a do be document service

8/12/2019 A Do Be Document Service

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SAP Interactive Forms by

Adobe Software in theSAP NetWeaverApplication Server

Rolf Lohr

Supply Chain Consultant

T: +1.602.616.2599

Today, Phoenix, AZ


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32007 Executive SAP LLC. Adobe Document ServicesClient X

Without Title

! Extend business processes to more users! Integrate more users (internal and external) into buisness

processes

! Improve forms-based business processes!

Paper is error-prone and easily outdated! Paper-based forms require manual data re-entry! HTML, email and fax documents are frequently redundant

! The answer is to deploy interactive forms! Documents that contain data extracted from core systems! Can be dynamic or static, completed online or offline! Enable full automation of forms-based business processes


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What does it look like?

Paper-like layout

! Self-explanatory! Natural look and

feel

User Handling

! Save locally! Distribute via

email / Portal

! Digital signature! Local printing

Background Services

! Structured data in XML! Prefilled application

values

! Prefilled list boxes,help values,

! Automatic dataextraction andintegration inapplication


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Partnership Overview

! Adobe/SAP strategic partnership! Initial partnership contract signed in 06/2002! Solution is available with NetWeaver04

! Adobe provides! Open technology, de-facto standard for forms! Combine benefits of PDF with open XML technology

! Benefits of SAP-Adobe cooperation! Integration of Adobe PDF technology into SAP solutions! 500 million Adobe Readers distributed worldwide! User-friendly design tool significantly reduce TCO! Pre-existing PDF forms, e.g. government forms, can be

re-used

! Natural look and feel for many business scenarios


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Benefits of Interactive Forms Solution

! Reduce operational costs! Eliminate time-consuming, error-prone paper document

processing

! Communicate and collaborate more effectively! Reach out to extended teams and external parties with

interactive forms; capture information from anyone and return itto SAP system

! Make it easy to capture and process information from any

employee, customer, supplier, or partner

! Streamline forms-based collaboration and communication! Embed best practices into interactive forms

! Enable new collaborative business scenarios with interactiveforms based on PDF via mySAP ERP, SAP for Public Sector,Manager Self Services (MSS) etc.

! Re-purpose existing PDF forms from organization, government,or public domain

!Easily create forms


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Solution Overview

! Graphical Forms Designer! Integrated with SAP development environments

! Documents for viewing and printing! PDF, PS, PCL, and ZPL output

! PDF Documents with Adobe Reader Rights! Enable new functionality in Adobe Reader, like Save as, Annotations, Digital

Signature and Certification

! Can be turned on by document! Interactive online forms

! Visually rich PDF forms! Tightly integrated with existing SAP User Interface framework

! Interactive offline PDF forms (round-trip forms)! Created and distributed from the SAP application! Are completed by the user in Adobe Reader while offline! Completed forms can be submitted using the integrated submit button, via

e-mail or http


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Full Integration into SAP NetWeaver


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Communication of Components RunTime


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Scenario 1: Forms for Data Acquistion(online scenario)


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Scenario 2: Support for Sales Force(offline scenario)

! Generation customervisit out of campaign

! Filled PDF-meeting-minutes is sent to

sales representatives

@Sales Representative

! Automaticprocessing of next

steps (e.g. orderposting)

@SAP

! Complete form withcustomer

! Print-out for thecustomer as protocol

! Forwarding form toSAP system


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Scenario 3: Structured Correspondence(document creation)

! Automatic selection ofdocuments or sets ofdocuments

! Automatic filling ofcorresponding fields

Generates

sets ofdata atdifferenttimes

! Fullyautomatically

! Via employee

! Electronic dispatching(email, portal) as PDFfile (with individualediting rules)

! Printing


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Interactive Forms Solution Design Time


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Interactive PDF Forms in Web Dynpro


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Overview Software Components

Adobe provides

Adobe Document Services (ADS)

! Implemented as a Web Service on SAP NetWeaver 04! Generates a PDF based on

Template (XML Form Template XFT): layout description Data (XML Form Data XFD): data

! Applies Adobe Reader Rights to the PDF! Extracts data from a PDF! Additional features:

Encryption Digital Signatures Certificates

! Adobe LiveCycle Designer! Design time for creating form templates

! Adobe Reader (Version 6.0.2 or higher)


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Overview Software Components

SAP Provides

! SAP NetWeaver Developer Studio! Java Development Tools (e.g. WebDynpro with Interactive Form UI

element)

! Designer Integration Control (embeds Adobe Designer in DeveloperStudio)

! SAP Web Application Server! Web Dynpro Runtime (e.g. Interactive Form server-side element)! PDFObject

Application interface for ADS-calls:

! Reader Integration Control (client-side integration: DLL + Installer)


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Overview Design Time


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Overview Runtime


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Online View


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Interactive Form Online Scenario


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Interactive Form Offline Scenario


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Build Up Context Of Form View


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Define Form View and Bindings


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Define Form Layout and Mappings


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Graphical Layout Designer


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Designer Tools Palette


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Data Scheme


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Session Summary

You should now be able to:

! Describe the SAP Interactive Forms by Adobe Scenario! Understand the Technical Architecture


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Futher Information

Public Web:

SAP Developer Network: http://sdn.sap.com

Area: Web AS; Quick Link: Interactive Forms

(

http://www.sdn.sap.com/sdn/developerareas/was.sdn?page-adobeforms.htm)

SAP Customer Services Network: http://service.sap.com/adobe

Adobe Systems: http://www.adobe.com/sap


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Thanks you very much for your attention

Rolf Lohr

Supply Chain Consultant

T: +1.602.616.2599

Today, Phoenix, AZ