850 kimberly-clark corporation's purchase order (apex ... - pur850... · pur850 (003010)...

PUR850 (003010) October 2, 1995

850 Kimberly-Clark Corporation's Purchase Order

(Apex Version)

Functional Group ID=PO

Introduction:

This standard provides the format and establishes the data contents of a Kimberly-Clark purchase order transaction set.

This transaction set should not be used to convey purchase order changes or purchase order acknowledgment

information.

Heading:

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

ISA Interchange Control Header M 1

GS Functional Group Header O 1

010 ST Transaction Set Header M 1

020 BEG Beginning Segment for Purchase Order M 1

030 NTE Note/Special Instruction F 100

040 CUR Currency O 1

060 PER Administrative Communications Contact O 3

080 FOB F.O.B. Related Instructions O 1

120 ITA Allowance, Charge or Service O 10

130 ITD Terms of Sale/Deferred Terms of Sale O 5

240 TD5 Carrier Details (Routing Sequence/Transit

Time) O 12

LOOP ID - N1 200

310 N1 Name O 1

320 N2 Additional Name Information O 2

330 N3 Address Information O 2

340 N4 Geographic Location O 1

Detail:



LOOP ID - PO1 100000

010 PO1 Purchase Order Baseline Item Data M 1

LOOP ID - PID 1000

050 PID Product/Item Description O 1

130 ITA Allowance, Charge or Service O 10

170 TAX Tax Reference O 3

210 DTM Date/Time Reference O 10

Summary:



010 CTT Transaction Totals M 1 n1

PUR850 2 October 2, 1995

030 SE Transaction Set Trailer M 1

GE Functional Group Trailer O 1

IEA Interchange Control Trailer M 1

Transaction Set Notes

1. The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total

(CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

2. M=Mandatory

O=Optional

F=Floating


Segment: ISA Interchange Control Header

Position: 010

Usage: Mandatory

Max Use: 1

Purpose: To start and identify an interchange of zero or more functional groups and

interchange-related control segments

Notes: The 4th character position of the ISA contains the data element separator. The most

common element separator is the '*'. Character position 106 of the ISA contains the

segment terminator. The most common terminator is hex '15'. The element separator and

segment terminator will be mutually defined by the trading partners involved.

Data Element Summary

Ref. Data

Des. Element Name Attributes

>> ISA01 I01 Authorization Information Qualifier M ID 2/2 Code to identify the type of information in the Authorization Information.

00 No Authorization Information Present

>> ISA02 I02 Authorization Information M AN 10/10 Spaces

>> ISA03 I03 Security Information Qualifier M ID 2/2 Code to identify the type of information in the Security Information.

00 No Security Information Present

>> ISA04 I04 Security Information M AN 10/10 Spaces

>> ISA05 I05 Interchange ID Qualifier M ID 2/2 Qualifier to designate the system/method of code structure used to designate the

sender or receiver ID element being qualified. ZZ Mutually Defined

>> ISA06 I06 Interchange Sender ID M AN 15/15 This field will identify the sender of the data.

>> ISA07 I05 Interchange ID Qualifier M ID 2/2 Qualifier to designate the system/method of code structure used to designate the

sender or receiver ID element being qualified. 01 Duns (Dun & Bradstreet)

08 UCC EDI Communications ID (Comm ID)

12 Phone (Telephone Companies)

14 Duns Plus Suffix

16 Duns Number With 4-Character Suffix

ZZ Mutually Defined

>> ISA08 I07 Interchange Receiver ID M AN 15/15 This field will be used to identify the receiver of the data.

>> ISA09 I08 Interchange Date M DT 6/6 YYMMDD

>> ISA10 I09 Interchange Time M TM 4/4 HHMM

>> ISA11 I10 Interchange Control Standards Identifier M ID 1/1 U >> ISA12 I11 Interchange Control Version Number M ID 5/5 This version number covers the interchange control segments.


