9 :00am action agenda items room 206 burley id 83318...5) 9 :17 am approve minutes 9:18 am motion...

9:00AM

Cassia County Board of Commissioners

MEETING MINUTES Monday, March 25, 2019

Cassia County Courthouse • Commission Chambers 1459 Overland Ave • Room 206 • Burley ID 83318

The Cassia County Board of Commissioners met today at the place and time as posted by agenda pursuant to Idaho Code§ 74-204 for Open Meetings Law.

ACTION AGENDA ITEMS 1) Call to order 2) Pledge of Allegiance and prayer 3) 9:04 AM Roll call

Present: Leonard M. Beck - Chair, Kent R. Searle - Member, Bob Kunau - Member, Kerry McMurray - Assistant to Board {Not voting), McCord Larsen - Deputy County Attorney {Not voting), Sharene Ahlin - Deputy Clerk of the Board {Not voting).

4) 9:05 AM Calendar, meetings, committee reports, and correspondence a. Kunau report :

i. Meeting of the South Central Public Health District Board where they discussed their operations manual and measles vaccination concerns

ii. South Central Community Action meeting on Thursday, 3/21/2019 b. Searle report:

i. Meeting with the Minidoka County I.T. Dept on Tuesday, 3/19/2019 ii. Meeting with City of Burley Administrator Mark Mitton regarding airport costs 111. Reported on road concerns with some thinking we should consider a

countywide highway district iv. He had a discussion with Jill Allgood from the USFS regarding the Mount

Harrison lookout. The lease for the groomer shelter at Heglar has expired. She found out the Heglar communication site was never granted and Searle was going to try to get authorization for Black Pine at the same time. She felt they could put the Mount Harrison lookout and Heglar on the same authorization. He felt authorization of Black Pine could be added to that.

v. Joint Public Defender and Joint Justice meetings on Tuesday, 3/26/2019 vi. Lining up a meeting regarding the age and support of the AS-400 server system

which will be at 10:00 AM Wednesday, 3/27/2019 vii. He and Deputy Prosecuting Attorney McCord Larsen discussed the loss of

Eastern Idaho Partnership Special Assistant United States Attorney (SAUSA), Bryan Wheat. Searle extolled the value of the SAU SA program.

c. Beck report: i. He and McMurray met with Wallace Keck and Steve Yearsley from Forsgren Engineering

regarding right-of-way with BLM. They will pursue this further but the cost of $2,000 he had first committed to will be higher.

CASSIA COUNTY COMMISSION REGULAR SESSION Monday, March 25, 2019

ll P age

Instrument # 2019001635 BURLEY, CASSIA, IDAHO 5-3-2019 08:34:28 AM No. of Pages: 15 Recorded for: CASSIA COUNTY COMMISSIONERS JOSEPH LARSEN Fee: 0.00 , J Ex-Officio Recorder Deputy C, v Index to: COMMISSIONERS MINUTES,-----=~----

ii. Southern Idaho Solid Waste meeting on Wednesday, 3/28/2019 iii. The Board met with the Planning and Zoning Board on 3/21/2019 for a briefing

from the Mid Snake Water Commission. iv. The Board Meeting on 4/1/2019 will begin at 8:00 AM with the Quarterly Jail

Inspection, followed by a joint meeting with the Minidoka County Board. 5) 9:17 AM Approve minutes

9:18 AM Motion and Action: Approve minutes from 3/18/2019 as corrected, Moved by Kent Searle - Member, Seconded by Leonard Beck - Chair, Abstained: Bob Kunau - Member (was not present at the 3/18/2019 meeting Motion passed.

