Course Report Institutional training for redeployed personnel (LIA)

GEOLOGICAL SURVEY OF INDIA REGIONAL TRAINING INSTITUTE, CENTRAL REGION

NAGPUR

A Course Report

On ‘INSTITUTIONAL TRAINING FOR REDEPLOYED PERSONNEL (LIBRARY

INFORMATION ASSISTANTS) OF CENTRAL REGION AND SOUTHERN REGION, GSI’

The Regional Training Institute, Geological Survey of India, Central Region, Nagpur conducted a two-week long

F.S. 2016-17 approved training programme entitled ‘Institutional training for redeployed personnel (Library

Information Assistant) of CR and SR, GSI’ from 22nd

November,2016 to 2nd

December, 2016 at Nagpur. All the 23

officials who were nominated by GSITI, Hyderabad had attended the training.

The course aims to re-orient the redeployed officials from various backgrounds to the functional requirements of

the new stream i.e. Library Information and empowering the officials to discharge their duties as per the functional

requirements of GSI Library with required skills in Library Information System.

The programme was inaugurated on 22nd

November at RTI, CR lecture hall by Shri N. Kutumba Rao, Additional

Director General and HoD, CR in the presence of Shri R.C. Shukla, DDG & RMH-III, CR, Shri Anand Agasty, Director,

Publication, Guest faculties from GSI and IBM, Nagpur and Shri K.K. Naik, Director and Shri S.H. Wankhade, Sr.

Geologist, RTI, CR, Nagpur. Shri K.K. Naik conducted the inaugural proceeding and briefed the course content and

explained the aim and objective of the course and the circumstances under which this training is being conducted and

requested the trainees to take the programme seriously so that the GSI libraries can be strengthened in future and this

training will be proved fruitful. In his inaugural address, Shri N.K. Rao, HOD, CR advised the trainees to be attentive

and careful during the training programme so that they can take up the new responsibility independently and upgrade

themselves in the prevailing scenario and can contribute effectively to the development of the department. He also

briefed the importance of Library Information Assistant to run a library. Shri A. Agasty, Director emphasised the

importance of such training and informed that there are shortages of trained personnel in GSI libraries particularly in the

present day requirement of digitisation of GSI reports by Mission-III. All the dignitaries wished the trainee officials best

and requested them to make use & enjoy every opportunity of this training.

The course schedule was formulated in consultation with the guest facilitators and every effort was made to make

it GSI oriented. The lesson plan thus finalized had been proved to be very meaningful. At the beginning, the course

started with basic lecture on ‘Introduction to Library Information Systems’ by Mrs. D.H. Vairagade, Assistant Library &

Information Officer, IBM, Nagpur and subsequently topics on various aspects of Library science as well as the

functional requirements of the libraries were covered by the GSI facilitators and guest facilitators. At the end of every

lecture session, an evaluation exercise was conducted. The trainees also had the opportunity to visit the Central

Library of Indian Bureau of Mines, Nagpur where they had a live demonstration of the LIBSYS software as well as the

various functions of Library of a typical Government department.

The evaluation of the feedback of trainee officials indicated that the course was immensely beneficial and had

given them an opportunity to see the various facets of library sciences. They were very happy by the deliberations of

the facilitators and the way the programme was conducted. The overall feedback from the participants was excellent

with few suggestions such as the training may be conducted for a longer duration and be followed by refresher course.

The valedictory function of the course was held on 02.12.2016. Shri N.Kutumba Rao, ADG & HOD, CR expressed

his satisfaction about the way the course was conducted and expressed his pleasure on the completion of the training

and encouraged the participants make use of the knowledge whenever and wherever they get the opportunity. He

emphasised the necessity of redeployment taking place in GSI and encouraged the participants to accept the change

positively. He also appreciated the guest facilitators from IBM, Nagpur and GSI, for the smooth conducting of the entire

training programme. Shri A. Agasty, Director, Publication encouraged the LIA to learn further with more involvement.

Shri Rao handed over the certificates to the trainee officials and also thanked all the trainee officials & facilitators for

making the programme a grand success. The function came to an end with the vote of thanks proposed by Shri S.H.

