8 for all – 9 for “mine”
DESCRIPTION
8 for All – 9 for “Mine”. The use of 856 & 956 fields: Examples for OhioLINK Institutions. Contents. Part 1: Examples of records & displays as they will appear after the change is made OhioLINK Resource examples Serial, E-book, Database Millennium record, Local view, Central Catalog view - PowerPoint PPT PresentationTRANSCRIPT
8 for All – 9 for “Mine”8 for All – 9 for “Mine”
The use of 856 & 956 fields:The use of 856 & 956 fields:
Examples for OhioLINK Examples for OhioLINK InstitutionsInstitutions
Contents
Part 1: Examples of records & displays as they will appear after the change is made
OhioLINK Resource examples Serial, E-book, Database Millennium record, Local view, Central Catalog view
Member Institution Resource examples Serial, E-book Millennium record, Local view, Central Catalog view
Multiple Means of Access examples Serial, E-book Millennium record, Local view, Central Catalog view
Contents continued
Part 2: Work flow Conceptual overview Bare-bone Boolean strategies Action steps for making changes
in the catalog Step-by-step procedures
ContextContext
Record examples (part 1): Record examples (part 1): Apply to records for electronic resourcesApply to records for electronic resources Are designed to aid member institutions’ Are designed to aid member institutions’
staff in using the 856 and/or the 956 fields staff in using the 856 and/or the 956 fields in the bibliographic recordin the bibliographic record
Do not illustrate changes to bcode3.Do not illustrate changes to bcode3. Work flow (part 2):Work flow (part 2): Changes in the use of Bcode3 will be Changes in the use of Bcode3 will be
addressed in the suggested work flow. addressed in the suggested work flow.
Important note:Important note:
No changes in procedures are No changes in procedures are needed for resources freely available needed for resources freely available to anyone and everyone using the to anyone and everyone using the Internet Internet
In other words, continue to use the In other words, continue to use the 856 for urls for freely available 856 for urls for freely available Internet resourcesInternet resources
OhioLINK Resource OhioLINK Resource SerialSerial
Serial in the EJCSerial in the EJC Bib record coding: BCODE3 = gBib record coding: BCODE3 = g Member institution provides no Member institution provides no
additional online versions of the additional online versions of the serial through this recordserial through this record
No change to 856 field neededNo change to 856 field needed
BCODE3=g indicating OhioLINK resource
Only access through EJC
NO CHANGE to 856 NEEDED
OhioLINK Resource – SerialOhioLINK Resource – Serial
OhioLINK Resource – SerialOhioLINK Resource – Serial Local View Local View
856 Public note appears here
OhioLINK Resource – SerialOhioLINK Resource – SerialCentral Catalog View Central Catalog View
856 Public note appears here
OhioLINK Resource OhioLINK Resource E-bookE-book
E-book is an OhioLINK acquisitionE-book is an OhioLINK acquisition Bib record coding: BCODE3 = gBib record coding: BCODE3 = g Member institution provides no Member institution provides no
additional online versions of the e-additional online versions of the e-book through this recordbook through this record
No change to 856 field neededNo change to 856 field needed
OhioLINK Resource – E-bookOhioLINK Resource – E-book
BCODE3=g indicating OhioLINK resource
NO CHANGE to 856 NEEDED
NetLibrary resource purchased by OhioLINK consortium
OhioLINK Resource – E-bookOhioLINK Resource – E-bookLocal ViewLocal View
856 Public note for OhioLINK NetLibrary book appears here
OhioLINK Resource – E-bookOhioLINK Resource – E-bookCentral Catalog View Central Catalog View
856 Public note appears here
OhioLINK Resource OhioLINK Resource DatabaseDatabase
Database is an OhioLINK acquisitionDatabase is an OhioLINK acquisition Bib record coding: BCODE3 = gBib record coding: BCODE3 = g No change to 856 field neededNo change to 856 field needed
OhioLINK Resource – DatabaseOhioLINK Resource – Database
BCODE3=g indicating
OhioLINK resource
EBSCOhost database leased by OhioLINK consortium
NO CHANGE to 856 NEEDED
OhioLINK Resource – DatabaseOhioLINK Resource – DatabaseLocal ViewLocal View
856 Public note for OhioLINK database
appears here
OhioLINK Resource – DatabaseOhioLINK Resource – DatabaseCentral Catalog View Central Catalog View
856 Public note appears here
Member Institution Resource Member Institution Resource Serial Serial
Serial not in the EJCSerial not in the EJC
Only access is through local Only access is through local institution subscription/leaseinstitution subscription/lease
Serial is not in the EJC
Only access through institutionalsubscription/lease
BCODE3 ≠ g
Member Institution Resource – Serial
Member Institution Resource – Serial Member Institution Resource – Serial Local ViewLocal View
956 Public note appears here
Member Institution Resource – SerialMember Institution Resource – SerialOhioLINK Central View (Institutional OhioLINK Central View (Institutional
Holdings)Holdings)
956 Public note appears in member
institution’s holdings
Member Institution Resource Member Institution Resource E-book E-book
E-book not provided through E-book not provided through OhioLINKOhioLINK
Only access is through local Only access is through local institution subscription/leaseinstitution subscription/lease