6) 9:19 AM Discuss boat inspection station funding a. Beck asked for discussion about seeking funding from other entities to assist with boat

inspections used to mitigate an invasive species mussel problem with watercraft. b. He also suggested a letter be sent to the other counties addressing the lack of funding to get

input a course for the pursuit of funding. c. Searle expressed concern that the Department of Agriculture and the Department of

Transportation can't coordinate in getting power at that location. d. Kunau was concerned about the power issue as well but also said it is difficult to enforce when

there isn't sufficient coverage. He suggested it would be best if everyone worked as a team. e. Beck asked Warrell to look at what law enforcement can do with shifts. f. McMurray indicated there is a Twin Falls staffed boat inspection station on US-93 and

coordination with them would also be advisable. He said the Mid Snake Water Commission serves as a support for funding and invasive species mitigation in waterways.

g. Kunau said it appears the Twin Falls inspection station is not functional yet. h. McMurray said Minidoka County withdrew from the joint powers agreement but the Board

agreed they should also receive the proposed letter to be drafted. 7) 9:28 AM Execute letter to ITD regarding boat check station/electricity/old Port building

a. McMurray provided the proposed letter for review. b. Beck asked to receive a copy of any letters in advance of the meetings to review.

9:29 AM Motion and Action: Sign letter to the Idaho Transportation Department regarding the boat inspection station and electricity in the old Port of Entry building, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Motion passed unanimously.

8) 9:30 AM Execute letter to Loren Poppert, USFS regarding Mt. Harrison repeater site

9:31 AM Motion and Action: Execute letter to Loren Poppert, USFS regarding the repeater site on Mount Harrison as presented, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Motion passed unanimously.


21 Page

9) 9:31 AM Execute letter of support for Malta ambulance for ambulance grant a. A grant was not received last year through the Idaho EMS Fund but they desired to apply again

this year. b. Searle expressed the need for the grant to assist the Malta EMS group in the purchase of a new

ambulance. c. Kent Holyoak from the Cassia lntermountain Hospital explained the process of grant application

and the support in assistance towards the purchase of an ambulance.

9:38 AM Motion and Action: Execute letter of support for Malta ambulance for an ambulance grant, Moved by Kent Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.

10) 9:39 AM Execute Resolution No. 2019-008 for destruction of recorder office records a. Larsen explained the process of destruction of records and a schedule prepared by IAC with the

appropriate schedule of semi-permanent records. b. He requested that copies of resolutions be provided prior to the Board meeting to allow review

and to proof read for accuracy those resolutions.

9:42 AM Motion and Action: Execute Resolution No. 2019-008 for the destruction of Recorder's Office records as presented, Moved by Kent Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.

11) 11:04 AM Executive Sessions

11:05 AM Motion and Action: Enter Executive Session pursuant to Idaho Code§ 74-206 (1) (b) to consider personnel issues, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes= 3). Yes: Kent Searle - Member, Bob Kunau - Member, Leonard Beck - Chair.

11:33 AM Upon exit of Executive Session, the board took the matter under advisement.

12:02 PM Motion and Action: Enter Executive Session pursuant to Idaho Code§ 74-206 (1) (f) to communicate with legal counsel regarding pending/imminently-likely litigation and Idaho Code§ 74-206 (1) (i) to communicate with risk manager/insurer regarding pending/imminently-likely claims, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes= 3). Yes: Kent Searle - Member, Bob Kunau - Member, Leonard Beck - Chair.

12:14 PM Upon exit of Executive Session, the matter will be taken under advisement and no action will be taken.


3I Page

12) 12:14 PM Continued discussion of payables with Undersheriff George Warrell regarding vehicle purchases

a. Beck asked about two vehicles purchases substantially over their budget and the Board wondered if there were other items associated with those purchases that should have been classified elsewhere.

b. Warrell explained they are required under the City of Burley contact to purchase two vehicles. They have needed additional funds for those purchases and have relied on taking budgeted amounts from other line items to cover those additional costs. He said they have had operated that way for three years.

c. Beck said he would like to correct that when they have their pre-budget workshop. d. Warrell indicated the additional cost was due to the fact they had no trade-ins. e. Kunau asked about two law enforcement vehicles involved in accidents recently. f. Warrell indicated the purchased vehicles had been ordered in August or September of 2018. g. Kunau questioned jackets purchased for Dispatchers. He eluded to clothing purchases with

