770 events tourism and governance committee 7 march 2019 ...€¦ · events tourism and governance...

770 Adopted Report

of the

Events Tourism and Governance Committee Meeting

held

Thursday 7 March 2019 at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

770th Council Meeting 12 March 2019 2 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report

Index Adopted Report

Events Tourism and Governance Committee Meeting Thursday 7 March 2019

Item Direct. File Page Subject

1 OCOO LG115/1355/01/2019(P1) 5 Events Tourism And Governance Committee Action List And Forward Planning Schedule

2 OS HR829/02(P1) 6 Travel And Travel Related Expenses - Councillors And Staff 1 October – 31 December 2018

3 OS LG314/-/-(P6) 15 City Contracting Plan 2018-19 Single And Sole Source Contracts

4 OS LG314/-/-(P6) 37 City Contracting Plan 2018-19 Quarterly Acquittal – October To December 2018

5 OCOO CS105/274/2019(P1) 132 Major Event Opportunity

6 OCOO CS105/274/2019(P1) 140 Major Event Opportunity

7 OS RV36/188/-(P14) 149 2018-19 Quarter Two Report Rates And Water Debt Management

Closed Session

OCEO LG449/756/04/03(P1) State Of The Organisation Report & Value for Money Program

Presentation Only

KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste

770th Council Meeting 12 March 2019 3 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ADOPTED BY COUNCIL 12 MARCH 2019 RESOLUTION G19.0312.015 moved Cr La Castra seconded Cr PC Young That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday, 7 March 2019, numbered ETG19.0307.001 to ETG19.0307.009, be adopted with the exception of:- Recommendation Numbers ETG19.0307.003

ETG19.0307.004 ETG19.0307.005 and ETG19.0307.006 which were specifically resolved.

CARRIED UNANIMOUSLY ATTENDANCE Cr R La Castra (Chairperson) Cr P C Young Cr D Gates Cr W M A Owen-Jones Cr K L Boulton Cr P A Taylor Cr D I McDonald Cr G M O'Neill Cr G Tozer Visitor Mr D R Dickson Chief Executive Officer Mr G Mather Acting Chief Operating Officer Mr G Potter Director Organisational Services Mr P Morichovitis Chief Procurement Officer (part) Ms C Drinkwater Customer Experience Strategy Manager (part) Mr I Hatton Chief Innovation & Economy Officer (part) Ms P Bessette Energy Management Executive Coordinator (part) APOLOGY / LEAVE OF ABSENCE Nil PRESENTATIONS State Of The Organisation Report & Value For Money Program CONFIDENTIAL Mr D R Dickson, Chief Executive Officer

770th Council Meeting 12 March 2019 4 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report The information below is extracted from the Procurement Policy and Contract Manual. Refer to the Procurement Policy and Contract Manual for complete details. Applying the Local Business Pricing Advantage If the best value pricing offer is from a Category A, B or C business (refer Table 1 below) then this offer is regarded as the most advantageous. For contracts where quotations are sought (generally with an expected worth less than $250,000), if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within: • 30 per cent of the best value pricing offer for contracts less than $50,000 • 25 per cent of the best value pricing offer for contracts between $50,000 and $100,000 • 20 per cent of the best value pricing offer for contracts between $100,000 and $250,000. then the offer from the Category A or B business will be regarded as the most advantageous. Invitations to offer (tenders) are generally utilised for contract greater than $250,000. For contracts where invitations to offer are utilised with an expected worth less than $1,000,000 per annum; if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within 15 per cent of the best value pricing offer, then the offer from the Category A or B business will be regarded as the most advantageous. Applying the Local Business Weightings Local Content Scoring A 15 per cent weighting related to the business locality will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 1 following. Table 1 Category Score Description

A 15% Developing or established Gold Coast business B 12% Branch office on the Gold Coast directly employing a minimum of 10

FTEs (not contractors) C 9% Branch office on the Gold Coast, established for a minimum of six

months, directly employing less than 10 FTEs (not contractors) D 4% Adjacent local government (Logan, Scenic Rim, Redland or Tweed

Shire) business E 2% Queensland business F 1% Interstate business G 0% Overseas business

Gold Coast Awards Scoring A two per cent weighting related to Gold Coast Awards will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 2 following. Table 2

Score Description

2% A winner of the Gold Coast Business Excellence Award, Gold Coast Young Entrepreneurs Award or Gold Coast Women in Business Award within the past 4 calendar years

1% A winner of a monthly Gold Coast Business Award, or finalist in the Gold Coast Young Entrepreneurs Awards or Gold Coast Women in Business Awards within the past 4 calendar years

0% All other businesses

770th Council Meeting 12 March 2019 5 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 1 OFFICE OF THE CHIEF OPERATING OFFICER EVENTS TOURISM AND GOVERNANCE COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1328/01/2019(P1) Item Action Officer &/or

Branch Action/Previous Resolution

(771) Events, Tourism and Governance Committee 21 March 2019

Broadbeach Alliance Bi-Annual Performance Report

Office of the Chief Executive Officer

Includes Presentation

Surfers Paradise Alliance Bi-Annual Performance Report



Information Management Policy Organisational Services

Information Privacy Policy Organisational Services

City Operational Plan 2018-19 Performance Report Quarter Two

Office of the Chief Operating Officer

Policy Q2 Report Office of the Chief Operating Officer

Audit Committee Meeting 25/2/2019 Office of the Chief Operating Officer

State Of The Organisation Report Office of the Chief Executive Officer

(772) Events, Tourism and Governance Committee 29 April 2019

HOTA Gold Coast Pty Ltd Bi-Annual Performance Report



Connecting Southern Gold Coast Ltd Bi-Annual Performance Report



(773) Events, Tourism and Governance Committee 9 May 2019

Destination Gold Coast 6 month Update Economy, Planning & Environment


RECOMMENDATION It is recommended that Council resolves as follows: That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted. Authorised by: Grant Mather TRACKS REF: # 54648256 (Acting) Chief Operating Officer COMMITTEE RECOMMENDATION ETG19.0307.001 moved Cr Owen-Jones seconded Cr PC Young That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted.

CARRIED

770th Council Meeting 12 March 2019 6 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 2 ORGANISATIONAL SERVICES TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 OCTOBER – 31 DECEMBER 2018 HR829/02(P1) Refer 6 page attachment 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report provides a summary of Council funded travel activities for Councillors and staff for the period 1 October to 31 December 2018 and a comparison report summarising travel expenditure for 1 October to 31 December 2017. 4 PREVIOUS RESOLUTIONS Ex Council Minute No GF08.0611.007:

“That a report be brought back to Council on all conferences paid for by Council, attended by staff, contractors or consultants, on a three monthly basis. The report to contain details of the dates, cost, the relevant budget numbers they were charged to, and whether the attendees were speakers at the conference or convention.”

5 DISCUSSION A report of Council funded travel activities for Councillors and staff for the period 1 October to 31 December 2018 is provided as Attachment A. There were 45 travel requests processed within this period. There were three conference speakers (Council employees). The following table shows a comparison with the same period last year.

1 Oct – 31 Dec 2017 1 Oct – 31 Dec 2018

No. of Travel Requests

Total Expenditure ($)

No. of Travel Requests

Total Expenditure ($)

Commonwealth Games Related Travel 8 36,764 0 0 Conferences 21 47,318 23 54,255 Business Meetings 12 13,699 15 15,482 Trade Missions 4 17,173 1 6,586 Awards Presentation 0 0 2 1,577 Study Tours 3 4,195 0 0 Expo / Trade Show 0 0 1 1,145 Conference Speakers 1 761 3 2,047 Total 49 119,910 45 81,092

770th Council Meeting 12 March 2019 7 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 OCTOBER – 31 DECEMBER 2018 HR829/02(P1) A comparison report by directorate for travel related expenditure for the period 1 October to 31 December 2018 and 1 October to 31 December 2017 as well as the half yearly travel comparison expenditure for 1 July to 31 December 2018 and 01 July to 31 December 2017 is provided as Attachment B. Also provided in Attachment B is a quarterly international travel comparison summary report. This report summarises total international travel related expenditure for the periods 1 October to 31 December 2018 and 1 October to 31 December 2017. The expenditure on travel and related activities from 1 October to 31 December 2018 of $81,092 represents 0.0048% of Council’s initial accrual budget of $1.677 billion for 2018-19. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not applicable. 7 FUNDING AND RESOURCING REQUIREMENTS All travel costs are funded from individual directorate budgets. 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS The Local Government Regulation 2012 requires disclosure of overseas travel in Council’s Annual Report. 10 COUNCIL POLICIES • Corporate Travel and Accommodation Policy – Employees and Contractors. • Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy. 11 DELEGATIONS Not applicable. 12 COORDINATION & CONSULTATION Not applicable. 13 STAKEHOLDER IMPACTS Not applicable. 14 TIMING This Report is for the period of 1 October to 31 December 2018.

770th Council Meeting 12 March 2019 8 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 OCTOBER – 31 DECEMBER 2018 HR829/02(P1) 15 CONCLUSION The attached summary of travel expenditure is submitted for the information of Council. The report lists activities undertaken by Council that require either airfares or accommodation for staff, contractors or Councillors to attend an event. All travel is subject to a formal approval process. Furthermore, there is regular corporate oversight through reports to the CEO and external disclosure via Council’s Annual Report. Overall, Council’s travel costs continue to amount to a very small percentage of Council’s overall annual budget i.e. well less than 1%. 16 RECOMMENDATION It is recommended that Council resolves as follows: That the information contained in the report be noted. Author: Authorised by: Christina Da Silva Glen Potter Corporate Travel and Admin Officer Director Organisational Services 17 February 2019 Item: # 72738119 Attachment A: # 72575991 Attachment B: # 72579171 COMMITTEE RECOMMENDATION ETG19.0307.002 moved Cr Taylor seconded Cr McDonald That the information contained in the report be noted.

CARRIED

770th Council Meeting 12 March 2019 9 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 OCTOBER – 31 DECEMBER 2018 HR829/02(P1)

As at: 11 January 2019

From To Position Title Description Provider Venue Booking Comment*** Reg Fee** Travel Accom Other* Total Gross Cost

22/10/2018 23/10/2018 Chief Of Staff To Mayor

Business Meetings with Greenland (Australia) Investment and Westfield. Market sounding to further investigate low wash capability ferries currently operating from Circular Quay.

City of Gold Coast Sydney CEO Approved $0 $450 $499 $0 $949

25/10/2018 26/10/2018Executive Coordinator City Architect 2018 Australian Urban Design Awards Architecture Media Sydney Award Ceremony $80 $385 $194 $120 $778

7/11/2018 8/11/2018 Chief Executive Officer Meeting with Adelaide City Council in regards to their bid for 2026 Commonwealth Games

Adelaide City Council AdelaideFlights and Accommodation Funded by Adelaide City Council

$0 $0 $0 $258 $258

11/11/2018 16/11/2018Senior Specialist Design Project Officer - Landscape Architecture

Urban Forestry Program Conference University of Melbourne Melbourne $3,539 $448 $920 $537 $5,444

12/11/2018 13/11/2018 Principal Urban Designer International Urban Design Conference Urban Design Australia Sydney $1,172 $264 $200 $331 $1,968

$4,791 $1,547 $1,813 $1,246 $9,397


22/10/2018 23/10/2018 Mayor

Business Meetings with Greenland (Australia) Investment and Westfield. Market sounding to further investigate low wash capability ferries currently operating from Circular Quay.

City of Gold Coast Sydney CEO Approved $0 $1,110 $489 $135 $1,734

9/12/2018 13/12/2018 MayorGold Coast Airport's Efforts in Securing Additional Direct Flights - Business Meetings City of Gold Coast Thailand/Laos

G18.1030.024 / Flights Funded by Mayor $0 $0 $871 $962 $1,833

$0 $1,110 $1,360 $1,097 $3,567

Attachment A

Total:

Total:

Quarterly Travel Report1 October - 31 December 2018

CEO Office

Council



8/10/2018 11/10/2018 Hydraulic Engineer Stormwater 2018 Conference Stormwater Australia Sydney $1,332 $309 $566 $384 $2,590

16/10/2018 19/10/2018Coordinator Economic Development (Trade And Investment)

National Economic Development ConferenceEconomic Development Australia Rockhampton $1,574 $404 $557 $277 $2,812

20/10/2018 27/10/2018Business And Investment Attraction Officer (industry) Ausfilm Week Ausfilm Los Angeles G18.0731.015 $0 $1,439 $3,567 $1,580 $6,586

25/10/2018 26/10/2018Executive Coordinator City And Regional Planning 2018 Australian Urban Design Awards Architecture Media Sydney Award Ceremony $80 $305 $194 $221 $799

30/10/2018 31/10/2018Chief Innovation and Economy Officer Smart Cities Week Smart Cities Council Sydney Conference Speaker $0 $210 $181 $136 $528

13/11/2018 16/11/2018 Manager City Development18th International Cities Town Centres & Communities Conference 2018 ICTC Mainstreet Perth CEO Approved $1,254 $651 $612 $402 $2,919

13/11/2018 17/11/2018Project Leader - City Place Making

18th International Cities Town Centres & Communities Conference 2018 ICTC Mainstreet Perth CEO Approved $1,446 $661 $806 $415 $3,329

3/12/2018 6/12/2018 Coordinator Natural Hazards 2018 Hydrology and Water Resource Symposium Engineers Australia Melbourne $1,234 $257 $800 $252 $2,543

8/12/2018 9/12/2018Coordinator Strategic City Planning

Enquiry by Design Workshop 3 - Business Meeting

Department of State Development Gold Coast CEO Approved $0 $0 $280 $57 $337

8/12/2018 9/12/2018 Senior PlannerEnquiry by Design Workshop 3 - Business Meeting

Department of State Development Gold Coast CEO Approved $0 $0 $280 $57 $337

$6,920 $4,237 $7,843 $3,780 $22,780


29/10/2018 31/10/2018Customer Experience Strategy Manager Chief Customer Officer Forum Corinium Global Intelligence Sydney Conference Speaker $0 $232 $394 $188 $814

1/11/2018 2/11/2018 Manager Corporate AssuranceAnnual Local Government Internal Audit Conference City of Gold Coast Gold Coast $0 $0 $145 $0 $145

$0 $232 $539 $188 $959

Total:

Economy, Planning & Environment

Office of the Chief Operating Officer

Total:



15/10/2018 18/10/2018Pest Animal Management Officer NSW Vertebrate Pest Management Symposium East West Conferences Coffs Harbour $590 $0 $614 $211 $1,415

16/10/2018 19/10/2018Coordinator Animal Management

Australian Institute of Animal Management Workshop

Australian Institute of Animal Management Inc Hunter Valley $650 $266 $510 $267 $1,693

28/10/2018 2/11/2018Coordinator Strategic Development

The 43rd EHA National Conference & Illicit Drugs and Drug Contamination Masterclass Environmental Health Australia

Fremantle, Western Australia

$2,125 $623 $891 $598 $4,237

7/11/2018 9/11/2018Bushfire And Biodiversity Conservation Officer National Flying Fox 2018 Forum

QLD Department of Environment and Sciences Cairns $175 $352 $256 $236 $1,018

$3,540 $1,240 $2,271 $1,313 $8,364


6/11/2018 9/11/2018 Coastal Structures Engineer 27th Annual NSW Coastal Conference Bega Valley Shire Council Merimbula $765 $759 $498 $331 $2,354

$765 $759 $498 $331 $2,354

Lifestyle and Community

Transport & Infrastructure

Total:

Total:



2/10/2018 4/10/2018 Coordinator Source ControlWSSA Wastewater Source Management Network Workshop

Water Services Association of Australia Melbourne $350 $424 $343 $254 $1,371

2/10/2018 4/10/2018Executive Coordinator Strategy And Innovation Waste Expo Australia Waste Australia Melbourne $0 $501 $305 $338 $1,145

8/10/2018 9/10/2018Manager Business Performance

WSAA Customer and Industry Leadership Committee Meeting

Water Services Association of Australia Canberra $0 $597 $198 $174 $969

23/10/2018 25/10/2018 Coordinator Operational SafetyWater Industry Safety Event - Melbourne Water and WSAA Safety Network - Safety Maturity Workshop

Water Industry Operators Association (WIOA) Melbourne $111 $367 $375 $389 $1,241

24/10/2018 26/10/2018Coordinator Process Engineering

Australian New Zealand Biosolids Partnership (ANZBP) Board Meeting and Roadshow

Australian and New Zealand Biosolids Partnership (ANZBP) Melbourne $0 $284 $375 $425 $1,084

5/11/2018 7/11/2018Executive Coordinator Integrated Water Planning

Recycled Water Network Expansion Project Business Meetings

Parkes Shire Council and Murrumbidgee Irrigation Area

Parkes / Griffith CEO Approved $0 $769 $293 $336 $1,398

5/11/2018 7/11/2018Coordinator Recycled Water Planning

Recycled Water Network Expansion Project Business Meetings

Parkes Shire Council and Murrumbidgee Irrigation Area

Parkes / Griffith CEO Approved $0 $769 $293 $250 $1,313

13/11/2018 15/11/2018Coordinator Customer Support and Revenue Assurance

Trusted Information Sharing Network Cross - Sector Workshop and Forum Department of Home Affairs Canberra $0 $567 $428 $183 $1,178

19/11/2018 21/11/2018Senior Engineer Asset Technical Standards

WSAA Code and Appraisal Reference Group Meeting


21/11/2018 22/11/2018Executive Coordinator Integrated Water Planning Business Meeting with South Australia Water South Australia Water Adelaide $0 $548 $187 $304 $1,038

26/11/2018 28/11/2018Executive Coordinator Strategic Planning Adaptive Planning & IWM Network Meeting


27/11/2018 28/11/2018 Manager System Control Opex Benchmarking Project Delivery WorkshopWater Services Association of Australia Melbourne $0 $334 $202 $154 $689

4/12/2018 5/12/2018Manager Business Performance

WSAA Financial Sustainability and Regulation Network Meeting

Water Services Association of Australia Sydney $0 $245 $225 $162 $632

5/12/2018 6/12/2018 Microbiology Coordinator Standards Australia - FT 20 Committee Meeting Standards Australia Sydney $0 $236 $197 $246 $679

9/12/2018 12/12/2018Senior Customer Management Officer Choose Tap Coalition Forum Yarra Valley Water Ballarat $0 $383 $326 $382 $1,090

11/12/2018 12/12/2018 Manager Service SustainabilityWSAA Asset Planning, Resilience & Creation Network Workshop

Water Services Association of Australia Melbourne $150 $246 $190 $199 $785

$1,311 $7,078 $4,617 $4,529 $17,535

Water and Waste

Total:



22/10/2018 24/10/2018 Executive Coordinator Data Intelligence

Public Sector Data Summit Conference 2018 IQPC Sydney CEO Approved $3,605 $316 $394 $273 $4,588

22/10/2018 24/10/2018 Coordinator Data Design and Management

Public Sector Data Summit Conference 2018 IQPC Sydney CEO Approved $3,605 $316 $434 $301 $4,657

24/10/2018 25/10/2018 Coordinator Operational Effectiveness

2018 Conference Australian Payroll Association Australian Payroll Association Melbourne $795 $403 $144 $317 $1,659

7/11/2018 10/11/2018 Chief Procurement Officer Asia Pacific Procurement Congress 2018 and Awards

Procurement Leaders SingaporeCEO Approved - Conference and Award Ceremony

$2,385 $996 $639 $508 $4,529

11/12/2018 13/12/2018 Manager Customer Contact Government Customer Service Summit Konnect Learning CanberraConference Speaker / Flights Funded by Conference Organiser

$0 $0 $350 $354 $705

$10,391 $2,032 $1,962 $1,753 $16,137

Reg Fee** Travel Accom Other* Total Gross Cost

Total: $27,717 $18,235 $20,903 $14,237 $81,092

# This report provides information on attendance at business meetings, conferences, seminars and similar activities.

* Other - includes daily allowances, cab charges, car hire and other minor costs.

** Registration - Includes conference registration or other costs required to attend the event.

*** Booking Comments - Where applicable a comment is made to clarify the details of the event attendance.

Organisational Services

Total:


01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

Lifestyle and Community 9 4 $4,374 $3,540 $4,031 $1,240 $3,154 $2,271 $3,259 $1,313 $14,818 $8,364Councillors 1 2 $0 $0 $8,302 $1,110 $3,004 $1,360 $0 $1,097 $11,306 $3,567Economy, Planning & Environment 21 10 $4,426 $6,920 $13,313 $4,237 $25,338 $7,843 $14,119 $3,780 $57,196 $22,780Traffic and Infrastructure 4 1 $3,960 $765 $5,032 $759 $1,073 $498 $839 $331 $10,904 $2,354Water & Waste 4 16 $110 $1,311 $1,241 $7,078 $1,461 $4,617 $807 $4,529 $3,619 $17,535Office of the Chief Executive Officer 5 5 $0 $4,791 $5,102 $1,547 $4,779 $1,813 $2,536 $1,246 $12,417 $9,397Organisational Services 2 5 $0 $10,391 $262 $2,032 $683 $1,962 $149 $1,753 $1,093 $16,137Office of the Chief Operating Officer 3 2 $4,851 $0 $1,110 $232 $1,701 $539 $894 $188 $8,556 $959

Total 49 45 $17,722 $27,717 $38,392 $18,235 $41,194 $20,903 $22,602 $14,237 $119,910 $81,092

01 Jul 17 - 31 Dec 17

01 Jul 18 - 31 Dec 18

01 Jul 17 - 31 Dec 17

01 Jul 18 - 31 Dec 18

01 Jul 17 - 31 Dec 17

01 Jul 18 - 31 Dec 18

01 Jul 17 - 31 Dec 17

01 Jul 18 - 31 Dec 18

01 Jul 17 - 31 Dec 17

01 Jul 18 - 31 Dec 18

01 Jul 17 - 31 Dec 17

01 Jul 18 - 31 Dec 18

Total 106 129 $38,937 $81,810 $83,760 $60,061 $78,638 $62,879 $44,754 $45,027 $246,089 $249,777

01 Oct 17 - 31 Dec 17

01 Oct 18 - 31 Dec 18

$4,195 $0$11,306 $1,833$38,783 $6,586$2,370 $0

$0 $0$6,601 $0

$0 $4,529$0 $0

$63,255 $12,948

Economy, Planning & Environment

Half Yearly Travel Comparison Summary Report01 July - 31 December 2017 and 01 July - 31 December 2018

(This summary report provides information on attendance at business meetings, conferences, seminar and similar activities)

(This summary report provides information on international travel, but excludes events that have been funded externally)

Other TotalNo. of Attendees

01 October - 31 December 2017 and 01 October - 31 December 2018Quarterly International Travel Comparison Summary Report

Water & WasteTraffic and Infrastructure

Total

Office of the Chief Executive OfficerOrganisational ServicesOffice of the Chief Operating Officer

Total

Lifestyle and CommunityCouncillors

TravelRegistration

Other

Attachment B

Accom

Total

Quarterly Travel Comparison Summary Report01 October - 31 December 2017 and 01 October - 31 December 2018

(This summary report provides information on attendance at business meetings, conferences, seminar and similar activities)

No. of Attendees Registration Travel Accom

770th Council Meeting 12 March 2019 15 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 ORGANISATIONAL SERVICES CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) Refer Attachment 1: City Contracting Plan 2018-19 Quarterly Acquittal (1 October 2018 to 31 December 2018) Single and Sole Source Contracts 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that Attachment 1 be considered in Closed Session pursuant to section

275(1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) Contracts proposed to be made by it;

1.2 I recommend that Attachment 1 be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report seeks Council approval for proposed single source and sole source contracts in the quarter 2 (1 October to 31 December 2018) amended City Contracting Plan 2018-19. 4 PREVIOUS RESOLUTIONS Ex Minute G18.0621.050 (in part):

2. That Council adopts the City Contracting Plan 2018-19 (Attachment 1) with the following amendment:

a) That all contracts with a designated ‘Sourcing Method’ of ‘Sole source’ be amended to a ‘Sourcing Method’ of ‘Quotation process’ where the estimated value of the contract is equal to or less than $250,000 and a ‘Sourcing Method’ of ‘Public Invitation to Offer (ITO)’ where the estimated value of the contract is greater than $250,000.

3. That the contracts referred to in part a. of recommendation 2 above are further investigated by officers and an amended City Contracting Plan 2018-19 be brought back to the next Events, Tourism and Governance Committee of 26 July 2018.

4. That a quarterly acquittal of the City Contracting Plan 2018-19 be submitted via the Events, Tourism and Governance Committee.

Ex Minute G18.0731.019 (in part):

2 That Council adopts the amendments to the City Contracting Plan 2018-19 (Attachment 1).


2. That the quarterly acquittal (1 July to 30 September 2018) to the City Contracting Plan 2018-19 be noted.

4. That Council adopts the amended City Contracting Plan 2018-19.

770th Council Meeting 12 March 2019 16 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) Ex Minute G18.1207.016:

That Council adopts the Procurement Policy and Contract Manual.

5 DISCUSSION In June 2018, Council adopted the City Contracting Plan 2018-19, which defines the types of contracts to be made during the financial year. The City Contracting Plan is to be brought back to Council on a quarterly basis for any amendments, as well as an acquittal of the previous quarter’s activities. The City Contracting Plan 2018-19 quarter 2 (October to December 2018) acquittal proposes a number of single source and sole source contracts. On occasions and for particular situations or procurement categories of spend; it can be impractical or disadvantageous for the City to undertake a competitive procurement process (i.e. invite quotes or tenders). In accordance with Council’s Procurement Policy and Contract Manual, Council may enter into a contract without first inviting competitive offers for particular situations or categories of spend where it is deemed impractical or disadvantageous to undertake a competitive process as follows. • Procuring under a government arrangement (e.g. Federal government, state government

or another local government) or an LGAQ arrangement (e.g. Local Buy). • The contract is made with a sole sourced supplier as the supply market is restricted

making it disadvantageous or impractical to seek competitive offers, as follows:

• where the unique or propriety nature of the goods or services being sought has no suitable alternatives available

• statement of licence, legislated requirements, third part ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

• where the compatibility of the goods or services matches an existing system, or equipment, or is a proprietary item/brand

• specific memberships/training/subscriptions/conferences to organisations/bodies where alternatives do not practically exist (e.g. professional associations, industry bodies, institutes)

• ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders (generally related to software, computer systems and technology).

• Where Council resolves it is satisfied to single source as follows:

• where continuity of a previous/current engagement is required to maintain the

continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process

• where the specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

• where the confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

• only one supplier is reasonably available to provide the goods and/or services • it is in the public interest to single source for a program or service category.

