a free monthly newsletter from your friends at datasafe
TRANSCRIPT
BITS PIECESA Free Monthly Newsletter From Your Friends at DataSafe
February2016
Thoughts from Tom ReisPresident of DataSafe
February sPeCIaL: THree MONTHs Free sHreDDINGSign up for a new Secure Destruction account in February and get 3 months of FREE shredding
with mention of this coupon! Email [email protected] for more information.
Connect with us!
Do You Have A Question For Us?If you have a question related to off-site document storage,
scanning, shredding, or media vaulting, please feel free to give us a call or send us an e-mail.
Contact Information: 800.275.SAFE (800.275.7233) or [email protected]
Annual Carton Sale!Just one month left! – Our Annual Carton Sale continues! This sale runs from January 1st - February 29th. Our DataSafe cartons are made of recyclable corrugated cardboard. Double walls, double reinforced handgrips, and a smooth, well-supported floor ensure a super strong box. They can be assembled in 10 seconds or less and do not require tape. The DataSafe carton is designed specifically for storage. Contents of one letter-size file drawer fills 11/2 cartons with files stored front to back; one legal file drawer fills two DataSafe cartons with files stored side to side. We also offer storage cartons which house oversized documents, such as blueprints, architectural drawings and x-rays cartons are available for purchase in any quantity and can be delivered to you within 24 hours. A portion of the proceeds will be donated to the Salvation Army of Solano County.
At DataSafe, we pride ourselves with our background of service, security and experience in order to protect your business with our wide array of services. From the Sacramento/Capital Region to San Jose, we have your records management needs covered. For more information about our Annual Carton Sale or to place an order please call our Client Services team or email [email protected].
Why Offsite Document Storage is So Important
Documents are your most important business assets; it's impossible for your organization to function normally without access to them. Unfortunately, it's expensive and challenging keeping up with a growing inventory of paper f i l e s , especially when retention requirements run the gamut. Setting aside expensive office space to store and manage your records isn't cost-effective, secure or efficient. And if your facility is hit with a disaster, it may be impossible to get access to your vital business information.
Offsite document storage offers an affordable and secure solution for protecting, preserving, and managing your business records. Your paper files are transferred to a records center where they are safeguarded from fires, floods, natural disasters, and unauthorized access with state-of-the-art security technology. Climate control systems ensure that even archival documents are preserved long-term.
All items are indexed, barcoded and added to an inventory management database so they can be tracked throughout their retention lifecycle. Offsite document storage eliminates the time-consuming process of digging through file cabinets to find your information. A secure online portal lets you view your inventory, monitor retention schedules and request and retrieve files any time with the click of a mouse. Screened records management professionals retrieve and deliver your documents when you need them, saving you valuable administrative time and money.
Offsite document storage protects the privacy of your information, streamlines your file retrieval processes, and offers your business a secure and reliable disaster recovery solution.
The material contained in this newsletter is for informational purposes only and is based upon sources believed to be reliable and authoritative; however, it has not been independently verified by us. This newsletter should not be construed as offering professional advice. For guidance on a specific matter, please consult a qualified professional.
February Service AwardsCelebrating DataSafe
Employee Anniversaries15 YEARS
Alex Huitron, Media Records AttendantJoined DataSafe on 02/22/2001
Alex celebrates 15 years this month as he started with DataSafe in February of 2001. Working as a Media Records Attendant, Alex has proven himself to be a reliable component to the DataSafe team both in our Vault as well as assisting in other areas of the records center. Outside of work, Alex enjoys spending quality time with his 12 year old daughter Reyna. Alex is also a big soccer fan as he plays every Sunday and even manages his team and calls the plays. We here at DataSafe appreciate the time and contributions Alex has made and look forward to another 15 years. Thanks for making DataSafe great Alex!
1 YEARAshley Galloway, Client Services / Sales & Marketing Support
Joined DataSafe on 02/09/2015
Survey of the Month Winner: Morrelle Rubin!
February Holidays and Events
Feeling Cloudy?With so many options and methods
to securely store data, it can be difficult to choose a safe and efficient backup and recovery system. To keep your business
running smoothly, CloudSafe-CA has all of your backup and recovery needs in one convenient service. CloudSafe-CA has all of the qualities that align with the other services and features that DataSafe provides.
• It is easy to manage• The setup is fast and painless• You can relax knowing that your sensitive documents
are in good hands• Free 1 month trial to show you how simple the
process isNot only is CloudSafe-CA fast and easy to use, it also
provides military grade 256-bit encryption to protect all of your valuable data. Here at DataSafe we pride ourselves on the safety and satisfaction we provide and always stand behind our services. That is why we offer a free 1 month trial with our CloudSafe-CA backup and recovery service. If you are interested in CloudSafe-CA please talk to your Account Manager or email [email protected] for more information.
Daily Observances:1 Decorating with Candy Day2 African-American Coaches Day2 Groundhog Day3 National Girls and Women in Sports Day4 World Cancer Day5 National Wear Red Day6 Take Your Child to the Library Day7 Man Day8 Chinese New Year9 Extraterrestrial Culture Day11 Get Out Your Guitar Day13 Employee Legal Awareness Day13 World Radio Day13 World Whale Day14 Saint Valentine’s Day15 Presidents Day17 My Way Day20 World Day for Social Justice21 International Mother Language Day23 World Spay Day25 Introduce a Girl to Engineering Day25 National Chili Day26 For Pete’s Sake Day27 World Sword Swallowers Day28 Floral Design Day29 Leap Day
Weekly Observances:1-5 International Networking Week7-13 Freelance Writers Appreciation Week14-20 International Flirting Week14-20 Random Acts of Kindness Week21-27 National Eating Disorders Awareness Week
Monthly Observances:National Time Management MonthWorldwide Renaissance of the Heart MonthInternational Boost Self-Esteem MonthLibrary Lovers MonthAMD/Low Vision Awareness MonthAmerican Heart MonthBake for Family Fun MonthBeat the Heat MonthPlant the Seeds of Greatness MonthReturn Shopping Carts to the Supermarket MonthSpay/Neuter Awareness MonthSpunky Old Broads MonthWise Health Car Consumer MonthYouth Leadership Month
Want to Win a $50 Gift Cheque?Each month we’ll give you a new challenge of some type.