County funds require that those items are not only required for work but cannot be suitable for use in non-work settings. Work will continue to complete a Uniform and Clothing Policy.

h. Beck discussed two different line items that were over-budget year-to-date. 13) 12:23 PM Complete action for Sheriff's Office Carpet

a. In the last Board meeting a motion was made but no vote was taken regarding carpet purchase. b. Beck clarified that the funds to pay for the carpet not come from the City of Burley Law

Enforcement budget. c. He asked that Sheriff Heward be consulted to determine what line in the Sheriff's budget that

purchase would come from . d. No motion was made this week and the matter will be discussed under unfinished business next

week. 14) 12:26 PM Execute Resolution No. 2019-007 declaring CCSO 2008 snowmobile as surplus property

12:26 PM Motion and Action: Execute Resolution No. 2019-007 declaring Cassia County Sheriff's Office 2008 snowmobile as surplus, Moved by Kent Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.

a. Warrell said they will be requesting bids or present it for trade-in for a new snowmobile . b. Budgeting for a snowmobile will need to be part of the FY2020 requests.

15) 12:30 PM Review and approve Box Elder Bookmobile Contract with Box Elder County a. The agreement was reviewed by Abenroth. b. All funds are sought from grant funding and Cassia County holds the funds as an

intergovernmental agency for that service provided by Box Elder County to Almo, Elba, and Malta area residents.

12:32 PM Motion and Action: Approve Box Elder Bookmobile Contract as presented, Moved by Bob Kunau -Member, Seconded by Kent Searle - Member. Motion passed unanimously.


41 Page

16) 12:34 PM Execute letter to Burley Highway District expressing interest in shop and grounds

12:34 PM Motion and Action: Approve sending a letter to the Burley Highway District expressing interest in the east shop as presented, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Motion passed unanimously.

17) 12:35 PM Execute letter of support for North Cassia Rural Fire for grant for rescue jacks a. Mc Murray said the North Cassia Rural Fire District is requesting support for grant funding to

purchase extrication equipment; in particular rescue jacks. b. Beck reported on the number of incidents they have responded to.

12:36 PM Motion and Action: Execute letter of support for North Cassia Rural Fire for a grant for their funding request as presented, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Motion passed unanimously.

18) 12:37 PM Executive Sessions (continued)

12:37 PM Motion and Action: Enter Executive Session pursuant to Idaho Code§ 74-206 (1) (d) to consider records that are exempt from public disclosure specifically to consider indigent matters, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Vote: Motion carried by unanimous roll call vote (summary: Yes= 3). Yes: Kent Searle - Member, Bob Kunau - Member, Leonard Beck - Chair.

12:48 PM Motion and Action: Approve recommendations of the Social Services Director regarding indigent matters, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Motion passed unanimously.

19) 12:48 PM Personnel Matters - Change of Status Request - Re-hire of Jessica Grimsman as a Certified Dispatcher in the Sheriff's Office

12:49 PM Motion and Action: Approve Change of Status Request as presented, Moved by Kent Searle -Member, Seconded by Bob Kunau - Member. Motion passed unanimously.

20) 12:50 PM Discuss conflicts of interest and how to manage them regarding tax exemption meetings a. McMurray discussed with the Board what constitutes a potential conflict of interest for an

upcoming tax exemption meeting the Board will take action on. b. He asked the Board to review what they should do in possibly recusing themselves from

discussion and decisions in the event a conflict of interest and appropriate timing of disclosures might take place.

c. McMurray discussed exemptions that have been approve previously with Newcold, Gavilon, and Fabri Kai.

d. Searle said he would like to be consistent with what has been done in the past. McMurray will provide financial information regarding past exemptions.