770th Council Meeting 12 March 2019 17 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) Attachment 1 provides a schedule of proposed single source and sole source arrangements for Council consideration, including the name of the proposed organisation. Approval is sought for these proposed single source and sole source contracts. These proposed single source and sole source contracts will also be presented in a separate Agenda Report as part of the adoption of the quarter 2 (1 October to 31 December 2018) amended City Contracting Plan 2018-19. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The project is aligned with the following themes, outcomes and signature actions of the City Vision and Gold Coast 2022. The City Contracting Plan 2018 -19 provides Council with direct alignment of procurement, contracting and disposal activities with the Corporate Plan and corporate strategies. Supporting the Delivery of Gold Coast 2022

A. We plan for the future of the city. We make good choices that create a better future for the Gold Coast Community Manage the maintenance, renewal and delivery of infrastructure for the city through the Total Asset Management Plan and the forward Capital Works Program.

B. We manage the city responsibly. Our stewardship of the city provides value for money to ratepayers Deliver a wide range of high quality services to the Gold Coast community (as identified in the annual Operational Plan).

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The City Contracting Plan 2018-19 provides the anticipated contracting activities in relation to operational services that support the implementation of the activities and priorities of Council’s Programs and Services as defined in the Operational Plan 2018-19. The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved annual budgets. Costs for Capital Works and Service Proposals The City Contracting Plan 2018-19 provides the capital works programs (programs are defined as the Four Year Works Program by Directorate and Budget Centre for 2018-19) and projects against which proposed procurement activities are scheduled to occur during the 2018-19 financial year and later. In accordance with the budget review guidelines the following circumstances require referral to the Special Budget & Finance Committee Where Water and Waste Capital Works projects require budget adjustments; the projects will be referred via the Water and Waste budget review where funds are available in the respective Reserves to cover the funding required to service the full commitment the contract will give rise to.

770th Council Meeting 12 March 2019 18 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) People and Culture No extra staff will be required for this project. 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS Section 220(7) of the Local Government Regulation 2012 provides that local governments may, by resolution, amend a contracting plan at any time before the end of the financial year to which the plan relates. 10 COUNCIL POLICIES Council’s Procurement Policy and Contract Manual defines situations where Council may enter into a contract without first inviting competitive offers. 11 DELEGATIONS Not applicable. 12 COORDINATION & CONSULTATION Branch managers were engaged through periodic procurement partnering forums to provide updates to the City Contracting Plan 2018-19, as part of the quarterly acquittal process. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 Not applicable. 13 STAKEHOLDER IMPACTS Not applicable. 14 TIMING Not applicable. 15 CONCLUSION In accordance with Council’s Procurement Policy and Contract Manual, Council may enter into a contract without first inviting competitive offers for particular situations or categories of spend where it is deemed impractical or disadvantageous to undertake a competitive process. Attachment 1 provides a schedule of proposed single and sole source arrangements for Council consideration, including the name of the proposed organisation. Approval is sought for these proposed single source and sole source contracts.

770th Council Meeting 12 March 2019 19 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) These proposed single source and sole source contracts will also be presented in a separate Agenda Report as part of the adoption of the quarter 2 (1 October to 31 December 2018) amended City Contracting Plan 2018-19. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachment 1 be deemed non-confidential except for those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 That Council approves the proposed single source and sole source contracts.

3 That it is noted that the proposed single source and sole source contracts will also be presented for approval in a separate Agenda Report as part of the adoption of the quarter 2 (1 October to 31 December 2018) amended City Contracting Plan 2018-19.

Author: Authorised by: Peter Morichovitis Glen Potter Chief Procurement Officer 20 February 2019

Director Organisational Services

#72839631, #72846195,

770th Council Meeting 12 March 2019 20 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Hospitality The name of the person or entity is: Optus Administration

The nature of the relationship is: Hospitality

The value of the gift is: unknown – Approx. $500

The date of receipt of the gift is: 10 April 2018

The nature of the other person’s interest in the matter is: I was a guest of Optus Administration at the Swimming event at the 2018 Commonwealth Games However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that it is minor in nature. PROCEDURAL MOTION moved Cr La Castra seconded Cr Gates Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a perceived conflict of interest in this matter because he received hospitality from Optus Administration.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote. PROCEDURAL MOTION moved Cr Gates seconded Cr Boulton Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones may participate in the meeting and vote on the matter because the interest as disclosed is remote and minor in nature.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.

770th Council Meeting 12 March 2019 21 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6) Material Personal Interest – Cr La Castra:- Pursuant to section 175C(2) of the Local Government Act 2009, I would like to inform the meeting that I have a material personal interest in this matter, the particulars of which are as follows: The name of the person or entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting is:

PCYC

How this person or entity stands to gain the benefit or suffer the loss is:

Due to being a life member of the PCYC

I will now leave the meeting so that the matter may be discussed and voted on in my absence. Cr La Castra left the room and Cr PC Young took the chair.

ADOPTED AS PRINTED COUNCIL MEETING 12 MARCH 2019 COMMITTEE RECOMMENDATION ETG19.0307.003 moved Cr O’Neill seconded Cr Taylor That Council approves the proposed single source of PCYC for the management and operation of the Ashmore Bicycle Centre contract.

CARRIED Cr Owen-Jones voted in the positive. Cr La Castra was not present for the discussion and voting on the above item in relation to the PCYC. Cr La Castra returned to the room.

COUNCIL MEETING 12 MARCH 2019 RESOLUTION G19.0312.011 moved Cr PC Young seconded Cr O’Neill

That Committee Recommendation ETG19.0307.003 be adopted as printed which reads as follows:- That Council approves the proposed single source of PCYC for the management and operation of the Ashmore Bicycle Centre contract.

CARRIED

770th Council Meeting 12 March 2019 22 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS LG314/-/-(P6)

ADOPTED AS PRINTED COUNCIL MEETING 12 MARCH 2019 COMMITTEE RECOMMENDATION ETG19.0307.004 moved Cr Boulton seconded Cr O’Neill 1 That Attachment 1 be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 That Council approves the proposed single source and sole source contracts with the exception of the PCYC.


CARRIED Cr Owen-Jones voted in the positive.

COUNCIL MEETING 12 MARCH 2019 RESOLUTION G19.0312.012 moved Cr Gates seconded Cr Boulton

That Committee Recommendation ETG19.0307.004 be adopted as printed which reads as follows:- 1 That Attachment 1 be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 That Council approves the proposed single source and sole source contracts with the exception of the PCYC.


A division was called. For 14 Cr Tozer, Cr Owen-Jones, Cr PJ Young, Cr Caldwell,

Cr Vorster, Cr Crichlow, Cr Baildon, Cr O'Neill, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr McDonald, Cr Tate

Against 0 Abstained 0 Absent 1 Cr La Castra Did Not Vote 0

CARRIED

*Contract Type: S-Significant; D-Disposal; R-Revenue Grey lines below represent a completed contract **Estimated Value of Contracts excludes extension option(s) value

Ref. Purpose Alignment to Corporate Strategies,

Operational and Corporate Plans

Sourcing Method Contract Type*

REDACTED Expected Contract Duration + Extension Option(s)

Expected time to market (financial

year)

Recommendation Contract award to

be referred back to Council

Supplier (Single and Sole sourcing)

Supplier is not local in

accordance with Council's Policy

Q2 Acquittal Description

00042 Provision of Support, Maintenance, Licensing and Services for the 12D Stormwater Modelling Software

Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation 12d Solutions Pty Ltd * Moved to Q3

00709 Provision of Design and Asset Management Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation A2K Technologies Pty Ltd *

00905 Supply of donut thermal barcode labels Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Contract Completed Q2

1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ABCorp Australasia Pty Ltd

ABCorp Australasia Pty Ltd * Contract awarded by PO 3000297620 to ABCorp

Australasia for $15,000.00

00224 Provide a specialist and tailored web based project management tool for large scale infrastructure projects

Utilise a government/LGAQ arrangement (i) 1 year Q3 Contract(s) be awarded under delegation Aconex * Moved to Q3

00892 Noise Testing Mike Hatcher Raceway Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 3 years 2 months Q4 Contract(s) be awarded under delegation Acoustic Works *00764 Support, maintenance and licensing for the mobile dispatch

system for regulatory activitiesSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Acresta * Moved to Q3

00255 Provision of Equipment for Usage at the Bruce Bishop Car Park - Advam's Hardware and Software

Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(ii) 5 years (2 x 1 year) Q3 Contract(s) be awarded under delegation Advam Pty Ltd * 1) Contract type changed to (ii)2) Moved to Q3

01125 Continuation of air monitoring and consulting services at Sundown Landfill

Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(ii) 1 year Contract Completed Q2

1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Aecom Australia Pty Ltd

AECOM Australia Pty Ltd * NEW ITEM.

Contract LG314/621/19/058 - awarded to Aecom Australia Pty Ltd for $102,240.00

00612 Visitor sentiment analysis - Design/consultancy services Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Aginic *00272 Supply of Reticulated Natural Gas to City Venues Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to AGL Sales Pty Ltd

AGL Sales Pty Limited * Moved to Q3

00708 Alcom Security Group provide specialist and sensitive security consulting, advisory and penetration testing services for ICT environment and SCADA network

Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation Alcorn Security * Moved to Q3

00564 Supply and Maintenance of Specialised Gas Fired Varec Brand Equipment for Sewage Treatment Plans with Biogas Production


(i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation Alpha Biogas Pty Ltd *00903 Hydrographic Consultancy Utilise a government/LGAQ arrangement (i) 1 month Q3 Contract(s) be awarded under delegation ALS Hydrographic Moved to Q3

00651 Provision to Meet the Terms of Council's Workers Compensation Self-Insurance Licence

Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 year Q3 Contract(s) be awarded under delegation AM Actuaries Pty Ltd * Moved to Q3

00611 Provision of Amazon Web Services (AWS) - Cloud Services Platform


(i) 1 year Q3 Contract(s) be awarded under delegation Amazon Web Services * Remove from the City Contracting Plan

00652 Access to Specialist Electronic Resources for Council Officers through the Corporate Library

Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Anstat Pty Ltd * Moved to Q3

00838 Cemeteries Management Information System City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Aptean (Australia) Pty Ltd *

00626 Deliver CCR Overview Training Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ArcBlue Pty Ltd

Arcblue Consulting * Moved to Q3

00046 Continuity of the Council Endorsed Masterplan for the Gold Coast Cultural Precinct


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARM Architecture

ARM Architecture * 1) Sourcing method changed to Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders2) Contract type changed to (i)3) Estimated contract value changed to $250,0004) Expected time to market changed to Q4

00980 ARM Architecture - Continuity of The Council Endorsed Masterplan for the New Art Gallery


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARM Architecture

ARM Architecture * Remove from City Contracting Plan. Duplicate of 00046

01159 Level 2 inspection of Kirra Boardwalk phase 1 and 2 Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Contract(s) be awarded under delegation ARRB Group Ltd * NEW ITEM. Contract LG314/621/19/130 - awarded to ARRB Group Ltd Pty Ltd for $133,327.50

00056 Provide an Online PBS Route Assessment Tool Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q4 Contract(s) be awarded under delegation ARRB Group Ltd * Remove from the City Contracting Plan

Attachment 1 - City Contracting Plan 2018-19 Quarterly Acquittal (1 October 2018 to 31 December 2018) Single and Sole Source Contracts

770th Council Meeting 12 March 2019 Events, Tourism & Governance Committee Meeting 7 March 2019 ITEM 3 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 – SINGLE AND SOLE SOURCE CONTRACTS

23 Adopted Report






year)







00015 Building Height Study Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARUP

ARUP Moved to Q3

00221 Specialist Engineering Services for the Delivery of the GC Cultural Precinct



ARUP 1) Estimated contract value changed to $431,9102) Moved to Q3

00961 Specialist Advisory Services for the Delivery for the Gold Coast Cultural Precinct



ARUP Remove from the City Contracting Plan

00707 Provision of ongoing support, maintenance and licensing of the Microwave Equipment


(iii) 1 year Q3 Contract(s) be awarded under delegation ATI Australia * 1) Contract LG314/1185/18/053 awarded to ATI Australia Pty Limited for $231,653.122) Future projects to occur Q3-Q4

00642 Annual ICT License and Support - IDEA Specialised Auditing Software Program


(i) 1 year Q3 Contract(s) be awarded under delegation Audit and Fraud Software Pty Ltd * Moved to Q3

00242 Provision of Deep-Freeze Software Licences, Maintenance and Support


(i) 1 year Q3 Contract(s) be awarded under delegation Aussie Telecom Pty Ltd * Moved to Q3

00275 Provision of Replacement Parts and Repair Services for Existing Building Management System


(i) 1 year Q2 Contract(s) be awarded under delegation Austec Building Automation Pty Ltd Remove from the City Contracting Plan

00776 Training Provider for Australian Asphalt Manufacturing Industry Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q3 Contract(s) be awarded under delegation Australian Asphalt Pavement Association Ltd

* Moved to Q3

00216 Provision of editorial and distribution services for GC2018 Single source: Only one supplier is reasonably available (i) 9 months Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Associated Press Pty Ltd

Australian Associated Press Pty Ltd * Moved to Q4

00901 Body Language and Behavioural Interviewing Single source: Only one supplier is reasonably available (i) 1 day Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Polygraph Services

Australian Polygraph Services * Contract duration changed to 1 day

00694 Provision of Mail Services Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(iv) 2 years (2 x 1 year) Q3 1. Council is satisfied that due to the specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process to Australia Post2. Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* Australian Postal Corporation 1) Contract type changed to (iv)

2) Moved to Q3

00769 Disaster Recovery Print Materials Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q2 Contract(s) be awarded under delegation Australian Red Cross Remove from the City Contracting Plan

00527 Corporate Membership for the Australian Water Association Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q4 Contract(s) be awarded under delegation Australian Water Association Ltd *

00608 Infrastructure Valuations for the City's Building Portfolio Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Australis Group Pty Ltd

Australis Group Pty Ltd *

00572 Manufacturers of specialist cables in Reticulation System and Water and Sewage Treatment Plants

Single source: Only one supplier is reasonably available (i) 1 year (up to 2 years)

Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Bambach Wires and Cables Pty Limited

Bambach Wires & Cables Pty Ltd *

00639 Licencing and Technical Support for the City's Software 'gchaveyoursay.com.au'


(i) 1 year Q3 Contract(s) be awarded under delegation Bang the Table Pty Ltd * Moved to Q3

00807 Online Community Consultation Database City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Bang the Table Pty Ltd *

00284 BDO Advisory - Tourist Park Industry consultancy work relating to business and accountancy advice


(i) 1 year Q2 Contract(s) be awarded under delegation BDO Advisory * Remove from the City Contracting Plan

01242 Procure unit rate upgrade Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Benchmark Pty Ltd

Benchmark Pty Ltd NEW ITEM

00821 Microstran and MicroStation Advanced SELECT City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation Bentley Systems Pty Ltd *

00911 Provides access to eBook and e-audio content - Cloud Library Utilise a government/LGAQ arrangement (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Bibliotheca RFID Library Systems Australia Pty Ltd

* Contract awarded by PO 3000292100 to Bibliotheca RFID Library Systems for $35,000.00

00969 Support Services for Library Equipment Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Bibliotheca RFID Library Systems Australia Pty Ltd

* Contract LG314/1185/18/045 out to market, to be awarded Q3.

00317 Provision of Self-Checkouts Upgrade and New Gold Service Agreement for Branch Libraries


(i) 3 years Q3 Contract(s) be awarded under delegation Bibliotheca RFID Library Systems Australia Pty Ltd

*


24 Adopted Report






year)







00534 Consumables for Microbiological Products for Specialised Analytical Testing - Bio Merieux

Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Biomerieux Australia

Biomerieux Australia Pty Ltd * 1) Reinstated to The City Contracting Plan (Item was

previously removed from the City Contracting Plan aspart of the Q1 Acquittal)2) Estimated contract value changed to $7,0003) Expected time to market changed to Q3

00806 Tuflow (EP&E) and City Infrastructure City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation BMT WBM Pty Ltd *00055 Supply Gas to various City locations for Oxygen Cylinders Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to BOC Limited

BOC Limited

00251 e-book and e-audio platform and content City Operational Plan Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 2 years Contract Completed Q2

Contract(s) be awarded under delegation Bolinda Publishing Pty Ltd * Contract awarded by PO 3000304418 to Bolinda

Publishing Pty Ltd for $90,000

00985 Supply of books and audiovisual resources Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Bolinda Publishing Pty Ltd *

00217 CG CBD Street Party Event Organisation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 weeks Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Breeze EventsPty Ltd

Breeze Events Pty Ltd

Moved to Q3

00535 Consumables for Specialised Analytical Testing for Parasites for Identification and Enumeration of Cryptosporidium / Giardia Cysts

Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to BTF Pty Ltd

BTF Pty Ltd *00565 Manufacturer of Vacuum Pumps and Systems used at Vacuum

Pump StationsSingle source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to Busch Australia Pty Ltd

Busch Australia Pty Ltd *

00779 Provision of Leica Survey Equipment Maintenance and Replacement on Leica total Stations GPS Equipment


(i) 3 years Q3 Contract(s) be awarded under delegation C R Kennedy & Co Pty Ltd * 1) Duration of contract changed to 3 years

2) Contract Type changed to (i)3) Moved to Q3

00796 Capix Treasury Manager (CTM) City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation CAPIX Pty Ltd * Moved to Q3

00286 Professional Association for the Caravan Industry Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Caravan Industry Association * Contract awarded by PO 3000292855 to Caravan

Industry Association Pty Ltd for $14,650

00288 Professional Association for Caravan Parks Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Caravan Industry Association * Remove from City Contracting Plan. Duplicate of 00286

00979 Dive Attraction Technical Assessment and Development Application


(ii) 2 years Contract Completed Q2

1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SMEC Australia Pty Ltd

Cardno (Qld) Pty Ltd Contract LG314/621/19/124 awarded to Cardno (Qld) Pty Ltd for $128,034.00

00192 Quarterly Land Valuation Reports Single source: Confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to CBRE Residential Valuations Pty Ltd

CBRE Residential Valuations Pty Ltd

00829 Slope/W 2018 City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Ceanet Pty Ltd * Moved to Q3

00445 CEE Systems support and maintenance City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation CEE Hydrosystems * Moved to Q3

00778 Bruttour International Pty Ltd is the Australian agent for CEE HydroSystems hydrographic surveying equipment and HYPACK hydrographic surveying system



00318 Provider for the Centaman System for the Right of use Program within Parks and Recreational Services and the Booking System for the Management of Sport and Recreation Facilities


(i) 1 year Q4 Contract(s) be awarded under delegation Centaman Systems Pty Ltd * Moved to Q4

00658 Provision of software licence and support for IBM Rational Doors Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Certus Solutions Pty Ltd *

00073 Licensing and Maintenance of Software by Challenge for Change City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Challenge for Change Ltd * Moved to Q3

00648 ICT Solution to Host Information on the Use, Management and Storage of Hazardous Chemicals


(i) 1 year Q3 Contract(s) be awarded under delegation Chemwatch * Moved to Q3

00697 Licensing Software By Citec Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Citec * Moved to Q3

00295 Management and Operations of Miami Aquatic Centre Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 2 years (6 months) Contract Completed Q2

Contract(s) be awarded under delegation City Venue Management Pty Ltd

Contract LG314/411/19/025 awarded to City Venue Management Pty Ltd for $333,534.24

00817 Property Development (PD) Online Application Software Licences


(i) 1 year Q4 Contract(s) be awarded under delegation CIVICA Pty Limited *00710 Licenses, Support and Maintenance of Wincom4Xp /

Wincom4Win7Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Client Software International *


25 Adopted Report






year)







00084 Manufacture Precast Concrete Structures for Refuge Islands City Operational Plan Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to C-M Concrete Products Pty Ltd

C-M Concrete Products Pty Ltd Moved to Q3

00832 Hosting with maintenance - Live Traffic Status at Helensvale Waste and Recycling Centre

City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation CoastalCOMS *00173 Consumables and services for the tickets/ticketing of the City's

parking technology.Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Colleagues Print Solutions * Remove from the City Contracting Plan

00647 Provision of banking and financial services Utilise a government/LGAQ arrangement (iv)S 3 years (2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Commonwealth Bank

of Australia Contract LG314/1210/19/008 out to market, to be awarded Q3

00617 Digital Platform – Business Intelligence licence purchases Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Communications Group Ltd *

00260 Provision of an Externally Hosted Online Directory of Community Organisations, Services and Facilities available on the Gold Coast


(i) 6 months Q3 Contract(s) be awarded under delegation Community Information Support Services Ltd

* Moved to Q3

01257 Update of the design of stormwater drainage improvements Sonia Street Mermaid Waters

Gold Coast Transport Strategy 2031, City Operational Plan

Single source: It is in the public interest to single source (i) 4 weeks Q3 1. Council is satisfied that it is in the public interest to single source to Complete Urban2. Contract(s) be awarded under delegation

Complete Urban NEW ITEM

00837 AusSpec Complete City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Construction Information Systems Ltd

*00668 Rightfax Sole source: Ongoing licencing, support and maintenance to

existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation CPS Technology Group Pty Ltd *

00891 Policy Review and Methodology Consultancy Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 8 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Creative Move

Creative Move *

00820 Darzin Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Darzin Software *00826 PowerControls for Exchange City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Data # 3 Limited *00614 Robotic Process Automation Single source: Continuity of a previous/current engagement is

required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Data Interactive Pty Ltd

Data Interactive Pty Ltd Moved to Q3

00319 Provision of Datacom IT of Magic Box utilised in City Libraries Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Datacom Systems Pty Ltd Moved to Q3

00800 Provision of a Customer Contact Telephony Services Platform City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Datacom Systems Pty Ltd Moved to Q3

00822 Red Hat Linux Server City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Datacom Systems Pty Ltd

00310 Resurfacing of a memorial Kokoda sculpture by the original artist in Cascade Gardens, Broadbeach

Culture Strategy 2023 Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation David Yardley Pty Ltd Moved to Q3

00287 Business Planning - Major Sports Venues and Aquatic Centres Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Dean Hassall Consulting

Dean Hassall Consulting Pty Ltd * Moved to Q3

01166 Debit success payment gateway Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation DEBITSUCCESS PTY LTD * NEW ITEM.

Contract LG314/1185/19/037 awarded to DEBITSUCCESS Pty Ltd for $0.00

00054 Third party asphalt supplier audits and surveillance City Operational Plan Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year (2 x 1 year) Contract Completed Q2

Contract(s) be awarded under delegation Department of Transport and Main Roads

Contract LG314/690/19/033 awarded to Department of Transport and Main Roads for $108,750

00050 Provision of Service and Maintenance to Designa Sabar Hardware and Software at the Bruce Bishop Car Park


(ii) 5 years (2 x 1 year) Q3 Contract(s) be awarded under delegation Designa Australia Pty Ltd * 1) Contract type changed to (ii)

2) Moved to Q300915 Navigate Program: Young Artist Development Program - Phase

ThreeSole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation Designfront Group Pty Ltd * 1) Supplier name revised to Lenine Bourke

2) LG314/621/19/034 awarded to Lenine Bourke for $42,500.00

00777 Provide Software Programs for Hydrologic and Hydraulic Modelling


(i) 1 year Q3 Contract(s) be awarded under delegation DHI Water & Environment Moved to Q3

01087 Hydrodynamic modelling for the Long Term Recycled Water Release Plan Stage 2


(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to II Solutions Pty Ltd

DHI Water & Environment *

00714 Secondary data centre Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Digital Sense Hosting

Pty Ltd * Moved to Q3

00797 Cisco Webex Subscription Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Dimension Data Aust Pty Ltd * Moved to Q3


26 Adopted Report






year)







00675 CISCO support agreement and smartnet Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Dimension Data Aust Pty Ltd *

00261 Servicing, repairs, maintenance, replacement and supply and install of specialised suite of Audio Visual and Stage Lighting equipment within Community Facilities


(i) 2 years Q4 Contract(s) be awarded under delegation Dominica Sound Pty Ltd

Moved to Q4

01252 Procure subject matter experts Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 6 months Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Don Carroll Project Mgt Pty Ltd

Don Carroll Project Mgt Pty Ltd * NEW ITEM

00223 Provision of Services to Maintain Long Standing Relationship with China through a number of Sister City Agreements



1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to DSY International

DSY International Co., Limited * Contract LG314/621/19/071 awarded to DSY

International Co Pty Ltd for $22,650

00252 Provision of print serials City Operational Plan Utilise a government/LGAQ arrangement (i) 2 years Q3 Contract(s) be awarded under delegation EBSCO * Moved to Q3

00952 Provides access to various digital content Utilise a government/LGAQ arrangement (i) 2 years Q4 Contract(s) be awarded under delegation EBSCO *01195 Provides access to various databases Sole source: Memberships/subscriptions/conferences/training

where alternatives do not practically exist(i) 2 years Contract

Completed Q2Contract(s) be awarded under delegation EBSCO * NEW ITEM. Contract awarded by PO 3000304472 to

EBSCO Pty Ltd for $120,000

00248 Education Technology Specialists - Provision of Steam Programs to City Libraries


(i) 6 months Q2 Contract(s) be awarded under delegation Education Technology * Remove from the City Contracting Plan

00230 Access to the Pharos System used in Branch Libraries Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation EEMS Technologies Pty Ltd * Moved to Q3

00816 Provision of Pharos Software - City Libraries PC Booking system City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation EEMS Technologies Pty Ltd *

00574 Provision of Ongoing Support, Maintenance and Licensing of The Ups System



Contract(s) be awarded under delegation Emerson Network Power * Contract awarded by PO 3000306075 to Vertiv Australia

Pty Ltd for $37,881.00

00692 UPS Preventive Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Emerson Network Power * Moved to Q3

00840 Lease of Cafe Space at Broadbeach Library Single source: Social Procurement opportunity (i) 3 years Q4 1. Council is satisfied that it is in the public interest to single source to Endeavour Foundation as a social procurement initiative2. Contract(s) be awarded under delegation

Endeavour Foundation

1) Duration of contract revised to 3 years

00350 Electricity Connections, Relocations and Removals Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(iii) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Energex Pty Ltd Moved to Q3

00413 General electrical Energex maintenance servicing and repairs Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation Energex Pty Ltd 1) Reinstated - currently active program.2) Contract LG314/1210/19/002A, LG314/1210/19/002B, LG314/1210/19/002D and LG314/1210/19/002E awarded to Energex Pty Ltd for $166,350.89. Future projects to occur Q3-Q4.3) Sourcing method changed to Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders4) Estimated contract value changed to $800,000

01260 Provision of high voltage supply upgrade (stage 2) to Coombabah Sewage Treatment Plant


(iii) 1 year Contract Completed Q2

1. Council is satisfied that due to the specialised nature ofthe service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Energex PtyLtd

Energex Pty Ltd NEW ITEM. Contract LG314/1210/19/010 - awarded to Energex Pty Ltd for $1,303,404.08

00703 Provision of Support and Maintenance for Grange Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(iii) 1 year Q3 Contract(s) be awarded under delegation Ent.Services Australia Pty Ltd * Contract duration changed to 12 months

00814 Provision of Security to the City's SSL Certificates - Entrust City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Entrust *01116 Container refund scheme domestic recycling audit Single source: Specialised nature of the services that are

sought, makes it disadvantageous or impractical to undertake a competitive process

(ii) 6 months Contract Completed Q2

1. Council is satisfied that due to the specialised nature ofthe service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to EnviroCom Australia Pty Ltd

EnviroCom Australia Pty Ltd * NEW ITEM.

