately. The situation will be reviewed in June 2011.

2.3 The Greymouth Town Development Strategy:

No substantive progress has been made on the project management aspects of the Greymouth Town Development Strategy since the document was adopted. Council departments have however progressed actions that are set out within the Strategy, including the creation of a campervan park, the consideration of other transport matters, liaison with KiwiRail to create the Cobden Rail Bridge Heritage Park, and application for funding to assist with other actions. A further workshop needs to be held about introducing points of difference and vibrancy themes into the town, the pedestrian linkage action point needs to be progressed, and an initial Advisory Group meeting needs to be held. These matters will be progressed by the Environmental Services department as time allows.


3. Health Enforcement 3.1 Less salt in bread thanks to Heart Foundation partnership with bread manufacturers New Zealanders will now get the health benefits of a little less salt. A new programme has

succeeded in working with New Zealand’s two major bread manufacturers to lower the amount of sodium in certain breads.

The programme came about after a study by The National Heart Foundation of New Zealand revealed that some lower cost, high volume, packaged breads had a higher sodium level than more expensive alternatives. Eating too much salt has strong links with high blood pressure, a major risk factor for cardiovascular disease. A pilot programme began in 2006 which aimed to reduce the amount of sodium in low cost and high volume breads to 450 milligrams per 100 grams. In some cases, this meant a reduction of 100 milligrams per 100 grams of bread. The reduction of sodium in bread has not affected sales and feedback from manufacturers suggests that consumers have not noticed the difference. By the time the project has been fully implemented, the Heart Foundation expects that 100-150 tonnes of salt will have been removed from the bread supply. The project, which is funded by the Ministry of Health, will be expanded to include processed meats and breakfast cereals.

3.2 Summary health Enforcement for year 2010 – 2011

Workload 2010 - 2011 July Aug Sept Oct Nov Dec/ Jan Feb

Summary Phone Enquiries 18 12 15 24 12 32 12 Counter Enquiries - 6 1 2 0 - 0 Nuisance Complaints - - 1 2 1 2 1 Infectious Diseases - - - - 0 - 0 Sewage/Water Enquiries - 1 1 - 0 - 0 Housing Complaints 1 - 1 2 1 - 0 Meetings / Discussions 1 - 1 1 1 1 1 Resource Consent input 1 - - - 0 - 1 Building Consent input - 1 - - 0 - 0 Subtotal 21 20 20 31 15 12 15 Registered Premises Inspections undertaken 13 5 3 4 2 12 4 - Re visits - - - - - - 1 Total Registered Premises 84 113 113 113 112 113 113 Licenses not yet issued 60 38 21 16 - - -


4. Monitoring & Enforcement

4.1 Summary Monitoring & Enforcement for year 2010 - 2011

SERVICE REQUESTS 2010 - 2011 July Aug Sept Oct Nov Dec Jan Feb Domestic Noise Callouts 4 5 1 1 2 6 15 10 (Excessive Noise Directions) - - - - - 1 3 1 Litter/dumping 1 2 - 2 - - - 1 RMA breaches - 1 1 2 - 1 - - Untidy properties 1 - - - 3 6 5 2 Bylaws / Other - - - 1 1 - - 2 Total Service Requests Outcomes Infringement issued 1 2 - - 2 - - - Notice to Fix Issued 26 1 1 6 2 - - - Abatement Issued - 1 - - - - - - Dangerous/Insanitary Building Issued - - - - - 1 - - Solved by negotiation 1 4 1 3 2 4 9 4 Infringement Resolved - 1 1 - 2 1 1 1 Notice to Fix Complied With 21 4 2 3 2 1 2 - Abatement Complied With - 1 1 - - - - - Dangerous/ Insanitary Building Resolved - - - - - - - - MONITORING July Aug Sept Oct Nov Dec Jan Feb Compliance Schedules/Building Warrants of

Fitness

New schedules issued - 1 3 3 - 1 1 1 Amended schedules issued - 1 1 - - 1 1 1 BWOFs due this month 130 14 8 12 5 5 - 4 BWOFs issued 60 6 8 3 16 16 8 5 BWOFs outstanding 4 6 2 1 1 1 1 - Building Consent & CCC Timeframes Building consents due to lapse 3 7 7 17 7 3 11 11 Building Consent extensions granted 1 - 1 4 8 5 1 2 Building Consents Lapsed - 4 - 1 - 1 2 - CCCs anniversary due 24 19 13 41 6 7 28 28 CCC extensions granted 7 6 6 4 15 25 4 31 Resource Consent & s221 Monitoring RCs monitored successfully - 6 2 5 2 6 9 3 Still under review 79 86 90 89 92 79 80 81 s221 monitored successfully - - - - - - - - Still under review 3 3 3 3 3 3 3 3 Unmonitored RCs & s221s 991 991 997 1,003 1,005 1,007 1,007 1,009


4.2 This reporting period has seen the enforcement officers’ deal with the following:

- No enforcement notices were issued in this period. - Two abatement notices, sixteen notices to fix and three dangerous/insanitary/

earthquake prone buildings notices remain unresolved. - The court imposed a fine of $6,500 for a landowner failing to comply with a Notice to

Fix for a cowshed without obtaining Building Consent. This fine will increase by $100 per day if Certificate of Acceptance is not obtained within six weeks of the hearing date, 90% of this is to be paid to Council.

- 1009 resource consents and s221 notices are yet to be monitored, however a monitoring programme is underway to reduce this backlog.

5. Animal Control & Abandoned Vehicles

5.1 The total number of dogs on record is 2596 of which 2521 are registered. There has been a

decrease in the amount of people currently on the drip feed payment system. Property inspections are continuing to observe dogs on properties; notices are being left giving people seven days to rectify outstanding registration or face seizure of the dog, this can also include infringement fees.

5.3 Summary Animal Control for year 2010 - 2011

2010 - 2011 July Aug Sept Oct Nov Dec/Jan Feb

Dog Registration Summary Total Dogs 2,599 2,573 2,557 2,569 2,596 2,602 2,596 Registered 1,361 2,298 2,384 2,427 2,471 ,509 2,521 Part Payment 11 41 53 44 36 26 18 Unregistered 1,227 234 120 98 89 67 57 Registration % 52% 89% 93% 94% 95% 96% 97% Service Requests Attacking - Person 1 1 - - - 1 - Attacking - Pets - 1 1 1 3 4 - Attacking - Poultry - 2 - 1 2 - - Attacking - Stock - - 1 2 1 1 2 Barking 3 7 7 2 2 2 6 Wandering - Dogs 7 16 4 5 2 6 3 Abandoned Vehicles - 4 - 1 1 1 2 Wandering - Stock - 16 7 3 5 9 5 Bylaws 4 3 3 6 9 5 4 Court Procedures - - - - - - Subtotal 15 50 23 21 25 29 22 Pound Report Carried Fwd 5 3 2 4 4 2 3 RTO 6 3 3 4 8 3 4 Impounded 4 10 8 7 8 12 11 Claimed 3 8 3 - 7 6 5 Destroyed 1 3 2 3 2 3 5 Rehomed - 1 2 2 1 2 1 Carried to Next Month 3 2 4 4 2 3 6


6. Building Control

6.1 Building Report 26 January 2011 – 25 February 2011

2010 - 2011 July Aug Sept Oct Nov Dec/Jan Feb LIMs issued 17 18 11 14 25 23 28 LIMs in process 4 4 14 9 5 13 7.0000 Issued within 10 days 94% 100% 100% 100% 100% Building consents issued for Month 61 55 55 42 39 70 56 COA 2

Value of consents $3,749,00

0 $2,594,68

0 $5,469,68

0 $7,050,90

0 $2,206,93

0 $

5,087,450 $2,629,30

0 Code compliance issued 61 65 65 52 61 66 89 CCC issued within 20 days 100% 100% 98.46% 100% 100% 100% 98.88% CCC in excess of 20 days - 1.54% - 1.12% Inspections undertaken 183 199 190 161 207 219 201 Consents issued within 20 days 98.36% 100% 96.30% 100% 100% 98.57% 98.18% Consents in excess of 20 days 1.64% - 3.70% - - 1.43% 1.82% Total Consents 61 55 55 44 39 70 56 Consents in Progress 30 30 20 20 34 14 12 Delayed 23 16 28 14 15 12 25 New Dwellings 10 4 3 6 4 10 3 Commercial new / alterations 3 3 6 5 3 5 4 Workshop - - 2 - - 2 Offices - - - - - New Services 15 21 20 13 17 21 20 Dwelling alterations 7 5 3 8 1 5 9 Fires 18 13 9 7 5 9 10 Relocated dwellings - - 1 1 - Schools - Playground 1 - - - Demolition 1 - - 2 Farm sheds 2 6 2 4 9 5 Garages 5 5 5 2 3 9 3


Other 2


6.2 Fifty six building consents have been issued for this reporting period with 201 inspections

being carried out. 98.88% of CCCs have been issued within statutory timelines.