SI Pag e

21) 1:01 PM Discuss preparation for budget workshops a. The Board desired a review historical information of what grants each department has received

and historical employee numbers including what positions have been added. b. Searle requested revenue projections for FY2020 early in the process of budgeting. c. A formal meeting time with the Auditor's office was requested to be scheduled for next Board

meeting. 22) 1:07 PM Discuss I.T. related matters for AS-400 relating to Assessor's and Treasurer's offices

a. Searle said he felt we are acting proactively with the right players to work with the AS-400 server concerns.

b. Most matters were previously discussed in Department Head Meeting. 23) 1:08 PM Discuss State, Federal Grant Workshops scheduled for 5/15/2019 and 5/16/2019

a. It was pointed out by Kunau that some departments have no need for grants. b. He suggested I.T. Supervisor, David Burgess, could be looking for and staying on top of potential

grants that may be available for new equipment c. Road and Bridge Supervisor, Sam Adams is interested in looking into grants d. Tina Powers will represent for Planning and Zoning e. Kunau said it would be important for the Sheriff's Office in particular to participate. He noted it

had been pointed out that several times it had been presented to the Board that didn't have time for getting grant applications in. He indicated if there is no incentive, it doesn't get done.

f. Beck felt the Auditor's Office should be involved as they are aware of grants in the County. g. A representative was suggested from the Assessor's office as well.

24) 1:27 PM Approve payables for 03/25/2019

1:27 PM Motion and Action: Approve payables presented on 03/25/2019, Moved by Bob Kunau - Member, Seconded by Kent Searle - Member. Motion passed unanimously.

SCHEDULED ACTION AGENDA ITEMS

25) 9:37 AM Execute letter of support for Cassia Regional Hospital application for ambulance grant a. Kent Holyoak explained the grant process for Cassia Paramedics. b. Their current ambulance has approximately accumulated 205,000 miles and they are hoping to

replace that vehicle if they are successful in achieving the grant. c. The district's newest ambulance was acquired in 2015.

9:38 AM Motion and Action: Execute letter of support for Cassia Regional Hospital application for an ambulance grant, Moved by Kent Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.

26) 9:43 AM Department Head meeting a. Beck referred to an email from our federal legislators regarding a grant workshop. He is asking

for representatives from as many departments as possible to be sent to that workshop. b. Larsen reported that the grant receipt history in Cassia County has dropped off significantly and

we are having to fund what grants once were used for with alternative funding. He noted we


6I Pag e

had invested in eCivis, a grant program and have spent over $10,000 and received nothing from that investment. He recommended consulting with other counties to get ideas for possible grants as that has provided some of the best ideas of what can be done.

c. Beck asked the Auditor's Office to consult with those in charge of the upcoming workshop and have some represent us at that event.

d. Beck discussed budget workshops and asked for any extraordinary requests to be discussed at that time. He asked for a five-year history of past budgets to assess department needs and how to meet them with the revenues we have. An outline was provided to department heads for that process and Beck asked that it be reviewed. Questions that may arise can be directed to the Auditor's Office or the Commissioners. The budget workshops will be an informational setting according to Beck to help the Commissioners understand the budget.

e. Larsen reviewed the contents of the budget paperwork which includes a three-year history, department requests, Budget Officer recommendation, and final approved budget by the Board. He said the budget workshops are good happening prior completing budget paperwork rather than after as in the past. That way out of the ordinary expenses and identified revenue can be addressed.

f. Beck asked all to be mindful of the tremendous strain that will be put on departments to determine where revenues will be coming from due to the rate of pay increases right after the beginning of the fiscal year.

g. Laura Greener - Treasurer i. She reported being in line with the budget year-to-date. ii. Statement of Treasurer's cash report was provided and all is in balance. iii. Upcoming tax deed hearings coming up 6/10/2019 and the process was reviewed .

h. Dwight Davis - Assessor i. His budget is under year-to-date. ii. Reported on his completed remodel process. iii. Reported on HB-0164 which requires notification of any categories out of compliance.

