a few minutes with imagenow™
DESCRIPTION
A Few Minutes with ImageNow™. Department of Records Management. What is ImageNow™. A document management software platform Virtual File Cabinet Links directly to a host application such as: PeopleSoft RMS ACT EMAS Workflow manager Allows documents to be routed to different employees - PowerPoint PPT PresentationTRANSCRIPT
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A Few Minutes with ImageNow™Department of Records Management
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What is ImageNow™
• A document management software platform– Virtual File Cabinet– Links directly to a host application such as:
• PeopleSoft• RMS• ACT• EMAS
• Workflow manager– Allows documents to be routed to different employees– Controls versions to eliminate duplicate copies
• Allows for easy destruction/deletion of documents– Contains a virtual “time clock” for retention and disposition– Matched up directly with University Records Retention Schedule
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Desktop Application
• Loaded on the desktop
• Uses Campus Connection credentials
• Available as a Webapplication
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Document
Basic Concepts
Document loaded in Scanner
Image imported into ImageNow
Paper copy is shredded
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Capture Profile – Images Document
• Images can be created from:• Scanners• Existing files (W:\ drive, desktop, etc.)• Fax Machines & other peripherals
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Quality Assurance – Multiple Options
All images can/should be reviewed for quality assurance• Catches scanning errors• Allows for easy re-scan/re-import
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Batch – Ready for Linking
• Link to a host application• PeopleSoft, RMS, ACT, etc.• Open program with ImageNow, side-by-side
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Link Document to Host Record
• Extracts key data elements from host program• Stores elements on the document in ImageNow
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Linked Keys & Custom Properties
• Can use drop-down fields for ease in selection• Can store custom data fields
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Search for Documents
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For More Information
Contact Department of Records Management
– Erin Vandenberg, Director of Records Management• [email protected]• X2-7941
– Todd Kleine, Assistant Director of Records Management• [email protected]• X2-7126