6.3 There appears to be a number of people carrying out building works without the correct consents. These works will require Certificate of Acceptance rather than a building consent to legalise the works. Council can only provide a certificate of acceptance for the works that can be inspected by the Building Control Officers.

6.4 Work on LIMs is highlighting a high percentage of properties having had building work

without the correct consents and therefore affecting the saleability of the property. 6.5 Building Control Officers have gone to Christchurch to provide assistance with building

inspections in quake affected areas. The remaining Building Control Officers are working long hours to ensure that the inspections required in the Grey District are carried out in a timely fashion. However please bear in mind that the Building Department, as well as other parts of Council is supporting the earthquake recovery effort.

6.6 Some areas of the Grey District are in the process of having separation of services

carried out. These require a building consent before work can commence. Currently the separations of services are being done in the Marlborough Street and Marsden Road area. There have been a number of enquiries regarding this process.

FINANCIAL REPORTS

Year to date to: 31 January 2011

TABLE OF CONTENTS

[1] DRAFT FINANCIAL STATEMENTS ...................................................................................................... 2

[1.1] STATEMENT OF COMPREHENSIVE INCOME ...........................................................................................2 [1.2] STATEMENT OF MOVEMENTS IN EQUITY ...............................................................................................2 [1.3] BALANCE SHEET ................................................................................................................................3

[2] ADDITIONAL FINANCIAL NOTES ........................................................................................................ 4

[2.1] RATES INCOME ..................................................................................................................................4 [2.2] INCOME BY ACTIVITY ..........................................................................................................................4 [2.3] EXPENSES BY ACTIVITY ......................................................................................................................5 [2.4] ELECTED MEMBERS REMUNERATION ...................................................................................................5 [2.5] BANK & INVESTMENTS........................................................................................................................6 [2.6] SPECIAL FUNDS .................................................................................................................................7 [2.7] LIST OF MONTHLY PAYMENTS .............................................................................................................9

[3] ACTIVITY STATEMENTS..................................................................................................................... 14

[3.1] ROADING ....................................................................................................................................... 14 [3.2] STORMWATER & FLOOD PROTECTION ............................................................................................. 15 [3.3] SEWERAGE.................................................................................................................................... 16 [3.4] WATER SUPPLY ............................................................................................................................. 17 [3.5] SOLID WASTE MANAGEMENT ........................................................................................................... 18 [3.6] EMERGENCY MANAGEMENT ............................................................................................................ 19 [3.7] ENVIRONMENTAL SERVICES ............................................................................................................ 20 [3.8] OTHER TRANSPORT........................................................................................................................ 21 [3.9] PROPERTY AND HOUSING ............................................................................................................... 22 [3.10] COMMUNITY FACIITIES AND EVENTS................................................................................................. 23 [3.11] DEMCOCRACY AND ADMINISTRATION ............................................................................................... 24 [3.12] LIAISON WITH OTHER AGENCIES...................................................................................................... 25

NB: The information contained in these reports is in draft stage only and is prepared solely for monitoring year to date progress. It has not been subject to the same extent of internal review procedures and external audit that are applied to the annually adopted accounts.

Page 1 Finance Report

[1 ] draft f inancia l s ta tements Actual 2010 = year to date figures to 31 January 2011 Budget 2010 = budget as set in the Annual Pla Budget incl c/o = budget as above plus any approved carryovers from prior year budgets Last Year = 2010 Annual Report [ 1 . 1 ] s t a t e m e n t o f c o m p r e h e n s i v e i n c o m e

Note Actual2011

Budget2011

LastYear

$000 $000 $000

INCOME Rates revenue 1 6,213 12,204 11,724 Other revenue 2 4,382 12,005 10,338 Other gains/(losses) 3 1,108 434 3,598

Total income 4 11,703 24,643 25,660

EXPENDITURE Employee expenses 7 (2,473) (4,194) (4,099) Depreciation 13 (4,032) (7,375) (7,171) Other expenses 6 (6,095) (10,054) (9,446) Finance costs 8 (482) (985) (561)

Total operating expenditure 5 (13,082) (22,608) (21,277)

Net surplus/(loss) before tax (1,379) 2,035 4,383

Income tax expense 9 - - -

Surplus/(deficit) after tax attributable to Grey District Council (1,379) 2,035 4,383

OTHER COMPREHENSIVE INCOME

Increase in asset revaluation reserve - 25,029 -

Total comprehensive income (1,379) 27,064 4,383

[ 1 . 2 ] s t a t e m e n t o f m o v e m e n t s i n e q u i t y Note Actual

2011 Budget

2011 LastYear

$000 $000 $000

Balance at 01 July 306,432 303,469 302,049

Total comprehensive income (1,379) 27,064 4,383

Total recognised income/(expense) for the

year ended 30 June (1,379) 27,064 4,383

Balance at 30 June 305,053 330,533 306,432


[ 1 . 3 ] b a l a n c e s h e e t Note Actual

2011 Budget

2011 LastYear

$000 $000 $000

ASSETS

Current Assets Cash and cash equivalents 10 13,625 7,216 7,971 Trade and other receivables 11 1,737 2,822 4,915 Short-Term investments 14 - 922 538 Non-current assets held for sale 12 804 346 996

16,166 11,306 14,420

Non Current Assets Trade and other receivables 11 - - 150 Property, plant and equipment 13 304,128 337,605 304,404 Term investments 14 2,500 1,338 2,022

306,628 338,943 306,576

TOTAL ASSETS 322,794 350,249 320,996

LIABILITIES

Current Liabilities Bank overdraft - - - Trade and other payables 15 1,646 2,283 3,237 Employee benefit liabilities 16 548 361 580 Deferred income 524 94 99 Borrowings 18 3,500 3,183 7,799 Derivative financial instruments 19 136 - 136

6,354 5,921 11,851

Non Current Liabilities Provision for closed landfill 17 801 801 801 Employee benefit liabilities 16 312 261 312 Borrowings 18 10,011 12,733 1,337 Derivative financial instruments 19 263 - 263

11,387 13,795 2,713

TOTAL LIABILITIES 17,741 19,716 14,564

EQUITY

Retained earnings 20 204,597 215,266 207,242 Special Funds 20 17,459 9,981 16,193 Trusts Bequests and Other Reserves 20 543 656 543 Revaluation reserve 20 82,454 104,630 82,454

Total e

quity attributable to the Council 305,053 330,533 306,432

TOTAL EQUITY AND LIABILITIES 322,794 350,249 320,996


[2 ] addi t iona l f inancia l notes [ 2 . 1 ] r a t e s i n c o m e

Note Actual2011

Budget2011

LastYear

$000 $000 $000

GENERAL RATES General Rate 2,733 5,363 5,256 Uniform Annual General Charge 1,091 2,166 2,106

TARGETED RATES

District Promotion 112 206 229 Refuse Collection 410 811 763 Water Supplies 748 1,473 1,385 Water Meter Rates 159 284 261 Sewerage Collection 861 1,776 1,587

PENALTIES Rate Penalties 99 125 137

Total rates revenue 6,213 12,204 11,724

RATES REMITTED ARE AS FOLLOWS: Rates on land where GDC is the ratepayer 275 190 228 Rate discounts 37 27 27 Rates remitted per Council policy 53 31 67

[ 2 . 2 ] i n c o m e b y a c t i v i t y Actual

2011 Budget

2011 LastYear

$000 $000 $000

Roading 2,544 7,283 6,833 Stormwater & Flood Protection 289 577 3,831 Sewerage 1,052 4,295 2,690 Water Supply 1,291 1,769 2,046 Solid waste management 824 1,530 1,479 Emergency management 98 184 174 Environmental services 1,145 2,347 2,037 Other transport 1,256 668 807 Property and housing 746 964 848 Community faciities and events 1,344 3,024 2,843 Demcocracy and administration 3,606 6,828 6,587 Liaison with other Agencies 55 121 117