00300 Standard Issued as ANSI X12.5-1992

>> ISA13 I12 Interchange Control Number M N0 9/9 The control number will be created by the sender of the data and will match the

control number of the corresponding IEA segment. >> ISA14 I13 Acknowledgment Requested M ID 1/1 Code sent by the sender to request an interchange acknowledgment (TA1)

0 No Acknowledgment Requested

>> ISA15 I14 Test Indicator M ID 1/1 Code to indicate whether data enclosed by this interchange envelope is test or

production. P Production Indicator

>> ISA16 I15 Component Element Separator M AN 1/1 This field is reserved for the future expansion in separating data element

subgroups. It must be unique.


Segment: GS Functional Group Header

Position: 030

Usage: Optional

Max Use: 1

Purpose: To indicate the beginning of a functional group and to provide control information


Ref. Data


>> GS01 479 Functional Identifier Code M ID 2/2 Code identifying a group of application related Transaction Sets.

PO Purchase Order (850)

>> GS02 142 Application Sender's Code M AN 2/15 A unique code to indentify the sender. This code is usually the same as the code in

ISA06. >> GS03 124 Application Receiver's Code M AN 2/15 A unique code to identify the receiver. This code is usually the same as the code in

ISA08. >> GS04 29 Date M DT 6/6 YYMMDD

>> GS05 30 Time M TM 4/6 HHMM

>> GS06 28 Group Control Number M N0 1/9 Sequentially assigned number generated by the sender. This number will match

the control number on the corresponding GE segment. >> GS07 455 Responsible Agency Code M ID 1/2 Code used in conjunction with Data Element 480 to identify the issuer of the

standard. X Accredited Standards Committee X12

>> GS08 480 Version / Release / Industry Identifier Code M AN 1/12 003010 Draft Standards Approved By ASC X12 Through June

1990.


Segment: ST Transaction Set Header

Position: 010

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number


Ref. Data


>> ST01 143 Transaction Set Identifier Code M ID 3/3 Code identifying the type of transaction.

850 X12 Purchase Order

>> ST02 329 Transaction Set Control Number M AN 4/9 Sequentially assigned number generated by the sender. This number will match

the control number on the corresponding SE segment.

Segment: BEG Beginning Segment for Purchase Order

Position: 020

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of the purchase order transaction set and transmit identifying

numbers and dates.


Ref. Data


>> BEG01 353 Transaction Set Purpose Code M ID 2/2 Code identifying purpose of transaction set.

00 Original

>> BEG02 92 Purchase Order Type Code M ID 2/2 Code specifying the type of Purchase Order.

NE New Order

RL Release (Blanket Order)

An order for goods and services placed against a

pre-existing contract or blanket order ST Standing Order

>> BEG03 324 Purchase Order Number M AN 1/22 PO number unless if BEG02 is 'ST' then should be a standing order.

BEG04 328 Release Number O AN 1/30

Release number if BEG02 is 'RL'.

>> BEG05 323 Purchase Order Date M DT 6/6 Date format should be YYMMDD.

BEG07 587 Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment.

ZZ Mutually Defined


Segment: NTE Note/Special Instruction

Position: 030

Loop:

Level: Heading

Usage: Floating

Max Use: 100

Purpose: To transmit information in a free-form format, if necessary, for comment or special

instruction


Ref. Data


NTE01 363 Note Reference Code O ID 3/3

Code identifying the functional area or purpose for which the note applies.

PUR Purchasing

>> NTE02 3 Free Form Message M AN 1/60 Maximum of 99 header comments.

Segment: CUR Currency

Position: 040

Loop: Level: Heading

Usage: Optional

Max Use: 1

Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction


Ref. Data


>> CUR01 98 Entity Identifier Code M ID 2/2 Code identifying an organizational entity or a physical location.

ZZ Mutually Defined

>> CUR02 100 Currency Code M ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified.