All those who reply with a correct answer are eligible to win a $50 American Express® Gift Cheque.
At the end of this month we’ll draw one lucky name. Here is this month’s challenge:
This picture won a lucky person $50!
Last Month’s Winner:Tonya Dumont
E-mail your answer(s) to [email protected]
Squeezy’s still traveling!
THree MONTHs Free sTOraGe!Sign up for a new hard copy account in February and get 3 months of storage FREE with
mention of this coupon! Email [email protected] for more information.
Remember: $50 to the best picture every month!Turn in your Squeezy pictures today!
See your picture & all of Squeezy’s adventures at www.datasafe.com
Did you know…Did you know that nearly 50% of consumers and businesses across the U.S. now use ACH Direct Payment to pay their bills? We encourage you to make your future payments to DataSafe via ACH Direct Payment. This will help expedite the payment process and ensure your invoices are paid on time each month.
For more information, please see your Account Manager or email [email protected] to start enjoying the convenience of ACH Direct Payment today!
Photos submitted by Karen Schofield
“Saying what we think gives us a wider conversational range than saying what we know.” — Cullen Hightower
“Silence is one of the great arts of conversa-tion.” — Marcus Ullius Cicero
“And when you’re done thinking outside the box, put the box in the recycling bin!”
Quick Tips: Green LivingA high-efficiency showerhead saves up to 3,000 gallons of water per person per year. You’ll also save $50 in energy costs and 1,000 pounds of carbon dioxide per person per year. The showerheads are specially designed to conserve resources while still providing a luxurious-feeling shower. Sink-aerator attachments also save major amounts of water and are very inexpensive.
Last Month’s Answer to: What do you get when a chicken lays an egg on top of a barn?
“AN EGG ROLL”
What is a mathematician’s favorite dessert?
By the Numbers: At the Gym• Gym membership owners visit the gym on average
two times a week.
• The average monthly cost of a gym membership is $58.
• About 67 percent of people with a gym membership will never use it.
• There are 153,000 gyms worldwide, with 30,500 of those located in the United States.
• St. Louis, Missouri, tops the list of most spent each month on gym memberships, followed by Brooklyn, New York, and Charlotte, North Carolina.
Don’t have a Squeezy? Ask your Account Manager for your free Squeezy or email your request to: [email protected].
Squeezy out on the road with our Shred Truck “Jaws” and posing in front of the
Ferris Wheel!
BITS PIECES Sacramento & SolanoHappy February! We are now in the season of love and chocolate! We have listed below some of the events that we are looking forward to this month. If you would like to attend any of these events as our guests, please let us know. — Scott Reis, Director of Sales & Marketing
Solano Happenings in February
“Kindness in words creates confidence. Kindness in thinking creates profoundness. Kindness in giving creates love.” — Lao Tzu
Vacaville Chamber of CommerceFebruary 4, 2016 (Thursday) Hosted by The Rotary Club
5:30pm to 7:00pmHampton Inn & Suites
800 Mason StreetVacaville, CA. 95688
Fairfield Suisun Chamber Mixer and NetworkingFebruary 11, 2016 (Thursday) Hosted by Vezer Family
Vineyards 5:30pm to 7:00pm
Blue Victorian Winery5071 Suisun Valley Road
Fairfield, CA. 94533
Benicia Chamber of CommerceFebruary 18, 2016 (Thursday)
5:30pm to 7:00pmBenicia Yacht Club
400 East Second StreetBenicia, CA. 94510
Vallejo Chamber of CommerceFebruary 26, 2015 (Thursday)
5:30pm to 7:30pmEmpress Theatre
330 Virginia StreetVallejo, Ca. 94590
If you’re interested in attending a meeting with Janine please contact her at [email protected] or call (707) 704-9372.
DataSafe is discontinuing our old Web Access Portal on March, 31st 2016. To make the switch to our new portal please contact Client Services to get started.
Hard Copy Records Storage & Shredding Clients650.875.3700 / [email protected]
Media Vault ClientsSouth San Francisco & Sacramento:
650.875.3600 / [email protected]
Newark: 510.713.3510 / [email protected]
***Important Notice***
NETWORKING EVENTSFor a Great Opportunity to Network and mingle among friends and colleagues, come and enjoy appetizers, giveaways and more.
Bring Business Cards. Call Janine Lozano to attend as a guest! 707-704-9372LeTip Networking Group
(Guests Welcome)Every Wednesday
11:15am to 1:00pmFuso’s Italian Restaurant
535 A Main Street, Vacaville
BizNet Benicia Networking Group (Guest Welcome)
Every Thursday7:30am to 8:30am
Benicia Chamber of Commerce601 1st Street, Suite #100, Benicia
FEBRUARY MIXERS
Roadside Fruit StandA man pulled up to a roadside fruit stand where a young woman was hanging a new sign.
“Why the new sign?” he asked. “My boyfriend didn’t like the old one,” she replied, pointing. The man followed her finger to the sign she’d just taken down, which read “Honey - Dates - Nuts.”