Total activity income 14,250 29,590 30,292

Less internal recoveries (2,547) (4,947) (4,632)

Total Income 11,703 24,643 25,660


[ 2 . 3 ] e x p e n s e s b y a c t i v i t y Actual

2011 Budget

2011 LastYear

$000 $000 $000

Roading (4,372) (6,877) (7,144) Stormwater & Flood Protection (463) (899) (856) Sewerage (749) (1,689) (1,392) Water Supply (834) (1,692) (1,580) Solid waste management (844) (1,527) (1,301) Emergency management (105) (180) (122) Environmental services (1,117) (2,304) (2,204) Other transport (689) (1,315) (925) Property and housing (627) (1,019) (953) Community faciities and events (2,306) (3,347) (3,181) Demcocracy and administration (3,473) (6,585) (6,122) Liaison with other Agencies (50) (121) (129)

Total activity expenditure (15,629) (27,555) (25,909)

Less internal recoveries 2,547 4,947 4,632

Total expenditure (13,082) (22,608) (21,277)

[ 2 . 4 ] e l e c t e d m e m b e r s r e m u n e r a t i o n

Honorarium Meeting Fees Travel Allow ance

Total2011

Total2010

$ $ $ $ $

MAYOR Kokshoorn A.F* 37,408 n/a - 37,408 58,930

COUNCILLOR Berry P.F 8,306 1,292 479 10,077 19,823 Brown K.R 8,306 1,436 - 9,742 18,364 Cummings I 5,973 716 - 6,689 18,784 Haddock P.R 8,306 1,868 - 10,174 18,924 Hamilton K.F 8,306 1,868 36 10,210 19,551 Morgan G 3,777 720 - 4,497 - Osborne M.J 8,306 1,004 - 9,310 18,224 Sandrey C.R 8,306 1,148 - 9,454 18,224 Truman D.J 11,363 1,724 - 13,087 24,303

Total elected members remuneration 108,357 11,776 515 120,648 215,127


[ 2 . 5 ] b a n k & i n v e s t m e n t s

policy limit w ith each counterparty

S & P crediting rating

interest rate maturity date total balance

REGISTERED BANKS ASB $10 million AA various 33,924 ANZ $10 million AA - BNZ $10 million AA 5.00% 12 Feb 10 131,427 Kiwibank $10 million AA- - National Bank $10 million AA - Westpac $10 million AA 1.75% - 5.00% various 7,880,363

8,045,714

LOCAL AUTHORITIES Auckland City Council $2 million n/a 5.85% 15 Jul 12 5,897,371 Franklin District Council $2 million n/a 8.44% 20 May 11 500,236

6,397,608

BUILDING SOCIETY Nelson Building Society $2 million BB* 3.55% 14 Nov 09 1,599,799

1,599,799

OTHER Civic Assurance n/a n/a n/a n/a 102,878

102,878

TOTAL INVESTMENTS 16,146,000 * Fitch rating

policy limit (% of total

% split total balance

CATEGORY (PER INVESTMENT POLICY) Portion of investment with registered banks 80.0% 49.8% 8,045,714 Portion of investment with local authorities 100.0% 39.6% 6,397,608 Portion of investment with building societies 25.0% 9.9% 1,599,799 Portion of investment with Strongly rated corporates and SOEs 40.0% 0.6% 102,878

100.0% 16,146,000


[ 2 . 6 ] s p e c i a l f u n d s

Actual2011

Last Year2010

$000 $000

Special funds Special Reserves - - Land Fill Reserve - - Cobden Bridge Water Line Repla - - Roading Reserve - Exp Committed 265 265 Moana Water Supply 7 7 Special Fund Interest Suspense 127 - Infra Renewal Reserve 30 30 Greymouth Sewerage Fund 5,397 5,397 Te Kinga Infra Upgrade Reserve 69 69 Rural Sewerage Capital Works Reserve 213 213 Cobden Stormwater Mitigation Reserve 39 39 Karoro Treatment Plant Reserve - - Barrytown Area Infra Reserve 84 99 Atarau Area Infra Reserve 3 3 Ahaura Area Infra Reserve 251 263 Haupiri Area Infra Reserve 139 139 Nelson Creek Area Infra Reserve 219 220 Blackball Area Infra Reserve (4) - Runanga Area Infra Reserve 454 454 Kaiata Stillwater Area Infra Reserve 609 609 Karoro/Gladstone Area Infra Reserve 1,400 1,400 Arnold Valley Area Infra Reserve 79 79 Lake Brunner Area Infra Reserve 210 210 Hohonu Area Infra Reserve 36 36 Flood Protection Reserve 88 88 Gas Management Plan Reserve 13 13 Aquatic Centre Reserve - - Swimming Baths Plant Reserve 76 76 Parking Areas Reserve 90 90 Airport Runway Resealing Reserve 102 102 Town Clock Reserve 17 17 Cemetery Extension Reserve 27 27 Cemetery Maintenance Reserve 256 256 Rental Housing Reserve 3 3 Economic Development Reserve 308 309 Reserves Subdivision Contributions (7) 5 Plant and Machinery Reserve 599 573 Building & Property Gen Reserve 240 240 Disaster Recovery Reserve 209 218 CWS Ltd Share Sale Reserve 74 74 ~Haddock~ Road Contributions 61 61 Rural Fire Authority Reserve 90 73 Land Sale Reserve 383 20 Restricted Reserve 1,525 1,525 District Planning Reserve 66 66 Loan Repayment Reserve 347 347 General Purpose Reserve - - Maori Land Compensation Reserve 190 190 Approved Carryovers - - Civil Defence Reserve 26 26 Airport Maintenance Reserve 34 34 Library Reserve 34 36 Harbour Endowment LS Reserves 826 - Port Plant Renewal 125 125 Corp Equip and Furniture Reserve 438 438 Staff Costs Reserve 20 56 Sunshine Coach Reserve 5 5 GROW - - SPECIAL FUNDS - Committed Expenditure 1,567 1,567

17,459 16,192


Actual2011

Last Year2010

$000 $000

Trusts and bequests McGlashan Trust 8 8 E White Bequest 27 27 Mayoral Flood Relief Fund 55 55 Grey United Tennis Resurfacing Reserve 3 3 Citizens Emergency Relief Fund 52 52 Perotti Bequest 11 11 Peters Bequest - Talking Books 30 30 Vera Corbett Bequest 24 24 Albert Mall Development Beques - - Reserve Board Equity 334 334

544 544

TOTAL SPECIAL FUNDS 18,003 16,736 Councils special funds and general funds are invested as follows:

Actual2011

Last Year2010

$000 $000

Cash and cash equivalents 13,625 7,971 Short-Term investments - 538 Term investments 2,500 2,022 Internal borrowing 6,837 6,837

