a best way to dig out the best brain

7/31/2019 a best way to dig out the best brain

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JJUUPPIITTEERR

(TEAM)


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PPRREEFFAACCEE

Group discussion is a non-formal friendly discussion in which each member of

the group is expected to participate. It is a means to assess ones overall person -

ality. It proceeds by means of a natural , friendly, spontaneous, purposive

conversation between candidates on an interesting but debatable topic of

current importance. It is a usually conducted without appointing any leader so

that prospective candidates with leadership qualities emerge on their own and

take charge of the proceedings.

Group discussion is an important and essential part of the selection procedure in

some of the government undertakings, multinational corporations, services sele-

ction boards, and other recruitment agencies. It is also a common feature of

admission in management institutes.

We are confident that this project shall equip one with the needed paraphernalia-

viewpoints, intellectual traits, social and communication skills shall boost ones

confidence, add poise and grace to ones personality and prepare one to handle

any group discussion task successfully and tactfully for different jobs and for

competitive examinations.

JUPITER

(TEAM)


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SSTTAAGGEEIIIIII: Developing the Argument

Dig deeply into the topic being discussed.After

the first speaker of the round has made an

argument, all contributors must stick to the

same subject, developing and deepening the

argument.

SSTTAAGGEEIIVV: Everyone Contributes

"All the people in the group have to speak."No one

may speak a second time until everyone in the

group has spoken.

SSTTAAGGEEIIII: Listening

Pay close attention to what is being said.Each person

must wait three seconds after the last person has

spoken before he or she may speak.

SSTTAAGGEE11: Conciseness

Get to the point quickly and dont beat around the

bush. The timekeeper makes sure that each person

talks for only fifteen seconds.


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TYPES OF GROUP

DISCUSSION

TOPIC BASED

GROUP

DISCUSSION

FACTUAL TOPICSCONTROVERSIAL

TOPICS

ABSTRACT

TOPICS

CASE BASED

GROUP

DISCUSSION


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CCLLAASSSSIIFFIICCAATTIIOONNOOFFGGRROOUUPPDDIISSCCUUSSSSIIOONN::

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CCAARREEGGOORRIIEESS::

1)Structured and Unstructured Group Discussion :Now-a-days most ofthe selectors stick with structured form of Group Discussion. Structured GroupDiscussion is a style where topic is thrown to the candidates by the selectors. Onthe contrary, in unstructured Group Discussion candidates themselves have todecide the topic with mutual consent. Unstructured Group Discussion is rarelybeing used today. We will focus only on structured group form of GroupDiscussion. However, for better comprehension we will also include a specificsituation where the Group has to select a topic.

2)Chairman type of Group Discussion :Normally a Group Discussion is of

egalitarian nature, where a;; candidates are being treated equally. The idea is tofind a natural leader in the group. But in the chairman type of Group Discussion acandidate s nominated as the chairperson. The chairperson of the group can alsobe elected by the members of the group.


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3)Role Play:In this type of Group Discussion candidates are given aproblematic situation. Each candidate in the group is then assigned a specific

role or character to play. They need to solve the problem. For example, a situation

could be given where in a spacecraft is wrecked on the moon with nine people (

or as many people as there are group members ) stranded. All nine people are

described usually by occupation. There is small spacecraft available which can

carry back only one person to safety. Each person is assigned the role of one of

those nine stranded persons and has to persuade the rest of the group as to why

he should be the one allowed to return the earth in the smaller spacecraft and act

according to their characters.


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ssttuuddyy.. IIffyyoouuffiinnddiittddiiffffiiccuullttttoossppeeaakkoorraasskkqquueessttiioonnssiinnttuuttoorriiaallss,, ttrryytthheeffoolllloowwiinnggssttrraatteeggiieess.

What can I get out of group discussion?

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FFAAQQOONNGGRROOUUPPDDIISSCCUUSSSSIIOONN

Q1. How should I take my chance to Speak?

Ans. It sometimes happens in GD exercise that a candidate startsspeaking and taking too long. I such a case, there is nothing wrong ininterrupting him politely. He can well be told that he must keep hisspeach brief as it is in the interest of not only himself but also thegroup as a whole. But don't ever interrupt a fellow if he is takingproper time or there is sufficient time left for the remainingcandidates. The point is, your interruption should not be taken asunnecessary but not interrupting a fellow, unable to raise voice

against wrong actions. As soon as the speaker finishes his speach,you can take it from him but not in such a hurry as if you are notcaring for the rights of other fellows. Keep in mind that you are todemonstrate your leadership qualities and try to systematize the flowof GD. If, possible, the members should be asked to create aconsensus and speak in ascending or descending order. In this way,everybody will have his chance and you will also get your chance tospeak.

