A Fresh Look at ProjectsSara SuhrQAD, Inc.

EAM-MAINT-

• A Brief History of Project Management • Elements of Project Costing • Project Best Practices • Types of Projects • A Fresh Look at how EAM Manages Projects

Today’s Topics

•2011•2008•2005•1994

A little history to appreciate…

The “Olden Days” of Project Management

Yet, today . . .

EAM-MAINT-

• AP recorded

• 10 days? 20 days?

• 30 days?

• 45 days?

• How far over budget can you get in 45 days?

WHEN do we know our costs?

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• Purchase Costs only?

• Labor?

• Internal Materials?

• Subcontractor Services?

• How do you get True Acquisition Cost if you’re not capturing ALL of your costs?

WHAT are the costs we know?

EAM-MAINT-

• ALL Project Costs

• In Real-Time • In One,

Integrated System

• Linked to Your Financials

EAM is Designed to Capture . . .

So, let’s take a fresh look at EAM Projects!

• Control project spend in real-time • Provide task / job level controls • Provide segregation of duties• Reduce approval times • Provide single source for performance

tracking, including - Customer Reimbursements - Scheduled Supplier Payments- Margin

Fresh! Project Best Practices

• Accommodate increasingly complex financial controls

• Leverage all of the best practices in - Maintenance- Inventory- Purchasing

• Reduce dual-data entry • Reduce reconciliation time

Fresh! Integration Best Practices

• Capital Projects- Profit enhancements- Increase capacity - Replacement

Fresh! Project Type “Capital”

Key Characteristic: Results in New Asset(s)

Examples from your business?

• Customer Funded - Tooling - Prototype - Very common in

Automotive Verticals

Fresh! Project Type “Customer Funded”

Key Characteristics: - Customer owns Asset- Customer pays you to build new production line to produce a part for them. - Customer will reimburse you for the cost to build the new production equipment. - When project is complete, the production line stays at your facility, BUT you do not own the production equipment – the customer does.

Examples from your business?

• Expense Projects- Annual rebuilds- Marketing / Legal / etc.

Fresh! Project Type “Expense”

Key Characteristic: No Assets created

Examples from your business?

• ETO (Engineer to Order)

Fresh! Project Type “ETO”

Key Characteristics: - Build equipment to customer specifications - Scheduled reimbursement payments from customer- At completion of project, ship equipment to customer

Coming Soon! More Enhancements to

Support ETO

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• Manage each type of Project • Capture all costs • Monitor each stage of cost lifecycle• Track Scheduled Invoices / Payments• Record Write-Offs • Capitalize Interest • Lock jobs and projects• Create equipment / asset • Periodic and final reporting

Fresh! Details in EAM

EAM-MAINT-

Let’s take a look at EAM…

EAM-PCP1-680

• Multiple types of projects• Electronic Approvals• Multi-layered jobs • Spending Controls• Costs feed to QAD ERP

- Purchase receipts- Material issues- Labor transactions- Other costs

• Real-time project reporting• Lock and Close

Review

EAM-MAINT-620

Sara Suhr Supply Chain Solutions

Centeruhr@qad.com 563-370-6654

Questions