22,962 17,368


Finance Report

[ 2 . 7 ] l i s t o f m o n t h l y p a y m e n t s Payments Made by Grey District Council under delegated authority 02-February-2011 to 01-March-2011 Cheque No Payment Details 26177 New Zealand Post Ltd 039882 02-Feb-11 Reg Moana Fire Truck LK62 117.39 28438 NZ Post (Runanga Agency) 039883 02-Feb-11 Runanga Agency - Eftpos 136.59 25791 Liquor Licensing Authority 039884 04-Feb-11 Applications - January 20 279.11 28438 NZ Post (Runanga Agency) 039885 04-Feb-11 Runanga Agency - Eftpos 1,360.92 28438 NZ Post (Runanga Agency) 039886 08-Feb-11 Runanga Agency - Eftpos 183.12 28438 NZ Post (Runanga Agency) 039887 09-Feb-11 Runanga Agency - Eftpos 424.50 28438 NZ Post (Runanga Agency) 039888 10-Feb-11 Runanga Agency - Eftpos 552.79 28438 NZ Post (Runanga Agency) 039889 11-Feb-11 Runanga Agency - Eftpos 872.88 28438 NZ Post (Runanga Agency) 039890 14-Feb-11 Runanga Agency - Eftpos 370.97 28438 NZ Post (Runanga Agency) 039891 15-Feb-11 Runanga Agency - Eftpos 434.05 28438 NZ Post (Runanga Agency) 039892 16-Feb-11 Runanga Agency - Eftpos 544.83 28438 NZ Post (Runanga Agency) 039893 17-Feb-11 Runanga Agency - Eftpos 150.25 37426 Fairfax New Zealand Ltd 039894 20-Feb-11 THE MANAGER Sub 28/2/11 56.50 25707 James Cook Hotel Grand Chancellor 039895 20-Feb-11 Accom P Pretorius (Wgtn/B 184.00 27622 Marsden Developments Limited 039896 20-Feb-11 O/Pymt s223 Assess/Cert 133.67 25760 Telecom N.Z. Ltd 039897 20-Feb-11 Pager Chgs - Rural Fires 96.88 25772 The Warehouse (South Island) Ltd 039898 20-Feb-11 Scotch Tape & Umbrella Ba 424.56 28438 NZ Post (Runanga Agency) 039899 18-Feb-11 Runanga Agency - Eftpos 1,397.53 26177 New Zealand Post Ltd 039900 21-Feb-11 Vodafone - Lockington 747.03 28438 NZ Post (Runanga Agency) 039901 21-Feb-11 Runanga Agency - Eftpos 872.70 28438 NZ Post (Runanga Agency) 039902 22-Feb-11 Runanga Agency - Eftpos 264.82 28438 NZ Post (Runanga Agency) 039903 23-Feb-11 Runanga Agency - Eftpos 600.55 28438 NZ Post (Runanga Agency) 039904 24-Feb-11 Runanga Agency - Eftpos 293.64 26089 Telecom NZ Ltd 039905 24-Feb-11 Tele Rentals & Tolls 3,710.14 26087 Telecom NZ Ltd 039906 24-Feb-11 Cellphone Chgs 1,630.89 28438 NZ Post (Runanga Agency) 039907 28-Feb-11 Runanga Agency - Eftpos 330.90 26177 New Zealand Post Ltd 039908 01-Mar-11 Overseas Postages 345.91 26239 Westpac B/Charges B2830 02-Feb-11 ANNUAL BANK CHARGES 125.00 25902 Department For Courts B2831 03-Feb-11 MINISTRY OF JUS MOJ- 1,564.17 30280 Leasing Solutions Ltd B2832 04-Feb-11 Samsung Phone Extension 36.76 26239 Westpac B/Charges B2833 07-Feb-11 4.5 Line of Credit 15,470.92 26239 Westpac B/Charges B2834 08-Feb-11 Interest From 0846 0076 16,784.36 25902 Department For Courts B2836 10-Feb-11 MINISTRY OF JUS MOJ- 30.67 26239 Westpac B/Charges B2839 15-Feb-11 Interest From 0846 0076 12,272.91 25902 Department For Courts B2841 17-Feb-11 MINISTRY OF JUS MOJ- 858.76 25729 New Zealand Post Ltd B2843 21-Feb-11 Runanga Postal Goods 3,910.77 30280 Leasing Solutions Ltd B2844 22-Feb-11 H/House and Runanga 279.34 26239 Westpac B/Charges B2845 23-Feb-11 Interest From 0846 0076 4,377.24 26239 Westpac B/Charges B2848 28-Feb-11 LCC Charges 2,890.85 26239 Westpac B/Charges B2849 01-Mar-11 4.5 Line of Credit 2,310.29 25790 Direct Credit - Wages D/CR44 02-Feb-11 Pay 44 55,062.11 25790 Direct Credit - Wages D/CR45 09-Feb-11 Pay 45 56,985.18 25790 Direct Credit - Wages D/CR46 16-Feb-11 Pay 46 55,064.40 25790 Direct Credit - Wages D/CR47 23-Feb-11 Pay 47 54,412.97 31996 Hird Patricia (In Partnership) D21719 02-Feb-11 Cont Rest/Just - January 3,386.00 25717 Local Government Global Super Scheme D21720 02-Feb-11 Pay 44 134.24 25787 National Provident Fund D21721 02-Feb-11 Pension Scheme Pay 44 220.99 43681 National Provident Fund D21722 02-Feb-11 Lump Sum - Pay 44 133.39 43682 National Provident Fund D21723 02-Feb-11 Defined Benefit Plan Pay 211.00 26684 Royal & SunAlliance House D21724 02-Feb-11 Super - Pay 44 129.49 37259 SuperLife D21725 02-Feb-11 Super - Pay 44 2,069.16 43680 SuperLife D21726 02-Feb-11 Life Insce - Pay 44 47.77 25917 Evan Jones Construction D21727 04-Feb-11 (16a) Aquatic Ctre (Final 88,640.55

Finance Report

Payments Made by Grey District Council under delegated authority 02-February-2011 to 01-March-2011 Cheque No Payment Details 33537 Elmac Consulting Limited D21728 07-Feb-11 Crooked River Bridge No:2 2,065.57 1832 Foster Gary Hunt D21729 07-Feb-11 Saltwater Ck Flood Damage 42,239.50 39343 MBD Contracting Limited D21730 07-Feb-11 (2) Atarau Rd Reconstruct 72,334.40 36985 Tru-Line Drainage Ltd D21731 07-Feb-11 (2) Grey San/Sew Sep St2 192,452.50 28160 Westroads Greymouth Ltd D21732 08-Feb-11 (7) Rtn Rfd Kaiata K/C & 12,961.20 25717 Local Government Global Super Scheme D21733 09-Feb-11 Super - Pay 45 134.46 25787 National Provident Fund D21734 09-Feb-11 Pension Scheme - Pay 45 220.99 43681 National Provident Fund D21735 09-Feb-11 Lump Sum - Pay 45 161.99 43682 National Provident Fund D21736 09-Feb-11 Defined Benefit Plan Pay 210.53 26684 Royal & SunAlliance House D21737 09-Feb-11 Super - Pay 45 129.49 37259 SuperLife D21738 09-Feb-11 Super - Pay 45 2,178.07 43680 SuperLife D21739 09-Feb-11 Life Insce - Pay 45 142.98 25749 Laser Electrical Greymouth D21740 10-Feb-11 (1) Grey San/Sew Sep Stg2 9,176.70 27292 Trustpower Ltd D21741 10-Feb-11 Final Elect A/c (ex Sport 143.08 25717 Local Government Global Super Scheme D21742 16-Feb-11 Super - Pay 46 134.48 25787 National Provident Fund D21743 16-Feb-11 Pension Scheme Pay 46 220.99 43681 National Provident Fund D21744 16-Feb-11 Lump Sum - Pay 46 139.13 43682 National Provident Fund D21745 16-Feb-11 Defined Benefit Plan 211.18 26684 Royal & SunAlliance House D21746 16-Feb-11 Super - Pay 46 129.49 43038 Runanga Area Association Incorporated D21747 16-Feb-11 Annual Hall Grant 2010/11 700.00 37259 SuperLife D21748 16-Feb-11 Super - Pay 46 2,109.83 43680 SuperLife D21749 16-Feb-11 Life Insce - Pay 46 48.10 25807 Aarque Group Ltd D21750 17-Feb-11 Plan Copier Serv Cont 31/ 85.66 35970 ADT Fire Monitoring D21751 17-Feb-11 Fire System Monitor 1/1-3 236.98 43843 Aflex Technology (NZ) Ltd. D21752 17-Feb-11 Laz-e-kaber/Octo Rings et 2,846.25 41122 All Books New Zealand D21753 17-Feb-11 Books 2,280.17 37917 Allan Devine Engineering Ltd D21754 17-Feb-11 Reps Merry-go-round Dixon 1,490.22 6865 Alsco Canterbury D21755 17-Feb-11 Hire Mat (Library) Jan 20 22.29 32818 Aotea Electric Westland Ltd D21756 17-Feb-11 Rep UV Light - Spa Pool 3,778.10 41998 Aquacare AHC Ltd D21757 17-Feb-11 Chlorine Actual Read 9176 2,230.36 38144 Aqualine (2007) D21758 17-Feb-11 Goggles (Aquatic) 1,579.64 34272 Armourguard Security Ltd D21759 17-Feb-11 GDC Patrols - 28/2/11 1,538.06 26313 Arnold Products Ltd D21760 17-Feb-11 Pinesol Disinfectant 163.25 43475 Ball Developments Limited D21761 17-Feb-11 Clean up Cobden Dump Site 4,517.63 27473 Bannockbrae Traffic Services D21762 17-Feb-11 Entrance Sign 97.87 28725 Beca Carter Hollings & Ferner Ltd D21763 17-Feb-11 NPSET Plan Change 5,750.00 26604 Bennetts D21764 17-Feb-11 Managing Org chg/& Organi 207.58 43895 Bernd the Builder Construction Ltd D21765 17-Feb-11 Door Adj (fix lock) 76 Al 110.00 41371 Birchfield Coal Mines Ltd D21766 17-Feb-11 Coal - Blend (32.2 t) Jan 7,077.38 18553 Blanchfield's Bakery D21767 17-Feb-11 Milk - Library - January 16.20 41785 Boffa Miskell D21768 17-Feb-11 Lake Poerua Subdiv Appeal 3,377.34 42966 Brock Lisa D21769 17-Feb-11 Cont Wk 6 - 12 Dec 11 15,071.94 25667 Brooker's Ltd D21770 17-Feb-11 Mthly Site Deals - 10 Feb 1,460.48 29801 Building Officials' Institute of NZ D21771 17-Feb-11 Regstrn Conf Creagh/Herbe 1,460.00 32908 Burnby Building Consultants D21772 17-Feb-11 Process B/C Hallinan 1,032.95 25860 Canterbury/West Coast Sports Trust D21773 17-Feb-11 Op Management Civic/Ctre 527.08 25674 Cawthron D21774 17-Feb-11 Water Analysis - Pool Jan 163.88 18325 Central Paper Plus D21775 17-Feb-11 Wall Planner - Library 306.44 25679 Coast Glass Ltd D21776 17-Feb-11 Regalze Door 3 Archilles 148.39 32647 Coates Caryl D21777 17-Feb-11 Dog Registration Refund 16.70 40889 Collins Lyn D21778 17-Feb-11 Full Rfd Cr in Debtor Acc 1,467.80 28148 Combined Rural Traders D21779 17-Feb-11 Posts/Strainers etc 1,970.23 39484 Conferenz D21780 17-Feb-11 Regn Conf (CE007)Hebberd 2,294.25

