Building Construction Best Practices presentation #3

Nangarhar Community Infrastructure Project

Construction Supervision & Monitoringand Processes

WELCOME TO CONSTRUCTION MONITORING PRESENTATION # 3

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Key Words:-

• Terminology or definition to understand the presentation• Construction monitoring – purpose, scope, and considerations • Monitoring before the start of construction – why, the process, and the actions to take • Monitoring during construction – why, methods, process, and the actions to take• Monitoring after construction – why, methods, process, and the actions to take• Monitoring construction off site – why, when and how, and the challenges• Construction monitoring in JICA IV Project – purpose, objective, and

roles/responsibilities • Challenges monitoring construction without visiting the site in JICA IV Nangarhar

Project• Recommendations for best practices in monitoring construction without visiting the

site  

 

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General Definitions:

Construction – Processing workmanship & materialsthe way in which something is built, especially with regard tothe type and quality of the structure, materials, and workmanship

Construction monitoring : the process of checking a group of people engaged in activities to physically build a

structure with regard to specified type, quality, materials, and workmanship

its purpose to certify the works are constructed in accordance with the design and specification

it differs from construction supervision in that the team only checks to certify physically works are completed to scope, schedule, budget, quality, and safety

it is similar to construction supervision in that it requires the use of plans, specifications, estimates, schedules and resources to carry out activities

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Construction supervision:

the process of overseeing a group of people to engage and complete the activities which lead to the physically creation of a structure with regard to specified type, quality, materials, and workmanship

its purpose is to ensure the works are constructed in accordance with the design and specification

it differs from construction monitoring in that the project team physically conducts the works to scope, schedule, budget, quality, and safety

it is similar to construction monitoring in that it requires the use of plans, specifications, estimates, schedules and resources to carry out activities

Evaluation: is the assessment at one point in time of the impact of a program/project or of a work and the extent to which stated objectives have been achieved.

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Comparison Between Monitoring & Supervision:

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1. To emphasize work2. To find deviation 3. Do not pass comments  4. Administratively out side personnel  5. Is scientific and systematic  6. A monitor is not a supervisor7. Only highlight program deviation

1. To emphasize worker .2. To find deviation and give solution

3. pass comments and suggestion  4. Administratively in side personnel  5. Not systematic and scientific  6. A supervisor is also a monitor 7. Help subordinate to develop himself

Monitoring Supervision

Deference between Monitoring and Evaluation:

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1. Its a continuous process

2. Its perform by internal staff Member of concerned organization

3. compare with standards  

4. mostly qualitative  5. mostly deal with primary data  6. quick or short process

7. Indicators need based 8. Result share with grass roots Level as well

as with senior manager

1. Its done in certain period of a project / Program

2. Its perform by external individual ,team Or by both at the same time

3. Its perform by external individual ,team Or by both at the same time

4. compare with objectives .5. both primary and secondary data  6. lengthy or long process . 7. Indicators : program

development ,policy Making and new knowledge

8. Mostly with senior manager .

Monitoring Evaluation

Monitoring before the start of construction:

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Before the start of construction we should follow the below process:-Visit Project Site - inform supervision team about site visit date and team members making the visit, travel to location and project site

Observe protocols - check the process and procedures of site reception including security, entry protocols, workers uniform, etc

Hold meetings - before inspection get to know supervision team and their report and after inspection give supervision team your observation, inspection results, initial recommendation, and expected report information

Conduct inspection – first evaluate construction capacity of project location, and then check progress, quality and conformity of site to environmental, and health and safety requirements; and works according to plans, specifications, schedule, budget expenditure, risk register, and overall site organization

Monitoring during & After construction:

During Construction:

During the construction monitoring, the monitor engineer should inspect every single activity, raw material quality, manpower and report the findings accordingly. The report should submitted to FC’s and DPM

After construction:

Review documents - review all project documents and analysis the documents against project status reports (latest), interview client and other stakeholders (government, regulators, interest groups, users, etc..) and contractor management

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Monitoring construction offsite – why, when and how, and the challenges

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Construction monitoring in JICA IV Project – purpose, objective, and roles/responsibilities

Purpose of Construction monitoring: Purpose of construction monitoring in JICA IV is to certify the works are constructed in accordance with the design and specification

Objective Of Construction Monitoring: Objective of construction monitoring is to acquire project documents, gather project plans, specifications, budget, schedule, contracts, permissions, risks register, and condition for facilities, resources needed, and services to be provided, and the location construction capacity report.

Roles and responsibilities: To ensure that the construction works at all sites are in accordance to the project specification and contract roles and regalities.

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Challenges monitoring construction without visiting the site in JICA IV Nangarhar Project

JICA IV project might encounter the following challenges without visiting the sites:

1. Miss use of land belong to DoE or PH departments at all sites2. Poor layout by contractor3. Poor quality output4. Delays in completion5. Increase gaps between community, Gov, JICA and UNOPS6. Miss trust of donor agency

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Recommendations for best practices in monitoring construction without visiting the site

Recommendations for best practices in JICA IV project:

1. Strength contractor capacity to adhere of the contract documents2. Advising them to assign experienced staff3. Encourage them to communicate properly for all correspondence4. Encourage them to provide up to date photos5. Encourage them to provide up to date test results & on time6. Schedule regular progress and quality control meetings including

video and power point slide shows of ongoing activities.7. Link them with community CDC’s to assure good quality works

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Questions & Answers

Thank you.