That bill with the Governor to sign this week. iv. Reported on HB-202 outlining the appeal process going directly to the State Board of

Equalization. v. Ag Rules were pulled before the legislation session.

i. George Warrell - Mini-Cassia Criminal Justice Center i. Reported on the jail occupancy, including 56 paying inmates. ii. One new hire starting on 4/2/2019 and two open positions remain . iii. Three officers are attending POST and will graduate on 5/5/2019. iv. Two officers are on administrative leave. v. A review of POST requirements and retaining employees was discussed.

j. George Warrell - Sheriff's Office i. Reported on a busy weekend with many stolen vehicles ii. They made an offer to a former POST certified dispatcher for an open position 111. Two deputies are at Patrol Academy POST and will graduate on 4/11/2019

k. Amber Prewitt -Adult Misdemeanor Probation i. Reported on current probation case numbers.

CASSIA COUNTY COMMISSION

REGULAR SESSION Monday, March 25, 2019

71 P age

ii. Participated in a conference call with the Supreme Court detailing information that needs to be provided for reporting in Odyssey for priority of pay required by statute. A three-phase process will be required to gather and enter information.

iii. Overtime will be necessitated for gathering that required information . iv. Two Probation Officer will attend POST from 4/10/2019 until 5/3/2019 which will

require overtime and comp time. v. Prewitt and another officer will be attending a 4-day SCRAM training on 4/2/2019 to

take them to Level II certification allowing them to testify with prosecutions. I. Sam Adams - Road and Bridge

i. Reported being below budget year-to-date ii. Planning to attend a gravel roads seminar maintenance and techniques seminar in April

and asked for the Commissioners to attend to learn the importance of mag chloride road treatment.

iii. Currently focusing on grading and graveling roads and getting roads back into shape after winter.

iv. FEMA work still remains as well as an LHTAC grant. He expressed interest in attending the grant workshop.

d. Craig Rhinehart - Coroner i. Expressed interested in being involved in the grant workshop. ii. Reported on his budgets year-to-date.

e. Joel Packham - Extension Agent (not in attendance - left report read by Commissioner Beck i. Many classes currently are underway with good attendance. ii. Students are well engaged in the STEM classes. iii. Classes on cover crops are coming up.

f. 10:21 AM Nuquo discussion i. Clarification of cost per page calculation was requested. It was asked if faxed and

scanned copies carry a charge. ii. Additionally, costs need clarified for copies above the estimated amounts.

g. Craig Munoz - Building and Maintenance i. Currently assessing air conditioning and filters to prepare for the summer. ii. They will work with cleaning and waxing floors. iii. Davis express concern with carpet cleaning that needs done. They have repaired their

carpet cleaner and will be working on that. iv. Their goal is to get on a regular schedule for floor and carpet cleaning.

h. David Burgess - I.T. Administrator i. Currently under budget year-to-date but will be needing to replace at least 10

computers that are over eight years old in the coming months. ii. Clarified all who will be invited to be in attendance at the AS-400 discussion Wednesday,

4/27/2018. Anyone who has anything to do with the AS-400 needs to be in attendance. iii. Larsen said good help could come from Nez Perce County who migrated recently from

their AS-400 and Davis said the State Tax Commission can provide assistance at no cost. i. 10:37 AM Commissioner Kunau departed the meeting

CASSIA COUNTY COMMISSION REGULAR SESSION

Monday, March 25, 2019

Bl Pa ge

j. Kerry McMurray- Building and Zoning i. February Building Report was provided with only six permits issued. ii. Currently in the middle of a CAFO Audit. iii. Planning and Zoning had a joint meeting with the Board to hear a report from the Mid

Snake Water Commission. They are reviewing some zoning ordinance changes. A number of applications are pending

k. 10:39 AM Commissioner Kunau rejoined the meeting I. Joseph Larsen - Clerk

i. Larsen reviewed budget concerns with personnel year to date due to both Odyssey requirements in the courts and for the CAI financial software implementation.

ii. Budget amendments will be handled later in the fiscal year for approved rate of pay increases of about $750,000 county-wide approved at the beginning of the fiscal year.

iii. Larsen indicated he was selected by Secretary of State Lawerence Denney as the State county clerk delegate to the Multi-State Information Sharing and Analysis Center and the Elections Infrastructure Information Sharing and Analysis Center convention in Denver, Colorado at the end of April.