Finance Report

Payments Made by Grey District Council under delegated authority 02-February-2011 to 01-March-2011 Cheque No Payment Details 42049 Cooper's Concrete Tanks & Products D21781 17-Feb-11 Concrete Pipe 1,035.00 41391 Copthorne Hotel ChCh Central D21782 17-Feb-11 Accom I Davidson/Watts (C 302.20 18609 Corcoran French D21783 17-Feb-11 G Graham - Implied Dedica 2,965.09 25686 Corporate Express New Zealand Ltd D21784 17-Feb-11 Wall Bracket 1,985.04 28871 Corson Robert D21785 17-Feb-11 (4) Cont Blkbll Res Ctre 1,152.00 25888 Corys Electrical Wholesaler D21786 17-Feb-11 Light Starters x 25 (Libr 246.76 42085 Credit Recoveries Limited D21787 17-Feb-11 Debt Collect Fees (Debtor 415.87 18500 Davis Ogilvie & Partners Limited D21788 17-Feb-11 Topo/Sch Plan - Arnold Va 3,330.82 18518 Department of Conservation D21789 17-Feb-11 Rfd Bal - PL2086-10 KAMAK 1,789.04 30440 District Environmental Health Services L D21790 17-Feb-11 Health Services - Jan 8,050.00 36674 Dixon Distributors Limited D21791 17-Feb-11 Milk - GDC & Aquatic - Ja 268.80 33239 Double Iona Roasilinde D21792 17-Feb-11 Dog Registration Refund 29.20 18575 Downer EDI Works Limited D21793 17-Feb-11 Splashback Laundry 28A Bl 2,868.04 41395 Eagar For Leisure Ltd D21794 17-Feb-11 Little Swimmers (M) 1,347.80 17287 Electronet Services Ltd D21795 17-Feb-11 Repl Wind Damage S/L 6,732.98 33537 Elmac Consulting Limited D21796 17-Feb-11 GDC Seismic Strengthening 362.25 31995 Eureka Filing Solutions D21797 17-Feb-11 Econoboxes (1 Pack 40) 121.90 25917 Evan Jones Construction D21798 17-Feb-11 Recov Pike Rvr (Omoto) In 1,566.17 40437 Ezi-Sweep Industries Ltd D21799 17-Feb-11 Sweep Runway etc Airport 1,055.70 18022 Fahey Contracting D21800 17-Feb-11 Emerg/Wks Red Jacks Creek 5,006.81 3731 Ferguson Brothers Limited D21801 17-Feb-11 (7)Roading Schedule - Jan 344,383.80 42176 Filtration & Pumping Commercial Ltd D21802 17-Feb-11 Celatom (22.7kg x 39 bags 2,211.11 39927 Flair with Flowers D21803 17-Feb-11 Flowers (Kiri Russell) 50.00 1832 Foster Gary Hunt D21804 17-Feb-11 Works Moonlight Creek Br 32,453.00 38160 Fraser Corey Ross D21805 17-Feb-11 Dog Registration Refund 29.20 25653 Fuji Xerox NZ Ltd D21806 17-Feb-11 Copier Chgs - Downstairs 2,910.13 6825 Fulton Hogan Chch Ltd D21807 17-Feb-11 Brackets (Jade Gallery Si 30,107.55 25700 G & J Cleaners (1996) Ltd D21808 17-Feb-11 Dry out Carpet etc 16 Bla 1,022.21 16052 Galloway Margaret Dorothy D21809 17-Feb-11 Dog Registration Refund 29.20 1138 Garrod Malcolm John D21810 17-Feb-11 (12) Moana Ref Collect - 2,291.66 29975 Gaskell Michael Alan D21811 17-Feb-11 Dog Registration Refund 39.20 7049 Gill Leslie Thomas D21812 17-Feb-11 Town Cardbd Collect Jan 4,043.45 7491 Glanville Robin Lindo A D21813 17-Feb-11 Dog Registration Refund 24.40 42420 Global Security Solutions Ltd D21814 17-Feb-11 Alarm Monitoring Library 72.00 6930 Greymouth Aero Club Inc D21815 17-Feb-11 Telecom Internet Chgs 10/ 112.39 35547 Greymouth Car Centre Limited D21816 17-Feb-11 Touchup Reps ERY507 143.00 25948 Greymouth Equipment Centre D21817 17-Feb-11 Spot Paint 2,931.26 5021 Greymouth Evening Star Co Ltd D21818 17-Feb-11 Advertising - January 906.78 101 Greymouth Jockey Club D21819 17-Feb-11 Sponsorship -Buses- 15/1/ 345.00 5160 Greymouth Motors (2005) Ltd D21820 17-Feb-11 Stone removed Drive Belt 504.40 25950 Greymouth New World D21821 17-Feb-11 Goods Childrens Xmas Part 60.58 5159 Griffen & Smith Ltd D21822 17-Feb-11 Screws Pliers etc 233.61 25951 Guardian Alarms Ltd D21823 17-Feb-11 Fire Alarm Tests - 31/3/1 263.93 5153 Hannan & Seddon D21824 17-Feb-11 Renew Lease MJ White (Blk 717.00 43875 Hokitika Fishing & Shooting Pro Shop D21825 17-Feb-11 Prizes Summer Read Challe 63.00 18133 Hopkinson Team Architects Ltd D21826 17-Feb-11 GDC Extn Stg 4 - 31/12/10 1,968.37 25963 House of Travel Holdings Ltd D21827 17-Feb-11 Travel A Wilson Hok/Wgtn 822.49 25705 Hughes & Emery Ltd D21828 17-Feb-11 Rep O/flow exhaust F3 Arc 547.02 25966 Humes Pipeline Systems D21829 17-Feb-11 Pipes/Rings/Risers/Lids 2,188.31 25887 Ian Coombes Ltd D21830 17-Feb-11 Phenol Red Tablets (3 box 237.43 32790 Integrated Digital Solutions West Coast D21831 17-Feb-11 Support Services - Jan 20 8,126.22 4985 Jamieson Thomas Barrie D21832 17-Feb-11 Dog Registration Refund 13.90 35716 Jeff Evans Plumbers Limited D21833 17-Feb-11 Rep Shower Flat 8 Dobson 126.63

