9 – 16 July 2013Bridging Borders,

Expanding Horizons

Callum Davidson - ConvenorApril Council 2013

Presentation Overview

Conference Overview Innovations/Points of Interest Marketing Registration

CONFERENCE OVERVIEW

What is Conference?

500 delegates Competitors Councillors General Delegates

National Championships Education & Social Justice Careers Council Socials

Logistics

Hotels Hyatt Regency Perth Mont Clare Boutique Apartments

Bed sharing

Transport Public transport within the CBD is free! Transportation worked into budget – every day, all

social eventsInternet – at Hyatt, deal being organised for Mont ClarePrinting – should happenCatering – not excessive

Mont Clare Boutique Apartments

•~275 people•Various apartment configurations – ranging from 2 to 8 people•One queen/king bed share per apartment

Hyatt Regency

•Remainder of delegates•Rooms for up to 132 •Three to a room•No bed sharing

Socials

Opening Gala – Perth Convention & Exhibition Centre

Cocktail Evening – Frasers/State Reception Centre

Pub Crawl – four locations through Northbridge

Theme Night – surprise location! Closing Gala – Crown

Education & Social Justice

ALEF Indigenous peoples & the law Poverty & disadvantage Refugees & asylum seekers

Equity Luncheon Community Day Conference Bursary

Careers

Twilight Drinks Alternative Careers Forum Legal Skills Workshops Q&A – International Law

INNOVATIONS/POINTS OF INTEREST

Motions passed at September Conference Bursary LSSs can provide clients, witnesses and

associates Graduate registration Student judging – formalised registration

system

Conference is 18+ Australian Grand Finals ALSA Term/Sydney 2015 LSSs and funding resources Equity Luncheon

MARKETING

Methods of Promotion - Conference

Website Facebook Twitter Video being created right now ALSA Monthly What else can we be doing for you

Methods of Promotion - LSS

Tasmania – video Flinders – pub crawl Wollongong – flash mob Blackstone, Notre Dame, Wollongong –

careers guides

REGISTRATION

Registration

36 institutions registered BIG Council – currently ~70 registrations Comps roughly the same as 2012

Competition 2012 2013

Client Interview 30 28IHL 16 15Champ Moot 33 32Negotiation 32 31Paper Pres 13 10Witness Exam 28 25

WINNERS ARE GRINNERS

Newcastle UQ Blackstone Notre Dame (Fremantle) QUT Macquarie Murdoch UTS Wollongong UNSW Adelaide UniSA

Extensions granted to: ECU ANU Griffith Gold Coast Tasmania UWS Notre Dame (Sydney) Bond Deakin Geelong Southern Cross James Cook

Deadlines & relevant info

Please confirm Comps/Council numbers, and GD subsidy schemes

Stage 2 Registration – what is happening now? Deadlines

29 APRIL midnight AEST – Equity Fund applications due 30 APRIL – absolutely no more fully funded Councillors

or Competitors 3 MAY – We must receive payments!!! 8 MAY – GD REGISTRATION DEADLINE

Council deadlines apply for GD subsidies – bulk invoice – we invoice the LSS for the full amount and the responsibility of the LSS to follow up individuals.

Deadlines & relevant info

Stage 3 Registration - Tegan will be in contact

Head of Delegation will receive all emails – your responsibility to pass it on

Partial funding or self-funded competitors – they MUST register by 8 May; drop down list (must choose Competitor from drop down list of type of delegate). You have to tell Tegan.

Tegan: logistics@alsaconference.com.au

Rego Numbers

Jurisdiction Councillors/Competitors

New South Wales 88

Queensland 54

New Zealand 46

Western Australia 44

South Australia 28

Victoria 24

Australian Capital Territory

22

Tasmania 12

Asia 2

TOTAL 320

Rego Numbers

Jurisdiction General Delegates

New South Wales 9

Queensland 3

New Zealand 0

Western Australia 7

South Australia 0

Victoria 1

Australian Capital Territory

0

Tasmania 2

Asia 0

TOTAL 22

1. Amendments to Championship Rules

2. New appeals by-law

MOTIONS/DISCUSSION POINTS

Amendments to Championship Rules

Will be written up in full today Points for discussion

Application of penalties by Conference Org Comm

No discretion for judges to dispense with penalties relating to actual running of the comp

No electronic materials Research and preparation

New Appeals by-law

Two stage Appeals Co-ordinator Conference Review

Board Membership

AC: appointed RB: one Exec, two

Councillors (not in practice)

One stage Conference Board

of Appeals Membership

Comps Officer (Chair)

Councillor Member Org Comm Member

OLD NEW

New Appeals by-law

Must be brought by Councillor

Most appeals flow through AC but some direct to RB

Silent on “rehashing” appeals

Reporting back (Not in practice)

May be brought by teams/individuals

Automatic review of disqualification penalty

Explicit prohibition of “rehashed” appeals

Chair to provide report

OLD NEW

Deadlines

29 APRIL midnight AEST – Equity Fund applications due

30 APRIL – absolutely no more fully funded Councillors or Competitors

3 MAY – Payments for those who have requested extensions

8 MAY GD REGISTRATION DEADLINE Conference Bursary application deadline Registration for partially-funded or entirely self-

funded competitors deadline

Issues to be discussed

MOTION: That Council adopt the Championship Rules as amended for the ALSA Conference 2013

Budget/Sponsorship Value for General Delegates Marketing

Rules changes

Australian Champion clarified Research and preparation boilerplate clause

General assistance allowed until the release of the question, after which blanket prohibition

No electronic devices We will make provision for stopwatches

Score sheets – none until after the end of Conf. Happy to release team tab on cocktail evening in email to

HOD Penalties – no discretion for judges to dispense with

them with respect to the actual running of the comp Typos will be fixed

Budget

Logistics: $224,000 Socials: $172,000 Ed: $12,600 Careers: +$5,300 Comps: $24,500 MPP: $4,200SALES: $393,450

Logistics: $170,000 Socials: $152,000 EdSoc: $9,600 Careers: $10,000 Comps: $27,000 MPP: $6,800SALES: $352,000

2012 2013

Careers Fair/Sponsorship

Careers Fair 2011 – reports were it was a big fail Careers Fair 2012 – Conference took up the gap

left by VCLSS Why have we chosen not to do one?

2011 experience Would substantially repeat WA LSSs events and

may have potentially affected their sponsorship opportunities

Firms were not keen Running a Careers Fair is an extremely expensive

venture (2012 - $28,000)

What value do GDs get out of the Conference?

The Education & Social Justice programme, including the three Australian Legal Education Forums (ALEFs) and Community Day

The Careers programme, including Alternative Careers Forum, Twilight Drinks, the Legal Skills Workshops and the Q&A Session

The Opening and Closing Galas The Cocktail Evening The Theme Night Some lunches Transport between Conference events Publications such as delegate guide and Daily Dirt

OPTIONAL EXTRAS Pub Crawl (extra cost includes T-shirt: no entry without it!). Cost = $20 Equity Luncheon. Cost = $20 Day Trip - Swan Valley Wine Tasting. Cost = $80 Conference Hoodie. Cost = $40

Marketing resources currently at your disposal

Conference Cup Guidelines Promo Poster Video ALSA flyer (Sophie) Website Social media Documents I have written for Careers Guides The Registration FAQ

EVERY LSS SHOULD HAVE THE GOAL OF SENDING AT LEAST 5 GDs