Q2. How do I communicate in a GD

Ans. Speak politely, briefly and to the point. Your arguments shouldbe fact based and consice. Your tone should reflect your confidence,assertiveness and a convincing way. The average duration of the GDprovides an average of about 2-3 minutes per participation to speakand you should try to speak about 3-4 times. Also remember not to beupset if anybody tries to object or interrupt you, keep patience.

Q3. How do I communicate in a GD?

Ans. A number of candidates think that in GD the group should reacha consensus. It should be understood well that some of the topicshave been eternal debates and there is no way you can get aconsensus in 25 minutes. The objective is not to reach a consensusbut conclude the discussion smoothly where everyone contributes


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within prescribed time limit. just put forth your views logically, basedon facts in a polite and assertive manner, nothing more.

Q4. How to make a first good impression

Ans. You cn make a first good impression with your content andcommunication skills when you initate a GD. But if youfumble/stammer/stutter and quote wrong facts and figures, thedamage mught be irreparable. Most of the candidates feel thatinitiating a GD is a good way to create first noticeable impression.They are right but as advised you earlier, initiating GD is a risky game.

When you start a GD, you should put it through the right perspectiveand try to get a concluded smoothly. So initiate only if you have

thorough knowledge of the topic.

There are various ways and techniques to initiate a GD and make agood first impression.

(i) Quotes/Proverbs/Sayings Initiating a GD with quote or proverb orsayings in an effective way of creating a first good impression

(ii) Defining an important term of the topic. Beginning your speechwith definition of an important term is also a right aprroach to create a

good first impression in GD.

(iii) Asking a question This is also a good way of initiating yourspeech i GD. It is not simply asking but replying self, in order to keepthe command of GD in your own hand. Question should not hamperthe flow but it should speed up the flow of GD in the desired direction.

(iv) Shocking statement Initiating a GD with shocking statement issometimes the best way to grab immediate attention of the panel andthe other members too.

(v) Statisstical igures/ data etc. If you have current figures relating tothe topic, then you can well start your speech with statisstical figuresor data. Make sure that the figures quoted should be authentic.


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(vi) Short story Sometimes telling a short story also creates a goodfirst impression. In a GD topic like 'Knowledge is power', you can usea story.

(vii) Different approach In some cases a statement different fromother's line of action can give you a good lead.

Q5. Should the GD begin by appointting a leader amongst ourselves?

Ans. No, leader is niether nominated nor appointed by the groupmembers or the organisation in GD. Leadership qualities areevaluated in a GD through one's performance .

Q6. Are the candidates allowed to carry a piece of paper during theGD for noting down important points?

Ans. Generally candidates are allowed to carry a piece of paper butsome organisations do not allow any paper in the GD room.

Q7. Is there any particular seating arrangement that is favourable tothe participant?

Ans. Normally the participants are asked to sit ina circle. semi-circleor rectangular arranged seats. All the seats are equally good.

Q8. Can we take a definite stand at the start od the GD and later ontake another stand during the GD?

Ans. In normal case, one should not change his stand. One shouldtake his stand very cautiously and carefully. But during the GD if youget convinced by some other participants's arguments or say you findthat the stand taken by you was a mistake, then you can change yourstand. In that case, you accept his arguments and explain to thegroup how you earlier stand was also correct in the micro perspective

while the stand now taken by you is correct in macro perspective.This reflects your reflects your adaptability and flexibility.

Q9. If you do not undestand the meaning of the topic, should I ask themoderator to explain it?


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Ans. You must not ask the moderator or any other candidate,meaning of the topic. It is better to wait for some other participant toinitiate the discussion. Listen to the views of other participants, youwill be able to understand the topic well. When you have gained exactmeaning of the topic, participate in the discussion.

Q10. Should I address the other members of the group by thiernames or by thier allotted numbers?

Ans. It is better to address the other participants by thier allottedmembers, that is what the identity known to all the participants andthe observers also. It is better to use pronouns such as 'he', 'she','you' etc. While referring to the other members of your group. Phraseslike 'my friend here' can also be used occassionally.