Wankhade, senior Geologist,RTI,Nagpur.

List of Trainee Officials Sl.No. Name Designation Place of Posting

1 G. Vedpal LIA GSI, SR, Hyderabad

2 P. Valli Anasuya LIA GSI, SR, Hyderabad

3 P. Jaya Lakshmi LIA GSI, SR, Hyderabad

4 Ch. Srinivas LIA GSI, SR, Hyderabad 5 T.Venkateswar Rao LIA GSI, SR, Hyderabad 6 N.Ethukaula LIA GSI, SR, Hyderabad

7 K.Anil Kumar LIA GSI, SR, Hyderabad

8 Khaja Sharfuddin LIA GSI, SR, Hyderabad

9 G.Vara Lakshmi LIA GSI, SR, Hyderabad

10 M.Kalyani LIA GSI, SR, Hyderabad

11 N.Sreenivasa Rao LIA GSI, SR, Hyderabad

12 S.K.Santosh LIA GSI, SR, Hyderabad

13 D.Uma Shankar LIA GSI, SR, Hyderabad

14 Anant G. Dhakate LIA GSI, SR, Hyderabad

15 Pawan Laxminarayan Kumar LIA GSI, CR, Nagpur

16 G.U.Somkuwar LIA GSI, CR, Nagpur

17 Viswanath Prasad LIA GSI, CR, Nagpur

18 Satish Kumar Kharkwal LIA GSI, CR, Nagpur

19 A.S.Sontakke LIA GSI, CR, Nagpur

20 S.D.Ambolikar LIA GSI, CR, Nagpur

21 V.P.(Bharti) Nagdive LIA GSI, CR, Nagpur

22 Y.K.Sham Kuwar LIA GSI, CR, Nagpur

23 P. Laxman LIA GSITI, Hyderabad

Course Schedule for the ‘Institutional training for redeployed personnel (Library Information Assistants) of GSI,

CR and SR ‘

22.11.2016

FN

Registration by participants and Inauguration

Introduction to Library Information System.

History, Type of Libraries, Five laws of Library, General Introduction to GSI

Library.

DHV

AN

Library Administration & Management.

Library committee, Budget, Staff, POSDCORB (Principles of management),

Open access system V/s Close access system, Library Rules & Regulation,

Library building.

VKS

23.11.2016

FN

Collection development.

Nature of library, Information need of users, Book selection procedure, Type

of publications ( Books, Journals, Unpublished reports, Non-Book material,

Gazette of India, etc.

HP

AN

Procurement Process (Part – I)

Purchase of books, Norms of GOC (Goods of Committee) Bill passing,

Accessioning of Books.

VKS

24.11.2016 FN Procurement Process (Part –I I) RSW

For Journals – Ordering, Advance payment, Conversion rate of foreign

currency, bill passing, entry of Journals (Register, Kardox system),

preparation for current contents, purchasing process for other materials (New

papers, Gazette of India, annual reports, Non Book Material etc)

AN

Processing of Publications (Part –I)

Processing of books (Classification of Books & Cataloguing)

Introduction to DDG (Dewy Deciwel classification) & CC (Coloare

classification), Shelving.

VKS

25.11.2016

FN

Processing of Publications (Part –II)

Cataloguing of Book

Introduction to AACR-II & CCC

DHV

AN

Processing of Journals & other reading material.

Entry of Journals, list of addition, Display of Journals, reminder for non-

receipt Journals, set preparation, sorting for current awareness service,

arrangement for other reading materials.

VKS

26.11.2016 FN

Lending of books & maintenance of User record.

Circulation system (Types, registration of borrowers, eligibility & registration

criteria of borrowers, Duration of issue-return process, overdue reminder

procedure, custom, Recreation of books, Inter library loan, No demand

certificate.

DHV

AN

Maintenance & preservation of Publications.

Binding of publications (Types of binding & procedure), Prevention from

insects & pests, anti termite treatment, fire safety measures.

VKS

27.11.2016 Sunday

28.11.2016

FN

Library audit & physical verification of books.

Introduction to GFR rules regarding library, objectives of physical verification,

methods of physical verification of books, write off & weeding out of

publication, disposal of Newspapers & other old reading materials.