Finance Report

Payments Made by Grey District Council under delegated authority 02-February-2011 to 01-March-2011 Cheque No Payment Details 35821 Konica Minolta Business Solutions NZ Ltd D21834 17-Feb-11 Ink Kits & Printheads (4 4,423.24 30600 Kumara Racing Club Inc. D21835 17-Feb-11 Sponsor Buses Races 8/1/1 575.00 26044 Land Information New Zealand D21836 17-Feb-11 Title Search Fees 3,344.22 34484 Land Information New Zealand D21837 17-Feb-11 Rent Grey Rvr W/Sup Intak 690.00 30214 Landonline D21838 17-Feb-11 Title Search Fees 174.84 26204 Lapp Disaster Fund D21839 17-Feb-11 LAPP 2nd Instal Karoro 22,154.00 25749 Laser Electrical Greymouth D21840 17-Feb-11 Sewage Pump Trip Lower Br 6,844.58 25716 G.T. Liddell Contracting Ltd D21841 17-Feb-11 Temp Prop Arnold River Br 11,016.57 31817 Loughnan Hall Thompson Ltd D21842 17-Feb-11 Tech Asstce - Run Pool En 560.63 21171 Lundy Bronwyn Maree D21843 17-Feb-11 (11) Moana Res Ctre - Jan 2,587.50 34594 McCoid J & L D21844 17-Feb-11 Dog Registration Refund 16.70 27417 MacMahon Kevin D21845 17-Feb-11 (5) Nelson Ck Res Ctre Ja 720.00 33116 McNoe Anne Marie D21846 17-Feb-11 Reimb Taxi Fare (Q/town) 34.80 27549 Maggies Kitchen D21847 17-Feb-11 Mtg with WC Councils 150.40 26108 Mann Security & Cycles D21848 17-Feb-11 Repl Barrels etc 2,197.44 28245 Mason's Pharmacy Ltd D21849 17-Feb-11 First Aid Supplies (Aquat 64.10 18831 Massey University D21850 17-Feb-11 Appl Fee - AES I Davidson 106.00 25719 Mico Plumbing & Pipelines D21851 17-Feb-11 Fire Collars Blackball WT 566.36 124 Mines Rescue Trust D21852 17-Feb-11 Test BA Equipment 333.50 42415 Ministry for the Environment D21853 17-Feb-11 Levy Return - Nov (McLean 6,144.22 26162 Muffler Shop D21854 17-Feb-11 WOF Sunshine Coach 50.00 16957 Murchie Leonie Joan D21855 17-Feb-11 Dog Registration Refund 34.10 25721 MWH New Zealand Ltd D21856 17-Feb-11 Prog Pay Run/Pool U/G 28/ 5,056.27 25724 National Library of New Zealand D21857 17-Feb-11 TePuna Search/Cat 31/3/11 345.00 26166 National Service Centre D21858 17-Feb-11 Debt Collect Fees (Librar 11.50 26170 Navpress NZ D21859 17-Feb-11 Cr Books Returned 209.89 25729 New Zealand Post Ltd D21860 17-Feb-11 Postages (re Paroa Consul 877.92 30246 New Zealand Railways Corporation D21861 17-Feb-11 Level Xing Mtce Various 1,657.67 34833 New Zealand Recreation Assn D21862 17-Feb-11 ACC Poolsafe M/ship 2010/ 287.50 3822 Nicholls Patrick James D21863 17-Feb-11 Security system (Back ent 1,180.25 18342 Northern Southland Transport - Trojan Ho D21864 17-Feb-11 Town Refuse Collect - Jan 28,899.12 26197 NZ Couriers D21865 17-Feb-11 Xtra Freight RD Parcel (H 249.12 26209 NZ Planning Institute D21866 17-Feb-11 M/ship K McKenzie(#3580) 376.20 18548 NZ Safety Ltd D21867 17-Feb-11 PP Clothing - M Funaki 909.64 26569 NZ Society of Local Government Managers D21868 17-Feb-11 Regstrn - S/O & Minute Ta 1,265.00 31122 NZ Transport Agency D21869 17-Feb-11 Rent - Whall St Carpk 31/ 2,300.00 42164 OCS Ltd D21870 17-Feb-11 Sanitation Services - Jan 649.18 36212 OfficeMax New Zealand Limited D21871 17-Feb-11 Stationery 461.32 26217 Olivers Shoe Stores Ltd D21872 17-Feb-11 Shoes - (G Murphy) Aquati 119.95 5140 Olsens Pharmacy Ltd D21873 17-Feb-11 Nurofen & Plasters 47.48 40674 One Stop Door Shop D21874 17-Feb-11 Repl Wind/Stays 3C Frickl 157.70 39164 Park Lane D21875 17-Feb-11 Reps Band Rotunda Dixon P 2,744.50 16215 Paterson Suzanne D21876 17-Feb-11 Dog Registration Refund 29.20 41806 Peipi Paea Rawinia D21877 17-Feb-11 Refund Credit (Debtor A/c 24.69 25733 Piner Pest Control Ltd D21878 17-Feb-11 Services - Airport 138.00 18492 Port Operations D21879 17-Feb-11 Port Schedule - January 2 22,304.55 42393 Preston Russell Law D21880 17-Feb-11 Paradise/Horizonz/Royston 8,733.66 17971 Pretorius Paul Gideon D21881 17-Feb-11 Reimb Exps (Wgtn) 53.70 25983 Price Waterhouse D21882 17-Feb-11 Additional Serv Job Eval 11,930.10 7689 Pulley Warren Miles D21883 17-Feb-11 Shed Padbolt reps 113 Bla 311.89 25771 Quotable Value Ltd D21884 17-Feb-11 TLA Contract Fee January 20,700.00 43836 Raymar Motor Inn D21885 17-Feb-11 Accom - G O'Connell (Libr 190.00 26014 Rentokil Initial Ltd D21886 17-Feb-11 Sanitizer Services - Feb/ 937.25