Segment: PER Administrative Communications Contact

Position: 060

Loop:

Level: Heading

Usage: Optional

Max Use: 3

Purpose: To identify a person or office to whom administrative communications should be directed


Ref. Data


>> PER01 366 Contact Function Code M ID 2/2 Code identifying the major duty or responsibility of the person or group named.

BD Buyer Name or Department

PER02 93 Name O AN 1/35

Buyer's name to whom communications are established.

PER03 365 Communication Number Qualifier O ID 2/2

Code identifying the type of communication number.

TE Telephone

PER04 364 Communication Number C AN 7/21

Buyer's phone number.

Segment: FOB F.O.B. Related Instructions

Position: 080

Loop: Level: Heading

Usage: Optional

Max Use: 3

Purpose: To specify transportation instructions relating to shipment


Ref. Data


>> FOB01 146 Shipment Method of Payment M ID 2/2 FOB terms code.

FOB02 309 Location Qualifier C ID 1/2

Code identifying type of location.

ZZ Mutually Defined

FOB03 352 Description O AN 1/80

FOB text description.

FOB06 309 Location Qualifier C ID 1/2


ZZ Mutually Defined

FOB07 352 Description O AN 1/80

Freight terms description.


Segment: ITA Allowance, Charge or Service

Position: 120

Loop:

Level: Heading

Usage: Optional

Max Use: 10

Purpose: To specify allowances, charges or services


Ref. Data


>> ITA01 248 Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified.

C Charge

>> ITA04 331 Allowance or Charge Method of Handling Code M ID 2/2 Code indicating method of handling for an allowance or charge.

ZZ Mutually Defined

ITA06 359 Allowance or Charge Rate O R 1/9

Zero value.

ITA07 360 Allowance or Charge Total Amount O N2 1/9

Additional amount for the order.


Segment: ITD Terms of Sale/Deferred Terms of Sale

Position: 130

Loop:

Level: Heading

Usage: Optional

Max Use: 5

Purpose: To specify terms of sale.


Ref. Data


ITD01 336 Terms Type Code O ID 2/2

Set to 14 but if percent of discount is zero set to 05.

ITD02 333 Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period.

5 Invoice Receipt Date

ITD03 338 Terms Discount Percent O R 1/6

Percent of discount.

ITD05 351 Terms Discount Days Due C N0 1/3

Discount days.

ITD12 352 Description O AN 1/80

Terms of sale description.

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Position: 240 Level: Heading

Usage: Optional

Max Use: 12

Purpose: To specify the carrier, sequence of routing and to provide transit time information

Notes:


Ref. Data


TD505 387 Routing C AN 1/35

Preferred carriers name.

Segment: N1 Name

Position: 310

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name and code


Ref. Data



>> N101 98 Entity Identifier Code M ID 2/2 Code identifying an organizational entity or a physical location.

BY Buying Party (Purchaser)

N102 93 Name C AN 1/35

Name of buying party.


Segment: N1 Name

Position: 310

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



ST Ship To

N102 93 Name C AN 1/35

Name of ship to

N103 66 Identifier Code Qualifier C ID 1/2

92 Assigned by Buyer or Buyer’s Agent

N104 67 Identifier Code C ID 2/17

Ship to code (8 digit # - example 1027SPR1)

Segment: N2 Additional Name Information

Position: 320 Loop: N1

Level: Heading

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

Notes: Additional name information - sent only if needed.


Ref. Data


>> N201 93 Name M AN 1/35 Free-form name.


Segment: N3 Address Information

Position: 330

Loop: N1

Level: Heading

Usage: Optional

Max Use: 2

Purpose: To specify the location of the named party


Ref. Data


>> N301 166 Address Information M AN 1/35 Address line 1 of the ship to (sent only if non blank).

N302 166 Address Information O AN 1/35

Address line 2 of the ship to (sent only if non blank).

Segment: N4 Geographic Location

Position: 340

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1

Purpose: To specify the geographic place of the named party


Ref. Data


N401 19 City Name C AN 2/19

City of ship to.

