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Introduction toInvoicing

Aparna Gopinath

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Agenda

Order to Cash processDocument FlowInvoice and its contentsInvoice Types

Additional ProcessesBilling Document Creation

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Order to Cash Process

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Document FlowInquiry

ales Order

Billing

Delivery

Accounting Doc

!uotation

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Invoice – Defnition

Business document issued "y a seller to the "uyer # indicating the products #quantities# and agreed prices $or products or services the seller has provided the"uyer% An invoice indicates the "uyer must pay the seller# according to thepayment terms %

Billing represents the $inal processing stage $or a "usiness transaction in alesand Distri"ution

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Billing Document Structure

Transaction codeInvoice creation & 'F()

Invoice Cancellation &'F))

Tables*eader Data & 'B+,

Item Data & 'B+P

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Contents O An Invoice*eading peci$ying the type o$ invoice

-nique invoice num"er Date o$ the invoice%.ame and address o$ the supplier .ame and address o$ the Bill to customer.ame and address o$ the hip to customer Ta/ or company registration details o$ supplier%0g1 'AT registration num"er 'AT registration num"er $or 0uropean -nion customerservice2 product rendered datePurchase order num"erDescription o$ the product3s42 servicePriceTa/ i$ relevant3e%g G T or 'AT4Terms o$ Payment

Payment Instruction

Data ource In APBilling type +Ref. Doc+ Customer +Price

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Billing Document Screen

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T !es O Invoice

Commercial Invoice

Invoice issued "y a seller to "uyer%Content would di$$er "ased on country speci$ic rules%

Pro Forma Invoice

A pro $orma invoice appears e/actly the same as a customer invoice% The

di$$erence is that this invoice does not need to "e paid% There$ore# the systemdoes not $orward data to Financial Accounting 3FI4%3 0g1 -sed in e/port o$ goodswhere customs authority should "e shown with cost o$ the goods4

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T !es O Invoice

De"it memo5hen a company $ails to pay or short6pays an invoice% This increases

receiva"les in Financial Accounting% 30g1 you have not charged the customerenough4 % In $unction o$ De"it memo is similar to invoice%

Credit memo A sales document created on the "asis o$ a customer complaint% This reducesreceiva"les in Financial Accounting%30g1de$ective goods or "ecause you haveovercharged a customer 4

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T !es O Invoice0lectronic invoicing

Trans$er o$ structured data "y agreed standards $rom one computer system to another % 0g1 0DI70lectronic Data Interchange8# 9:; messages# PDF etc%

Collective Invoicing Processing o$ invoice collectively% The header data appearing in the "illing documents must"e the same%

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T !es O InvoiceCancellation :emo

Billing document created a$ter cancellation% The cancellation document copies data $rom the"illing document and trans$ers an o$$setting entry tothe accounting department%

The cancellation document causes the re$erence document $or the "illing document 3e%g% the

delivery4 to "e reopened %

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Additional Processes

Intercompany Billing+e"ates

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Billing Document Creation

Individual Invoices per order or delivery%Billing due list

6 Bac< ground Processing6 :anual processing "ased on selection criteria%

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