iv. The Supreme Court will be here later this week to provide directions regarding our upcoming murder trial for clerks and bailiffs. The Idaho Judicial Branch Code of Conduct for Non-Judicial Employees will be adopted as a department policy.

v. A Consolidated Election will be conducted on 5/21/2019 for the Minidoka School District, the City of Burley Library, and for trustees of certain taxing districts.

vi. Auditor's Office Director Heather Evans asked departments to review their line item details to identify any misclassifications so journal entries can be made to correct that.

vii. Larsen stressed that departments not classify expenditures in a line item just because there are budgeted funds there. Expenditures all need to be allocated to the line description that accurately depicts the expense.

m. McCord Larsen - Deputy Prosecuting Attorney i. Reported that there are a large number of misdemeanors and infractions due to the

interchange construction. ii. Reported on the hiring of a new deputy prosecutor, Anthony Fry iii. Busy with various cases and are looking to an upcoming case where time and costs will

be immense. iv. Covering for Abenroth who is not in the office this week.

n. Tim Schneider- Public Defender i. Reported that Jeremy Pittard resigned assisting their office. ii. Currently they are coving all their cases. iii. Pleased with the work of his attorney staff. iv. They have received two resumes for their open juvenile position. None are available

until May and some are not licensed. Once new law school graduates are available, they should be able to fill the position.

v. Reported meeting with Brianne McCoy from the Idaho Public Defense Commission (IPDC) and they are in compliance. We will eventually need contracts with conflict public defenders to stay in compliance.


9I Page

vi. Their caseload may necessitate another attorney. Clerk Larsen said those costs should be covered by the IPDC Grant.

27) 11:34 AM BLM & USFS report a. Ken Crane - BLM Burley Office, Field Manager

i. Jim Sage Mountain allotment permits have been under lawsuit for years. Crane discussed renewal of permits under that lawsuit.

ii. They will continue with rangeland assessments and he is confident that things continue to improve and permittees are doing a great job.

iii. The Milner Recreation site has received funding to work with the boat launch and parking that will be started this summer.

iv. They are working with their ADA paved trail system along segments of the Oregon Trail. v. Beck asked about requests for funding for our law enforcement for work in those areas.

Searle said he thought they receive about $6,000 per year and it used to be more than that. He stressed they have a good working relationship with the BLM but additional funds to patrol more would be helpful.

vi. He reported on funding decreased for weed control. He discussed funding issues with Michael Ottley for services they render. A reduction cannot be corrected this season. He has asked for a meeting to discuss the limitations that may result from that.

vii. A letter sent to Crane or Mike Courtney addressing concerns in diminished funding. viii. A letter from Crane will be provided for application for funding for paving of county

roads near the City of Rocks. b. Loren Poppert - USFS District Ranger

i. USFS have more than 90 permittees and are working with the annual range grazing program for this season.

ii. They have assessed some road damage in the Trapper Creek area. iii. Their recreation program will be sparse this summer with the departure of an employee

which vacancy will take six months to replace. iv. Poppert's last day as District Ranger here will be 6/21/2019.

28) 3:00 PM Reconvene at the Jerome County Commission Chambers to meet with the Jerome County Commissioners regarding airport matters

Present: Jerome County Officials: Charlie Howell - Chair, John Crozier- Member, Ben Crouch - Member, Jane White - Deputy Clerk of the Board, Michelle Emerson - Clerk of the Board; Cassia County Officials: Leonard M. Beck- Chair, Kent R. Searle - Member, Bob Kunau - Member, Kerry McMurray - Assistant to Board, and Joseph W. Larsen - Clerk of the Board

a. Beck explained the Board desired to discuss aspects and ask questions regarding an airport proposal being considered in Cassia County.

b. Commissioner Ben Crouch works directly with the Jerome County Airport Advisory Committee who oversees and makes recommendations to their Board regarding operations of their airport.

c. Operations or landings at that airport along with costs per year were discussed. Clerk Michelle Emerson provided the Board with their FY2019 County Budget which included total costs for their airport operations.

d. The funding source for the Jerome Airport included FAA and Idaho Department of Transportation participatory grant funding and the balance of those costs came from their general county funds.



lOI Page

e. Operational costs are offset by fuel sales, landing fees, t ie down fees, and hangar rent. f. They completed a project a few years ago to lengthen their runway from 5,000 feet to 5,500

feet and they desire to lengthen it once again in the future from 5,500 feet to 6,000 feet. g. They employ an airport manager at $42,000 per year and an assistant for $29,000 per year.