N402 156 State or Province Code C ID 2/2

State/Province of ship to.

N403 116 Postal Code O ID 4/9

Postal code of ship to. (All dashes & spaces removed)

N404 26 Country Code O ID 2/2

Country code of ship to.

N405 309 Location Qualifier X ID 1/2


ZZ Mutually Defined

N406 310 Location Identifier C AN 1/25

Country of ship to.


Segment: N1 Name

Position: 310

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



11 Party to be billed

N102 93 Name C AN 1/35

Name of invoice company


Position: 330

Loop: N1

Level: Heading

Usage: Optional

Max Use: 2



Ref. Data


>> N301 166 Address Information M AN 1/35 Address line 1 of the invoice company (sent only if non blank).


Address line 2 of the invoice company (sent only if non blank).



Position: 340

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



City of invoice company


State/Province of invoice company


Postal code of invoice company (All dashes & spaces removed)


Country code of invoice company


Code identifying type of location

ZZ Mutually Defined


Country of invoice company


Segment: N1 Name

Position: 310

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



PJ Party to Receive Correspondence

N102 93 Name C AN 1/35

Name of buyer

Segment: N2 Additional Name Information

Position: 320

Loop: N1

Level: Heading

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

Notes: Additional name information - sent only if needed.


Ref. Data


>> N201 93 Name M AN 1/35 Free-form name



Position: 330

Loop: N1

Level: Heading

Usage: Optional

Max Use: 2



Ref. Data


>> N301 166 Address Information M AN 1/35 Address line 1 of the buyer (sent only if non blank).


Address line 2 of the buyer (sent only if non blank).


Position: 340

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



City of buyer


State/Province of buyer


Postal code of buyer (All dashes & spaces removed)


Country code of buyer



ZZ Mutually Defined


Country of buyer


Segment: N1 Name

Position: 310

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



VN Vendor

N102 93 Name C AN 1/35

Name of vendor

N103 66 Identifier Code Qualifier C ID 1/2

92 Assigned by Buyer or Buyer’s Agent

N104 67 Identifier Code C ID 2/17

K-C vendor ID and buy from ID (8 digit number)


Position: 330 Loop: N1

Level: Heading

Usage: Optional

Max Use: 2



Ref. Data


>> N301 166 Address Information M AN 1/35 Address line 1 of the vendor (sent only if non blank).


Address line 2 of the vendor (sent only if non blank).



Position: 340

Loop: N1

Level: Heading

Usage: Optional

Max Use: 1



Ref. Data



City of vendor


State/Province of vendor


Postal code of vendor (All dashes & spaces removed)


Country code of vendor



ZZ Mutually Defined


Country of vendor


Segment: PO1 Purchase Order Baseline Item Data

Position: 010

Loop: PO1

Level: Detail

Usage: Mandatory

Max Use: 1

Purpose: To specify basic and most frequently used purchase order line item data


Ref. Data


PO101 350 Assigned Identification O AN 1/6

Value will be the PO line number.

>> PO102 330 Quantity Ordered M R 1/9 Value will be the ordered quantity.

>> PO103 355 Unit or Basis for Measurement Code M ID 2/2 Value will be the unit of measure.

PO104 212 Unit Price C R 1/14

Value will be the unit price.

PO106 235 Product/Service ID Qualifier O ID 2/2

IN Buyer's Item Number

PO107 234 Product/Service ID C AN 1/30

Value will be the K-C Item number (18 digit number).

Example - sent as 000000000000511825


MF Manufacturer


Value will be the manufacturers name.


MG Manufacturer's Part Number


Value will be the manufacturers part number.


PD Part Number Description


Value will be a keyword.


Segment:PID Product/Item Description

Position: 050

Loop: PID

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To describe a product or process in coded or free-form format

Notes: Repeat above records until all comment lines have been sent. Maximum of 1000

lines for description and comments.