VKS

AN

Library Services.

Reference service & Documentation service (CAS, SID, Bibliography service,

news paper clipping service, Current content service etc)

DHV

29.11.2016

FN Library co-operation, resource sharing & library network, objectives, area,

advance. VKS

AN Introduction to computer for using MS word & MS excel. KKN,

SHW, AB

30.11.2016

FN Introduction to creation and editing of text documents and library database

using MS word and MS excel. Hands on practice.

KKN,

SHW, AA

AN

GSI portal in relation to library services, OCBIS project for e-library AA

Techniques & Tools of Xeroxing & Scanning & reproduction of publications.

Unpublished reports database management AA

01.12.2016

FN

Library software and library automation.

Factors & goals, special reference with LIBSYS software, Area of library

automation.

DHV

AN

Procedures adopted in Geological Survey of India libraries in indenting and

cataloging of various books, periodicals, unpublished Reports etc. KSR

Classification and cataloguing practice KSR

02.12.2016 FN

Modernizing techniques for library.

Bar code technology, RFID, CCTV surveillance system, web portal of various

libraries, web OPAC.

DHV

AN Rajbhasa guidelines in purchasing Hindi books and publications,

implementation in day to day work of libraries VKS

Group discussion & Objective test. Valediction.

Core Facilitator: KKN:Shri K.K. Naik, Director; SHW: Shri S.H. Wankhade, Sr. Geologist, RTI, Nagpur

Guest Facilitator: DHV:Mrs. D.H. Vairagade, ALIO, IBM, Nagpur; VKS : Shri V.K. Saxena, SLIA, IBM, Nagpur; HP: Mrs.

Hemlata Pal, SLIA, IBM, Nagpur; RSW: Mrs. R.S. Wakode, SLIA, IBM, Nagpur; AA:Shri Anand Agasty, Director,

Publication, GSI,CR; AB: Shri Anand Babhare, Asst.Geologist, GSI, Central Region; KSR: K.Surya Rao, LIA,,GSI,SR

Glimpses of the Training Course

Shri N. Kutumba Rao, ADG & HoD, GSI, CR addressing the trainees in inaugural session.

Shri R.C. Shukla, DDG&RMH-I, GSI, CR addressing in inaugural session.

Shri A. Agasty, Director, Publication, GSI, CR addressing the inaugural session.

Shri K.K. Naik, Director RTI briefing the course schedule to the trainee officials.

Guest faculties from GSI and IBM Trainee officials in the classroom

Demonstration of LIBSYS software at IBM Library

Mrs D.H. Vairagade, ALIO, IBM, Nagpur speaking to the house during the valedictory session.

Shri N.K. Rao, ADG & HoD, GSI, CR awarding the certificates to the trainee officials.

Shri N.K. Rao, ADG & HoD, GSI, CR awarding the certificates to the trainee officials.

Shri N.K.Rao, ADG & HoD, GSI, CR awarding the certificates to the trainee officials.

Shri N.K. Rao, ADG & HoD, GSI, CR awarding the certificates to the trainee officials.

Trainee official giving feedback on the training programme

Shri S.H. Wankhade proposing vote of thanks

Group Photograph

Sitting(L to R): Shri S.H.Wankhade, Shri K.K.Naik, Shri N.Kutumba Rao, Shri A.Agasty, Shri K.Surya Rao Standing(L to R): 1st row: K.Anil Kumar,D.Uma Shankar,Smt.P.Jaya Lakshmi,Smt.V.P.Bharti Nagdive,Smt. M.Kalyani,Smt. P.Valli Anasuya, Smt.G.Varalakshmi,Ch.Srinivas,P.Laxman,N.Sreenivasa Rao,G.Vedpal 2nd row: N.Ethukaula,Pawan Kumar,G.U.Somkuwar, Aman S. Sontakke,Sanjay, Ambolikar, S.K.Santosh, Khaja Sharfuddin 3rd row: T.Venkateswara Rao,Visvanath Prasad,S.K.Kharkwal,Anant G.Dhakate,Y.K.Shamkuwar