Q11. Which is right time to enter in a GD to ensure that I am heardproperly?

Ans. In any Gd there are instances when there is maximum noise orwhen there is utmost silence, just murmurring is heard. At that timewhen there ia almost silence, it is best time to enter the GD. Butnormally in competetive GDs, the silence time is rare. It is usually inthe beginning so you can avail ht oppurtunity at the beginning of theGD.

Q12. How do I participate when the noise level is high?

Ans. If the noise level is too high, you should either keep silence orjoin in by raising your voice to be heard above the din. Your voiceshould be firm, asserttive, and strong enough to be heard. However,you should understand the difference between assertive (strong) andshouting. Do not shout.

Q13. For how long should I participate?

Ans. In a 20-25 minutes GD with 8 to 10 participants, you shouldparticipate at least four times with each entry lasting for at least 30-90seconds. you could participate as many times as you get theoppurtunity to speak.

Q14. How important is the use of body language in a GD?


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Ans. Use of body language affectively will be an advantage. some ofthe important ways in which you can use your body effectively are asfollowing:

Look at the members when you speak to them. Focus on thewhole group and not on specific individuals.

Sit straight and lean forward while speaking.

When listening, nod your head, so that the speaker realises thatyou understand him.

Make effective use of hands to emphasize your statements andto persuade others to listen to you. Do not gesture wildly.

Do not put your hands in front of your mouth while speaking. Itinhibits speech and shows self-consciousness.

Di not use your palm to support your chin, when listening.

Do not point your finger or pen at anyone aggressively. Thesegive intimidating look.

Keep your hands on the table when you are not using them toemphasize your points.


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Do not wink when speaking or listening. Many candidates areseen winking eyes while talking.

Q15. What should I do if someone alse has already said all that Iwanted to say?

Ans. You have two choices

1. You may express your agreement with the point made by othermember. You can also add on to it by explaining the applicability ofthe arguments in different situations. by doing so, you will broadenthe scope of the argument.

2. Drop the point the think of something new to say.

Q16. What are the acceptable ways of interrupting somebody else, sothat I may make my point?

Ans. You can interrupt in the following ways:

a. "Excuse me, I feel that what you are saying in not totally true, thetruth is..."

b. "Yes I agree with your idea, but I would like to add further..."

c. "excuse me, will you please clarufy this point further?" asking forclarification wil give you chance to speak, but the clarification youseek shouldd be logical.

Q17. What is the normal duration of a GD?

Ans. A GD is generally of 20-25 minutes duration.

Q18. How many panel members are essential for evaluation of a GD?

Ans. There are usually 3-4 panel members that are called moderatorsalso.

Q19. Is there time given for preparation after the topic is given andbefore starting the GD?


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Ans. Usually a time slot of 2 to 5 minutes is given to collect one'sthoughts, but there could be instances when this is not specified .The group is given the topic by the moderator and specify the timeallowed for discussion and he leaves. Now it is the members of thegroup to conclude the GD as per thier choice.

Q20. Should I address the panel or the group members?

Ans. The panel is usually not visible. even if the panel members arevisible, you must not address the panel. The GD is between you andthe other members, not the panel members. You must avoid evenlooking at the panel members while the GD is in progress. Just ignoretheir existance and address the group members.

Q21. Suppose I have a lot to say on the topic, should I say all of it?

Ans. Your speech should be relevent, to the point and concise.Keeping in view the average time you should share viz-a-viz the totalnumber of members and the time allotted for Gd. The quality and notthe quantity of your contribution is important.

Q22. Should I encourage others to speak up?

Ans. It is a plus point if you encourage others to speak, but don't

insist on someone if he is consistently silent by asking him/her tospeak up. If someone has tried to speak but cutoof by some one, youmay encourage him/her to continue with his/her point.

Q23. Are the group members supposed to keep track of the time orwill the panel keep track?

Ans. It would be good and required if you keep track of the time, butnot to the point of getting so worried that you keep looking at yourwatch again and again. the panel will also take care if the Gd is not off

within the prescribed time.

Q24. Should we distribute the total time available to all theparticipants to ensure that everybody gets a chance to speak?