Their overall Jerome County Airport FY2019 budget is $542,400. Howell indicated they would not be able to fund the airport without their grant funding from the FAA and ITD.

h. Their manager's duties include spraying weeds, processing grants, aircraft fuel management, and work directly with their engineer, Kent Atkins from JUB in Twin Falls. He has assisted with the pursuit of a number of FAA grants for maintenance and improvements at the airport.

i. When they expanded the runway length the first time, one property owner cooperated but they had difficulty with another property owner and had to negotiate a higher cost to procure land.

j . Beck inquired about the businesses to use the airport . Howell indicated that many prefer to use their airport over using the Twin Falls airport as accessibility to Twin Falls lodging is better.

k. Precision Aviation moved from the Twin Falls airport to the Jerome County Airport as it was preferable for their operations. They desire to expand their charter service as well.

I. Beck asked about the equipment they use to maintain the ai rport. Howell indicated they have everything necessary for maintenance. That includes a loader, a plow, and a sweeper. All maintenance is taken care of by the airport manager.

m. Searle inquired as to whether they felt their airport was an asset for economic development. Howell indicated their Airport Advisory Committee indicated it was an asset.

n. Howell stated they have always had an amicable relationsh ip with the airport as Commissioners.

UNFINISHED BUSINESS ACTION AGENDA ITEMS

29) 1:11 PM Uniform and Cloth ing Policy a. A proposed policy was provided to Department Heads to review that had been worked on by

Abenroth and McMurray. McMurray had discussed the policy with Road and Bridge Supervisor Sam Adams.

b. McMurray suggested that the matter be scheduled for presentation at the next Department Head Meeting and then adopting a resolution the following week.

30) 1:12 PM Remodel of Assessor/ OMV office a. Searle said there will be repainting next week. b. Following that, the project should be completed and removed from the agenda as unfinished

business. 31) 1:12 PM Decide on purchase or lease approach to copiers under Nu Quo contract

a. Beck asked for a conference call with NuQuo to perhaps ask about cost variance for election years and major court cases.

b. Kunau also said we need to make sure that the copy count is only for printed material and not for scanning.

c. Kevin McGee from NuQuo joined the Board in a conference call to help resolve the mentioned concerns. McGee confirmed the copy count fo r each machine is only for when a piece of paper comes out of the copier. McMurray inquired if there was any leniency for copy number restrictions for extraordinary events requiring a larger number of copies than usual. McGee



111 Page

confirmed there only the contracted cost per page cost for those copies. He also expressed confidence in the accuracies of their estimated copy usage numbers.

d. Beck said he wanted to have a level on condense that projected savings wouldn't be eroded by additional copy costs. NuQuo stated the only way that could be eroded is if personal copies were made. He said that usage could be monitored and limited by locking down usage of the printer for personal copies.

e. McGee reiterated that the only cost for overage would be the cost per page of each machine if that is needed. He also reminded the Board that with the NuQuo proposal the cost per page is less than what has been in the past. He further reiterated that there is no cost at all for scanning, just for pages printed.

f. Beck said the Board needed to decide if the County chooses to purchase or to lease.

1:23 PM Motion and Action: Approve proceed with the purchase proposal from NuQuo, with funds to come from each individual budget as currently allocated, Moved by Kent Searle - Member, Seconded by Bob Kunau -Member. Motion passed unanimously.

g. Further deliberation included inquiry of where the funds come from for the upfront purchase costs.

h. It was determined that usual amounts allocated from departments would pay throughout this fiscal year working with the Auditor's Office where it is an accounting issue.

i. Nu Quo will provide the paperwork for the Board's approval. 32) 1:28 PM Recess of meeting to travel to Jerome to meet with the Jerome County Commissioners

1:28 PM Motion and Action: To go into recess, Moved by Bob Kunau - Member, Seconded by Kent Searle -Member. Motion passed unanimously.