Contract LG314/621/19/041 - awarded to EnviroCom Australia Pty Ltd for $16,487.87

00539 Supply and Servicing of Flow Monitoring Equipment. Manufacturers of Monitoring Instrumentation in Water and Wastewater Reticulation Systems and Treatment Plants


(i) 1 year Q4 Contract(s) be awarded under delegation Environmental Data Services

00553 Provision of Biowin Software Licence - Simulation Software Solutions and Consulting Services for Wastewater Process Engineers


(i) 1 year Q4 Contract(s) be awarded under delegation EnviroSim Associates Ltd *

00051 Provision of ESRI Professional Interfaced Solutions Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q3 Contract(s) be awarded under delegation ESRI Australia Pty Ltd * 1) Sourcing method changed to Sole source:

Goods/services matches the existing system/equipment/proprietary item/brand2) Moved to Q3

00005 Provision of Licensing Fees for E-Water Music Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation eWater Ltd * Moved to Q3


27 Adopted Report






year)







00563 Supply Vacuum Valve for the Sewer Systems located on the Gold Coast


(i) 1 year Q4 Contract(s) be awarded under delegation Flovac Vacuum Sewerage Systems Pty Ltd

*00529 Repair and Maintenance of Council’s Existing Fleet of

Approximately 500 Flowtech Metered StandpipesSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q4 Contract(s) be awarded under delegation Flowtech Water Meters

00795 FluentBooks for Project Online Edition 5.1 City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation FluentPro Software Corporation * Moved to Q3

01091 Supply of plug valves for Reservoir Valve Replacements 2018-19


(i) 8 months Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to II SolutionsPty Ltd

Fluid Control Sales & Installations Pty Ltd. * Moved to Q3

00274 Pay TV Services in Tourist Park Villa Accommodation Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Foxtel Cable Television Ltd

Foxtel Cable Television Ltd

00634 Provision of Actuarial Services for Gold Coast City Council’s Queensland Workers Compensation Liabilities for 2017/18


(ii) 5 years Q3 Contract(s) be awarded under delegation Francis Funder * 1) Contract type changed to (ii)2) Moved to Q3

00955 Vector Control Information System (Mosquito Control) Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 3 years Q3 Contract(s) be awarded under delegation Frontier Precision * Moved to Q3

00705 Provision of Maintenance and Support of the Chris21 Payroll/HR System


(i) 3 years Q3 Contract(s) be awarded under delegation Frontier Software Pty Ltd *

00744 Tracking gate and fuel prices Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Fueltrac Pty Ltd

Fueltrac Pty Ltd * Moved to Q3

00815 Provision of CA (Clarity) Proprietary Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Fujitsu Australia Limited

00844 Specialist Bridge Superintendency Representatives Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iii) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to GHD Pty Ltd

GHD Pty Ltd Sourcing method changed to Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

00734 Provision of Online Automotive Information Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Glass'sInformation Services

Glass's Information Services * 1) Sourcing method changed to Single source: Only one

supplier is reasonably available2) Moved to Q3

00834 Glass's Software Subscription City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation Glass's Information Services *

00071 Licensing and Maintenance of Software by Global Integrated Solutions Limited


(i) 1 year Q3 Contract(s) be awarded under delegation Global Integrated Solutions Limited * Moved to Q3

00999 Parking Meter Maintenance and Support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Global Integrated Solutions Limited *

00483 Provision of waste edge software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 2 years Q4 Contract(s) be awarded under delegation GMT Software Australia Pty Ltd *

00072 Provision of Cab Services provided for the City City Operational Plan Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


1. Council is satisfied that due to the specialised nature ofthe service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Gold CoastCabs

Gold Coast Cabs Contract awarded by POs 3000281060, 3000294131, 3000295482 to Gold Coast Cabs Pty Ltd for $106,832

00053 Expansion Joint System to complete bridge maintenance Single source: Only one supplier is reasonably available (i) 1 year Q2 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to GranorRubber & Engineering Pty Ltd

Granor Rubber & Engineering Pty Ltd * Remove from the City Contracting Plan

00513 Provision of expert advice/consulting for a range of water quality issues and monitoring



1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Griffith University

Griffith University * 1) Estimated contract value changed to $65,0002) Contract awarded by PO 3000289440 to Griffith University for $64,737

01169 Memorandum of understanding cities research institute Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 years 1 month (4 x 1 year)

Contract Completed Q2

Contract(s) be awarded under delegation Griffith University NEW ITEM. Contract awarded to Griffith University Pty Ltd for $279,000

00540 To provide Iseki Vacuum Valves and Vacuum Valve Controller Kits that are compatible with existing infrastructure


(i) 1 year Q4 Contract(s) be awarded under delegation H.I. Fraser Pty Ltd *00257 Services of Climbing Trees and Installing Habitat Hollows for

Biodiversity and Sensitive Veteran Tree ManagementSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Habi-Tec

Habi-Tec Moved to Q3


28 Adopted Report






year)







00092 Wayfinding Transport Strategy 2031

Single source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Harlequin Signs

* Harlequin Signs * 1) Sourcing method changed to Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2) Contract duration changed to 1 year3) Expected time to market changed to Q34) Recommendation changed to be awarded under delegation

00011 Strategic City Project Single source: It is in the public interest to single source (i) 1 year Q3 1. Council is satisfied that it is in the public interest to single source to Hassell Ltd2. Contract(s) be awarded under delegation

Hassell * Moved to Q3

00630 Job Evaluation Manager (JEM) and PayNet Subscription Service Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Hay Group Pty Ltd *00772 Corporate Membership: Healthy Waterways Pty Ltd (specialist

consultancy services of waterway health monitoring)Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Healthy Waterways Ltd * Moved to Q3

00728 CommVault upgrade Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation Hewlett-Packard Australia Pty Ltd * 1) Sourcing Method was revised to Quotation process

2) Contract LG314/1185/19/035 awarded to Data#3 Limited for $203,020.98

00657 Supply of Mission Critical Services for HP and Compaq Servers Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(iii) 1 year Q3 Contract(s) be awarded under delegation Hewlett-Packard Australia Pty Ltd *

00748 Honeywell - Comprehensive Maintenance for Bundall and Nerang Administration Centres


(i) 1 year Q2 Contract(s) be awarded under delegation Honeywell Ltd * Remove from the City Contracting Plan

00193 Provision, Maintenance, Support and Training for Online Community and Economic Profiling and Mapping Tools


(i) 1 year Q3 Contract(s) be awarded under delegation I D Consulting Pty Ltd * Moved to Q3

00808 Atlas id and Profile id City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation I D Consulting Pty Ltd *00811 Provision of Licensing, Supply and Support of Economy ID

SoftwareCity Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation I D Consulting Pty Ltd *00541 Supply, Service and Replacement Parts for CCTV Cameras Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation IBAK Australia Pty Ltd * Moved to Q3

00530 Specialised Microbiology Laboratory Equipment for the Detection of Coliforms, E.coli and Other Bacteria /Ova /Cysts in Water Samples


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Idexx Laboratories Pty Ltd

Idexx Laboratories Pty Ltd *

00951 Fibre Network Connectivity Manager Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


II Solutions Pty Ltd *

00244 Provision of the Library Management System (Sierra), Maintenance and Training Services


(i) 1 year Q3 Contract(s) be awarded under delegation Innovative Interfaces Global Ltd * Moved to Q3

00521 Licences, Maintenance, Helpdesk Services for H2O Map Water and H2O Map Swim Network Modelling Software


(i) 1 year Q3 Contract(s) be awarded under delegation Innovyze Pty Ltd * Moved to Q3

00733 Ongoing Licencing, Support and Maintenance to Existing Systems, XP Software



00605 ADAC Subscription - Institute of Public Works Engineering Australasia (Queensland Division)

Gold Coast 2022 Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q4 Contract(s) be awarded under delegation Institute of Public Works Engineering Australasia

*00269 Institute of Public Works and Engineering City Operational Plan Sole source: Memberships/subscriptions/conferences/training

where alternatives do not practically exist(i) 1 year Contract

Completed Q2Contract(s) be awarded under delegation Institute of Public

Works Engineering Australasia

* Contract awarded by PO 3000303061 to Institute of Public Works and Engineering for $12,800

00773 Provision of Resources and Training for Council Officers - Annual Subscription with the Institute of Public Works Australia Queensland Division



* Moved to Q3

00768 Corporate Membership: Institute of Public Works Engineering Australasia



Contract(s) be awarded under delegation Institute of Public Works Engineering Australasia

* Various contracts awarded by POs to Institute of Public Works Engineering Australasia Pty Ltd for $3,900

00006 Technical Support Local Government Infrastructure Plan - Integran Pty Ltd


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Integran Pty Ltd

Integran Pty Ltd * Moved to Q3

00672 Software Modelling Solution For The Local Government Infrastructure Plan


(i) 1 year Q3 Contract(s) be awarded under delegation Integran Pty Ltd *00803 Provision of Intelligent Business Research Services City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(ii) 3 years Q3 Contract(s) be awarded under delegation Intelligent Business Research Services Pty Ltd

* Moved to Q3

00823 Provision of E3Learning Solutions City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Interact Learning Pty Ltd *

00514 Corporate Membership: The International Water Centre (IWC) - Education and Training, Applied Research and Consulting to Develop Capacity and Promote Whole-Of-Water Cycle Approaches to Integrated Water Management


(i) 1 year Q4 Contract(s) be awarded under delegation International Water Centre Pty Ltd *


29 Adopted Report






year)







00637 Media Streaming Solution for Council Meetings Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Interstream Pty Ltd Moved to Q3

00825 ArcGIS Portal - Pathway Integration City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Isovist Australia Pty Ltd *

00660 HP Quality Centre Maintenance and Support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation JDS Australia Pty Ltd *00227 Specialist Advisory Services for the Delivery of the Gold Coast

Cultural PrecinctSingle source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Jones LangLasalle Advisory

Jones Lang Lasalle Advisory

Moved to Q4

00751 Supply, Repair and Maintain Keywatcher System Including Consumables, Key Tags etc.


(i) 1 year Q3 Contract(s) be awarded under delegation Keywatch Systems Queensland

Moved to Q3

00897 Supply of barcode labels Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Label PowerPty Ltd

Label Power Pty Ltd * Contract awarded by PO 3000297700 to Label Power Pty Ltd for $1,681.00

00927 Baratta Street Landfill Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lambert & Rehbein (SEQ Pty Ltd)

Lambert & Rehbein (SEQ Pty Ltd) *

00645 Annual ICT License and Support - Lawmaster Case Management System


(i) 1 year Q3 Contract(s) be awarded under delegation Law Master Pty Ltd Moved to Q3

00693 Lawmaster - Licences, Support and Maintenance Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


00076 Licensing and Maintenance of Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Legion Limited * Moved to Q3

00835 Aimsun 8 Advanced City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00007 Development of Oral History Collection of the City Culture Strategy 2023 Single source: It is in the public interest to single source (i) 1 year Q3 1. Council is satisfied that it is in the public interest to single source to Lesley Jenkins2. Contract(s) be awarded under delegation

Lesley Jenkins

00636 Provision of Lexis Nexis Imprints and Online Resources for Council officers through the Corporate Library


(i) 1 year Q3 Contract(s) be awarded under delegation Lexis Nexis *00276 Business Management Software for Sporting, Aquatic and

Community FacilitiesSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Links Modular Solutions * Moved to Q3

00711 Links modular software license and maintenance Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q4 Contract(s) be awarded under delegation Links Modular Solutions *

00633 Corporate Membership - Local Government Association of Queensland


(i) 1 year Q3 Contract(s) be awarded under delegation Local Buy Pty Ltd * Moved to Q3

00635 Provide Local Government Training in Process, Policy and Legislation


(i) 1 year Q3 Contract(s) be awarded under delegation Local Government Association of Queensland

*00656 Supply of Electricity for Premises Leased By Council Sole source: Statement of licence, legislated requirements, third

party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 year Q3 Contract(s) be awarded under delegation Locality Planning Energy Pty Ltd * Moved to Q3

00760 Provide Security Monitoring for Council Personnel and Representatives


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lone WorkerAustralia Pty Ltd

Lone Worker Australia Pty Ltd * Moved to Q3

01158 Energy management strategy development Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 12 weeks Contract Completed Q2

Contract(s) be awarded under delegation Luminair Pty Ltd * NEW ITEM. Contract LG314/621/19/072 - awarded to Luminair Pty Ltd for $62,475.00

00232 Macquarie Dictionary Publishers - Provides access to information resources for Council officers.


(i) 1 year Q3 Contract(s) be awarded under delegation Macquarie Dictionary Publishers *

00662 Citizen Connect Mobile Application licensing and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation MapData Services Pty Ltd * Moved to Q3

01162 Establishment of a new controlled entity Major Events Gold Coast



Contract(s) be awarded under delegation Mark Harvey Pty Ltd NEW ITEM. Contract LG314/621/19/134 - awarded to Mark Harvey Pty Ltd for $75,000.00

00219 Matevents Pty Ltd Hold the Master Licence for All GC2018 Merchandise

Commonwealth Games GC2018


(i) 1 year Q3 Contract(s) be awarded under delegation Matevents Pty Ltd * Moved to Q3

00283 Service of Oxygen Units at Aquatic Centres Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Mediquip Pty Ltd

Mediquip Pty Ltd * 1) Reinstated to The City Contracting Plan (Item waspreviously removed from the City Contracting Plan aspart of the Q1 Acquittal)2) Estimated contract value changed to $20,0003) Expected time to market changed to Q3


30 Adopted Report






year)







00798 e-Recruitment Software Licences City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Mercury Group of Companies * Moved to Q3

01218 Wild city community engagement Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation Meredith Elton NEW ITEM

01221 Wild city - connecting people with nature (our natural city strategy)

Our Natural City Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 7 months Q3 Contract(s) be awarded under delegation Meredith Elton NEW ITEM

00256 Truck Washing Facilities for Pest Management Vehicles Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Metro Coach Pty Ltd as Trustees for Coachtrans Unit Trust No. 2 t/a Coachtrans Australia

1) Sourcing method changed to Quotation process2) Contract duration changed to 1 year (plus 2 by 1 yearextension options)

00937 Business Growth Accelerator Program Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q2 Contract(s) be awarded under delegation MGI Gold Coast Pty Ltd

Remove from the City Contracting Plan

00836 Microsoft Dynamics CRM Online City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Microsoft Pty Ltd *00831 Circly Licence Maintenance and Support City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Mincad Systems Pty Ltd *

00627 Online Training and Education Tool for Council Personnel Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q3 Contract(s) be awarded under delegation Mind Tools Ltd * Moved to Q3

00946 Mock Court Workplace Health and Safety Consultancy Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Mock Court International Pty Ltd * Moved to Q3

00191 Membership of the Mosquito and Arbovirus Research Committee (MARC)



Contract(s) be awarded under delegation Mosquito & Arbovirus Research * Contract awarded by PO 3000306362 to Mosquito &

Arbovirus Research Pty Ltd for $22,000

00828 Nintex Workflow 2010 Enterprise City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Myriad Technologies Pty Ltd * Moved to Q3

00189 Provision of a Tool to Record Engagements for Community Impacts


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to MySite Design Pty Ltd t/as Consultation Manager

MySite Design Pty Ltd t/as Consultation Manager

*

00229 Record databases and resources in Australian Library Collections and inter-library loans service. National Library of Australia.

City Operational Plan Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation National Library of Australia * Various contracts awarded by POs to National Library of

Australia for $36,649.44

00898 Provides access to Libraries Australia Resource Sharing database

Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to National Library of Australia

National Library of Australia *

00810 FME Safe Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Navigate Pty Ltd * Moved to Q3

00696 OrgPlus Desktop Licences, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Navigo Pty Ltd * Moved to Q3

00812 Nearmap Subscription (Parks & OCEO) City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Nearmap Pty Ltd * Moved to Q3

00649 Replacement WHS City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 2 years Q3 Contract(s) be awarded under delegation Netsight * 1) Duration of contract has changed to 2 years2) Moved to Q3

00482 Provision of software support, upgrades and modifications to weighbridge operating system


(i) 2 years Q3 Contract(s) be awarded under delegation Newcastle Weighing Services *

00813 WasteMan 2G City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Newcastle Weighing Services *

00554 Nextgen Networks Pty Ltd - Maintenance of Communication Infrastructure and Network Systems


(i) 1 year Q4 Contract(s) be awarded under delegation Nextgen Networks Pty Ltd *

01163 Amendments to the fire engineering report for Coomera Sports and Leisure Centre


(i) 2 months Contract Completed Q2

Contract(s) be awarded under delegation Norman Disney & Young * NEW ITEM.

Contract LG314/621/19/123 - awarded to Norman Disney & Young Pty Ltd for $6,165.00

00818 Provision of Support and Maintenance for Resource Scheduler Software and Program


(i) 1 year Q4 Contract(s) be awarded under delegation Novera Australia Pty Ltd *

00704 FigTree System For Various Modules City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation NTT Data Figtree Systems Pty Ltd * Moved to Q3

00719 EDRMS replacement/upgrade City Operational Plan Single source: Only one supplier is reasonably available (iii) 3 years Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Objective Corporation Limited

Objective Corporation Limited * Contract LG314/1185/19/022 out to market, to be

awarded Q3.

00804 OCE Australia - Supply of toner to City of Gold Coast Print Room machinery


(i) 1 year Q3 Contract(s) be awarded under delegation OCE Australia Ltd * Moved to Q3

00258 Provide Shark Surveying Services to Regatta Waters Lake Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Ocean and Coast Research

Ocean and Coast Research

Contract awarded by PO 3000283069 to Jonathan Werry Pty Ltd (Ocean and Coast Research) for $15,000


31 Adopted Report






year)







00234 Provision of Ezproxy Software and Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation OCLC (UK) Ltd * Moved to Q3

00899 Supply of MARC records Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation OCLC (UK) Ltd *00689 iSPOT Licensing, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Open Text Pty Ltd * Moved to Q3

00706 Provision of Web Content Management System Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Open Text Pty Ltd *00664 Optus Services Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Optus Billing Services Pty Ltd Moved to Q3

00827 Internet Data Services for CoCG - Tertiary Link City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Optus Billing Services Pty Ltd

00802 Cyber Resilience Program - Akamai Services City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00222 Provide Laser/Light/Water Shows Across the City for Annual Events

Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Oracle Liquid Pty Ltd

ORACLE - LIQUID PTY LTD * Moved to Q3

00690 Oracle Tuxedo - Named User & Concurrent Licences, Support and Maintenance


(i) 1 year Q3 Contract(s) be awarded under delegation Oracle Corporation Aust Pty Ltd * Moved to Q3

00665 OSISoft Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation OSISoft Australia Pty ltd *

00522 Real time analysis and modelling for SCADA System - Osisof LLC


(i) 1 year Q4 Contract(s) be awarded under delegation OSIsoft Australia Pty Ltd *

00226 Licensing Software by Our Community Pty Ltd Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Our Community Pty Ltd * Moved to Q3

00666 Outback Imaging Pty Ltd (EzeScan) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Outback Imaging Pty Ltd

00302 Parks and Leisure - Professional association for the Parks and Leisure sector.


(i) 1 year Q3 Contract(s) be awarded under delegation Parks & Leisure Australia * 1) Reinstated to the City Contracting Plan (Item was

previously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Expected time to market changed to Q3

01211 Management and operation of Ashmore Bicycle Centre Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iii) 5 years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to PCYC - Queensland Police

PCYC - Queensland Police

NEW ITEM

00801 Peoplestreme - Human Capital Information Management System City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Peoplestreme * Moved to Q3

00545 Servicing Scientific and Laboratory Equipment- Inductively Coupled Plasma Spectrophotometer


(i) 1 year Q4 Contract(s) be awarded under delegation Perkinelmer Pty Ltd *00576 Product Monitoring - Scientific Services Sole source: The unique or proprietary nature of the goods or

services being sought has no suitable alternatives available(i) 1 year Q4 Contract(s) be awarded under delegation Perkinelmer Pty Ltd *

00945 Development of Centre Strategy in City Plan Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Perkins Planning

Perkins Planning * Remove from the City Contracting Plan

01149 Supply and application of phoslock Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 month Contract Completed Q2

Contract(s) be awarded under delegation Phoslock Pty Ltd * NEW ITEM. Contract LG314/690/18/124 - awarded to Phoslock Pty Ltd for $99,200.00

00923 Residential Density and Infrastructure Provision Review Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pie Consulting and Engineering Inc.

Pie Consulting and Engineering Inc. * Remove from the City Contracting Plan

00009 Technical Support Local Government Infrastructure Plan - Pie Solutions Pty Ltd


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pie Solutions Pty Ltd

Pie Solutions Pty Ltd * Moved to Q3

01223 Planning Institute of Australia (PIA) Gold Sponsorship Congress 2019


(i) 1 year Q3 Contract(s) be awarded under delegation Planning Institute Of Aust. Ltd * NEW ITEM

00805 Points North Community Titles Scheme 4774 - Installation of Communications Equipment and CCTV Camera


(ii) 3 years Q3 Contract(s) be awarded under delegation Points North CTS 4774 * Moved to Q3

00677 Provision of identification card readers for City of Gold Coast libraries


(i) 1 year Q3 Contract(s) be awarded under delegation Practical Peripherals Corp Pty Ltd * Moved to Q3


32 Adopted Report






year)







00250 subscription service that manages all of the daily newspaper and display magazine subscriptions - Prenax


(i) 1 year Q3 Contract(s) be awarded under delegation Prenax Pty Ltd *00518 Sewage Treatment Plant SCADA Upgrade 2018-2020 Sole source: Ongoing licencing, support and maintenance to


(i) 2 years Q4 Contract(s) be awarded under delegation Process Safety and Automation Engineering Pty Ltd

00532 Testing Authority for Water Samples that are used in the Laboratory Certification Process

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Proficiency Testing Australia

Proficiency Testing Australia *

00872 Knowledge Management Improvement Program Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 3 years Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Promapp Pty Ltd

Promapp Pty Ltd * Estimated contract value changed to $361,000

00271 Property Council of Australia City Operational Plan Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Property Council of Australia * Contract awarded by PO 3000288900 to Property

Council of Australia for $6,013.63

00237 Provision of a range of online databases for public library customer access. Also supplies 360 MARC updates from Serials Solutions - Proquest


(i) 1 year Q3 Contract(s) be awarded under delegation Proquest LLC *00273 Supply and Maintenance of Swimming Pool Blankets Single source: Continuity of a previous/current engagement is


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to QIS Energy Conservation Systems Pty Ltd

QIS Energy Conservation Systems Pty Ltd

* Moved to Q3

00698 Guardian Control upgrade to Guardian IMS Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 3 years Q3 Contract(s) be awarded under delegation QIT Plus Pty Ltd * Contract duration changed to 3 years

00190 Qld Fire and Emergency Services (QFES) Our Natural City Single source: It is in the public interest to single source (iii) 1 year Contract Completed Q2

1. Council is satisfied that it is in the public interest to single source to Qld Fire and Emergency Services (QFES)2. Contract(s) be awarded under delegation

Qld Fire and Emergency Services (QFES)

Various contracts awarded by POs to Qld Fire and Emergency Services (QFES) Pty Ltd for $1,130,500

00555 Service of Specialised Technical Equipment Utilised by Water and Waste

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Qld Traceable Calibrations

Qld Traceable Calibrations *

00240 Provision of Optelec Products Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Quantum Reading Learning * Moved to Q3

00641 Provision of Licence Fees for City Solicitors Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Queensland Law Society * Remove from the City Contracting Plan

00949 Museum Resource Centre Network Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 3 years Q3 Contract(s) be awarded under delegation Queensland Museum *00628 Training for the Public Sector on Administrative Practice Sole source: Memberships/subscriptions/conferences/training

where alternatives do not practically exist(i) 1 year Q3 Contract(s) be awarded under delegation Queensland

Ombudsman * Moved to Q3

00008 Gold Coast Nature Passport Our Natural City Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Nature Play Queensland

Queensland Outdoor Recreation Federation Incorporated T/A Nature Play Queensland

* Remove from the City Contracting Plan

01225 Hostile vehicle mitigation Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders


Contract(s) be awarded under delegation Queensland Police Service Pty Ltd

NEW ITEM. Contract LG314/621/19/129 - awarded to Queensland Police Service Pty Ltd for $14,650

00523 Corporate Membership: Queensland Water Directorate, Queensland Based Industry Body


(i) 1 year Q4 Contract(s) be awarded under delegation Queensland Water Directorate *

00701 Licensing and Maintenance of Software by Spectra Quest Australia Pty Ltd


(i) 1 year Q3 Contract(s) be awarded under delegation Quest Software Int. Ltd * Moved to Q3

00809 Provision of Toad Software Licences, Maintenance and Support City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Quest Software Int. Ltd *

00904 Online Rating Site for the Accommodation Industry Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Review Pro Asia Pacific Pte Ltd * Contract awarded by PO 3000307007 to Review Pro for

$12,096.00

00263 Licences-Booking Software for the Management of Accommodation Hire across Tourist Parks


(i) 1 year Q3 Contract(s) be awarded under delegation RMS (Aust) Pty Ltd Moved to Q3

00264 Licences-Booking Software for the Management of Venue Hire across Community Centres and Major Sports Venues



00544 Provision of supply and maintenance of Actuators in Reticulation Systems and Sewage Treatment Plants

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to RotorkAustralia Pty Ltd

Rotork Australia Pty Ltd *

00774 Provision to Berth Vessels for easy access for Council to the Seaway

Single source: It is in the public interest to single source (i) 1 year Contract Completed Q2

1. Council is satisfied that it is in the public interest to single source to Miggiore Pty Ltd trading as Runaway Bay Marina2. Contract(s) be awarded under delegation

Runaway Bay Marina Contract awarded by PO 3000296270 to Runaway Bay Marina for $7,227.00

00243 Provides Access to Australian and International Standards for Council Officers and Library Customers - SAI Global Limited


(i) 1 year Q3 Contract(s) be awarded under delegation SAI Global Limited *01006 SAP Work Manager Ongoing Licensing, support and licensing Sole source: Goods/services matches the existing

system/equipment/proprietary item/brand(iii) 3 years Q3 Contract(s) be awarded under delegation SAP *


33 Adopted Report






year)







00512 Professional services for network assessment and security enhancement for Waste and Water SCADA system


(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SCADA Engineering Pty Ltd

SCADA Engineering Pty Ltd * Moved to Q3

00524 Supply of Clear SCADA Licensing for the Sewage Network SCADA System - Schneider Electric Australia


(i) 1 year Q4 Contract(s) be awarded under delegation Schneider Electric Aust Pty Ltd

00631 Cloud-base enterprise portfolio, program, and project management (P3M) system


(i) 1 year Q3 Contract(s) be awarded under delegation Sensei Productivity Pty Ltd * Moved to Q3

00928 Continuation of Environmental Monitoring and Consulting Services for Barratta Street Landfill


(ii) 1 year (1 year) Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to SEQ Pty Ltd

SEQ Pty Ltd 1) Contract type changed to (ii)2) Moved to Q3

01011 ServiceNow Licencing, Support and Maintenance Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(iii) 3 years Q3 Contract(s) be awarded under delegation ServiceNow Australia Pty Ltd *