Finance Report

Payments Made by Grey District Council under delegated authority 02-February-2011 to 01-March-2011 Cheque No Payment Details 26020 Repco Merchants Ltd D21887 17-Feb-11 PP Motor Parts - P Boot 144.44 30971 Rhodes Monumental Masonry Ltd D21888 17-Feb-11 Repair Headstones Karoro 2,000.00 30251 Roadmarkers New Zealand Limited D21889 17-Feb-11 Mark Bus stop Jade/Albert 13,180.21 27578 Scenicland Laundry D21890 17-Feb-11 Hire Antifatigue Mat Janu 186.32 26067 Skills Active Aotearoa Ltd D21891 17-Feb-11 NPLA Fees x 3 90.00 42726 SMX Ltd D21892 17-Feb-11 In/Outbound Scrubbing 21/ 213.21 43368 Somersby Farm D21893 17-Feb-11 Dog Registration Refund 13.90 26064 Southern Cross Medical Care Society D21894 17-Feb-11 Contrib 5 wks from 27/12/ 2,157.66 37886 SPCA D21895 17-Feb-11 Rfd Dog Reg (O/A C Sexton 24.40 36629 Speirs Contracting Ltd D21896 17-Feb-11 Weed Spray - McLeans 10,213.60 29962 Spotless Services (NZ) Ltd D21897 17-Feb-11 Dishes Cont - 6mths - 28/ 3,009.79 25752 Standards Association of New Zealand D21898 17-Feb-11 Std - Concrete 83.63 25753 Stantons Plumbing Service Ltd D21899 17-Feb-11 Rep Toilet Cistern 113 Bl 870.32 43402 Stewart Fletcher -Planning Services D21900 17-Feb-11 Various R/C - January 666.86 41078 Stratco (NZ) Limited D21901 17-Feb-11 Rfd Credit in Debtor Acco 10.00 25711 Take Note Greymouth D21902 17-Feb-11 Plastic Eyelet Labels 4.50 5354 Tasman Tyre Treads Ltd D21903 17-Feb-11 Tyres x 4 EKK179 1,674.02 25684 The Radio Network Greymouth D21904 17-Feb-11 Advertising Mayoral Rep J 316.25 41462 TMA Group of Companies Ltd D21905 17-Feb-11 Thermal Rolls (50) 140.30 27516 Trents Wholesale Ltd D21906 17-Feb-11 Toilet Rolls (96) History 134.62 27292 Trustpower Ltd D21907 17-Feb-11 Energy no 116995010 JAN20 75,818.15 25770 Ulverscroft Large Print Books D21908 17-Feb-11 Books 106.76 27309 Uniform Centre 2004 Ltd D21909 17-Feb-11 Women's Uniform Clothing 4,420.71 26115 Vehicle Testing NZ Ltd D21910 17-Feb-11 WOF ETD178 302.26 36694 Walsh Management Services D21911 17-Feb-11 Prop/Port Flats - January 1,360.83 43816 Webb M.A. D21912 17-Feb-11 Advertising - Jan 2011 345.00 34973 West Coast Hunting & Fishing D21913 17-Feb-11 Lenser P.14 149.99 2 West Coast Regional Council D21914 17-Feb-11 Systems Repl Phase1 1,195.28 27513 Westland Lawnmower Service D21915 17-Feb-11 Mower Blades etc 178.20 25775 Westport News Ltd D21916 17-Feb-11 Advert Mayoral Rep - Jan 230.00 28160 Westroads Greymouth Ltd D21917 17-Feb-11 Utilities Schedule - Jan 163,616.83 26129 Wheelers Book Club D21918 17-Feb-11 Prizes - Summer Read Chal 8.99 43535 Williams Glenn Russell D21919 17-Feb-11 Rfd - Debtors Account 1,070.00 22385 Williams Robin D21920 17-Feb-11 Dog Registration Refund 29.20 12482 Wilson Debora Anne D21921 17-Feb-11 Reimb Taxi Fare (Q/town) 39.00 28338 Workplace Support D21922 17-Feb-11 Staff Support - January 897.00 38570 Yokogawa New Zealand Ltd D21923 17-Feb-11 Cable Blkbll flow meter 155.25 43234 Zintel Cogent Limited D21924 17-Feb-11 Rep Line no Dial tone (Aq 304.75 33755 Big Brothers Big Sisters Grey District T D21925 21-Feb-11 CPU Funding (6mths - 30/6 10,444.44 43052 Smith Nigel John D21926 22-Feb-11 Rfd Credit in Debtor A/c 143.00 25717 Local Government Global Super Scheme D21927 23-Feb-11 Super - Pay 47 134.40 25787 National Provident Fund D21928 23-Feb-11 Pension Scheme - Pay 47 221.57 43681 National Provident Fund D21929 23-Feb-11 Lump Sum - Pay 47 147.11 43682 National Provident Fund D21930 23-Feb-11 Defined Benefit Plan - Pa 210.53 26684 Royal & SunAlliance House D21931 23-Feb-11 Super - Pay 47 129.49 37259 SuperLife D21932 23-Feb-11 Super - Pay 47 2,105.69 43680 SuperLife D21933 23-Feb-11 Life Insce - Pay 47 47.77 25798 Inland Revenue Dept PAYE07 07-Feb-11 PAYE 16 - 31/1/11 50,752.99 25798 Inland Revenue Dept PAYE08 22-Feb-11 PAYE 1 - 15/2/11 40,999.83 32409 Thorn DNT Airfield Lighting Pty Ltd THO000 17-Feb-11 Lamps - Airport 358.11 26239 Westpac B/Charges WPAC00 23-Feb-11 4.5 Line of Credit 10,386.00 GRAND TOTAL 1,853,495.50

[3 ] act iv i ty s ta tements (activities grouped as per 2009 - 2019 Long Term Community Outcomes Plan)

[ 3 . 1 ] R o a d i n g ROADINGCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000

Funding Required:Operating expenditure: 1

Employee costs - - - Support costs (49) (64) (77)Operating & maintenance costs (1,934) (2,775) (3,021)Interest expense (3) (13) - Depreciation (2,386) (4,025) (4,046)

1 (4,372) (6,877) (7,144)

Capital items:Renew al w orks (676) (2,931) (2,297)New capital (426) (1,518) (1,855)Assets vested - (129) - Debt principal repayments - (21) - Funding of reserves (148) (82) (256)Internal transfers - - -

(1,250) (4,681) (4,408)

TOTAL EXPENDITURE + CAPITAL (5,622) (11,558) (11,552)

Funded by:Rates 1

Rates - General 1,247 2,450 2,430 Rates - Targeted - - -

Activity Income 1 User charges 44 214 31 Subsidies/donations 1,030 4,490 4,176 Other revenue 223 129 196 Internal recoveries - - -

Other sources of funds add new loans raised - 74 - add funding from reserves 1 176 476 Transfer from Ratepayer Equity - - 245 depreciation funded 1,250 4,025 4,046

Net funding surplus / (deficit) (1,827) - 48

(Note1) Activity income statement

Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (4,372) (6,877) (7,144)Rates income 1,247 2,450 2,430 Other activity operating income 1,297 4,833 4,403 Net Surplus/(Deficit) (1,828) 406 (311)


[ 3 . 2 ] S t o r m w a t e r & F l o o d P r o t e c t i o n STORMWATER & FLOOD PROTECTIONCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs - - - Support costs (70) (96) (112)Operating & maintenance costs (102) (279) (194)Interest expense (1) (20) - Depreciation (290) (504) (550)

1 (463) (899) (856)

Capital items:Renew al w orks (206) (218) (208)New capital (9) (213) (102)Assets vested - (16) (3,296)Debt principal repayments (3) (41) - Funding of reserves - - (4)Internal transfers - - -

(218) (488) (3,610)

TOTAL EXPENDITURE + CAPITAL (681) (1,387) (4,466)

Funded by:Rates 1

Rates - General 288 561 535 Rates - Targeted - - -

Activity Income 1 User charges 1 - - Subsidies/donations - - - Other revenue - 16 3,296 Internal recoveries - - -

Other sources of funds add new loans raised - 211 - add funding from reserves - 95 71 Transfer from Ratepayer Equity - - 16 depreciation funded 218 472 550

Net funding surplus / (deficit) (174) (32) 2


Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (463) (899) (856)Rates income 288 561 535 Other activity operating income 1 16 3,296 Net Surplus/(Deficit) (174) (322) 2,975


[ 3 . 3 ] S e w e r a g e SEWERAGECOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs - - - Support costs (75) (100) (130)Operating & maintenance costs (275) (599) (535)Interest expense (34) (268) (36)Depreciation (365) (722) (691)

1 (749) (1,689) (1,392)

Capital items:Renew al w orks (48) (203) (57)New capital (197) (8,755) (1,071)Assets vested - (12) - Debt principal repayments - (2,018) - Funding of reserves - (98) (1,794)Internal transfers - (25) (65)

(245) (11,111) (2,987)


Funded by:Rates 1

Rates - General - - - Rates - Targeted 861 1,776 1,587

Activity Income 1 User charges 191 236 90 Subsidies/donations - 2,162 1,013 Other revenue - 121 - Internal recoveries - - -

Other sources of funds add new loans raised - 4,234 - add funding from reserves - 3,549 873 Transfer from Ratepayer Equity - - 211 depreciation funded 245 722 691

Net funding surplus / (deficit) 303 - 86


Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (749) (1,689) (1,392)Rates income 861 1,776 1,587 Other activity operating income 191 2,519 1,103 Net Surplus/(Deficit) 303 2,606 1,298


[ 3 . 4 ] W a t e r S u p p l y WATER SUPPLYCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000



1 (834) (1,692) (1,580)

Capital items:Renew al w orks (122) (426) (397)New capital (430) (84) (443)Assets vested - (12) - Debt principal repayments - (26) - Funding of reserves - (29) (65)Internal transfers - - -

(552) (577) (905)


Funded by:Rates 1

Rates - General - - - Rates - Targeted 907 1,757 1,646

Activity Income 1 User charges 54 - 44 Subsidies/donations 330 - 356 Other revenue - 12 - Internal recoveries - - -

Other sources of funds add new loans raised - 29 - add funding from reserves - 82 52 Transfer from Ratepayer Equity - - 51 depreciation funded 182 389 363



Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (834) (1,692) (1,580)Rates income 907 1,757 1,646 Other activity operating income 384 12 400 Net Surplus/(Deficit) 457 77 466


[ 3 . 5 ] S o l i d w a s t e m a n a g e m e n t SOLID WASTE MANAGEMENTCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs - - - Support costs (46) (63) (84)Operating & maintenance costs (602) (1,154) (935)Interest expense (79) (111) (85)Depreciation (117) (199) (197)

1 (844) (1,527) (1,301)