Ref. Data


>> PID01 349 Item Description Type M ID 1/1 Code indicating the format of a description.

F Free-form

X Semi-structured (Code and Text)

PID05 352 Description C AN 1/80

When PID01 is 'F', value will be item description. When

PID01 is 'X', value will be purchase order line comments


Segment: ITA Allowance, Charge or Service

Position: 130

Loop: PO1

Level: Detail

Usage: Optional

Max Use: 10

Purpose: To specify allowances, charges or services


Ref. Data


>> ITA01 248 Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified.

C Charge

>> ITA04 331 Allowance or Charge Method of Handling Code M ID 2/2 Code indicating method of handling for an allowance or charge.

ZZ Mutually Defined

ITA06 359 Allowance or Charge Rate O R 1/9

Zero value.

ITA07 360 Allowance or Charge Total Amount O N2 1/9

Additional amount for the purchase order line.

Segment: TAX Tax Reference

Position: 170 Loop: PO1

Level: Detail

Usage: Optional

Max Use: 3

Purpose: To provide data required for proper notification/determination of applicable sales and

related taxes applying to the transaction.


Ref. Data


TAX02 309 Location Qualifier O ID 1/2


ZZ Mutually Defined

TAX03 310 Location Identifier C AN 1/25

Tax text description.

TAX12 441 Tax Exempt Code O ID 1/1

Code identifying exemption status from sales and use tax.

1 Yes (Tax Exempt)

2 No (Not Tax Exempt)


Segment: DTM Date/Time Reference

Position: 210

Loop: PO1

Level: Detail

Usage: Optional

Max Use: 10

Purpose: To specify pertinent dates and times

Notes: Sent only if purchase order line delivery date/time differs from purchase order header

delivery date/time or from other purchase order line delivery dates/times.


Ref. Data


>> DTM01 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time.

106 Required By

DTM02 373 Date C DT 6/6

Required date of delivery (YYMMDD).

DTM03 337 Time C TM 4/4

Required time of delivery (HHMM).

Segment: MSG Message Text

Position: 292

Loop: Level: Detail

Usage: Optional

Max Use: Purpose: To provide a free-form format that allows the transmission of text information.

Notes:


Ref. Data


>> MSG01 933 Free-Form Message Text M AN 1/264

Segment: CTT Transaction Totals

Position: 010

Level: Summary

Usage: Mandatory

Max Use: 1

Purpose: To transmit a hash total for a specific element in the transaction set


Ref. Data


>> CTT01 354 Number of Line Items M N0 1/6 Value will be the count of all included PO1 segments for this transaction set.


Segment: SE Transaction Set Trailer

Position: 030

Level: Summary

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments

(including the beginning (ST) and ending (SE) segments).

Comments: 1 SE is the last segment of each transaction set.


Ref. Data


>> SE01 96 Number of Included Segments M N0 1/6 Number of segments in the transaction set.

>> SE02 329 Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a transaction set.

Segment: GE Functional Group Trailer

Position: 040

Usage: Optional

Max Use: 1

Purpose: To indicate the end of a functional group and to provide control information


Ref. Data


>> GE01 97 Number of Transaction Sets Included M N0 1/6 Total number of transaction sets included in the functional group or interchange

(transmission) group terminated by the trailer containing this data element. >> GE02 28 Group Control Number M N0 1/9 Assigned number originated and maintained by the sender.

Segment: IEA Interchange Control Trailer

Position: 050 Usage: Mandatory

Max Use: 1

Purpose: To define the end of an interchange of zero or more functional groups and

interchange-related control segments


Ref. Data


>> IEA01 I16 Number of Included Functional Groups M N0 1/5 A count of the number of functional groups included in an interchange

>> IEA02 I12 Interchange Control Number M N0 9/9 A control number assigned by the interchange sender

850 kimberly-clark corporation's purchase order (apex ... - pur850... · pur850 (003010)...

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