Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive

Create Accessible Presentations and Write Macros | Microsoft PowerPoint Chapter 9 More Skills: SKILL 11 | Page 1 of 3

� PDF—Portable Document Format—files can be opened using PDF viewer software such asAdobe Reader. PDF files are portable in that a PDF viewer installed on any common operatingsystem can accurately display a PDF file.

� Adobe Reader and several other PDF viewers can be downloaded and used without any fee.

� A PowerPoint file saved as a PDF file can be viewed without using the PowerPoint program,and the slides retain their formatting when viewed on different computers and operatingsystems.

To complete this presentation, you will need the following file:� p09_Objectives

You will save your presentations as:� Lastname_Firstname_p09_Objectives� Lastname_Firstname_p09_Objectives_Handout

1. From your student files, open p09_Objectives. Save the presentation in your PowerPointChapter 9 folder as Lastname_Firstname_p09_Objectives.

2. On the Insert tab, in the Text group, click Header & Footer. In the Slides tab, select theFooter check box, and type the name of the file. Repeat this on the Notes and handouts tab,select the Footer check box, and then in the Footer box, type Lastname_Firstname_p09_Objectives Click the Apply to All button.

3. On the File tab, click Save & Send, and then, under File Types, click Create PDF/XPSDocument. In the Create a PDF/XPS Document pane, click the Create PDF/XPS button.

PowerPointCHAPTER 9

More Skills 11 Save Presentations as PDF Files

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® PowerPoint 2010 Comprehensive

Create Accessible Presentations and Write Macros | Microsoft PowerPoint Chapter 9 More Skills: SKILL 11 | Page 2 of 3

4. In the displayed Publish as PDF or XPS dialog box, navigate to your PowerPoint Chapter 9folder. Verify the selected options as shown in Figure 1.

PDF file typeselected

Open file afterpublishing selected

Standardoptimization

Figure 1

Slides are framed

File name displaysin the footer

Adobe Reader

Figure 2

5. Click the Options button. In the displayed Options dialog box, select Frame slides, andthen click OK. Click the Publish button. If a License Agreement dialog box displays, clickOK. Compare your screen with Figure 2.

After a few moments, the file opens in Adobe Reader, or another PDF viewer installedon your computer. Each slide is saved as an individual page.

6. Scroll down to navigate through all slides. Close Adobe Reader, to return toPowerPoint.

7. On the File tab, click Save & Send, and then under File Types, click Create PDF/XPSDocument. Click the Create PDF/XPS button, navigate to your PowerPoint Chapter 9folder, and then change the file name to Lastname_Firstname_p09_Objectives_Handout

8. Click the Options button. Under Publish options, click the Publish what arrow, and thenclick Handouts.

9. Click the Slides per page arrow, and then select 3. Select the Frame slides check box, andthen click OK. In the Publish as PDF or XPS dialog box, click Publish. When the file opensin Adobe Reader, compare your screen with Figure 3.

The file opens as a PDF. This handout can be distributed to anyone with PDF viewingsoftware, even those who do not have access to PowerPoint.

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Powerpoint 2010 Comprehensive

Create Accessible Presentations and Write Macros | Microsoft PowerPoint Chapter 9 More Skills: SKILL 11 | Page 3 of 3

Slides are savedas a handout

Figure 3

10. Close Adobe Reader, and then Close PowerPoint. When prompted to save changes, clickDon’t Save.

11. Submit both of the PDF files as directed.

� You have completed More Skills 11