Capital items:Renew al w orks (5) (14) (23)New capital (4) (35) (174)Assets vested - - - Debt principal repayments - (101) (184)Funding of reserves - (52) - Internal transfers - - -

(9) (202) (381)


Funded by:Rates 1

Rates - General 154 301 333 Rates - Targeted 410 811 763

Activity Income 1 User charges 260 378 373 Subsidies/donations - 40 10 Other revenue - - - Internal recoveries - - -

Other sources of funds add new loans raised - - - add funding from reserves - - 21 Transfer from Ratepayer Equity - - - depreciation funded 9 199 197

Net funding surplus / (deficit) (20) - 15


Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (844) (1,527) (1,301)Rates income 564 1,112 1,096 Other activity operating income 260 418 383 Net Surplus/(Deficit) (20) 3 178


[ 3 . 6 ] E m e r g e n c y m a n a g e m e n t EMERGENCY MANAGEMENTCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs (20) (39) (41)Support costs (25) (57) (48)Operating & maintenance costs (57) (78) (31)Interest expense - - - Depreciation (3) (6) (2)

1 (105) (180) (122)

Capital items:Renew al w orks - (6) - New capital - (2) (20)Assets vested - - - Debt principal repayments - - - Funding of reserves (17) (2) - Internal transfers - - -

(17) (10) (20)

TOTAL EXPENDITURE + CAPITAL (122) (190) (142)

Funded by:Rates 1


Activity Income 1 User charges 5 - - Subsidies/donations - 5 1 Other revenue - - - Internal recoveries - - -

Other sources of funds add new loans raised - - - add funding from reserves 9 - - Transfer from Ratepayer Equity - - - depreciation funded 3 6 2



Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (105) (180) (122)Rates income 93 179 173 Other activity operating income 5 5 1 Net Surplus/(Deficit) (7) 4 52


[ 3 . 7 ] E n v i r o n m e n t a l s e r v i c e s ENVIRONMENTAL SERVICESCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs - - (1)Support costs (864) (1,761) (1,594)Operating & maintenance costs (236) (495) (573)Interest expense - - - Depreciation (17) (48) (36)

1 (1,117) (2,304) (2,204)

Capital items:Renew al w orks - (5) - New capital (6) (7) - Assets vested - - - Debt principal repayments - - - Funding of reserves 1 (145) (93)Internal transfers - - -

(5) (157) (93)


Funded by:Rates 1


Activity Income 1 User charges 681 1,342 1,133 Subsidies/donations - - - Other revenue 10 107 64 Internal recoveries - - -

Other sources of funds add new loans raised - - - add funding from reserves - 66 - Transfer from Ratepayer Equity - - - depreciation funded 5 48 36

Net funding surplus / (deficit) 28 - (224)


Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (1,117) (2,304) (2,204)Rates income 454 898 840 Other activity operating income 691 1,449 1,197 Net Surplus/(Deficit) 28 43 (167)


[ 3 . 8 ] O t h e r t r a n s p o r t OTHER TRANSPORTCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs (124) (192) (183)Support costs (101) (211) (187)Operating & maintenance costs (264) (412) (241)Interest expense (51) (105) (37)Depreciation (149) (395) (277)

1 (689) (1,315) (925)

Capital items:Renew al w orks (405) (732) (10)New capital (135) - (36)Assets vested - - - Debt principal repayments - (80) - Funding of reserves (975) (203) (472)Internal transfers - - (401)

(1,515) (1,015) (919)


Funded by:Rates 1


Activity Income 1 User charges 336 385 436 Subsidies/donations - - - Other revenue 843 132 208 Internal recoveries - - -

Other sources of funds add new loans raised - 816 - add funding from reserves 22 451 350 Transfer from Ratepayer Equity - - 672 depreciation funded 149 395 277



Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (689) (1,315) (925)Rates income 77 151 163 Other activity operating income 1,179 517 644 Net Surplus/(Deficit) 567 (647) (118)


[ 3 . 9 ] P r o p e r t y a n d h o u s i n g PROPERTY & HOUSINGCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000



1 (627) (1,019) (953)

Capital items:Renew al w orks (13) (16) (10)New capital (47) - (427)Assets vested - - - Debt principal repayments - (30) - Funding of reserves - (288) (70)Internal transfers - - -

(60) (334) (507)


Funded by:Rates 1

Rates - General - - - Rates - Targeted - - -

Activity Income 1 User charges 437 626 653 Subsidies/donations 2 - - Other revenue 214 132 74 Internal recoveries 93 206 121

Other sources of funds add new loans raised - - - add funding from reserves 23 178 469 Transfer from Ratepayer Equity - - - depreciation funded 60 211 212



Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (627) (1,019) (953)Rates income - - - Other activity operating income 746 964 848 Net Surplus/(Deficit) 119 (55) (105)


[ 3 . 1 0 ] C o m m u n i t y f a c i i t i e s a n d e v e n t s DISTRICT FACILITIES & EVENTSCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs (585) (833) (788)Support costs (142) (320) (294)Operating & maintenance costs (1,100) (1,506) (1,366)Interest expense (116) (116) (97)Depreciation (363) (572) (636)

1 (2,306) (3,347) (3,181)

Capital items:Renew al w orks (68) (99) (55)New capital (829) (146) (406)Assets vested - - - Debt principal repayments - (33) - Funding of reserves (2) (442) (151)Internal transfers - - (134)

(899) (720) (746)


Funded by:Rates 1

Rates - General 941 1,857 1,806 Rates - Targeted - - -

Activity Income 1 User charges 337 743 588 Subsidies/donations 66 424 432 Other revenue - - 17 Internal recoveries - - -

Other sources of funds add new loans raised - 100 - add funding from reserves 34 371 475 Transfer from Ratepayer Equity - - - depreciation funded 363 572 636

Net funding surplus / (deficit) (1,464) - 27


Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (2,306) (3,347) (3,181)Rates income 941 1,857 1,806 Other activity operating income 403 1,167 1,037 Net Surplus/(Deficit) (962) (323) (338)


[ 3 . 1 1 ] D e m c o c r a c y a n d a d m i n i s t r a t i o n DEMOCRACY & ADMINISTRATIONCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs (1,744) (3,130) (3,086)Support costs (453) (977) (925)Operating & maintenance costs (1,243) (2,174) (1,950)Interest expense - - - Depreciation (33) (304) (161)

1 (3,473) (6,585) (6,122)

Capital items:Renew al w orks (63) (92) (101)New capital (111) (145) (14)Assets vested - - - Debt principal repayments - - - Funding of reserves (140) (684) (585)Internal transfers - - -

(314) (921) (700)


Funded by:Rates 1

Rates - General 640 1,200 1,165 Rates - Targeted 112 206 229

Activity Income 1 User charges 125 154 162 Subsidies/donations 22 98 115 Other revenue 253 429 405 Internal recoveries 2,454 4,741 4,511

Other sources of funds add new loans raised - - - add funding from reserves 126 374 228 Transfer from Ratepayer Equity - - - depreciation funded 33 304 161



Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (3,473) (6,585) (6,122)Rates income 752 1,406 1,394 Other activity operating income 2,854 5,422 5,193 Net Surplus/(Deficit) 133 243 465


[ 3 . 1 2 ] L i a i s o n w i t h o t h e r A g e n c i e s LIASION WITH OTHER AGENCIESCOST OF SERVICE STATEMENT

note Actual2011

Budget2011

Last Year2010

$000 $000 $000


Employee costs - - - Support costs (24) (54) (50)Operating & maintenance costs (26) (67) (79)Interest expense - - - Depreciation - - -

1 (50) (121) (129)

Capital items:Renew al w orks - - - New capital - - - Assets vested - - - Debt principal repayments - - - Funding of reserves - - - Internal transfers - - -

- - -

TOTAL EXPENDITURE + CAPITAL (50) (121) (129)

Funded by:Rates 1


Activity Income 1 User charges - 36 25 Subsidies/donations 26 28 38 Other revenue - - - Internal recoveries - - -

Other sources of funds add new loans raised - - - add funding from reserves - - - Transfer from Ratepayer Equity - - - depreciation funded - - -

Net funding surplus / (deficit) 5 - (12)


Actual2011

Budget2011

Last Year2010

$000 $000 $000

Total operating expenditure (50) (121) (129)Rates income 29 57 54 Other activity operating income 26 64 63 Net Surplus/(Deficit) 5 - (12)