00830 Sidra Intersection Enterprise City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Sidra Solutions * Moved to Q3

00323 Supply and Installation of park naming signs Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year (1 year) Q4 Contract(s) be awarded under delegation Signart Creations Pty Ltd Moved to Q4

00304 Manufacture and Supply of Park Naming Signs Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Signart Creations

Signart Creations Pty Ltd Moved to Q4

01085 Planning and urban growth model Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation Sizztech 1) Sourcing method changed to Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2) Contract duration changed to 1 year3) Expected time to market changed to Q34) Contract(s) be awarded under delegation to Sizztech

00986 Planning and Urban Growth Model Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation Sizztech *00702 Smartnet support agreement City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Smartnet * Moved to Q3

00775 SMEC Pavement Management Software (PMS) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(iii) 1 year Q3 Contract(s) be awarded under delegation SMEC Australia Pty Ltd Moved to Q3

01190 Cost-benefit options analysis for surface drain renewal Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 6 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SMEC Australia Pty Ltd

SMEC Australia Pty Ltd

NEW ITEM

00902 Surface Drains Renewal Cost Benefit Analysis Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders



00618 Bin Monitoring Pilot Expansion Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iv) 3 years (2 x 2 years)

Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Recommendation to enter into the arrangement with Solar Bins Australia Pty Ltd be brought back to Council for consideration

* Solar Bins Australia Pty Ltd *

00944 Financial Modelling Tools Digital City Projects Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Solute Consulting

Solute Consulting * Remove from the City Contracting Plan

01261 Financial modelling (Digital City) Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q3 Contract(s) be awarded under delegation Solute Pty Ltd * NEW ITEM

00202 Supplier of Medical Treatment Services Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sonic Health Plus Pty Ltd

Sonic Health Plus Pty Ltd

00546 Supply of Screenings and Dewatering Equipment Spare Parts and Service

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Spirac Pty Ltd

Spirac Pty Ltd *00963 Supply and Install HST Blower at Merrimac Sewage Treatment

PlantSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(ii) 30 weeks Contract Completed Q2

Contract(s) be awarded under delegation Sulzer * Contract awarded by PO 3000304665 to Sulzer Australia Pty Ltd for $168,440.00

00638 Subscription - Professional Online Surveys Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation SurveyMonkey Europe * Moved to Q3

00673 Takadu software implementation Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation Takadu Ltd *


34 Adopted Report






year)







00767 Provision of Interactive Voice Response (IVR) Solution (outbound calls for debt recovery)


(i) 1 year Q3 Contract(s) be awarded under delegation Talkingtech (Aust) Pty Ltd * Moved to Q3

00010 Licensing and Maintenance of Software by Technology One Limited


(i) 1 year Q3 Contract(s) be awarded under delegation Technology One Ltd * Moved to Q3

00063 Relocation Alternation of Telstra Infrastructure for Footpath Works


(i) 3 years Q3 Contract(s) be awarded under delegation Telstra Corporation Limited

Moved to Q3

00819 Sophos PureMessage Exchange City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation Telstra Corporation Limited

00525 Proprietary Ownership of Telstra Infrastructure - Works to Be Undertaken By Telstra or Approved Contractors


(i) 1 year Q3 Contract(s) be awarded under delegation Telstra Licensed Shop Elanora

Moved to Q3

00231 The Australian Early Development Index (AEDI) Volunteer Reading Project 'Read to Me'



Contract(s) be awarded under delegation The Benevolent Society * Contract awarded by PO 3000302262 to The

Benevolent Society Pty Ltd for $55,000

00833 Matlab and Simulink City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation The Mathworks Australia Pty Ltd *

00890 Certification of Nature Refuge Agreement Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation The Queensland Trust for Nature *

00549 Monitoring Instrumentation in Water and Wastewater Reticulation System and Treatment Plants

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to The Trustee for the Elite Family Trust t/a Environmental Data Services (EDS)

The Trustee for the Elite Family Trust t/a Environmental Data Services (EDS)

00533 The University of Queensland (The Advanced Water Management Centre) - Expertise on Wastewater Treatment Technologies and undertake Specific Wastewater Treatment Trials to Assess Impact on Product Streams


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to The University of Queensland (The Advanced Water Management Centre)

The University of Queensland (The Advanced Water Management Centre)

* Moved to Q3

00799 Thomson Reuters - OneSource FBT City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Thomson Reuters (Professional) * Moved to Q3

00646 Integrated Legal, Tax and Accounting Solutions Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Thomson Reuters (Professional) * Remove from the City Contracting Plan

00268 Provision of specialist legal information resources City Operational Plan Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Thomson Reuters (Professional) *

00279 Web-Based Tour Desk Solution to Sell Tourism and Leisure Products to Tourist Park Guests



1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to TicketmatesAustralia Pty Ltd

Ticketmates Australia Pty Ltd

Various contracts awarded by POs 3000199303, 3000199325, 3000301526 to Ticketmates Australia Pty Ltd for $65,000.00

00074 Licensing and Maintenance of Software By Transoft Solutions Transport Strategy 2031


(i) 1 year Q3 Contract(s) be awarded under delegation Transoft Solutions Aust Pty Ltd * Moved to Q3

00824 AutoTURN & GuidSIGN City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Transoft Solutions Aust Pty Ltd *

01222 UDIA 2019 industry leaders research (not-for-profit industry body representing the property development)


(i) 1 year Q3 Contract(s) be awarded under delegation UDIA Queensland NEW ITEM

00077 UECOMM Network and Services Agreement City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Uecomm Operations Pty Ltd

Moved to Q3

00907 Supply of large print books Utilise a government/LGAQ arrangement (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Ulverscroft Large Print Books * Contract awarded by PO 3000292108 to Ulverscroft

Large Print Books for $20,000.0000669 Unify Solutions - Chris 21 Identity Connector Service Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Unify Solutions Pty Ltd * Moved to Q3

00334 Supply Floating Swimming Enclosures on Beaches Single source: Only one supplier is reasonably available (i) 4 years (2 x 1 year) Q2 1. Council is satisfied that only one supplier is reasonably available with Enclosure Systems2. Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* Uninet Enclosure Systems * Remove from the City Contracting Plan. Activity to occur

2019-20.

00561 Sewer Corrosion & Odour Modelling Helensvale Catchment Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Uniquest

Uniquest Pty Ltd * Contract LG314/621/19/103 out to market, to be awarded Q3.

00542 Uniquest (Uni of Qld): Provision of SeweX (Advanced Mathematical Modelling Tool), Recycled Water Material including additional Pipe Material (e.g. CICI, DICL, UPVC, MSCL)


(i) 1 year Q4 Contract(s) be awarded under delegation Uniquest Pty Ltd *00616 Operations and Maintenance of the City owned optic fibre

networkSingle source: It is in the public interest to single source (iii) 3 years Q3 1. Council is satisfied that it is in the public interest to single

source to Universal Communications Group Ltd2. Contract(s) be awarded under delegation

Universal Communications Group Ltd

*00922 Residential Design Review of City Plan Single source: Continuity of a previous/current engagement is


(i) 3 months Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Urbis Pty Ltd

Urbis Pty Ltd Moved to Q3


35 Adopted Report






year)







00280 Venue Management Australia - Professional association for the venue managers in Asia/Pacific


(i) 1 year Q3 Contract(s) be awarded under delegation Venue Management Services Pty Ltd * Moved to Q3

00147 Supply of Composite Fibre Technologies Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q3 Contract(s) be awarded under delegation Wagners CFT Manufacturing Pty Ltd * Moved to Q3

00547 Provide specialised training delivering Water Quality Awareness and Distribution Systems Management training

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Water Industry Operators Association of Australia

Water Industry Operators Association of Australia Ltd

*00526 Corporate Membership: Water Services Association Sole source: Memberships/subscriptions/conferences/training

where alternatives do not practically exist(i) 1 year Q4 Contract(s) be awarded under delegation Water Services

Association of Australia

*00989 Access to databases, e-magazines and e-audio content -

RBdigital; also supplies large print books and audiovisual resources - Wavesound

Utilise a government/LGAQ arrangement (i) 1 year Q3 Contract(s) be awarded under delegation Wavesound Pty Ltd *01241 Occupational hygiene services Single source: Continuity of a previous/current engagement is


(i) 3 years Q3 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to WSP Pty Ltd

WSP Pty Ltd NEW ITEM

00078 Production of the City's 'Walk and Cycle Maps" Transport Strategy 2031


(i) 1 year Q3 Contract(s) be awarded under delegation Z Card Pocket Media Solutions * Moved to Q3


36 Adopted Report

770th Council Meeting 12 March 2019 37 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 ORGANISATIONAL SERVICES CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) Refer Attachment 1: City Contracting Plan 2018-19 Quarterly Acquittal (1 October 2018 to 31 December 2018) Refer Attachment 2: Amended City Contracting Plan 2018-19 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that Attachments 1 and 2 be considered in Closed Session pursuant to

section 275(1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) Contracts proposed to be made by it;

1.2 I recommend that Attachments 1 and 2 be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report: provides a quarterly acquittal (1 October to 31 December 2018) to the City Contracting

Plan 2018-19 provides a listing of contracts worth $250,000 or more awarded under Delegated

Authority for 1 October to 31 December 2018 seeks approval in accordance with section 220(7) of the Local Government Regulation

2012 to adopt the amended City Contracting Plan 2018-19. 4 PREVIOUS RESOLUTIONS Ex Minute G18.0621.050 (in part):

5. That Council adopts the City Contracting Plan 2018-19 (Attachment 1) with the following amendment:

b) That all contracts with a designated ‘Sourcing Method’ of ‘Sole source’ be amended to a ‘Sourcing Method’ of ‘Quotation process’ where the estimated value of the contract is equal to or less than $250,000 and a ‘Sourcing Method’ of ‘Public Invitation to Offer (ITO)’ where the estimated value of the contract is greater than $250,000.

6. That the contracts referred to in part a. of recommendation 2 above are further investigated by officers and an amended City Contracting Plan 2018-19 be brought back to the next Events, Tourism and Governance Committee of 26 July 2018.

7. That a quarterly acquittal of the City Contracting Plan 2018-19 be submitted via the Events, Tourism and Governance Committee.


2 That Council adopts the amendments to the City Contracting Plan 2018-19 (Attachment 1).

770th Council Meeting 12 March 2019 38 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) Ex Minute G18.1207.015 (in part):

3. That the quarterly acquittal (1 July to 30 September 2018) to the City Contracting Plan 2018-19 be noted.

3. That the contracts worth $200,000 or more awarded under Delegated Authority for

the period of 1 July to 30 September 2018 be noted. 4. That Council adopts the amended City Contracting Plan 2018-19.

5 DISCUSSION 5.1 City Contracting Plan 2018-19 In June 2018, Council adopted the City Contracting Plan 2018-19, which defines the types of contracts to be made during the financial year. The City Contracting Plan is to be brought back to Council on a quarterly basis for any amendments, as well as an acquittal of the previous quarter’s activities. Attachment 1 provides an acquittal against the City Contracting Plan 2018-19 for the period 1 October to 31 December 2018 (quarter 2). Table 1 highlights key City Contracting Plan metrics and is the basis for the structure of Attachment 1.

Table 1 – Quarter 2 Metrics

Attach 1 Ref.

Contracts identified on the City Contracting Plan to go to market in the quarter (Q2) 531

A1 Contracts identified on the City Contracting Plan which actually went to market in the quarter (Q2)

85 (16%)

A2 Contracts identified on the City Contracting Plan which went to market in quarter (Q2) and which will be completed in Q3

43 (8%)

B Contracts identified on the City Contracting Plan to be completed in the quarter (Q2) which were moved to a later quarter in 2018-19 327

C Contracts identified on the City Contracting Plan to be completed in the quarter (Q2) which were removed from the City Contracting Plan 76

D1 Additional Contracts which went to market in the quarter (Q2) which were not on the City Contracting Plan 81

D2 Additional Contracts which went to market in quarter (Q2) and will be completed in Q3 which were not on the City Contracting Plan 21

Total Contracts which went to market in the quarter (Q2) 230

E New contracts added to the City Contracting Plan for 2018-19 65

The City Contracting Plan 2018-19 identified 531 contracts to be out to market or completed in quarter 2. 128 of these contracts (or 24%) were actually completed or out to market in the quarter. Another 102 contracts, which did not appear on the City Contracting Plan 2018-19, also went to market or were completed during the quarter.

770th Council Meeting 12 March 2019 39 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) Attachment 2 captures all the changes from the acquittal and provides a proposed amended City Contracting Plan 2018-19. Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to amend the City Contracting Plan 2018-19. 5.2 Contracts worth $250,000 or more awarded under Delegated Authority Delegations to enter into vary or discharge contracts require a report to be presented to Council, listing all contracts entered into under delegated authority where the value of the contract is $250,000 or more. Contracts awarded under Delegated Authority for the period of 1 October 2018 to 31 December 2018 are included in the information within Attachment 1. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The project is aligned with the following themes, outcomes and signature actions of the City Vision and Gold Coast 2022. The City Contracting Plan 2018 -19 provides Council with direct alignment of procurement, contracting and disposal activities with the Corporate Plan and corporate strategies. Supporting the Delivery of Gold Coast 2022

A. We plan for the future of the city.

We make good choices that create a better future for the Gold Coast Community

Manage the maintenance, renewal and delivery of infrastructure for the city through the Total Asset Management Plan and the forward Capital Works Program.

B. We manage the city responsibly.

Our stewardship of the city provides value for money to ratepayers Deliver a wide range of high quality services to the Gold Coast community (as identified in the annual Operational Plan).

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The City Contracting Plan 2018-19 provides the anticipated contracting activities in relation to operational services that support the implementation of the activities and priorities of Council’s Programs and Services as defined in the Operational Plan 2018-19. The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved annual budgets.

770th Council Meeting 12 March 2019 40 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) Costs for Capital Works and Service Proposals The City Contracting Plan 2018-19 provides the capital works programs (programs are defined as the Four Year Works Program by Directorate and Budget Centre for 2018-19) and projects against which proposed procurement activities are scheduled to occur during the 2018-19 financial year and later. In accordance with the budget review guidelines the following circumstances require referral to the Special Budget Committee Where Water and Waste Capital Works projects require budget adjustments; the projects will be referred via the Water and Waste budget review where funds are available in the respective Reserves to cover the funding required to service the full commitment the contract will give rise to. People and Culture No extra staff will be required for this project. 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS Section 220(7) of the Local Government Regulation 2012 provides that local governments may, by resolution, amend a contracting plan at any time before the end of the financial year to which the plan relates. 10 COUNCIL POLICIES The procurement activities have been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual. 11 DELEGATIONS The City Contracting Plan details which contracts were awarded under delegated authority versus which contracts come back to Council for the award of the contract. Delegations to enter into vary or discharge contracts require a report to be presented to Council, listing all contracts entered into under delegated authority where the value of the contract is $250,000 or more. 12 COORDINATION & CONSULTATION Branch managers were engaged through periodic procurement partnering forums to provide updates to the City Contracting Plan 2018-19, as part of the quarterly acquittal process. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 Not applicable.

770th Council Meeting 12 March 2019 41 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) 13 STAKEHOLDER IMPACTS Not applicable. 14 TIMING Not applicable. 15 CONCLUSION The City Contracting Plan 2018-19 identified 531 contracts to be out to market or completed in quarter 2. 128 of these contracts (or 24%) were actually completed or out to market in the quarter. Another 102 contracts, which did not appear on the City Contracting Plan 2018-19, also went to market or were completed during the quarter. Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to amend the City Contracting Plan 2018-19. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachments 1 and 2 be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 That the quarterly acquittal (1 October to 31 December 2018) to the City Contracting Plan 2018-19 be noted.

3 That the contracts worth $250,000 or more awarded under Delegated Authority for the period of 1 October to 31 December 2018 be noted.

4 That Council adopts the amended City Contracting Plan 2018-19.

Author: Authorised by: Brad Kratzer Glen Potter Executive Coordinator Category and Relationship Management 20 February 2019

Director Organisational Services

#71991309, #72846259, #69824020, #72846298

770th Council Meeting 12 March 2019 42 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) Material Personal Interest – Cr La Castra:- Pursuant to section 175C(2) of the Local Government Act 2009, I would like to inform the meeting that I have a material personal interest in this matter, the particulars of which are as follows: The name of the person or entity who stands to gain a benefit, or suffer a loss, depending on the outcome of the consideration of the matter at the meeting is:

PCYC

How this person or entity stands to gain the benefit or suffer the loss is:

Due to being a life member of the PCYC

I will now leave the meeting so that the matter may be discussed and voted on in my absence. Cr La Castra left the room and Cr PC Young took the chair.

ADOPTED AS PRINTED COUNCIL MEETING 12 MARCH 2019 COMMITTEE RECOMMENDATION ETG19.0307.005 moved Cr Gates seconded Cr Boulton That Council approves the proposed single source of PCYC for the management and operation of the Ashmore Bicycle Centre contract.

CARRIED UNANIMOUSLY

Cr La Castra was not present for the discussion and voting on the above item in relation to the PCYC. Cr La Castra returned to the room.

COUNCIL MEETING 12 MARCH 2019 RESOLUTION G19.0312.013 moved Cr Boulton seconded Cr PJ Young

That Committee Recommendation ETG19.0307.005 be adopted as printed which reads as follows:- That Council approves the proposed single source of PCYC for the management and operation of the Ashmore Bicycle Centre contract.

CARRIED UNANIMOUSLY

770th Council Meeting 12 March 2019 43 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6) Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Hospitality The name of the person or entity is: Optus Administration

The nature of the relationship is: Hospitality

The value of the gift is: Unknown – approx. $500

The date of receipt of the gift is: 10 April 2018

The nature of the other person’s interest in the matter is: I was a guest of Optus Administration at the Swimming event at the 2018 Commonwealth Games. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason that it is minor in nature. PROCEDURAL MOTION moved Cr La Castra seconded Cr PC Young Pursuant to section 175E(4)(a) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones has a perceived conflict of interest in this matter because he received hospitality from Optus Administration.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote. PROCEDURAL MOTION moved Cr Gates seconded Cr PC Young Pursuant to section 175E(4)(b) of the Local Government Act 2009, Council resolves that: Cr Owen-Jones may participate in the meeting and vote on the matter because the interest as disclosed is remote and minor in nature.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Owen-Jones did not vote.

770th Council Meeting 12 March 2019 44 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018 LG314/-/-(P6)

ADOPTED AS PRINTED COUNCIL MEETING 12 MARCH 2019 COMMITTEE RECOMMENDATION ETG19.0307.006 moved Cr Boulton seconded Cr PC Young 1 That Attachments 1 and 2 be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.




CARRIED Cr Owen-Jones voted in the positive.

COUNCIL MEETING 12 MARCH 2019 RESOLUTION G19.0312.014 moved Cr Caldwell seconded Cr Tozer

That Committee Recommendation ETG19.0307.006 be adopted as printed which reads as follows:- 1 That Attachments 1 and 2 be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.




CARRIED UNANIMOUSLY

Attachment 1 - City Contracting Plan 2018-19 Q2 Acquittal (October 2018 to December 2018)*Contract Type: S-Significant; D-Disposal; R-Revenue

Grey lines below represent a completed contract **Estimated Value of Contracts excludes extension option(s) value

Ref. Purpose Alignment to Corporate Strategies, Operational

and Corporate

Plans


REDACTED Expected Contract

Duration + Extension Option(s)

Expected time to market

(financial year)



Supplier (Single or Sole sourcing)

Supplier is not local in accordance

with Council's

Policy


A1 - Contracts identified on the City Contracting Plan which actually went to market in the quarter (Q2) and were completed in Q200054 Third party asphalt supplier audits and surveillance City

Operational Plan


(i) 1 year (2 x 1 year)



Contract LG314/690/19/033 awarded to Department of Transport and Main Roads for $108,750

00072 Provision of Cab Services provided for the City City Operational Plan



1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Gold Coast Cabs

Gold Coast Cabs Contract awarded by POs 3000281060, 3000294131, 3000295482 to Gold Coast Cabs Pty Ltd for $106,832

00104 Intelligent Transport Systems - trial of Addinsight broadcasting

Transport Strategy 2031

Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/621/19/109 awarded to Transmax Pty Ltd for $92,900

00107 Network Intelligence & ITS Policy Documentation Transport Strategy 2031

Quotation process (i) 6 months Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/621/19/114 awarded to Bitzios Consulting Pty Ltd for $128,895

00111 Remedial repairs to three bridges at Bundall, Nerang and Currumbin

Public Invitation to Offer (ITO) (iii) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/1211/18/080 awarded to Ecospec Pty Ltd for $517,858.10

00153 Traffic signal refurbishment for Benowa Rd & Allchurch St

Quotation(s) from existing arrangement(s) (i) 8 weeks Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/254/19/001 awarded to CB Energy Pty Ltd for $323,625.20

00190 Qld Fire and Emergency Services (QFES) Our Natural City

Single source: It is in the public interest to single source




Various contracts awarded by POs to Qld Fire and Emergency Services (QFES) Pty Ltd for $1,130,500

00191 Membership of the Mosquito and Arbovirus Research Committee (MARC)



Contract(s) be awarded under delegation Mosquito & Arbovirus Research * Contract awarded by PO 3000306362 to Mosquito &

Arbovirus Research Pty Ltd for $22,000




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to DSYInternational

DSY International Co., Limited * Contract LG314/621/19/071 awarded to DSY International Co

Pty Ltd for $22,650


City Operational Plan



Contract(s) be awarded under delegation National Library of Australia * Various contracts awarded by POs to National Library of


00231 The Australian Early Development Index (AEDI) Volunteer Reading Project 'Read to Me'



Contract(s) be awarded under delegation The Benevolent Society * Contract awarded by PO 3000302262 to The Benevolent

Society Pty Ltd for $55,000

00251 e-book and e-audio platform and content City Operational Plan



Contract(s) be awarded under delegation Bolinda Publishing Pty Ltd * Contract awarded by PO 3000304418 to Bolinda Publishing

Pty Ltd for $90,000

00258 Provide Shark Surveying Services to Regatta Waters Lake



1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Ocean and Coast Research


Contract awarded by PO 3000283069 to Jonathan Werry Pty Ltd (Ocean and Coast Research) for $15,000

00269 Institute of Public Works and Engineering City Operational Plan




* Contract awarded by PO 3000303061 to Institute of Public Works and Engineering for $12,800

00271 Property Council of Australia City Operational Plan



Contract(s) be awarded under delegation Property Council of Australia * Contract awarded by PO 3000288900 to Property Council of





1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to TicketmatesAustralia Pty Ltd


Various contracts awarded by POs 3000199303, 3000199325, 3000301526 to Ticketmates Australia Pty Ltd for $65,000.00

00286 Professional Association for the Caravan Industry Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Caravan Industry Association * Contract awarded by PO 3000292855 to Caravan Industry

Association Pty Ltd for $14,650


(i) 2 years (6 months)



Contract LG314/411/19/025 awarded to City Venue Management Pty Ltd for $333,534.24

770th Council Meeting 12 March 2019 Events, Tourism & Governance Committee Meeting 7 March 2019 ITEM 4 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – OCTOBER 2018 TO DECEMBER 2018

45 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00331 Coomera (master planning Community Centre and Cultural components; Library; Youth incubator spaces; and Business innovation hub - Consultancy


Contract(s) be awarded under delegation Contract LG314/621/19/027 awarded to Gleeds Australia (East) Pty Ltd for $175,170

00338 Gold Coast Aquatic Grandstand Shade Sails City Operational Plan


Contract(s) be awarded under delegation Contract LG314/1211/19/060 awarded to Fabritecture Australia Pty Ltd for $54,155.

00348 Inspection and maintenance of floating reed beds Quotation(s) from existing arrangement(s) (ii) 3 years (2 x 1 year)


Contract(s) be awarded under delegation Contract LG314/254/18/059 awarded to SP 3 Regen Pty Ltd for $30,000

00355 Masterplan consultancy for Country Paradise Parklands City Operational Plan


Contract(s) be awarded under delegation Contract LG314/621/19/105 awarded to Planit Consulting Pty Ltd for $73,410

00377 Flooded Gum Park field - design and construction of sports field lighting

Public Invitation to Offer (ITO) (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/1211/19/062 awarded to Allrange Electrical Services Pty Ltd for $321,173.16

00378 Gold Coast Regional Botanic gardens - concept and detailed design


Contract(s) be awarded under delegation Contract LG314/621/19/113 awarded to BIS OXFORD ECONOMICS Pty Ltd for $54,950

00435 Irrigation Replacement Works to Sports fields City Operational Plan

Quotation process (i) 8 months (up to 2 years)


Contract(s) be awarded under delegation Contract LG314/1211/18/123 awarded to Total Eden Pty Ltd for $132,500

00488 Crushing and screening of recycled material Public Invitation to Offer (ITO) (iii) 1 year (up to 2 years)


Contract(s) be awarded under delegation Contract LG314/411/19/027 awarded to Brisbane Enterprises Qld Pty Ltd for $1,026,915.98




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Griffith University

Griffith University * 1) Estimated contract value changed to $65,0002) Contract awarded by PO 3000289440 to Griffith Universityfor $64,737

00557 Flat Rock Creek Naturalisation Project 2018-19 Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/621/19/067 awarded to Water Technology Pty Ltd for $77,160

00574 Provision of Ongoing Support, Maintenance and Licensing of The Ups System



Contract(s) be awarded under delegation Emerson Network Power * Contract awarded by PO 3000306075 to Vertiv Australia Pty

Ltd for $37,881.00

00586 Progress the development of the LTRWR plan including upgrades of SPS and pipelines from Elanora STP


Contract(s) be awarded under delegation 1) Reinstated to The City Contracting Plan (Item waspreviously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Contract LG314/621/19/028 awarded to SMEC Australia PtyLtd for $646,222.76.