Ans. The total time allotted is 20 to 25 minutes, so it is better if everymember speaks two minutes in first round of discussion, and if there


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remains some time, then can be utilized for concluding the GD. Thismay be advised to all the members so that the GD is conductedsmoothlu.

Q25. Are we expected to stick to the normally accepted line ofthought or can we come up with something radical?

Ans. You can take any line of action yu wish,but keep in mind youmust be able to put your views in logical and convincing manner andmake sure it is relavent to the topic.

Q26. If I feel strongly about an issue, should I voice the feelings?

Ans. Be calm and cool while submitting your views. Do not reactemotionally. Control your emotions during the GD. you should belogical and non emotional in a Gd.

Q27. Can I use the technical terms or jargon, which is clear to me, butmay not be clear to the group?

Ans. You can very well use the technical terms that are relevant tothe topic. Do not use abbreviations. After mentioning the term in full,you should explain to the group what it means.

Q28. Do I begin my participation by requesting the group'spermission to do so?

Ans. There is no point of seeking any permission from the group. youall are on the equal footing and for a specific purpose. I will goagainst you as it reflects your lack of confidence.

Q29. Do I have to be cautious about other participants feelings onsensitive issues like religion, caste etc.

Ans. Yes of course! It is demand of courtesy as well. It would goagainst you if you hurt the feelings of your fellow members.

Q30. How critical is my fluency in English to my performance?

Ans. For good communications, command over english is certainlynecessary. Fluency in english speaking plus good knowledge of the


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topic will surely make your performance better. if your content isgood then even if your english might not be so fluent. You mustspeak it out, you will get credit for soundness of knowledge.

Q31. How necessary is it to use examples for illustrating an idea?

Ans. Use of examples will surely help you in elaborating your ideasand attracting the attention of the panel members, but keep in mindthe time available with you. Please remember to keep it short andsimple.

Q32. Is it good to be humorous in a GD?Ans. Yes can be humorous that can relax the situation, but being

humorous doesn't mean cutting jokes or making fun of a member.


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SCORE SHEET FOR A GROUPPURPOSE OF DISCUSSION

Unachieved 1 2 3 4 5 AchievedPURPOSE OF DISCUSSION

Listless 1 2 3 4 5 AnimatedTense, Hostile 1 2 3 4 5 Friendly atmosphereDogmatic, Uncooperative 1 2 3 4 5 Very Cooperative

THOUGHTLittle use of information 1 2 3 4 5 Adequate informationFrequently off the subject 1 2 3 4 5 RelevantSuperficial 1 2 3 4 5 Thought, deep

Aimless, Confused 1 2 3 4 5Methodical; group has sensdirection

BEHAVIOUR

Often interrupt each other 1 2 3 4 5 Orderly, attentiveLong contributions 1 2 3 4 5 Brief contributions

SCORE SHEET FOR A CANDIDATE

ASSESSMENT Outstanding(O) Very Good(A+)

Good(A) Average(B+) Poor(B Very Poor(C+) Avoida

PERSONALITY

A - Appearance 5 4 3 2 1 0 -1T - Temperament 5 4 3 2 1 0 -1G - Gesture 5 4 3 2 1 0 -1

THOUGHT

MS- Mental State 5 4 3 2 1 0 -1Ol - Overall Impression5 4 3 2 1 0 -1Total : 25 20 15 10 5 0 -5

KNOWLEDGE

D - Depth 5 4 3 2 1 0 -1R - Range 5 4 3 2 1 0 -1

AA - Analytical Ability 5 4 3 2 1 0 -1O - Organisation ofideas

5 4 3 2 1 0 -1

Ol - Overall Impression5 4 3 2 1 0 -1Total : 25 20 15 10 5 0 -5

COMMUNICATION SKILL

LS - Listening Skills 5 4 3 2 1 0 -1F - Fluency 5 4 3 2 1 0 -1L - Language 5 4 3 2 1 0 -1

PA - Phonetic Ability 5 4 3 2 1 0 -1Ol - Overall Impression5 4 3 2 1 0 -1Total : 25 20 15 10 5 0 -5

LEADERSHIP

I - Initiative 5 4 3 2 1 0 -1

TS - Team Spirit 5 4 3 2 1 0 -1E - Endurance 5 4 3 2 1 0 -1DM - Decision Making 5 4 3 2 1 0 -1Ol -Overall Impression 5 4 3 2 1 0 -1Total : 25 20 15 10 5 0 -5

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