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O&M/Procedure/970 Date 31/10/2011

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I. Subject : Procedure for engagement of Inspection / quality certifying agencies. II. Objective : To have structured approach while engaging certifying agencies (by R&C Lab.) with delegation of power to accord sanction for engagement. III. Scope : Engagement of agencies for :

• certifying / licensing for the items where grades can be certified by one specific agency only.

• third party inspection and testing.

• third party Calibration of test / Lab equipment / Master equipment.

• mandatory services for radiation monitoring. IV. Procedure

(i) Depending on the requirement R & C Lab shall raise requisition for engagement of inspection/certifying

agency/agencies. (ii) The requirement shall be examined by a committee of following

officials :

Sl. No.

Designation Capacity

1 GM (Quality ) Chairman

2 Representative –Finance Conc. Group Member 3 Representative – IED Member

4 Representative – Contract Cell-Works Member

5 Indenting Officer Member Convener

(iii) The Committee shall act as Screening-cum-Tender Committee

for the stated purpose. For the cases processed on Single Tender basis.

• The essentials for processing a case on Single tender basis as notified vide no. O&M/Procedure/931 dt. 8.6.2011 have to be adhered to.

• The cases valuing upto Rs.1 lakh being small valued shall be finalized under approval of ED (Works) (including the case where payment is to be made in advance.)

• The cases valuing more than Rs.1 lakh shall be finalized under approval of CEO.

The cases where only rates are fixed and value is varieable, (since, the quantity is not known at the time of engagement of agency) shall also be finalized under CEO’s approval.

(iv) The cases where such agencies have to be engaged through competitive bidding i.e. LTE/OTE, shall also be dealt/finalized by the stated committee.

This issues with the approval of the Competent Authority. Sd/-

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forj.k & ED I/c(Mines)/ED(F&A)/ED(Works)/GM I/c(P&A)/GM I/c(Proj.)/GM I/c(MM) GM(Quality) DGM(Vig.) & ACVO/DGM I/c(Internal Audit)/DGMs(F&A)/DGM I/c(IED)/ DGM I/c(CC-Works) Sr. TA to CEO