00676 Consultation manager enterprise licence Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/1185/17/012 awarded to MySite Design Data for $47,500

00721 Windows 10 Upgrade Public Invitation to Offer (ITO) (iii) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/1185/18/028 awarded to Datacom Systems Pty Ltd for $1,230,785.75

00728 CommVault upgrade Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation Hewlett-Packard Australia Pty Ltd * 1) Sourcing Method was revised to Quotation process

2) Contract LG314/1185/19/035 awarded to Data#3 Limited for $203,020.98

00736 LG314/411/17/004EK 49/18-19 SUPPLY & DELIVERY OF SIX (6) MERCEDES BENZ 516 SPRINTER MWB VANS

Utilise a government/LGAQ arrangement (i) 3 months Contract Completed Q2

Contract(s) be awarded under delegation Contract awarded to Grand Motors Prestige for $398,589.84

00736 LG314/411/17/004EL 56/18-19 (PARTS A -H)SUPPLY & DELIVERY OF EIGHT (8) TOYOTA COROLLA HYBRID HATCHBACKS


Contract(s) be awarded under delegation Contract awarded to Grand Motors Pty. Ltd. for $170,181.84

00736 LG314/411/17/004EH 20/18-19 (PART N) SUPPLY & DELIVERY OF ONE TOYOTA COROLLA HYBRID HATCH



00736 LG314/411/17/005AT Q25/18-19 SUPPLY & DELIVERY OF ONE (1) 4.5 TONNE CAB CHASSIS WITH NEW BODY & CRANE TRANSFER


Contract(s) be awarded under delegation Contract awarded to James Frizelle's Automotive Group for $101,125.00

00736 LG314/411/17/005AX Q42/18-19 SUPPLY AND DELIVERY OF ONE (1)4WD 7 TONNE CAB CHASSIS WITH TRANSFERRED BODY & CRANE



00736 LG314/411/17/005AS Q7/18-19 SUPPLY AND DELIVERY OF TWO (2) 4 TONNE CAB CHASSIS WITH NEW BODIES



00736 LG314/411/17/004DW 14/18-19 (PART J) SUPPLY & DELIVERY OF ONE (1) MAZDA CX5 AKERA



00736 LG314/411/17/004EE 20/18-19 (PARTS B & I) SUPPLY & DELIVERY OF ONE (1) 2WD SINGLE CAB CHASSIS AND ONE (1) COMPACT SWB PANEL VAN



00736 LG314/411/17/005AW Q45/18-19 SUPPLY AND DELIVERY OF ONE (1) 3 TONNE CAB CHASSIS WITH TIPPER BODY



00736 LG314/411/17/005AQ Q26/18-19 SUPPLY & DELIVERY OF ONE (1) 4 TONNE CAB CHASSIS WITH NEW BODY




46 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00736 LG314/411/17/005AU Q28/18-19 SUPPLY AND DELIVERY OF ONE (1) 4 TONNE CAB CHASSIS WITH TIPPER BODY



00736 LG314/411/17/005AV Q21/18-19 SUPPLY AND DELIVERY OF ONE (1) 3 TONNE CAB CHASSIS WITH TIPPER BODY & CRANE TRANSFER



00736 LG314/411/17/005AR Q27/18-19 SUPPLY & DELIVERY OF ONE (1) 4.5 TONNE CAB CHASSIS WITH TIPPER BODY & CRANE TRANSFER



00736 LG314/411/17/004EF 20/18-19 (PARTS C E M Q) SUPPLY & DELIVERY OF (3) 2WD DUAL CAB STYLE UTILITIES AND ONE (1) 4WD DUAL CAB UTILITY


Contract(s) be awarded under delegation Contract awarded to Sunshine Automotive for $126,770.35

00736 LG314/411/17/004EB 47/18-19 SUPPLY & DELIVERY OF ONE (1) FORD TRANSIT CUSTOM SWB VAN



00736 LG314/411/17/004EC 46/18-19 SUPPLY & DELIVERY OF ONE (1) VOLVO CX60 T5 INSCRIPTION AWD



00736 LG314/411/17/005AP Q6/18-19 (PARTS A B C & D) SUPPLY AND DELIVERY OF FOUR (4) 12 TONNE TIPPER TRUCKS


Contract(s) be awarded under delegation Contract awarded to Volvo Commercial Vehicles for $918,600.00

00736 LG314/411/17/004EJ 58/18-19 (PARTS A - F)SUPPLY & DELIVERY OF SIX (6) 4WD EXTRA/SPACE CAB CHASSIS WITH LIFE GUARD CANOPY


Contract(s) be awarded under delegation Contract awarded to Von Bibra Ferry Road Auto Village for $224,806.68

00736 LG314/411/17/004EG 20/18-19 (PARTS D O P) SUPPLY & DELIVERY OF ONE (1) 2WD SINGLE CAB UTILITY AND TWO (2) OUTLANDER 2WD WITH SAFETY PACK


Contract(s) be awarded under delegation Contract awarded to Von Bibra Ferry Road Auto Village for $78,022.55

00736 LG314/411/17/004ED 20/18-19 PARTS A F G H J K L SUPPLY & DELIVERY OF SEVEN (7) 2WD & 4WD CAB CHASSIS UTILITIES


Contract(s) be awarded under delegation Contract awarded to Von Bibra Motors GC Pty Ltd for $225,342.09

00736 LG314/411/17/004EA 24/18-19 SUPPLY AND DELIVERY OF ONE (1) 4WD EXTRA/SPACE CAB CHASSIS UTILITY WITH ALUMINIUM TRAY AND DROP SIDES.



00736 LG314/411/17/004EI 30/18-19 (PART B) SUPPLY & DELIVERY OF ONE (1) 4WD DUAL CAB CHASSIS WITH TRADESMAN CANOPY



00736 LG314/411/17/004DS 3/18-19 PART J SUPPLY & DELIVERY OF ONE (1) TOYOTA YARIS HATCH



00737 LG314/411/17/005AO Q12/18-19 SUPPLY & DELIVERY OF ONE (1) ROAD MAINTENANCE TRUCK



00738 LG314/411/17/007BY Q15/18-19 SUPPLY AND DELIVERY OF ONE (1) ONLY TOWED PUMP


Contract(s) be awarded under delegation Contract awarded to ALLIGHT PTY LTD for $54,037.00

00738 LG314/411/17/007CA Q37/18-19 (PART B) SUPPLY AND DELIVERY OF ONE (1) TOWED WOOD CHIPPER


Contract(s) be awarded under delegation Contract awarded to Bandit Tree Equipment for $86,363.64

00738 LG314/411/17/007BV Q13/18-19 PART B. SUPPLY & DELIVERY OF ONE (1) UTILITY BUGGY VEHICLE


Contract(s) be awarded under delegation Contract awarded to Golf Cars International Pty Ltd for $26,406.00

00738 LG314/411/17/007BX Q38/18-19 SUPPLY AND DELIVERY OF TWENTY-ONE (21) 2kVA GENERATORS


Contract(s) be awarded under delegation Contract awarded to Hinterland Mowers Pty Ltd for $31,088.21

00738 LG314/411/17/007BW Q13/18-19 PART A. SUPPLY & DELIVERY OF ONE (1) SIDE BY SIDE VEHICLE


Contract(s) be awarded under delegation Contract awarded to JSW Powersports for $21,693.62

00738 LG314/411/17/007CC Q48/18-19 SUPPLY & DELIVERY OF ONE (1) TOWED WIDE CUT MOWER


Contract(s) be awarded under delegation Contract awarded to K C Farm Equipment for $66,340.90

00738 LG314/411/17/007BZ Q51/18-19 (PART A) SUPPLY & DELIVERY OF TWO (2) UTILITY BUGGIES


Contract(s) be awarded under delegation Contract awarded to Mower World Commercial Pty Ltd for $37,200.00

00738 LG314/411/17/007CB Q37/18-19 (PART A) SUPPLY AND DELIVERY OF ONE (1) TOWED WOOD CHIPPER


Contract(s) be awarded under delegation Contract awarded to Vermeer Equipment Holdings Pty Ltd for $63,600.00

00738 LG314/411/17/007BU Q19/18-19 SUPPLY & DELIVERY OF FIVE (5) OUTFRONT MOWERS


Contract(s) be awarded under delegation Contract awarded to Kubtrac Equipment Sales for $135,400.00





* Various contracts awarded by POs to Institute of Public Works Engineering Australasia Pty Ltd for $3,900

00774 Provision to Berth Vessels for easy access for Council to the Seaway



1. Council is satisfied that it is in the public interest to single source to Miggiore Pty Ltd trading as Runaway Bay Marina2. Contract(s) be awarded under delegation

Runaway Bay Marina Contract awarded by PO 3000296270 to Runaway Bay Marina for $7,227.00


47 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00848 Premium Destination Park Annual Renovation Program Public Invitation to Offer (ITO) (i) 3 years Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/690/19/012 awarded to Supagreen Law Programmes for $ 592,649.82

00849 Design of Bus Shelters Quotation process (i) 3 Months Contract Completed Q2

Contract(s) be awarded under delegation 1) Duration of contract changed to 29 weeks2) Contract awarded by PO 3000306821 to Complete Urban Solutions Pty Ltd for $23,000

00862 Supply Polyvinyl Chloride Pipes, Ductile Pipes and Associated Fittings and Valves

Public Invitation to Offer (ITO) (i) 3 years Contract Completed Q2

Contract(s) be awarded under delegation 1) Estimated contract value changed to $5,650,0002) Contract type changed to (iii)2) Contract LG314/411/17/010A awarded to Iplex Pipelines Australia Pty Ltd for $2,632,674Contract LG314/411/17/010B and LG314/411/17/010C awarded to Viadux Pty Ltd for $3,012,081

00884 Provision of Geotechnical and Materials Testing Services Public Invitation to Offer (ITO) (iii) 3 years Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/690/18/003 awarded to Butler Partners Pty Ltd for $912,935.90Core Consultants Pty Ltd for $357,567.53Douglas Partners Pty Ltd for $701,175.18Morrison Geotechnic Pty Ltd for $185,557.50SMEC Australia Pty Ltd for $453,645.40

00887 Steering Committee Expert Panel for Development of Water Strategy

Quotation process (i) 1 year (2 x 1 year)


Contract(s) be awarded under delegation Contract awarded by PO 3000257239 to International WaterCentre Pty Ltd for $46,060.00

00889 Gold Coast Tourist Parks Condition Assessments Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation 1) Estimated contract value changed to $100,0002) Contract LG314/621/19/136 awarded to Cardno (Qld) Pty Ltd for $127,304.80

00894 Footpath Drainage Lex Bell Oval Quotation process or Quotation(s) from existing arrangement(s)


Contract(s) be awarded under delegation Contract LG314/690/19/037 awarded to Maintain Australia Pty Ltd for $8,979.43

00895 Ashmore Community Park Switchboard Upgrade Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/690/19/042 awarded to Allrange Electrical Services Pty Ltd for $10,035.00



1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Label Power Pty Ltd

Label Power Pty Ltd * Contract awarded by PO 3000297700 to Label Power Pty Ltd for $1,681.00

00900 Runaway Bay Library PA System Upgrade Quotation process (i) 3 months Contract Completed Q2

Contract(s) be awarded under delegation 1)Duration of contract has changed to 5 days2) Contract LG314/690/19/051 awarded to Adigitalife Pty Ltd for $9,404.98



Contract(s) be awarded under delegation Review Pro Asia Pacific Pte Ltd * Contract awarded by PO 3000307007 to Review Pro for

$12,096.00



1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ABCorp Australasia Pty Ltd

ABCorp Australasia Pty Ltd * Contract awarded by PO 3000297620 to ABCorp Australasia

for $15,000.00

00906 Supply and Install 4 Flood Lights at Clover Hill Park Quotation process (i) 3 Months Contract Completed Q2

Contract(s) be awarded under delegation LG314/690/18/116 awarded to Allrange Electrical Services Pty Ltd for $12,821.00


Contract(s) be awarded under delegation Ulverscroft Large Print Books * Contract awarded by PO 3000292108 to Ulverscroft Large

Print Books for $20,000.0000911 Provides access to eBook and e-audio content - Cloud

LibraryUtilise a government/LGAQ arrangement (i) 1 year Contract

Completed Q2Contract(s) be awarded under delegation Bibliotheca RFID

Library Systems Australia Pty Ltd

* Contract awarded by PO 3000292100 to Bibliotheca RFID Library Systems for $35,000.00

00912 Installation of Bottle Filler/ Bubbler Posts and Absorption Trench Drainage, Whole Of City


Contract(s) be awarded under delegation LG314/690/18/114 awarded to West Property Maintenance for $31,811.25

00915 Navigate Program: Young Artist Development Program - Phase Three



Contract(s) be awarded under delegation Designfront Group Pty Ltd * 1) Supplier name revised to Lenine Bourke

2) LG314/621/19/034 awarded to Lenine Bourke for $42,500.00

00916 Condition Assessment of Rock Groynes at various sites Quotation process (i) 5 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/621/19/079 awarded to Cardno (Qld) Pty Ltd for $38,210.00

00917 External Painting of Tugun Community Centre Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/690/19/039 awarded to Pieris Pty Ltd for $24,400.00

00919 Techno-Economic Feasibility Study of Opportunities for the use of Closed Landfills for Energy Generation

Quotation process (i) 15 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/621/18/119 awarded to EPC Technologies Pty Ltd for $147,100

00920 Project Curator and Project Management for the Regent Lane Public Art


Contract(s) be awarded under delegation LG314/1211/19/038 awarded to Kudla Industries Pty Ltd for $32,450.00

00921 Lunar New Year 2019 Event Management Quotation process (i) 4 months Contract Completed Q2

Contract(s) be awarded under delegation LG314/411/19/026 awarded to The Events Agency Group for $54,558.00

00924 Supply And Installation Irrigation Norfolk Park Sports Fields 3 & 4 Ormeau

Quotation process (i) 12 days Contract Completed Q2

Contract(s) be awarded under delegation LG314/1211/18/125 awarded to SS Irrigation for $50,993.00


48 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00925 Waterside East Level 4 Office Refurbishment Quotation process (i) 6 months Contract Completed Q2

Contract(s) be awarded under delegation 1) Duration of contract changed to 3 weeks2) Contract LG314/690/18/117 awarded to Aizer Building Solutions Pty Ltd for $35,456.78

00926 Dunlop Court Footbridge, Mermaid Waters - Investigation and Design of Remedial Repairs to Dunlop Court Footbridge, Mermaid Waters


Contract(s) be awarded under delegation LG314/1211/19/055 awarded to Burchills Engineering Solutions for $115,400

00932 Traffic Analysis for Old Coach Road Connector Project Quotation process (i) 26 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/621/19/069 awarded to Bitzios Consulting for $69,200.00

00933 Asbestos removal, Cabin and Sheds Demolition at Tipplers Resort


Contract(s) be awarded under delegation Contract LG314/690/19/036 awarded to CDR Industries for $66,950.00

00934 Engineering Design, Review and Gap Analysis - Yawalpah Road


Contract(s) be awarded under delegation 1) Contract duration changed to 1 Year2) LG314/621/19/046 awarded to GHD Pty Ltd for $104,340.00

00935 Modern Workspace Cloud Enablement Quotation process (i) 12 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/1185/19/010 awarded to Codify Pty Ltd for $ 250,880.00

00936 Multi-Functional Linkage Park Investigation Quotation process (i) 5 months Contract Completed Q2

Contract(s) be awarded under delegation LG314/621/19/068 awarded to Cardno (Qld) Pty Ltd for $99,248.00

00938 Carpark Lighting - Coomera Indoor Sports Centre Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2

Contract(s) be awarded under delegation LG314/1211/19/007 awarded to Allrange Electrical Services Pty for $67,051.00

00942 Techno-Economic Feasibility Study for Solar Farms Quotation process (i) 15 weeks Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/621/18/121 awarded to EPC Technologies Pty Ltd for $168,317.00

00950 Albert River Catchment Rehabilitation Program: Risk Assessment


Contract(s) be awarded under delegation Contract LG314/621/19/057 awarded to SMEC Australia Pty Ltd for $95,346.00

00953 Subject Matter Expert Services for the Biggera Creek Quotation process (i) 6 months Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/621/19/080 awarded by PO 3000308309 to Australian Dams & Water Consultants Pty Ltd for $178,600

00958 Design and Construct Glossy Black Reserve Mountain Bike Trail – Stage 1 at Glossy Black Reserve


Contract(s) be awarded under delegation Contract LG314/1211/19/053 awarded to Trail Scapes Pty Ltd for $87,166

00963 Supply and Install HST Blower at Merrimac Sewage Treatment Plant



Contract(s) be awarded under delegation Sulzer * Contract awarded by PO 3000304665 to Sulzer Australia Pty Ltd for $168,440.00

00966 Corporate Compliance System Quotation process (iv) 3 years (2 x 1 year)


Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Contract LG314/1185/19/003 awarded to Kewla Solutions Pty

Ltd for $177,33500968 Canteen Refurbishment Runaway Bay Indoor Sports

CentreQuotation(s) from existing arrangement(s) (i) 6 weeks Contract

Completed Q2Contract(s) be awarded under delegation Contract LG314/690/17/028 awarded to Akela Construction

Pty Ltd for $121,714.0500972 Robina Area Transport Study Quotation process (i) 26 weeks Contract

Completed Q2Contract(s) be awarded under delegation Contract awarded by PO 300307046 Jacobs Group Aust Pty

Ltd for $167,580.0000973 Review of Controlled Waste Collection Areas (CWCA)

and Waste Disposal Fee Concessions PolicyQuotation process (ii) 5 months Contract

Completed Q2Contract(s) be awarded under delegation Contract LG314/621/19/015 awarded to

PriceWaterhouseCooper Consulting (Australia) Pty Ltd for $90,326.85




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SMECAustralia Pty Ltd

Cardno (Qld) Pty Ltd Contract LG314/621/19/124 awarded to Cardno (Qld) Pty Ltd for $128,034.00

00981 Refurbishment of Runaway Bay Community Centre (Including Main Switchboard Replacement) and Power Supply to Runaway Bay Soccer Club


Contract(s) be awarded under delegation Contract LG314/690/18/118 awarded to Akela Constructions Pty Ltd for $258,666.58

00995 Design and construction of causeways at Weedons Crossing and Birds Road

Public Invitation to Offer (ITO) (i) 19 weeks Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/1211/19/027 awarded to Alder Constructions Pty Ltd for $442,661

01084 Strategic Advisory Panel Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Contract LG314/621/19/078 awarded to Perkins Planning Pty Ltd for $150,000

00413 General electrical Energex maintenance servicing and repairs

Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year)

Q2 Contract(s) be awarded under delegation Energex Pty Ltd 1) Reinstated - currently active program.2) Contract LG314/1210/19/002A, LG314/1210/19/002B, LG314/1210/19/002D and LG314/1210/19/002E awarded to Energex Pty Ltd for $166,350.89. Future projects to occur Q3-Q4.3) Sourcing method changed to Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders4) Estimated contract value changed to $800,000

00440 Robina City Parklands - Greenfield Open Space development


Invitation to Offer (ITO) for Significant Contract (iv)S 1 year Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Contract LG314/621/19/025 awarded to Place Design Group

Pty Ltd for $875,677.10.Future projects to occur Q4

00707 Provision of ongoing support, maintenance and licensing of the Microwave Equipment


(iii) 1 year Q2 Contract(s) be awarded under delegation ATI Australia * 1) Contract LG314/1185/18/053 awarded to ATI Australia Pty Limited for $231,653.122) Future projects to occur Q3-Q4


49 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


A2 - Contracts identified on the City Contracting Plan which went to market in the quarter (Q2) and will be completed in Q300065 Condition Assessment, Testing and Design of Road

ResurfacingPublic Invitation to Offer (ITO) (iii) 2 years (1

year)Q2 Contract(s) be awarded under delegation Contract LG314/1211/19/026 out to market, to be awarded Q3.

00116 Reconstruct existing retaining wall on Armstrong Way in Highland Park

Public Invitation to Offer (ITO) (iii) 4 months Q2 Contract(s) be awarded under delegation Contract LG314/1211/19/020 out to market, to be awarded Q3.

00118 Ducats Road and Reynella Road Landslip Repair Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/1211/18/095 out to market, to be awarded Q3.

00125 Riverstone Crossing Bridge Refurbishment Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/621/19/171 out to market, to be awarded Q3.

00127 Boardwalk Renewal Kirra Point Ocean Beaches Strategy 2013-2023

Public Invitation to Offer (ITO) (iii) 26 weeks Q2 Contract(s) be awarded under delegation Contract LG314/1211/19/039 out to market, to be awarded Q3.

00133 Bridge Renewal Cassowary Drive - Repair the cracks of the bridge.

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 1) Estimated contract value changed to $100,0002) Contract LG314/621/19/154 out to market, to be awarded Q3.

00205 SQID planning program Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/621/19/142 out to market, to be awarded Q3.

00297 Tourist Parks investment planning Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/621/19/161 out to market, to be awarded Q3.

00329 Urban Heritage and Character study - Consultancy study Culture Strategy 2023

Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/621/19/082 out to market, to be awarded Q3.

00335 Design, Supply and Installation of a Storage Shed at Coomera Indoor Sports Centre


Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Contract LG314/1211/18/121 out to market, to be awarded Q3.

00354 Planning consultancy for Gold Coast Central Park City Operational Plan

public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Contract LG314/621/19/042 out to market, to be awarded Q3.

00361 Cliff Bird Park - Tennis Court Renewal City Operational Plan

Quotation process (i) 1 month Q2 Contract(s) be awarded under delegation Contract out to market, to be awarded Q3

00428 Goal square repairs Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/690/18/111 out to market, to be awarded Q3.

00442 Construction retaining wall at Ashmore Community Park City Operational Plan

Quotation process (i) 1 month Q2 Contract(s) be awarded under delegation Contract LG314/690/18/113 out to market, to be awarded Q3.

00454 Main Switchboard Replacement Arts Centre Bundall Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation 1) Contract duration changed to 20 weeks2) Contract LG314/1211/19/012 out to market, to be awarded Q3.

00457 Wyberba Amenities Building Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation 1) Duration of contract has changed to 15 weeks2) Estimated contract value changed to $302,220.003) Contract LG314/1211/19/085 out to market, to be awarded Q3

00459 Design, drafting and engineering consultancy package for various infrastructure delivery projects

Public Invitation to Offer (ITO) (iv) 3 years (2 years)

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Estimated contract value changed to $ 1,714,750.00

2) Contract LG314/621/18/086 out to market, to be awarded Q3

00465 Waterside courtyard upgrade Public Invitation to Offer (ITO) (ii) 6 months Q3 Contract(s) be awarded under delegation 1) Estimated contract value changed to $557,777.002) Contract LG314/1211/19/050 out to market, to be awarded Q3

00471 Kleinschmidt Family Sports Park, Riverstone Crossing, Maudsland

Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Duration of contract has changed to 12 weeks2) Estimated contract value changed to $209,020.003) Contract LG314/1211/19/095 out to market, to be awarded Q3

00474 Grandstand Roof - Ashmore Community Park Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation 1) Duration of contract has changed to 5 weeks 4 days2) Estimated contract value changed to $218,260.003) Contract LG314/690/18/127 out to market, to be awarded Q3

00480 Stormwater network rehabilitation program Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year)

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Contract LG314/690/18/094 out to market, to be awarded

Q32) Contract duration changed to 3 years 6 months (2 x 1 year extension)3) Estimated contract value changed to $5,700,000.00


50 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00486 Solid waste infrastructure planning and environmental consultancy works

Public Invitation to Offer (ITO) (i) 2 years Q2 Contract(s) be awarded under delegation Contract LG314/621/19/126 out to market, to be awarded Q3.

00561 Sewer Corrosion & Odour Modelling Helensvale Catchment



Uniquest Pty Ltd * Contract LG314/621/19/103 out to market, to be awarded Q3.

00567 Condition Monitoring of Rotating Equipment at Sewage Treatment Plants And Pump Stations

Quotation process (i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation Contract LG314/690/19/052 out to market, to be awarded Q3.

00647 Provision of banking and financial services Utilise a government/LGAQ arrangement (iv)S 3 years (2 x 1 year)

Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Commonwealth Bank

of AustraliaContract LG314/1210/19/008 out to market, to be awarded Q3

00659 Offsite Storage of Archived Records Public Invitation to Offer (ITO) (i) 3 years Q2 Contract(s) be awarded under delegation 1) Duration of contract has changed to 3 years (2 x 1 year extensions)2) Estimated contract value changed to $600,000.003) Contract type changed to (iv)4) Contract LG314/1185/18/048 out to market, to be awarded Q3.

00678 Disaster management software solution Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Contract LG314/1185/16/003 out to market, to be awarded Q3.

00719 EDRMS replacement/upgrade City Operational Plan

Single source: Only one supplier is reasonably available

(iii) 3 years Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Objective Corporation Limited

Objective Corporation Limited * Contract LG314/1185/19/022 out to market, to be awarded Q3.

00740 Register of prequalified suppliers for the intermittent hire of trucks and plant

Invitation to Offer (ITO) for Significant Contract (iv)S 1 year (2 x 1 year)

Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Contract LG314/411/19/008 out to market, to be awarded Q3.

00762 Maintenance of fire protection systems and equipment Public Invitation to Offer (ITO) (iii) 2 years (2 x 1 year)

Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,800,000.002) Contract LG314/690/18/037 out to market, to be awarded Q3

00794 Refurbishment of Karp Court, Bundall Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $236,700.002) Contract type changed to (i)3) Contract duration changed to 4 Weeks4) Contract LG314/1211/19/09 out to market, to be awarded Q3

00857 Supply and Delivery of Mobile Garbage Bins Public Invitation to Offer (ITO) or Utilise a government/LGAQ arrangement

(iv) 3 years (1 year)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Sourcing method changed to Utilise a government/LGAQ

arrangement2) Estimated contract value changed to $6,000,0003) Contract duration changed to 3 years (2 x 1 year extensions)4) Contract LG314/1210/19/011 out to market, to be awarded Q3.

00954 Height Safety and Lifting Equipment Testing Quotation process (i) 1 year (up to 2 years)

Q2 Contract(s) be awarded under delegation 1) Contract Type changed to (ii)2) Contract LG314/690/19/056 out to market, to be awarded Q3.

00964 Project Curator for the Water and Waste Urban Art Project 2018-2019, "Water Walls"

Quotation process (ii) 14 weeks Q2 Contract(s) be awarded under delegation Contract LG314/1211/19/091 out to market, to be awarded Q3.



* Contract LG314/1185/18/045 out to market, to be awarded Q3.