33) 3:55 PM Adjourn

3:55 PM Motion and Action: Adjourn the meeting in Jerome County, Moved by Kent Searle - Member, Seconded by Bob Kunau - Member. Motion passed unanimously.


12 I Page

DEPUTY CLERK OF THE BOARD:

Sharene Ahlin

CASSIA COUNTY COMMISSION REGULAR SESSION

Monday, March 25, 2019

Bl Page

APPROVED:

Leonard M. Beck, Chair

1.

2.

3.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

Cassia County Commissioner Meeting AttendJl..nce Log

Date: J ~;) S - c;QcJ/9

NAME (Please Print) TOWN REPRESENTING

{ (

l.AS.FS .

03/22/2019 16:08:28 FN502WBS CARRIE MERRELL CASSIA COUNTY

SUMMARY CLAIMS APPROVAL REPORT INCLUDING BUDGET BALANCES

PAGE I OF I

BOTH UNPAID CLAIMS & DEMANDS GENERAL GOVERNMENT FUNDS 48% OF FISCAL YEAR ELAPSED * UNAPPROVED DEMANDS APPEAR IN ACTUALS AND ALSO AS AN INVOICE .

.1!'.~~?.. . .. ... .... . .... . ... .... .. .. .... .. ... .. .... .. .. .... .. .. ... .... . ... ... .... . .. ..... .. . .... . . . . .. .. .. ... .... . ... .. .... .. . . .... .. ... .. .... . .. Budget .... . . .. ... ....... . Actual ... .. . . ~.~?.~~!.~.~!~ 0001 GENERAL FUND (CURRENT EXPENSE) 3,943,347.00 1,795,145.77 6,939.92 0004 AMBULANCE SERVICES 224,125.00 83,618.00 23,975.00 0008 JUSTICE 8,876,165.00 4,169,364.78 70,302.56 0012 M-C MISDEMEANOR PROBATION 716,625.00 375,820.64 2,378.20 0013 911 COMMUNICATIONS 1,072,000.00 38,634.68 3,649.85 0016 SOCIAL SERVICES-ASSISTANCE 578,395.00 327,056.04 3,273.25 0020 REVALUATION 332,835.00 119,893.34 384.11 0029 PHYSICAL FACILITIES 72,500.00 9,561 .16 293.38

STATE OF IDAHO

CASSIA COUNTY

WE, THE CASSIA COUNTY COMMISSIONERS, BEING DULY SWORN DO HEREBY CERTIFY AND DECLARE THAT

_ \ ________ ____ ____ __ __ _

Total Amount Paid 111,196.27

WE HAVE REVIEWED THE DEMANDS ENUMERATED AND REFERRED TO IN THE FOREGOING REGISTER, AND THAT THE SAME ARE TO THE BEST OF OUR KNOWLEDGE ACCURATE AND ARE JUST CLAIMS AGAINST THE COUNTY, AND THAT THERE ARE FUNDS AVAILABLE FOR PAYMENT THEREOF IN THE COUNTY TREASU~ ~ . L)

APPROVED FOR DISTRIBUTION AS OF 3-c},5 c{?Q/7

~~~ '~ @ddJ~ ~~ 'I

// / __/j J -., __ ---- - -4- -=--=- ------ ------ --·

COMMfSSIONER '---

* WARNING : This fund is over budget

Budget % Budget .. ..... .. . Remaimng . Remaimng

2,141,261 .31 54% 116,532.00 52%

4,636,497.66 52% 338,426.16 47%

1,029,715.47 96% 248,065.71 43% 212,557.55 64%

62,645.46 86%

9 :00am action agenda items room 206 burley id 83318...5) 9 :17 am approve minutes 9:18 am motion...

Documents