Member Institution Resource – E-book
BCODE3 ≠ g
Only access is through institution’s subscription/lease
Member Institution Resource – E-book
Local View
956 Public note appears here
Member Institution Resource – E-book
Central Catalog View
956 Public note appears in member
institution’s holdings
Multiple Means of Access Multiple Means of Access SerialSerial
Serial in the EJCSerial in the EJC Member institution provides additional Member institution provides additional
access through purchase/leaseaccess through purchase/lease OhioLINK Central Catalog view shown OhioLINK Central Catalog view shown
(with current practice of using (with current practice of using BCode3=g)BCode3=g)
Mock up of OhioLINK Central Catalog Mock up of OhioLINK Central Catalog view (as it will appear when BCODE3=g view (as it will appear when BCODE3=g no longer used)no longer used)
Multiple Means of AccessSerial
Serial in EJC
BCODE3 = g
Member institution provides additional access through purchase/lease
Multiple Means of Access – SerialMultiple Means of Access – SerialLocal ViewLocal View
Access provided through EJC (856)
Access provided through JSTOR (956)
Multiple Means of Access – Serial Multiple Means of Access – Serial Central Catalog View – Central Catalog View – Current Current
viewview**
Member institutions provideAccess through purchase/Lease (url coded in 956 field)
Access provided throughEJC (url coded in 856 field)
*BCODE3=g overrides benefits of using 956
Multiple Means of Access – Serial Multiple Means of Access – Serial Mock UpMock Up of Future Central Catalog of Future Central Catalog
ViewView**
856 public access note EJC
956 public access note
*as it will look after Bcode=3 no longer used
Work FlowConceptual Overview Booleans
NeededRecords in the local
institution’s catalog that have links to
Internet resources
Records representingOhioLINKresources
Records that provide
additional institutional
access to resource
Records for paid resources
available to subset of OhioLINK users
Bare-bone Boolean Strategies(Local practices will influence details)
BASE BOOLEAN:type=b and
MARC tag 856≠[blank]
USING BASE BOOLEANRESULTS then:
BCODE3=g
USING BCODE=3 RESULTS then:MARC tag 856
at least one field doesn’t have “rave”
USING BASE BOOLEANRESULTS then:
Use local practiceto break out paid
resources
Overview of Actions to be performed
on Subsets of Base BooleanRecords that have links to
Internet resources
Records representingOhioLINKresources
Records that provide
additional institutional
access to resource
Records for paid resources
available to subset of OhioLINK users
Result Set: Multiple 856s.Review manually & change all institutional resources to 956s
Result Set: Paid formember resources.Change all 856s to 956s
Result set: All OhioLINK resources.Change all records with BCODE3=3to BCODE3=-
WARNING: Changing BCODE3 to “-” will/must be LAST step in entire process
BASE BOOLEAN
Non-OhioLINK“paid for”resources
Memberresource &OhioLINKresource
Records representingOhioLINKresources
Colors used to represent Boolean Results Sets On Previous Slides Are
Continued on Following Slides
Step-by-step: Step 1
Gather the BASE BOOLEAN: A set of all records that have links
to Internet resources
Caution: For large libraries, this could be a very large set of records. Libraries may wishto put more limits in the strategy. For example, one could eliminate government documents
in order to reduce the size of the result set.
Potential Boolean strategy:Bib records that have an 856 fieldMillennium create list: type (b); field (!) 846; condition (≠); value (blank)
SAVE results
BASE BOOLEAN
Step-by-step: Step 2
Gather a subset of records from the results of the BASE BOOLEAN
for a set of records that have links to Internet resources and
that link to OhioLINK resources
Potential Boolean strategy:Bibliographic records where BCODE3 = g Millennium create list: type (b); field (BCODE3); condition (=); value (g)
SAVE results
Records representingOhioLINKresources
Step-by-step: Step 3
Potential Boolean strategy:Bibliographic records where at least one 856 field does not have “rave”Millennium create list: type (b); field (!) 856; condition (o); value (rave)
SAVE results
Gather a subset of records from the results of the previous Booleanfor set of records that have links to Internet resources and
that link to OhioLINK resources and to individual member resources
Memberresource &OhioLINKresource
Step-by-step: Step 4
Potential Boolean strategy:Use local practice of coding fields to inform design of a search that breaks out paid resources
SAVE results
Gather a subset of records from the results of the BASE BOOLEAN:
For set of records that have links to Internet resources andthat do not link to OhioLINK resources and
For which the member institution purchases/leases/subscribes
Non-OhioLINK“paid for”resources
Step-by-step:
Step 7It is important that this is the
last step ofthe process
Step 5Result set: Multiple 856sReview all 856 fields manually & change all local institutional resources to 956s
Step 6Result Set: “Paid for” member resources.Change all 856s to 956s
Result set: All OhioLINK resources.Change all instances on records that have BCODE3=g to BCODE3=-
Thank you
Prepared byTschera Harkness Connell, Ph.D.
Associate Professor and Head, Scholarly Resources Integration Dept.
The Ohio State University [email protected]