00971 Enforcement Application for Parking Sensors Quotation process (i) 1 year (2 x 1 year)

Q2 Contract(s) be awarded under delegation Contract LG314/1185/19/002 out to market, to be awarded Q3

00974 Reservoir Refurbishments 2018-19 Public Invitation to Offer (ITO) (ii) 5 months Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $520,000.002) Contract LG314/1211/19/078 out to market, to be awarded Q3

00975 Forward Planning Concept Design Stage - Burleigh Stormwater Drainage

Quotation process (i) 6 months 2 weeks

Q2 Contract(s) be awarded under delegation Contract LG314/621/19/107 out to market, to be awarded Q3

00993 Construction of Sewer Penstock Chamber In River Terrace Surfers Paradise

Public Invitation to Offer (ITO) (i) 6 months Q2 Contract(s) be awarded under delegation Contract LG314/1211/19/058 out to market, to be awarded Q3

01013 Supply and Installation of In-Ground Vehicle Detection Sensors

Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year)

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Contract LG314/1185/19/024 out to market, to be awarded Q3

01019 Construction of Reedy Creek Landfill Cell 3 and Cell 3 Public Invitation to Offer (ITO) (iii) 2 years Q2 Contract(s) be awarded under delegation 1) Estimate contract value has changed to $6,500,000.002) Contract LG314/1211/19/045 out to market, to be awarded Q3

01026 Construction of Isle of Capri Bridge Invitation to Offer (ITO) for Significant Contract (iv)S 2 years 6 months

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Contract LG314/1211/18/120 out to market, to be awarded Q3

01086 Installation of conduits in the OX20 catchment Quotation(s) from existing arrangement(s) (i) 3 months Q2 Contract(s) be awarded under delegation Contract LG314/690/14/009 out to market, to be awarded Q3


51 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


B - Contracts identified on the City Contracting Plan to be completed in the quarter (Q2) which were moved to Q3 or Q400005 Provision of Licensing Fees for E-Water Music Software Sole source: Ongoing licencing, support and

maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation eWater Ltd * Moved to Q3

00006 Technical Support Local Government Infrastructure Plan - Integran Pty Ltd


(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Integran Pty Ltd

Integran Pty Ltd * Moved to Q3



(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pie Solutions Pty Ltd

Pie Solutions Pty Ltd * Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Technology One Ltd * Moved to Q3

00011 Strategic City Project Single source: It is in the public interest to single source

(i) 1 year Q2 1. Council is satisfied that it is in the public interest to single source to Hassell Ltd2. Contract(s) be awarded under delegation

Hassell * Moved to Q3

00013 City Plan Policy development and drafting guideline Quotation process (i) 6 months Q2 Contract(s) be awarded under delegation Moved to Q3



ARUP Moved to Q3

00016 Peer Review - City Plan Major Update 5 Quotation process (i) 3 months Q2 Contract(s) be awarded under delegation Moved to Q3

00017 City Plan Policies Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00021 Into Nature - Urban Biodiversity Program Our Natural City

Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00022 Conversion into network Infrastructure Demand Model (IDM)


00023 Position paper on integration with City Plan Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q4

00025 Land valuations relating to trunk items Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00029 LGIP Costing Tool Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00031 Transport and city planning consultants Public Invitation to Offer (ITO) (iii) 2 years (1 year)

Q2 Contract(s) be awarded under delegation Moved to Q3

00032 Tidal measurement at the mouth of Tallebudgera Creek Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation 12d Solutions Pty ltd * Moved to Q3

00044 Software upgrade, annual licence fee and support cost for PD Online


00046 Continuity of the Council Endorsed Masterplan for the Gold Coast Cultural Precinct


(iii) 1 year Q2 Contract(s) be awarded under delegation ARM Architecture * 1) Sourcing method changed to Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders2) Contract type changed to (i)3) Estimated contract value changed to $250,0004) Expected time to market changed to Q4

00047 Architectural assessment of nominated Gold Coast Local Heritage Register - Consultancy

Culture Strategy 2023


00048 In-House ID Construction to install security infrastructure Public Invitation to Offer (ITO) (iii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00050 Provision of Service and Maintenance to Designa Sabar Hardware and Software at the Bruce Bishop Car Park


(iv) 5 years (2 x 1 year)

Q2 Contract(s) be awarded under delegation Designa Australia Pty Ltd * 1) Contract type changed to (ii)

2) Moved to Q3


52 Adopted Report


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Plans





(financial year)





with Council's

Policy


00051 Provision of ESRI Professional Interfaced Solutions Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation ESRI Australia Pty Ltd * 1) Sourcing method changed to Sole source: Goods/services matches the existing system/equipment/proprietary item/brand2) Moved to Q3

00058 Condition assessment of transport assets including kerb and channel, pathways, and crash barriers

Quotation process (i) 4 months Q2 Contract(s) be awarded under delegation Moved to Q3

00059 Condition assessment of retaining and revetment walls Quotation process (i) 4 months Q2 Contract(s) be awarded under delegation Moved to Q3

00063 Relocation Alternation of Telstra Infrastructure for Footpath Works


(i) 3 years Q2 Contract(s) be awarded under delegation Telstra Corporation Limited Moved to Q3

00064 Supply and Installation of Weigh in Motion Equipment Quotation process (i) 6 months Q2 Contract(s) be awarded under delegation Moved to Q3




(i) 1 year Q2 Contract(s) be awarded under delegation Global Integrated Solutions Limited * Moved to Q3

00073 Licensing and Maintenance of Software by Challenge for Change



(i) 1 year Q2 Contract(s) be awarded under delegation Challenge for Change Ltd * Moved to Q3

00074 Licensing and Maintenance of Software By Transoft Solutions



(i) 1 year Q2 Contract(s) be awarded under delegation Transoft Solutions Aust Pty Ltd * Moved to Q3

00076 Licensing and Maintenance of Software City Operational Plan



00077 UECOMM Network and Services Agreement City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Uecomm Operations Pty Ltd Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Z Card Pocket Media Solutions * Moved to Q3

00080 Supply, install, maintain and manage a bike sharing pilot trail for the Broadbeach area


Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00081 Provision of line marking services City Operational Plan

Public Invitation to Offer (ITO) (iii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00084 Manufacture Precast Concrete Structures for Refuge Islands




C-M Concrete Products Pty Ltd Moved to Q3

00089 Ocean Planning No.1 Transport Strategy 2031




00091 PASP Consultancy - Off Street Car Park Asset Report Transport Strategy 2031


00092 Wayfinding Transport Strategy 2031


(i) 3 months Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Recommendation to enter into the arrangement with Harlequin Signs be brought back to Council for consideration

* Harlequin Signs * 1) Sourcing method changed to Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2) Contract duration changed to 1 year3) Expected time to market changed to Q34) Recommendation changed to be awarded under delegation

00094 Road Safety Consultancies Transport Strategy 2031


00095 Freight Network Plan Transport Strategy 2031


00098 Client relationship management system subscription Transport Strategy 2031


00100 Gold Coast Light Rail Business Case Studies Transport Strategy 2031

Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation 1) Sourcing method changed to Invitation to Offer, Significant Contract2) Expected time to market changed to Q3


53 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00101 Gold Coast Light Rail Feasibility & Concept Design Transport Strategy 2031

Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00102 Intelligent Transport Systems - trial of vehicle detection technologies



00103 Intelligent Transport Systems - trial of pedestrian management technologies



00106 In-pavement vehicle detection technology enhancement program



00108 Development and implementation of GC2018 legacy systems



00110 Yatala Consolidated Investment Strategy - Freight Transport Strategy 2031


00112 Design and investigation - road pavements Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $300,0002) Expected time to market changed to Q4

00128 Repair Bridge Cottesloe Drive, Mermaid Waters Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00146 GC Highway & Chevron Access - Intelligent Transport Systems (ITS) cabinet renewal



00147 Supply of Composite Fibre Technologies Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q2 Contract(s) be awarded under delegation Wagners CFT Manufacturing Pty Ltd * Moved to Q3

00163 Upgrade Wig Wag Flooded Road Signage Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00174 Bundall Road at Rowing Club - Intelligent Transport Systems (ITS) cabinet renewal



00175 Replacement/repair of guardrails Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation I D Consulting Pty Ltd * Moved to Q3

00195 Solar powered relocatable CCTV cameras Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00196 Upgrade CCTV safety camera network at Southport Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00197 Upgrade CCTV safety camera network at Surfers Paradise

Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00198 Upgrade CCTV safety camera network at Coolangatta Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00199 Upgrade CCTV safety camera network at Broadbeach Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00200 Coordinate the delivery of infrastructure enhancements to create accessible destinations, including tactile and audio precinct maps and hard copy and electronic mobility maps

Ocean Beaches Strategy 2013-2023


00206 SQID program - construction and renewal works Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q4

00209 Statutory Covenants - Landholder Support Program Implementation

Our Natural City

Quotation process (i) 6 months Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $20,0002) Moved to Q3

00216 Provision of editorial and distribution services for GC2018 Single source: Only one supplier is reasonably available

(i) 9 months Q2 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Associated Press Pty Ltd

Australian Associated Press Pty Ltd * Moved to Q4

00217 CG CBD Street Party Event Organisation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 weeks Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Breeze Events Pty Ltd

Breeze Events Pty Ltd Moved to Q3

00218 Whole of City Event Fireworks Public Invitation to Offer (ITO) (i) 3 years Q2 Contract(s) be awarded under delegation Moved to Q3

00219 Matevents Pty Ltd Hold the Master Licence for All GC2018 Merchandise

Commonwealth Games GC2018


(i) 1 year Q2 Contract(s) be awarded under delegation Matevents Pty Ltd * Moved to Q3


54 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00221 Specialist Engineering Services for the Delivery of the GC Cultural Precinct



ARUP 1) Estimated contract value changed to $431,9102) Moved to Q3



(i) 1 year Q2 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Oracle Liquid Pty Ltd

ORACLE - LIQUID PTY LTD * Moved to Q3


Utilise a government/LGAQ arrangement (i) 1 year Q2 Contract(s) be awarded under delegation Aconex * Moved to Q3


(i) 1 year Q2 Contract(s) be awarded under delegation Our Community Pty Ltd * Moved to Q3

00227 Specialist Advisory Services for the Delivery of the Gold Coast Cultural Precinct


(i) 1 year Q2 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Jones Lang Lasalle Advisory


Moved to Q4


(i) 1 year Q2 Contract(s) be awarded under delegation EEMS Technologies Pty Ltd * Moved to Q3


(i) 1 year Q2 Contract(s) be awarded under delegation OCLC (UK) Ltd * Moved to Q3


(i) 1 year Q2 Contract(s) be awarded under delegation Quantum Reading Learning * Moved to Q3

00242 Provision of Deep-Freeze Software Licences, Maintenance and Support


(i) 1 year Q2 Contract(s) be awarded under delegation Aussie Telecom Pty Ltd * Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Innovative Interfaces Global Ltd * Moved to Q3

00252 Provision of print serials City Operational Plan

Utilise a government/LGAQ arrangement (i) 2 years Q2 Contract(s) be awarded under delegation EBSCO * Moved to Q3



(i) 5 years (2 x 1 year)

Q2 Contract(s) be awarded under delegation Advam Pty Ltd * 1) Contract type changed to (ii)2) Moved to Q3

00257 Services of Climbing Trees and Installing Habitat Hollows for Biodiversity and Sensitive Veteran Tree Management


(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Habi-Tec

Habi-Tec Moved to Q3

00259 Gold Coast Sports Precinct turf and resoil City Operational Plan


00260 Provision of an Externally Hosted Online Directory of Community Organisations, Services and Facilities available on the Gold Coast


(i) 6 months Q2 Contract(s) be awarded under delegation Community Information Support Services Ltd * Moved to Q3

00261 Servicing, repairs, maintenance, replacement and supply and install of specialised suite of Audio Visual and Stage Lighting equipment within Community Facilities



Moved to Q4

00262 Supply and delivery of lifeguard board shorts Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00263 Licences-Booking Software for the Management of Accommodation Hire across Tourist Parks



00264 Licences-Booking Software for the Management of Venue Hire across Community Centres and Major Sports Venues



00272 Supply of Reticulated Natural Gas to City Venues Single source: Only one supplier is reasonably available

(i) 1 year Q2 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to AGL SalesPty Ltd

AGL Sales Pty Limited * Moved to Q3


55 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00273 Supply and Maintenance of Swimming Pool Blankets Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to QIS Energy Conservation Systems Pty Ltd


* Moved to Q3

00276 Business Management Software for Sporting, Aquatic and Community Facilities


(i) 1 year Q2 Contract(s) be awarded under delegation Links Modular Solutions * Moved to Q3

00277 Maintenance and Service at Five Aquatic Centres (including equipment, HWC replacement, chemical dosing units, disinfection for LTS pools)

Public Invitation to Offer (ITO) (i) 1 year (2 x 1 year)

Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to PacificWater Treatment Services

Moved to Q4



(i) 1 year Q2 Contract(s) be awarded under delegation Venue Management Services Pty Ltd * Moved to Q3

00281 Supply and delivery of bulk LPG gas to Miami and Nerang aquatic centres


00282 Supply and delivery of mini bulk CO2 and non industrial grade CO2 cylinders for aquatic centres


00283 Service of Oxygen Units at Aquatic Centres Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q1 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Mediquip Pty Ltd

Mediquip Pty Ltd * 1) Reinstated to The City Contracting Plan (Item waspreviously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Estimated contract value changed to $20,0003) Expected time to market changed to Q3

00285 Supply and Delivery of Catering Goods Utilise a government/LGAQ arrangement (i) 3 years Q2 Contract(s) be awarded under delegation Moved to Q4

00287 Business Planning - Major Sports Venues and Aquatic Centres



Dean Hassall Consulting Pty Ltd * Moved to Q3

00289 Carrara outdoor playing fields renovation Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00290 Runaway Bay indoor stadium equipment renewal Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00296 Cemeteries redevelopment and expansion planner Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00299 Event Organisers Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00302 Parks and Leisure - Professional association for the Parks and Leisure sector.


(i) 1 year Q1 Contract(s) be awarded under delegation Parks & Leisure Australia * 1) Reinstated to the City Contracting Plan (Item was previously

removed from the City Contracting Plan as part of the Q1 Acquittal)2) Expected time to market changed to Q3



Signart Creations Pty Ltd

Moved to Q4

00306 Aerial application of mosquito larviciding and surveying Public Invitation to Offer (ITO) (iii) 3 years Q2 Contract(s) be awarded under delegation Moved to Q3

00308 Event Management - Kirra Seaside Sounds Quotation process (i) 2 years Q2 Contract(s) be awarded under delegation Moved to Q3

00310 Resurfacing of a memorial Kokoda sculpture by the original artist in Cascade Gardens, Broadbeach



(i) 1 year Q2 Contract(s) be awarded under delegation David Yardley Pty Ltd Moved to Q3

00311 supply of CCTV to Botanic Gardens City Operational Plan


00312 Fitness Equip Renewals 2018-19 at 3 locations City Operational Plan

Quotation process (i) 1 month Q2 Contract(s) be awarded under delegation Moved to Q4

00318 Provider for the Centaman System for the Right of use Program within Parks and Recreational Services and the Booking System for the Management of Sport and Recreation Facilities


(i) 1 year Q2 Contract(s) be awarded under delegation Centaman Systems Pty Ltd * Moved to Q4

00319 Provision of Datacom IT of Magic Box utilised in City Libraries



Moved to Q3


56 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00325 Establishment of a Day use area and kayak friendly launch point alongside existing boat ramp which will provide a location for direct access to the Pimpama / Coomera river catchment

Our Natural City


00327 Park Sign Replacement Program Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q4

00328 Renewal of Fire Trails within the natural area estate for Lower Beechmont Conservation Area, Austinville Conservation Areas, Mt Nathan Reserve, Kirribilli Park, Upper Mudgeeraba Conservation Area, Bonogin Conservation Areas, Spear Lily Park, Bally Mountain Conservation Area, Eagle Heights Conservation Area, Rocky Creek Conservation Area, Numinbah Conservation Area, King Parrot Reserve & Observatory Reserves

Our Natural City

Quotation(s) from existing arrangement(s) (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q4

00330 Deliver a scoping study and pilot project for an Indigenous Oral History Program



00337 Carrara Indoor Sports Stadium Kiosk Equipment City Operational Plan


00339 Helensvale Aquatic Centre Timber Sheds City Operational Plan


00341 Palm Beach Aquatic Centre Squash Court Refurbishments



00342 Runaway Bay Indoor Sports P.A. upgrade City Operational Plan


00343 Coomera Indoor Sports Centre Portable Indoor Grandstands



00345 Various Major Sporting Venues and Aquatic Centre Slip Testing Rectifications




(iii) 1 year (2 x 1 year)

Q2 Contract(s) be awarded under delegation Energex Pty Ltd Moved to Q3

00351 Construction of Toilet at Riverstone Crossing Park City Operational Plan

Quotation(s) from existing arrangement(s) (i) 6 months Q2 Contract(s) be awarded under delegation Moved to Q3

00352 Supply and Install Playground Shades x 2 locations City Operational Plan

Public Invitation to Offer (ITO) (i) 3 months Q2 Contract(s) be awarded under delegation Moved to Q3

00358 Parks Path Structures Renewals - 4 locations City Operational Plan


00359 Shelter renewals 18/19 - 4 locations City Operational Plan


00360 Play Equip renewal 18/19 - 18 locations City Operational Plan


00362 Reisenwebber Skate park Renewal City Operational Plan


00365 Runaway Bay Indoor Sports Canteen Equipment Upgrade



00370 Design and construct of new heat pump delivery system at the Gold Coast Aquatic Centre


00371 Deliver LED lighting Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00373 Shade Structure Program (97 Shade Structures) Quotation(s) from existing arrangement(s) (iii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00374 Albert Waterways Community Centre Extension - design consultancy

Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $242,2803) Contract duration changed to 6 months4) Expected time to market changed to Q4

00375 Runaway Bay library extension - concept and details planning

Quotation process (iii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00376 Renewal works - Luke Harrop cycle track, replacement grandstand roof at Runaway Bay Rugby, roof replacement at Ashmore athletics

Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3


57 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00380 Norfolk park - design and construction of sports field lighting


00383 Nerang Administration building renewal program Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00384 AMP - conditional assessment, asset inspection and service life data


00385 AMP - conditional assessment, asset inspection and service life data for community, cultural and youth centres


00386 Renovation to current standards of sports field lighting at Runaway Bay and Burleigh Heads


00391 Plumbing Infrastructure Replacement Program for Victoria Park, Federation Park and Surfers Paradise Esplanade Park, sewer renewals for toilets situated at Muriel Henchman Park and Pizzey Park


00404 Southport - Renewal Program Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q4

00405 Drinking Fountain Replacement Program - Central Park, Philip Park and Currumbin Hills Park

Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00407 Renewal of park furniture Quotation(s) from existing arrangement(s) (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00410 Runaway Bay renewal program - Eves replacement and external building works

Quotation(s) from existing arrangement(s) (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00412 Pump mechanical and electrical maintenance and repairs and servicing



00414 Commercial catering appliance and equipment programmed maintenance and repairs



00415 Equipotential bonding inspection maintenance and servicing

Quotation process (i) 3 years (2 x 1 year)


00417 Electrical servicing and repairs for audio visual equipment Quotation process (iv) 3 years (2 x 1 year)

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Contract to be awarded under delegation

2) Contract type changed to (ii)3) Moved to Q3

00421 Managed services for residual current devices in libraries, community centres, venues



00423 Supply and delivery of building materials Quotation process (i) 1 year (2 x 1 year)

Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $100,0002) Expected time to market changed to Q4

00424 Supply and delivery of paint and ancillary items Quotation process (i) 1 year (2 x 1 year)


00425 Supply of nuts, bolts and ancillary items Quotation process (i) 1 year (2 x 1 year)

Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $100,0002) Expected time to market changed to Q4

00426 Certification and inspection of electrical test equipment Quotation process (i) 1 year (2 x 1 year)


00431 Repository for management and or beneficial reuse of material including saturated soils


Q2 Contract(s) be awarded under delegation 1) Contract type changed to (iv)2) Estimated contract value changed to $5,400,003) Expected time to market changed to Q3

00433 Managed services for residual current devices for parks Quotation process (i) 3 years (2 x 1 year)


00438 Design, supply, installation, removals and maintenance of shade structures and ancillary materials repairs

Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year)

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Contract type changed to (iv)

2) Moved to Q300439 Inspection, treatment, reporting and maintenance of poles Public Invitation to Offer (ITO) (i) 3 years (2 x 1

year)Q2 Contract(s) be awarded under delegation 1) Contract type changed to (iv)

2) Expected time to market changed to Q300443 Security Upgrade and Improvements Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00444 Survey Services City Operational Plan


Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Estimated contract value changed to $3,000,000

2) Contract type changed to (iv)3) Expected time to market changed to Q3

00445 CEE Systems support and maintenance City Operational Plan



00453 Repaint Arts Centre Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00455 Arts Centre Fencing Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00460 Supply and installation of Sheet piling Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Duration of contract has changed to 4 weeks2) Estimated contract value changed to $400,0003) Contract type changed to (ii)4) Moved to Q3

00461 Tree transplanting - Mountain View Ave Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3


58 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00463 Somerset Pedestrian signals Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00466 Portable Weigh-In-Motion System Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00470 Supply and Delivery of Emulsion Products Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00473 Miami Aquatic Centre Redevelopment Invitation to Offer (ITO) for Significant Contract (iv)S 2 years Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Moved to Q3

00475 Supply and Installation of Coloured Pavement Coatings Public Invitation to Offer (ITO) (iii) 2 years (2 x 1 year)

Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,600,0002) Moved to Q3

00476 Hydromulching and Eco Blanket for various construction projects


00477 Steel reinforcement supply for various construction projects

Quotation process (iii) 3 years Q2 Contract(s) be awarded under delegation Moved to Q3

00479 Fabrication, Supply and Install of Bicycle Safe Friendly Fencing for various construction projects


00493 Recycling rights at Molendinar and Reedy Creek Waste and Recycling Facility

Invitation to Offer, Social Procurement Opportunity (iii) 3 years Q2 1. Council is satisfied that it is in the public interest to conduct a closed invitation process limited to organisationsthat provide social opportunities.2. Contract(s) be awarded under delegation

Moved to Q3

00494 Supply and maintenance of static waste compactors Public Invitation to Offer (ITO) (i) 1 year (up to 2 years)


00501 Landfill Capping and Rehabilitation - Molendinar Landfill Public Invitation to Offer (ITO) (i) 3 months Q2 Contract(s) be awarded under delegation Moved to Q3

00502 Construction of a new site office at Reedy Creek Landfill Quotation process (i) 3 months Q2 Contract(s) be awarded under delegation Moved to Q3

00503 WRC weighbridge and security upgrade - Investigate technology solutions to improve access to WRCs


00504 Reedy Creek landfill leachate discharge to sewer Quotation process (ii) 4 months Q2 Contract(s) be awarded under delegation Moved to Q3

00505 Signage manufacturer to construct Recycled Street concept for Molendinar, Reedy Creek and Merrimac

Solid Waste Strategy 2024

Public Invitation to Offer (ITO) (i) 6 months Q2 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation process2) Expected time to market changed to Q3

00511 Professional Services for Access Management Assessment and Enhancement: COW SCADA




(i) 1 year Q2 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SCADAEngineering Pty Ltd

SCADA Engineering Pty Ltd * Moved to Q3

00516 Design and Construct CO13 Coomera Marine Precinct vacuum pump station upgrade

Public Invitation to Offer (ITO) (iii) 6 months Q2 Contract(s) be awarded under delegation Moved to Q3







Moved to Q3



(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to The University of Queensland (The Advanced Water Management Centre)


* Moved to Q3



(i) 1 year Q1 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Biomerieux Australia

Biomerieux Australia Pty Ltd * 1) Reinstated to The City Contracting Plan (Item was

previously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Estimated contract value changed to $7,0003) Expected time to market changed to Q3

00541 Supply, Service and Replacement Parts for CCTV Cameras


(i) 1 year Q2 Contract(s) be awarded under delegation IBAK Australia Pty Ltd * Moved to Q3

00558 Odour Impact Assessment Reviews Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00583 Repair Structural damage and replace PTA stage 1-3 Penstock Merrimac STP

Quotation process (ii) 3 months Q2 Contract(s) be awarded under delegation Moved to Q3

00585 Replacements of anodes to cathodic protection systems to protect potable water mild steel water mains

Quotation process (ii) 3 months Q2 Contract(s) be awarded under delegation Moved to Q3


59 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00588 Design and upgrade to Pimpama Sewer Treatment Plant Stage 2 Works - Pimpama Catchment Area

Public Invitation to Offer (ITO) (i) 15 months Q2 Contract(s) be awarded under delegation 1) Reinstated to The City Contracting Plan (Item waspreviously removed from the City Contracting Plan as part of the Q1 Acquittal)1) Sourcing method changed to Invitation to Offer, Significant Contract2) Contract type changed to (iv)S3) Estimated contract value changed to $90,000,0004) Expected time to market changed to Q4

00590 Install new Mains and Pump Station for the Sandy Creek Industrial Precinct - Stapylton Catchment


00591 Install new water mains along Stapylton Jacobs Well Road

Public Invitation to Offer (ITO) (iii) 8 months Q2 Contract(s) be awarded under delegation Moved to Q3

00592 Replace existing corroded vacuum vessels (Vacuum Pump Station upgrade)

Public Invitation to Offer (ITO) (ii) 9 months Q2 Contract(s) be awarded under delegation Moved to Q3

00593 Upgrade Potable Water Filling Station Public Invitation to Offer (ITO) (iii) 9 months Q2 Contract(s) be awarded under delegation Moved to Q3

00596 Installation of water meter connections Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00598 Assessment and report on the status of Cathodic Protection (CP) on mild steel sewer and non-drinking water mains


00599 Assessment and report on the status of Cathodic Protection (CP) on mild steel water mains


00600 Condition Assess - Sewer Rising Main Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00601 Energy Management System (EMS) at the Merrimac STP - Consultancy


00604 Supply and delivery of chemicals Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (up to 3 years)

Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Moved to Q3

00607 Asset Management Consultancy Gold Coast 2022

Quotation process (i) 2 weeks Q2 Contract(s) be awarded under delegation Moved to Q3

00610 Remotely Piloted Aircraft Services / Drones Expression of Interest (EOI) and Invitation to Offer (ITO)

(i) 6 weeks Q2 Contract(s) be awarded under delegation Moved to Q3

00613 Public Wi-Fi Public Invitation to Offer (ITO) (i) 3 years Q2 Contract(s) be awarded under delegation Moved to Q3

00614 Robotic Process Automation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


Data Interactive Pty Ltd Moved to Q3

00615 Digital Platform - Panel of Platform Delivery Providers (AWS, Apps Dev, Analytics)

Public Invitation to Offer (ITO) (i) 3 years (1 year)

Q2 Contract(s) be awarded under delegation 1) Contract type revised to (iii) 2) Moved to Q3

00619 BBQ Monitoring Expansion Quotation process (i) 3 years (2 x 2 years)

Q2 Contract(s) be awarded under delegation 1) Duration of contract has changed to 3 years2) Moved to Q3

00621 Digital City – Panel for Design and/or Construct / for Telecoms infrastructure

Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (2 years)

Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * 1) Sourcing method changed to Invitation to Offer, Significant

Contract and Quote Off Existing/Parent Contract2) Estimated contract value changed to $39,340,0003) Expected time to market changed to Q3

00626 Deliver CCR Overview Training Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ArcBlue Pty Ltd

Arcblue Consulting * Moved to Q3


(i) 1 year Q2 Contract(s) be awarded under delegation Mind Tools Ltd * Moved to Q3

00628 Training for the Public Sector on Administrative Practice Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Queensland Ombudsman * Moved to Q3

00629 Online Timesheets - Award Interpreter Public Invitation to Offer (ITO) (iii) 3 years Q2 Contract(s) be awarded under delegation Moved to Q3

00631 Cloud-base enterprise portfolio, program, and project management (P3M) system


(i) 1 year Q2 Contract(s) be awarded under delegation Sensei Productivity Pty Ltd * Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Local Buy Pty Ltd * Moved to Q3

00634 Provision of Actuarial Services for Gold Coast City Council’s Queensland Workers Compensation Liabilities for 2017/18


(iv) 5 years Q2 Contract(s) be awarded under delegation Francis Funder * 1) Contract type changed to (ii)2) Moved to Q3


60 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00637 Media Streaming Solution for Council Meetings Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Interstream Pty Ltd Moved to Q3

00638 Subscription - Professional Online Surveys Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation SurveyMonkey Europe * Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Bang the Table Pty Ltd * Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Audit And Fraud Software Pty Ltd * Moved to Q3

00644 Support and delivery of internal audit plan Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00645 Annual ICT License and Support - Lawmaster Case Management System





(i) 1 year Q2 Contract(s) be awarded under delegation Chemwatch * Moved to Q3

00649 Replacement WHS City Operational Plan


(i) 2 years (1 year)

Q2 Contract(s) be awarded under delegation Netsight * 1) Duration of contract has changed to 2 years2) Moved to Q3

00651 Provision to Meet the Terms of Council's Workers Compensation Self-Insurance Licence


(i) 1 year Q2 Contract(s) be awarded under delegation AM Actuaries Pty Ltd * Moved to Q3



(i) 1 year Q2 Contract(s) be awarded under delegation Anstat Pty Ltd * Moved to Q3

00654 Creative, digital and accessibility services Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00655 Certificate IV in leadership and management Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00656 Supply of Electricity for Premises Leased By Council Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 year Q2 Contract(s) be awarded under delegation Locality Planning Energy Pty Ltd * Moved to Q3


(i) 1 year Q2 Contract(s) be awarded under delegation MapData Services Pty Ltd * Moved to Q3

00664 Optus Services Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Moved to Q3

00669 Unify Solutions - Chris 21 Identity Connector Service Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Unify Solutions Pty Ltd * Moved to Q3

00677 Provision of identification card readers for City of Gold Coast libraries


(i) 1 year Q2 Contract(s) be awarded under delegation Practical Peripherals Corp Pty Ltd * Moved to Q3

00679 LexisNexis compliance modules Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00683 Enhance Existing Antivirus Tools and Techniques Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00684 Implement Security Controls Across City's Existing Cloud Applications

Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q4

00685 Professional services for network assessment and security enhancement


00686 Professional services for network assessment and security enhancement for SCN/protective services


Q2 Contract(s) be awarded under delegation 1) Contract duration changed to 3 years (1 year extension)2) Moved to Q3

00687 Professional services for access management assessment and enhancement for SCN/PW

Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $150,0002) Moved to Q3


61 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00689 iSPOT Licensing, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Open Text Pty Ltd * Moved to Q3

00690 Oracle Tuxedo - Named User & Concurrent Licences, Support and Maintenance


(i) 1 year Q2 Contract(s) be awarded under delegation Oracle Corporation Aust Pty Ltd * Moved to Q3

00692 UPS Preventive Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Emerson Network Power * Moved to Q3



00694 Provision of Mail Services Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(iii) 2 years (2 x 1 year)

Q2 1. Council is satisfied that due to the specialised nature ofthe services that are sought, makes it disadvantageous or impractical to undertake a competitive process to Australia Post2. Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* Australian Postal Corporation

1) Contract type changed to (iv)2) Moved to Q3

00696 OrgPlus Desktop Licences, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Navigo Pty Ltd * Moved to Q3

00697 Licensing Software By Citec Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Citec * Moved to Q3

00701 Licensing and Maintenance of Software by Spectra Quest Australia Pty Ltd


(i) 1 year Q2 Contract(s) be awarded under delegation Quest Software Int. Ltd * Moved to Q3

00702 Smartnet support agreement City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Smartnet * Moved to Q3

00704 FigTree System For Various Modules City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation NTT Data Figtree Systems Pty Ltd * Moved to Q3

00708 Alcom Security Group provide specialist and sensitive security consulting, advisory and penetration testing services for ICT environment and SCADA network


(i) 1 year Q2 Contract(s) be awarded under delegation Alcorn Security * Moved to Q3



Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Digital Sense Hosting

Pty Ltd * Moved to Q3

00720 Managed Service/Cloud Migration Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00723 Mobility as a Platform Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00724 WAN Strategy Implementation Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00725 VMWare Upgrade Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00726 Office 365 Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00729 F5 Hardware and Software Maintenance and Support Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00730 Treasury Management System Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year)

Q2 Contract(s) be awarded under delegation 1) Contract duration changed to 2 years (1 year extension)2) Moved to Q4

00733 Ongoing Licencing, Support and Maintenance to Existing Systems, XP Software



00734 Provision of Online Automotive Information Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Glass'sInformation Services

Glass's Information Services * 1) Sourcing method changed to Single source: Only one

supplier is reasonably available2) Moved to Q3

00737 Fleet acquisition - specialised truck bodies trailers Utilise a government/LGAQ arrangement (iii) 1 year Q2 Contract(s) be awarded under delegation Various

00739 Disposal of Vehicles, Plant and Equipment Disposal of non-current assets via public auction/tender

(i)D 1 year Q2 Contract(s) be awarded under delegation Moved to Q3


62 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00744 Tracking gate and fuel prices Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Fueltrac Pty Ltd

Fueltrac Pty Ltd * Moved to Q3

00745 Truck wash down bay maintenance and testing Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00746 Maintenance of depot truck wash facilities Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Contract duration changed to 1 year (2 x 1 year extension options)2) Moved to Q3




Moved to Q3

00752 Locking mechanisms and locksmith services Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year)


00753 Fire services consultancy Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00754 Air quality testing Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00755 Asbestos management systems Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00756 Purchase of fire extinguishers and emergency exit lights Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00760 Provide Security Monitoring for Council Personnel and Representatives


(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lone Worker Australia Pty Ltd

Lone Worker Australia Pty Ltd * Moved to Q3

00761 Supply and installation of office furniture at Waterside Buildings


00764 Support, maintenance and licensing for the mobile dispatch system for regulatory activities


(i) 1 year Q2 Contract(s) be awarded under delegation Acresta * Moved to Q3

00765 Miami Depot Office Redesign Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation(s) from existing arrangement(s)2) Moved to Q3

00767 Provision of Interactive Voice Response (IVR) Solution (outbound calls for debt recovery)


(i) 1 year Q2 Contract(s) be awarded under delegation Talkingtech (Aust) Pty Ltd * Moved to Q3

00772 Corporate Membership: Healthy Waterways Pty Ltd (specialist consultancy services of waterway health monitoring)


(i) 1 year Q2 Contract(s) be awarded under delegation Healthy Waterways Ltd * Moved to Q3




* Moved to Q3


(iii) 1 year Q2 Contract(s) be awarded under delegation SMEC Australia Pty Ltd Moved to Q3

00776 Training Provider for Australian Asphalt Manufacturing Industry



* Moved to Q3

00777 Provide Software Programs for Hydrologic and Hydraulic Modelling


(i) 1 year Q2 Contract(s) be awarded under delegation DHI Water & Environment

Moved to Q3




00779 Provision of Leica Survey Equipment Maintenance and Replacement on Leica total Stations GPS Equipment



Q2 Contract(s) be awarded under delegation C R Kennedy & Co Pty Ltd * 1) Duration of contract changed to 3 years

2) Contract Type changed to (i)3) Moved to Q3

00780 Renovation/refurbishment at Nerang Administration centre

Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation(s) from existing arrangement(s)2) Moved to Q3

00781 Building services and asbestos removal - Tugun Depot Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00782 Waterside Basement structural repair Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3


63 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00783 Miami Depot Maintenance Shed Upgrade Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00785 Carrara Depot Washbay upgrade Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation(s) from existing arrangement(s)2) Moved to Q3

00786 Bin Storage Installation - Waterside Precinct Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation(s) from existing arrangement(s)2) Moved to Q3

00787 Waterside Air Conditioning Replacement Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00789 Waterside West Ground Floor - building construction services


00791 Bathroom refurbishment Southport Chambers Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00792 Nerang Air Conditioning replacement Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $150,0002) Moved to Q3

00793 Council Chambers carpet laying and repair works) Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Moved to Q3

00795 FluentBooks for Project Online Edition 5.1 City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation FluentPro Software Corporation * Moved to Q3

00796 Capix Treasury Manager (CTM) City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation CAPIX Pty Ltd * Moved to Q3

00797 Cisco Webex Subscription Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q2 Contract(s) be awarded under delegation Dimension Data Aust Pty Ltd * Moved to Q3

00798 e-Recruitment Software Licences City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Mercury Group of Companies * Moved to Q3

00799 Thomson Reuters - OneSource FBT City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Thomson Reuters (Professional) * Moved to Q3

00800 Provision of a Customer Contact Telephony Services Platform




Moved to Q3

00801 Peoplestreme - Human Capital Information Management System



(i) 1 year Q2 Contract(s) be awarded under delegation Peoplestreme * Moved to Q3

00803 Provision of Intelligent Business Research Services City Operational Plan



* Moved to Q3

00804 OCE Australia - Supply of toner to City of Gold Coast Print Room machinery



(i) 1 year Q2 Contract(s) be awarded under delegation OCE Australia Ltd * Moved to Q3

00805 Points North Community Titles Scheme 4774 - Installation of Communications Equipment and CCTV Camera



(ii) 3 years Q2 Contract(s) be awarded under delegation Points North CTS 4774 * Moved to Q3

00810 FME Safe Software City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Navigate Pty Ltd * Moved to Q3

00812 Nearmap Subscription (Parks & OCEO) City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Nearmap Pty Ltd * Moved to Q3

00828 Nintex Workflow 2010 Enterprise City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Myriad Technologies Pty Ltd * Moved to Q3

00829 Slope/W 2018 City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Ceanet Pty Ltd * Moved to Q3


64 Adopted Report


and Corporate

Plans





(financial year)





with Council's

Policy


00830 Sidra Intersection Enterprise City Operational Plan


(i) 1 year Q2 Contract(s) be awarded under delegation Sidra Solutions * Moved to Q3

00835 Aimsun 8 Advanced City Operational Plan



00842 Lease of Cafe Space at Robina Community Centre Social Procurement opportunity (i) 2 years (1 year)

Q2 1. Council is satisfied that it is in the public interest to conduct a closed invitation process limited to organisationsthat provide social opportunities.2. Contract(s) be awarded under delegation

1) Sourcing method changed to Quotation Process2) Estimated contract value changed to $10,0003) Duration of contract has changed to 2 years with 2 x 1 year extension options4) Moved to Q3

00847 Manufacture, Supply and Delivery of Street and Park Furniture

Public Invitation to Offer (ITO) (i) 2 years Q2 Contract(s) be awarded under delegation 1) Estimated contract value changed to $700,0002) Moved to Q3

00888 Preferred Supplier Arrangement for Economic Research Quotation process (i) 1 year (2 x 1 year)


00903 Hydrographic Consultancy Utilise a government/LGAQ arrangement (i) 1 month Q2 Contract(s) be awarded under delegation ALS Hydrographic Moved to Q3

00909 Line of sight review between CAPEX and LGIP projects as well as review of their transparency


00922 Residential Design Review of City Plan Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 3 months Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Urbis Pty Ltd

Urbis Pty Ltd Moved to Q3



(i) 1 year (1 year)

Q2 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to SEQ Pty Ltd

SEQ Pty Ltd 1) Contract type changed to (ii)2) Moved to Q3

00931 Design and Construction of Storage Shed at Rudd Park Quotation process (i) 8 weeks Q2 Contract(s) be awarded under delegation Moved to Q3


(i) 1 year (2 x 1 year)

Q2 Contract(s) be awarded under delegation Mock Court International Pty Ltd * Moved to Q3


(i) 3 years Q2 Contract(s) be awarded under delegation Frontier Precision * Moved to Q3

01010 Metal Fabrication and Supply of Metal Products Public Invitation to Offer (ITO) (iii) 3 years Q2 Contract(s) be awarded under delegation Moved to Q4

01081 Hostile Vehicle Mitigation Bollards Closed Invitation to Offer (ITO) (iii) 6 months Q2 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $500,0003) Contract duration changed to 3 months4) Expected time to market changed to Q3

01082 Refinement of Planning Assumptions Quotation process (i) 6 months Q2 Contract(s) be awarded under delegation Moved to Q3

01085 Planning and urban growth model Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 6 months Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sizztech

Sizztech 1) Sourcing method changed to Sole source: The unique orproprietary nature of the goods or services being sought has no suitable alternatives available2) Contract duration changed to 1 year3) Expected time to market changed to Q34) Contract(s) be awarded under delegation to Sizztech

01090 Design and Construct for Elanora Cable Replacement Project


01091 Supply of plug valves for Reservoir Valve Replacements 2018-19


(i) 8 months Q2 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to II SolutionsPty Ltd

Fluid Control Sales & Installations Pty Ltd. * Moved to Q3

C - Contracts identified on the City Contracting Plan to be completed in Q2 which were removed from the Plan00024 Provision for Legal Review Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00049 Minor improvement and embellishment works to the Cavill Mall

Quotation(s) from existing arrangement(s) (i) 2 weeks Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00053 Expansion Joint System to complete bridge maintenance Single source: Only one supplier is reasonably available

(i) 1 year Q2 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Granor Rubber & Engineering Pty Ltd

Granor Rubber & Engineering Pty Ltd * Remove from the City Contracting Plan


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00057 Construction of culvert renewal - Kerkin Road Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Duplicate of 00113

00093 Separated Cycleway Concept Design Transport Strategy 2031

Quotation process (i) 9 months Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to occur 2019-20

00119 Julia Street Retaining Wall Replacement Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00173 Consumables and services for the tickets/ticketing of the City's parking technology.


(i) 1 year Q2 Contract(s) be awarded under delegation Colleagues Print Solutions * Remove from the City Contracting Plan

00182 Plan and design the expansion of Sundale Bridge to increase to five lanes and a capacity upgrade at the Waterways Drive/Gold Coast Highway intersection


Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00204 Dudley St catchment stormwater upgrade stage 2 Public Invitation to Offer (ITO) (iii) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to be combined with 00204, 00207, 00450 and 00879 to become 01024

00207 Future Drainage Dudley St Mermaid Beach SWD Public Invitation to Offer (ITO) (iii) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to be combined with 00204, 00207, 00450 and 00879 to become 01024

00215 Planning and design - waterways and beaches program: Seawall - 11th and 21st Avenue, Palm Beach; Training Wall - North Renewal, Currumbin; Training Wall - South Renewal, Currumbin; Training Wall - Tallebudgera Creek



00248 Education Technology Specialists - Provision of Steam Programs to City Libraries


(i) 6 months Q2 Contract(s) be awarded under delegation Education Technology * Remove from the City Contracting Plan

00275 Provision of Replacement Parts and Repair Services for Existing Building Management System


(i) 1 year Q2 Contract(s) be awarded under delegation Austec Building Automation Pty Ltd


00284 BDO Advisory - Tourist Park Industry consultancy work relating to business and accountancy advice


(i) 1 year Q2 Contract(s) be awarded under delegation BDO Advisory * Remove from the City Contracting Plan

00288 Professional Association for Caravan Parks Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Caravan Industry Association * Remove from City Contracting Plan. Duplicate of 00286

00298 Asset Audit Condition report Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00889

00313 Design/construct Mountain Bike Trail - Tourmaline Reserve Park


Quotation process (i) 2 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Duplicate of 00958

00314 Venue Management contract for Springbrook Community Hall


Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00320 Design Stage 3B of the Broadwater Parklands redevelopment

Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00321 Fitness Equipment Replacement Program - Philip Park, Rotary Park and Reg Chester Park

Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00322 Supply and installation of play equipment replacement program across Nolan Park, Haynes Park, Lake view Park, Binung Park, Harley Park, Tugan Park, Queen Elizabeth Park and Frascott Park

Public Invitation to Offer (ITO) (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Duplicate of 00305

00334 Supply Floating Swimming Enclosures on Beaches Single source: Only one supplier is reasonably available

(i) 4 years (2 x 1 year)

Q2 1. Council is satisfied that only one supplier is reasonably available with Enclosure Systems2. Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* Uninet Enclosure Systems * Remove from the City Contracting Plan. Activity to occur 2019-

20.

00347 Geofabrication Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00467

00353 Design/Planning for proposed wet play area at Nerang City Operational Plan

Quotation process (i) 1 month Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to be combined with 00355

00356 Detailed design GCRBG New Playground City Operational Plan

Quotation process (i) 1 month Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00357 Detailed design Broadwater Parklands LGIP City Operational Plan


00363 Construct Mountain Bike Track - Hidden Valley Reserve City Operational Plan


00364 Construction Sports Field Lighting - 2 locations City Operational Plan

Public Invitation to Offer (ITO) (i) 2 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00366 Supply and installation of Softfall Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00368 Keith Hunt Park - Sports Field Irrigation Renewal Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan


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00372 Markeri Street Retaining Wall - removal of asbestos and landscape reinstatement and tree planting and establishment


00381 Gold Coast Central Park Development - concept and flood modelling services

Our Natural City

Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00354

00382 Detailed design and construction documentation for landscape improvements and bulk earthworks for adjacent Robina Stadium

Public Invitation to Offer (ITO) (iii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00387 Reisenweber Park Skate & BMX Replacement Program Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00362

00388 Park Retaining Wall Replacement Program - Nollamara Park, R T Peak Memorial Park and Ashmore Community Park

Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00392 Pathway Replacement Program for Gold Coast Regional Botanic Gardens and Lex Bell Park


00396 Footbridge & Boardwalk Replacement Program for Gold Coast Regional Botanic Gardens, Cova Park, Eddie Kornhauser Recreational Reserve, Pat Fagan Park, Riverwood Drive Parklands, Village Way Park

Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00400 GCAC - Main Switchboard Replacement Public Invitation to Offer (ITO) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00454

00401 Upgrading and renewal - Better Playgrounds Initiative Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00402 Heritage Park connecting of sewer and portable water, undertake electrical upgrade and connections and seal the mail road with the new lease boundary


00408 Fencing Replacement Program for Runaway Bay Sports Precinct East, Ashmore Community Park, Riesenweber Park, Ridge Top View Park, Pines Local Park, Murlong Park, Pat Fagan Park, Betty Diamond Sports Park, Mick Shamburg Park, Gaven Park, Riverwood Drive Parklands and Sir Bruce Small Park.

Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00429 Softfall rubber repairs and synthetic grass Quotation process (i) 2 years Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00441 Irrigation Renewals 18/19 - 3 locations City Operational Plan

Public Invitation to Offer (ITO) (i) 1 month Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00448 Supply and Delivery of Concrete pipes and culverts Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year)

Q2 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Remove from the City Contracting Plan

00452 Refurbishment of Harley Park Amenities Block Quotation(s) from existing arrangement(s) (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00931

00458 Rudd Park New City Maintenance Storage Shed Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00931

00478 Bridge deck units for various construction projects Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00485 Loader/Excavator purchase Utilise a government/LGAQ arrangement (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00495 Engineering Consultancy Services for Reedy Creek Quotation process (i) 8 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00578 Design for replacement of sewer rising main at Benowa A102

Quotation process (i) 3 months Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to occur 2019-20

00587 Deliver infrastructure works required for the expansion of the recycled water network

Expression of Interest (EOI) and Invitation to Offer (ITO)

(iii) 3 years Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to occur 2019-20

00602 Investigate recommendations of the recent Elanora STP Aeration & Upgrade Feasibility Study - Consultancy

Quotation process (i) 6 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00624 RGB Ortho Aerial Imagery Services Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00641 Provision of Licence Fees for City Solicitors Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Queensland Law Society * Remove from the City Contracting Plan

00646 Integrated Legal, Tax and Accounting Solutions Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q2 Contract(s) be awarded under delegation Thomson Reuters (Professional) * Remove from the City Contracting Plan

00748 Honeywell - Comprehensive Maintenance for Bundall and Nerang Administration Centres


(i) 1 year Q2 Contract(s) be awarded under delegation Honeywell Ltd * Remove from the City Contracting Plan

00769 Disaster Recovery Print Materials Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q2 Contract(s) be awarded under delegation Australian Red Cross Remove from the City Contracting Plan

00770 Expansion joint construction, testing and maintenance - scoping

Quotation(s) from existing arrangement(s) (i) 6 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan


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00771 Expansion joint construction, testing and maintenance - installation


00784 Ashmore Depot Emergency Exit - Install Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00788 Waterside courtyard renewal Quotation process (ii) 1 year Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00886 Gold Coast CBD Community Engagement Program Quotation process (i) 3 Months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00896 Installation of CCTV Pole in Main Place Broadbeach Quotation(s) from existing arrangement(s) (i) 4 weeks Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00914 Runaway Bay Indoor Stadium Tilt-Panel Repairs Quotation(s) from existing arrangement(s) (i) 3 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00923 Residential Density and Infrastructure Provision Review Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pie Consulting and Engineering Inc.

Pie Consulting and Engineering Inc. * Remove from the City Contracting Plan

00937 Business Growth Accelerator Program Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q2 Contract(s) be awarded under delegation MGI Gold Coast Pty Ltd


00940 Supply and Delivery of Miscellaneous Gases Quotation process (i) 1 year Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00861

00943 Quantity Surveying Services at Coomera Civic Hub Quotation process (i) 3 years (1 year)

Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00331

00944 Financial Modelling Tools Digital City Projects Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Solute Consulting

Solute Consulting * Remove from the City Contracting Plan

00945 Development of Centre Strategy in City Plan Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Q2 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Perkins Planning

Perkins Planning * Remove from the City Contracting Plan

00960 Manufacture, Supply and Delivery Of Street and Park Furniture

Public Invitation to Offer (ITO) (i) 2 years Q2 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00847

00962 Design and Construct the Gondwana Trail at the Regional Botanical Gardens


00982 Whole of Coast Study Modelling Component Public Invitation to Offer (ITO) (i) 5 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan

01022 Partnering Arrangement for Professional Services Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (5 years )

Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Remove from the City Contracting Plan

01025 Electrical maintenance, servicing and repairs Invitation to Offer (ITO) for Significant Contract (iv)S 5 years Q2 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Remove from the City Contracting Plan

01083 Line of sight review between Capex and LGIP projects Quotation process (i) 6 months Q2 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Duplicate of 00909

D1 - Additional Contracts which went to market and were completed in the quarter (Q2) which were not on the City Contracting Plan01092 Supply and installation fixing pins reinforcement and

shotcrete at Stanmore RoadPublic Invitation to Offer (ITO) (i) 4 weeks Contract

Completed Q2Contract(s) be awarded under delegation NEW ITEM.

Contract LG314/1211/19/004 awarded to Australian Marine & Civil Pty Ltd for $269,515

01093 Irrigation upgrade in Victoria Park Broadbeach Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract awarded to Total Eden Pty Ltd for $43,345

01094 Lift replacement at Nerang Library Quotation process (i) 20 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM.Contract LG314/1211/18/119 awarded to Orbitz Elevators Pty Ltd for $122,500

01095 Office modifications Karp Court level 8 Quotation process (i) 1 week Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/017 - awarded to Austcoast Constructions Group Pty Ltd for $24,761.60

01096 Construct entry statement in Ormeau Hills Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/020 - awarded to Akela Constructions Pty Ltd for $10,724.90

01097 Installation of bollard lights at T E Peters Drive Broadbeach Waters


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/024 - awarded to Allrange Electrical Services Pty Ltd for $11,233.00

01098 Installation of cut pole at Athol Patterson Carpark Southport




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01099 Brick work repair at Helensvale Library Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01100 Supply & install kitchen at Waterside West level 1 Quotation(s) from existing arrangement(s) (i) 5 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/031 awarded to Akela Constructions Pty Ltd for $20,891.71

01101 Contingent labour hire for local government infrastructure planning two

Quotation process (ii) 6 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/033- awarded to Cardno (Qld) Pty Ltd for $277,160.00

01102 Installation of bubblers at Coplicks Family Sports Park Tallebudgera


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/026 - awarded to West Property Maintenance Pty Ltd for $14,762.50

01103 Relocation of temporary site power Boundary Street Quotation process (i) 2 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/027 - awarded to J & P Richardson Industries Pty Ltd for $3,664.00

01104 Supply and installation of a security door at the Mayor's office in the Southport Chambers

Quotation(s) from existing arrangement(s) (i) 1 week Contract Completed Q2


01105 Supply and installation of two shelters and BBQ at Frascott Park Varsity Lakes



01106 Design, supply & install shade structure at Proud Park Main Beach


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/035 awarded to Shade 'n Net (Australia) Pty Ltd for $30,950.00

01107 BITS branch business plan and operating model Quotation process (i) 8 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1185/19/014 awarded to ValueFlow IT Pty Ltd for $137,550.00

01108 Install dog wash facility at Kirra Tourist Park Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/030 - awarded to Maintain Australia Pty Ltd Pty Ltd for $21,787.20

01109 Remover super six panel Market Street Robina Quotation process (i) 16 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/039 - awarded to WSP Australia Pty Limited for $52,701.00

01110 Irrigation upgrade in Federation Park Broadbeach Quotation process (i) 6 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/037 awarded to SS Irrigation Pty Ltd for $51,634.00

01111 Wetland and watercourse buffer review Quotation process (i) 26 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM.Contract LG314/621/19/040 - awarded to Biome Consulting Pty Ltd for $46,197.50

01112 Investigation areas community engagement facilitator Quotation process (i) 2 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/029 - awarded to Articulous Pty Ltd for $19,995.00

01113 Repair east grandstand at Runaway Bay Sports Precinct Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01114 Demolition of residential building, Ormeau Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/032 - awarded to CDR Industries Pty Ltd for $29,565.00

01115 Design, supply and install shade structure in Mangrove Jack Park Helensvale


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/041 awarded to Vector Shade Structures Pty Ltd for $41,252.00

01116 Container refund scheme domestic recycling audit Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to EnviroCom Australia Pty Ltd

EnviroCom Australia Pty Ltd * NEW ITEM.

Contract LG314/621/19/041 - awarded to EnviroCom Australia Pty Ltd for $16,487.87

01117 2019 new years eve Coomera Quotation process (i) 2 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/411/19/022 - awarded to Hi-Class Company Entertainment Pty Ltd for $34,879.00

01118 Irrigation repairs & services Public Invitation to Offer (ITO) (iii) 6 years Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/080 awarded to SS Irrigation Pty Ltd for $1,894,000.00. Contract LG314/690/18/080 awarded to Total Eden Pty Ltd for $1,666,000.00

01119 Removal of asbestos vent pipe Moana Park Broadbeach Waters



01120 Removal of asbestos super six sheeting Via Roma canal foreshore



01121 Supply and installation of shelter Thirteenth Avenue Palm Beach



01122 Supply and installation of stumps to Schmidt Farmhouse Mudgeeraba


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/038 - awarded to Pacesetter Construction Pty Ltd for $29,836.00


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01123 Removal of asbestos super six sheeting Mountain View St



01124 Supply and installation of decorative lighting at Kurrawa Park Broadbeach






1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Aecom Australia Pty Ltd

AECOM Australia Pty Ltd * NEW ITEM.

Contract LG314/621/19/058 - awarded to Aecom Australia Pty Ltd for $102,240.00

01126 Investigation and design of sewer rising main Isle of Capri Bridge replacement


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/037 - awarded to SMEC Australia Pty Ltd for $133,254.00

01127 Playground replacement Queen Elizabeth Park Quotation process (i) 12 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/127- awarded to Forpark Australia Pty Ltd for $143,000.00

01128 2019 new years eve Paradise Point Quotation process (i) 2 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/411/19/023 - awarded to Australian Events & Entertainment Pty Ltd for $77,000.00

01129 Norfolk West Reserve, Halfway Drive, Ormeau playground extension


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/126 awarded to Willplay Pty Ltd for $29,957.37

01130 Abraham Park playground extension Quotation process (i) 12 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/124 awarded to Willplay Pty Ltd for $37,998.66

01131 Robina Common basketball court resurfacing Quotation process (i) 6 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/128 awarded to Tristar Sporting Surfaces Australia Pty Ltd for $10,904.70

01132 Development of dilapidation report for Dowling Drive in Southport


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/090 - awarded to Structural Engineers Online T/A Jeffrey Hills & Associates Pty Ltd for $7,600.00

01133 Philip Park fitness equipment replacement Quotation process (i) 12 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/132 awarded to Forpark Australia Pty Ltd for $80,000.00

01134 Fitness equipment construction at Thorn Park Quotation process (i) 12 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/131- awarded to Willplay Pty Ltd for $31,291.50

01135 Review and update of masterplan for Pizzey Park Quotation process (i) 7 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/086 - awarded to Place Design Group Pty Ltd for $69,720.00

01136 Design, supply and installation of a ventilation system at Merrimac WWTP

Quotation process (ii) 30 days Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/119 - awarded to System Air Pty Ltd for $32,810.00

01137 Supply and installation of omni stop bollards Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/071 awarded to Saferoads Pty Ltd Pty Ltd for $47,648

01138 Design, construction and installation of a kit amenities building and holding tank


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/072 awarded to Landmark Products Limited Pty Ltd for $121,270.00

01139 Supply and installation of shelter and bench at Mudgeeraba Cemetery



01140 Supply and installation of in ground concrete holding tank with high level alarm system at Merrimac

Quotation(s) from existing arrangement(s) (i) 8 weeks 2 days


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/121- awarded to West Property Maintenance Pty Ltd for $29,878.50

01141 Asbestos removal and disposal of twenty log barriers at Ashmore Community Park



01142 Investigation for senior housing needs on the Gold Coast Quotation process (i) 6 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/087 - awarded to Place Design Group Pty Ltd for $39,000.00

01143 2018-19 asset revaluation Quotation process (i) 14 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/089 - awarded to GHD Pty Ltd for $100,000.00

01144 Installation of cut pole at Gold Coast Highway Broadbeach



01145 Internal city workplace travel Quotation process (i) 2 months 3 weeks


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/106 - awarded to Point8 Pty Ltd for $14,455.00

01146 Design for roundabout at Morala Avenue Quotation process (i) 14 weeks Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/108 - awarded to Jones Nicholson (QLD) Pty Ltd for $37,880.00


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01147 Installation of solar powered lighting within Swift Park, Nerang


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/115 - awarded to Stowe Australia Pty Limited Pty Ltd for $25,799.00

01148 Supply and installation of traffic signals at intersection of Days Road and Old Coach Road

Quotation(s) from existing arrangement(s) (ii) 1 year Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/254/19/002 - awarded to CB Energy Pty Ltd for $356,808.37



Contract(s) be awarded under delegation Phoslock Pty Ltd * NEW ITEM. Contract LG314/690/18/124 - awarded to Phoslock Pty Ltd for $99,200.00

01150 Wash study for ferry trial Quotation process (ii) 1 year Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/126 - awarded to Jeremy Benn Pacific Pty Ltd for $100,070.00

01151 Removal and reinstallation of playground equipment at Varsity Lakes


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/133 awarded to Urban Play Pty Ltd for $11,661.70

01152 Teemangum pedestrian bridge rehabilitation at Currumbin


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/079 awarded to Wagners CFT Manufacturing Pty Ltd for $186,585.00

01153 Gold Coast Rapid Transport stage 3a parking survey work


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/110 - awarded to Austraffic Pty Ltd for $36,130.00

01154 Develop a sports park improvement plan for Cos Antidotes Park and Cooke Murphy Oval


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/18/208- awarded to Urbis Pty Ltd for $14,960.00

01155 Pedestrian footbridge remediation at Riverwood Drive Parklands


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/129- awarded to Maintain Australia Pty Ltd Pty Ltd for $45,755.67

01156 Supply and install backflow assembly at Musgrave Park Labrador

Quotation(s) from existing arrangement(s) (i) 15 days Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/130 - awarded to Total Eden Pty Ltd for $19,800.00

01157 Gold Coast ferry preliminary patronage demand assessment

Quotation(s) from existing arrangement(s) (i) 1 months 3 weeks


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/18/211 - awarded to Bitzios Consulting Pty Ltd for $40,040.00



Contract(s) be awarded under delegation Luminair Pty Ltd * NEW ITEM. Contract LG314/621/19/072 - awarded to Luminair Pty Ltd for $62,475.00



Contract(s) be awarded under delegation ARRB Group Ltd * NEW ITEM. Contract LG314/621/19/130 - awarded to ARRB Group Ltd Pty Ltd for $133,327.50

01160 Specialist SAP licence and contract consulting services Quotation process (i) 6 months Contract Completed Q2

Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1185/19/034 awarded to Libertas Partners Pty Ltd for $52,000.00

01161 Gold Coast Light Rail stage 3a parking study Quotation process (i) 4 months Contract Completed Q2





Contract(s) be awarded under delegation Mark Harvey Pty Ltd NEW ITEM. Contract LG314/621/19/134 - awarded to Mark Harvey Pty Ltd for $75,000.00




Contract(s) be awarded under delegation Norman Disney & Young * NEW ITEM.

Contract LG314/621/19/123 - awarded to Norman Disney & Young Pty Ltd for $6,165.00

01164 Supply and install removable bollards at South Plaza of Gold Coast Sports and Leisure Centre


Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/067- awarded to Allrange Electrical Services Pty Ltd for $6,745.00

01165 Installation of oceanway lighting at Main Beach Quotation(s) from existing arrangement(s) (i) 4 months Contract Completed Q2




Contract(s) be awarded under delegation DEBITSUCCESS PTY LTD * NEW ITEM.

Contract LG314/1185/19/037 awarded to DEBITSUCCESS Pty Ltd for $0.00

01167 Catenary lighting support independent investigation and recommendation



01168 Coast CBD travel behaviour change Quotation process (i) 8 months 2 weeks


Contract(s) be awarded under delegation NEW ITEM. Contract Gold Coast CBD Travel awarded to Struber Pty Ltd for $79,200.00


(i) 1 years 1 month (4 x 1

year)


Contract(s) be awarded under delegation Griffith University NEW ITEM. Contract awarded to Griffith University Pty Ltd for $279,000

01195 Provides access to various databases Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation EBSCO * NEW ITEM. Contract awarded by PO 3000304472 to EBSCO Pty Ltd for $120,000


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NEW ITEM. Contract LG314/621/19/129 - awarded to Queensland Police Service Pty Ltd for $14,650




1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Energex Pty Ltd

Energex Pty Ltd NEW ITEM. Contract LG314/1210/19/010 - awarded to Energex Pty Ltd for $1,303,404.08

D2 - Additional Contracts which went to market in Q2 and will be completed in Q3, which were not on the City Contracting Plan01178 Strategic partnership for professional services Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (5

years )Q3 Recommendation to enter into the Significant Contract be

brought back to Council for consideration * NEW ITEM. Contract LG314/621/18/150 out to market, to be awarded Q3.

01180 Detailed design of the Broadwater Parklands play attraction


(i) 3 months 3 weeks 5 days

Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/18/196 out to market, to be awarded Q3.

01189 Principal’s Engineer sewage treatment upg primarily associated with Coombabah Stg 6 and Pimpama Stg 2

Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (1 year)

Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * NEW ITEM.

Contract LG314/621/18/150A out to market, to be awarded Q3.

01199 Regulated waste pumping services for various locations City Operational Plan



01200 Feasibility study of the disaster and emergency management centre at Middleton Street, Ashmore

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/111 out to market, to be awarded Q3.

01201 Assessment of bushfire effects on fauna communities Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/099 out to market, to be awarded Q3.

01208 Supply and installation of pedestrian footbridge at Wyanga Valley Park, Bonogin

Quotation(s) from existing arrangement(s) (i) 30 days Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/128 out to market, to be awarded Q3.

01209 Interior design and documentation for Robina Library and Community Centre

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/125 out to market, to be awarded Q3.

01212 Infrastructure investment initiative Quotation process (i) 6 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/112 out to market, to be awarded Q3.

01213 Detailed design for rock fall /slope remediation at Don Macsween and Mick Schamburg Park, Miami

Quotation process (i) 2 years Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/118 out to market, to be awarded Q3.

01214 Frascott Park new playground proposal Public Invitation to Offer (ITO) (i) 3 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/18/129 out to market, to be awarded Q3.

01215 Replacement of the air-conditioning unit and exhaust fan rangehood at Tipplers Cafe, South Stradbroke

Quotation(s) from existing arrangement(s) (i) 8 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/062 out to market, to be awarded Q3.

01216 Supply and delivery of stingray radio frequency identification (RFID) tags

Quotation process (i) 1 year (1 year)


01224 Age friendly communities: photo voice project Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/121 out to market, to be awarded Q3.

01228 Replace decking on footbridges in Harrier and Dunlin Drive at Burleigh Waters

Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/132 out to market, to be awarded Q3.

01229 Planning report for the replacement of body's timber bridge, Currumbin Valley


01230 Supply and install shade structure at Labrador Women's Centre


01231 Supply and installation of outdoor gym equipment and associated works at Rudd Park


01234 Install pole with floodlights at Ron Short Park Southport Quotation(s) from existing arrangement(s) (i) 10 days Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/073 out to market, to be awarded Q3.

01237 Supply and delivery of seawall rock, Higman Street Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/411/19/028 out to market, to be awarded Q3.

01240 Supply and install fencing at Gold Coast Sports Precinct Carrara


E - New contracts added to the City Contracting Plan for 2018-19


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00864 Stage 2 Augmentation of the recycled Water Main from Pimpama to Coombabah

Invitation to Offer (ITO) for Significant Contract (iv)S 9 months Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration * NEW ITEM

00873 Bio-Resource Management Strategy - Market Analysis Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation NEW ITEM

00883 Design: New Water Mains in Stapylton and Alberton Quotation process (i) 18 months Q3 Contract(s) be awarded under delegation NEW ITEM

01170 Kerbside hardwaste collection Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (1 year)

Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration * NEW ITEM

01171 Whole of Council cleaning internal buildings Invitation to Offer, Social Procurement Opportunity (iii) 3 years (2 x 2 years)

Q3 Contract(s) be awarded under delegation NEW ITEM

01172 Park in centre schemes Transport Strategy 2031, City Operational Plan

Quotation process (i) 1 month Q3 Contract(s) be awarded under delegation NEW ITEM

01173 Local parking studies Transport Strategy 2031, City Operational Plan

Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation NEW ITEM

01174 Final stage of the stormwater local government infrastructure plan lip network development

Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation NEW ITEM

01175 Asbestos removal for city cleaning services, private property and public land space

Quotation process (i) 3 years Q3 Contract(s) be awarded under delegation NEW ITEM

01176 Asbestos bin hire, collection and removal services from water and waste Bundall Treatment Plant

Quotation process (i) 3 years Q3 Contract(s) be awarded under delegation NEW ITEM

01179 Register of prequalified suppliers for design supply and installation of energy renewable and storage

Invitation to Offer (ITO) for Significant Contract (iv)S 2 years (2 x 1 year)


01181 Tyres tubes and repairs Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation NEW ITEM

01182 Collection of monies related to aquatic centres Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01183 Construction of the Gold Coast's premier play attraction Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01185 ECM design and implementation Public Invitation to Offer (ITO) (iii) 1 year 6 months


01186 Bio-resource management strategy - market analysis Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM


(i) 6 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SMECAustralia Pty Ltd

SMEC Australia Pty Ltd NEW ITEM

01197 Ferry services (trial) Expression of Interest (EOI) and Invitation to Offer (ITO)

(ii) 1 year (1 year)


01202 RFID to inform feasibility of outsourcing abandoned vehicle operations


(iii) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01203 Construction of the Surfers Paradise sand backpass pipeline

Public Invitation to Offer (ITO) (iii) 2 years Q3 Contract(s) be awarded under delegation NEW ITEM

01204 Supply, delivery, repairs, maintenance and upgrades of cranes, hoists, and lifting equipment

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01205 Towing of heavy Council owned trucks Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01206 Repairs, maintenance and upgrades of transfer bins Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01207 Specification security services Quotation(s) from existing arrangement(s) (i) 4 weeks Q3 Contract(s) be awarded under delegation NEW ITEM

01210 Broadwater Parklands outdoor gym construction Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation NEW ITEM




NEW ITEM

01217 Demolition of caravan site 61 at Kirra Beach Tourist Park Quotation(s) from existing arrangement(s) (i) 2 weeks Q3 Contract(s) be awarded under delegation NEW ITEM


(i) 1 year Q3 Contract(s) be awarded under delegation Meredith Elton NEW ITEM


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01219 Design and construct Recycle Street at Molendinar Waste and Recycling Centre

Quotation process (ii) 8 weeks Q3 Contract(s) be awarded under delegation NEW ITEM

01220 Prioritisation of koala conservation actions using conservation modelling systems

Our Natural City



Our Natural City


(i) 7 months Q3 Contract(s) be awarded under delegation Meredith Elton NEW ITEM



(i) 1 year Q3 Contract(s) be awarded under delegation UDIA Queensland NEW ITEM



(i) 1 year Q3 Contract(s) be awarded under delegation Planning Institute Of Aust. Ltd * NEW ITEM

01226 Provision of bulk petroleum Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation NEW ITEM

01227 Detailed design and documentation of eleven minor cross road culverts at various locations


01232 Land avian pest management program at landfill sites Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01233 Supply and installation of weigh-in-motion system at Stanmore Road & Ferny Avenue

Gold Coast City Transport Strategy 2031

Quotation process (ii) 7 weeks Q3 Contract(s) be awarded under delegation NEW ITEM

01235 Detailed design and technical services for network optimisation of sewerage sub-catchment Helensvale

Public Invitation to Offer (ITO) (i) 69 weeks Q3 Contract(s) be awarded under delegation NEW ITEM

01236 Supply and installation of fencing at Gooding Drive Merrimac

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

01238 Sewer inspection, location, jetrodding and patch repair Public Invitation to Offer (ITO) (iii) 1 year (2 x 1 year)


01239 Stormwater network condition assessment and maintenance program



01241 Occupational hygiene services Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 3 years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to WSP Pty Ltd

WSP Pty Ltd NEW ITEM


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to BenchmarkPty Ltd

Benchmark Pty Ltd NEW ITEM

01243 Procure planning tool refinements Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation NEW ITEM

01244 Procure planning parameter advice Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01245 Procure network planning - Logan catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01246 Procure network planning - Coomera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01247 Procure network planning - Upper Coomera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01248 Procure network planning - Nerang catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01249 Procure network planning - Tallebudgera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01250 Procure network planning - Currumbin catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM

01251 Procure network planning - Coolangatta catchment Quotation process (i) 2 months Q3 Contract(s) be awarded under delegation NEW ITEM


(i) 6 months Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Don CarrollProject Mgt Pty Ltd

Don Carroll Project Mgt Pty Ltd * NEW ITEM

01253 Longer term panel arrangement for cabling Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year)


01254 Microsoft EA. 2019 Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (1 year)



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01255 Organisational assessment tools Public Invitation to Offer (ITO) (i) 1 year (2 x 1 year)


01256 Mudgeeraba Street Party event management Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM




(i) 4 weeks Q3 1. Council is satisfied that it is in the public interest to single source to Complete Urban2. Contract(s) be awarded under delegation

Complete Urban NEW ITEM

01258 LGIP - local park provision Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation NEW ITEM

01259 Schuster Park playground proposal Public Invitation to Offer (ITO) (i) 8 months Q3 Contract(s) be awarded under delegation NEW ITEM


(i) 1 year Q3 Contract(s) be awarded under delegation Solute Pty Ltd * NEW ITEM

01262 Provision of record keeping services Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year)


01263 Management of City of Gold Coast Tourist Parks City Operational Plan



01264 Design and Construct DDA Compliance upgrades to Ferry Pontoons

Public Invitation to Offer (ITO) (iii) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

01265 General electrical Energex maintenance servicing and repairs



Other changes made to Q3 or Q4 items00008 Gold Coast Nature Passport Our Natural

CitySingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Nature Play Queensland

Queensland Outdoor Recreation Federation Incorporated T/A Nature Play Queensland

* Remove from the City Contracting Plan

00056 Provide an Online PBS Route Assessment Tool Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q4 Contract(s) be awarded under delegation ARRB Group Ltd * Remove from the City Contracting Plan

00060 Condition assessment of poles, lights, pits and conduits Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Delivered internally Q2 2018-19

00067 Crack Sealing Services Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Moved to Q4

00068 Supply Ex-Bin Asphalt and Bituminous Emulsions Public Invitation to Offer (ITO) (iii) 2 years (1 year)

Q3 Contract(s) be awarded under delegation Contract duration changed to 2 years plus two by one year extension options

00082 Provision of maintenance services for traffic signals City Operational Plan

Invitation to Offer (ITO) for Significant Contract (iv)S 5 years Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * 1) Estimated contract value changed to $5,000,000

2) Contract duration changed to 3 years (2 x 1 year extension options)3) Contract type changed to (iv)

00086 Design, supply, install, repair and maintenance of fixed roadside safety barriers


Public Invitation to Offer (ITO) (iii) 3 years (1 year)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Contract duration changed to 3 years (2 x 1 year extension

options)2) Contract type changed to (iv)

00087 Future intelligent transport systems (ITS) contracts design


Quotation process (i) 18 weeks Q3 Contract(s) be awarded under delegation Moved to Q4

00113 Culvert Renewal repair causeway culvert Kerkin Road Pimpama

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Public Invitation to Offer (ITO)2) Estimated contract value changed to $300,0003) Expected time to market changed to Q4

00124 Hotham Creek Road Culvert Scour Repair Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from City Contracting Plan, delivered internally Q2 2018-19

00126 Rehabilitation of Sailaway Canal Footbridge Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00926

00129 Rehabilitation of Napper Road major culvert Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation process2) Estimated contract value changed to $25,000

00130 Rehabilitation of Gardenia Drive Steel Arch Bridge Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation process2) Estimated contract value changed to $25,000

00143 Replacement of damaged kerbs and channels Quotation(s) from existing arrangement(s) (iii) 1 year Q3 Contract(s) be awarded under delegation Remove from City Contracting Plan, delivered internally Q2 2018-19

00150 Supply and delivery of cationic rapid setting bitumen emulsion

Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Quotation process2) Contract duration changed to 2 years (1 year extension option)

00188 Design, procurement and approvals relating to the Ocean-Side Cruise Ship Terminal

Invitation to Offer (ITO) for Significant Contract (iv)S 18 months Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Moved to Q4


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00208 Reducing Domestic Animal impacts on Koalas – Investigation to amend Subordinate Local Law 12


00256 Truck Washing Facilities for Pest Management Vehicles Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Metro Coach Pty Ltd as Trustees for Coachtrans Unit Trust No. 2 t/a Coachtrans Australia

Metro Coach Pty Ltd as Trustees for Coachtrans Unit Trust No. 2 t/a Coachtrans Australia

1) Sourcing method changed to Quotation process2) Contract duration changed to 1 year (plus 2 by 1 year extension options)

00291 Aquatic centres pool maintenance and servicing Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year)

Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00293 Supply and install 3 self-contained unsuited Tourist Park villas

Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Activity to occur 2019-20.

00300 Catering providers Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Moved to Q4

00307 Permit to operate markets on Council controlled land Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Activity to occur 2019-20.


(i) 1 year (1 year)

Q3 Contract(s) be awarded under delegation Signart Creations Pty Ltd Moved to Q4

00398 Car Park & Access Road Replacement Program (supply and install of bitumen)


00418 Installation maintenance and repairs of chilled and boiling water units


Q3 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to occur 2019-20

00432 Ground maintenance services Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (2 x 1 year)

Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration * 1) Estimated contract value revised to $37,945,775

2) Expected time to market changed to Q300434 Grass cutting, Chemical Control and Landscape

Maintenance ServicesCity Operational Plan


Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Remove from the City Contracting Plan. Activity to be

combined with 00432

00450 Pipe Jacking - Dudley Street Mermaid beach Stages 1, 2 and 3

Public Invitation to Offer (ITO) (iii) 1 year Q4 Contract(s) be awarded under delegation Remove from City Contracting Plan. Activity to be combined with 00204, 00207, 00450 and 00879 to become 01024

00472 Path lighting – Swift Park, Nerang Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00481 Underground service locations Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Contract duration changed to 3 years

2) Contract type changed to (iii)00499 Stapylton Landfill Sediment Basin Quotation process (i) 2 years Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00509 Design a new domestic vehicle waste receival facility and recycling drop off centre at Coomera

Solid Waste Strategy 2024


00550 Removal of Regulated Waste from Sewage Treatment Plants

Public Invitation to Offer (ITO) (iii) 3 years (up to 2 years)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Contract type changed to (iv)

00595 Stapylton Sewerage Catchment Augment Invitation to Offer (ITO) for Significant Contract (iv)S 2 years Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * 1) Estimated contract value changed to $42,000,000.

2) Contract duration changed to 18 mths3) Expected time to market changed to Q4.

00611 Provision of Amazon Web Services (AWS) - Cloud Services Platform


(i) 1 year Q3 Contract(s) be awarded under delegation Amazon Web Services * Remove from the City Contracting Plan

00698 Guardian Control upgrade to Guardian IMS Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation QIT Plus Pty Ltd * Contract duration changed to 3 years

00703 Provision of Support and Maintenance for Grange Software



(iii) 3 months Q3 Contract(s) be awarded under delegation Ent.Services Australia Pty Ltd * Contract duration changed to 12 months

00715 Procure and implement a cloud access security broker technology

Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation Contract duration changed to 3 Years (2 x 1 year extension)

00763 Security services including canine Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (2 x 1 year)

Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * 1) Duration of contract has changed to 2 years (3 x 1 extension

options)2) Estimated contract value changed to $8,129,1863) Contract type changed to (iv)

00840 Lease of Cafe Space at Broadbeach Library Single source: Social Procurement opportunity (i) 2 years (1 year)

Q4 1. Council is satisfied that it is in the public interest to single source to Endeavour Foundation as a social procurement initiative2. Contract(s) be awarded under delegation

Endeavour Foundation Duration of contract revised to 3 years

00843 Digital City - O&M Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan. Duplicate of 00616

00844 Specialist Bridge Superintendency Representatives Quotation process or Utilise a government/LGAQ arrangement

(iii) 1 year Q3 Contract(s) be awarded under delegation GHD Pty Ltd Sourcing method changed to Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

00850 Neal Shannon Park - Asset Renewals Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan


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00851 Future Plan - Christmas 2018 and Beyond Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00855 Cleaning and Maintenance of Water Tanks Quotation process (i) 1 year (2 x 1 year)


00863 Coombabah STP Digesters - Supply and Install Cogeneration Unit

Quotation process (i) 4 Months Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan



Promapp Pty Ltd * Estimated contract value changed to $361,000

00874 Electrical maintenance, servicing and repairs Invitation to Offer (ITO) for Significant Contract (iv)S 5 years Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Remove from the City Contracting Plan

00877 Provision of a Pre Qualified Contractor Solution Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00879 Young, Lawson and Dudley St Catchment Stormwater Upgrade Stage 2

Invitation to Offer (ITO) for Significant Contract (iv)S 2 years Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Remove from City Contracting Plan. Activity to be combined

with 00204, 00207, 00450 and 00879 to become 0102400880 Upper Coomera Aquatic Centre - Equipment Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Remove from the City Contracting Plan

00885 Construction Stage 1 Stapylton Sewerage catchment Diversion

Invitation to Offer (ITO) for Significant Contract (iv)S 18 months Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration * Remove from the City Contracting Plan

00901 Body Language and Behavioural Interviewing Single source: Only one supplier is reasonably available

(i) 3 months Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Polygraph Services

Australian Polygraph Services * Contract duration changed to 1 day

00913 Construction of Retaining Wall at View Street Burleigh Heads


00941 Community Transport Services (Shuttle) Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Moved to Q3

00959 Design New Water Mains in Stapylton and Alberton Quotation process (i) 18 months Q3 Contract(s) be awarded under delegation Remove from City Contracting Plan. Duplicate of 00883

00961 Specialist Advisory Services for the Delivery for the Gold Coast Cultural Precinct



ARUP Remove from the City Contracting Plan

00976 Cleaning and Maintenance of water tanks Quotation process (i) 1 year (2 x 1 year)


00980 ARM Architecture - Continuity of The Council Endorsed Masterplan for the New Art Gallery


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARM Architecture

ARM Architecture * Remove from City Contracting Plan. Duplicate of 00046

00992 Collection, Transportation, Processing and Recycling of Various Waste Streams

Public Invitation to Offer (ITO) (iv) 3 years (up to 3 years)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Remove from City Contracting Plan. Duplicate of 00489

01000 Biggera Creek Dam Safety Review and Upgrade Investigations

Public Invitation to Offer (ITO) (iv) 3 years (2 years)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * 1) Estimated contract value changed to $530,000.

2) Contract duration changed to 10 months3) Contract type changed to (i)

01002 Coastal Imaging and Reporting for The Monitoring of Littoral Areas

Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,071,035.002) Contract duration changed to 1 year (2 x 1 year extension options)

01021 Stage 2 Augmentation of the Recycled Water Main from Pimpama to Coombabah

Public Invitation to Offer (ITO) (iii) 9 months Q3 Contract(s) be awarded under delegation Estimated contract value changed to $5,141,000


77 Adopted Report

City Contracting Plan 2018-19 Supporting the delivery of the City Vision through the City’s programs and services

January 2019


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City Contracting Plan 2018-19 version 3 Page 2

Table of Contents 1. Strategic Contracting Procedures ............................................................................................ 3

2. Procurement Planning .............................................................................................................. 4

3. Procurement Policy and Contract Manual ................................................................................ 5

4. Contract types, principles and strategies for performing contracts........................................... 6

5. Policy about proposed delegations ........................................................................................ 10

6. Policy for Significant Contracts ............................................................................................... 10

7. Amendments to the City Contracting Plan ............................................................................. 10

8. Contracting Schedule ............................................................................................................. 10

Appendix 1: Contracting Schedule 2018-19


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1. Strategic Contracting Procedures

The City of Gold Coast (City) conducts all procurement (including contracting and disposal activities) in accordance with the Strategic Contracting Procedures (as defined in the Local Government Regulation 2012 (LG Reg) Chapter 6, Part 2. The Strategic Contracting Procedures allows the City to take a strategic approach, identifying potential opportunities whilst managing adverse risks.

This includes formulating a portfolio of procurement activities for at least a financial year; considering the strategic implications of each activity, consistent with and supporting the strategic direction of the City’s Corporate Plan – Gold Coast 2022.

The achievement of value for money outcomes with probity and accountability underpins the City’s responsible procurement and financial management practices, whilst having regard to the five sound contracting principles as set out in section 104 of the Local Government Act 2009 (LG Act) and the procurement and contracting requisites set out in the City’s Procurement Policy and Contract Manual (procurement policy).

The City’s Annual Budget supports the delivery of both current and future priorities for the city, ensuring stewardship of City finances and assets in the longer term. The City Operational Plan provides for how the City will deliver the key initiatives and activities via the City’s Programs and Services.

For more information on the City’s budgets, plans and reports you can visit: cityofgoldcoast.com.au/publications


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2. Procurement Planning

The City vision “Inspired by lifestyle, Driven by opportunity” informs strategic planning for the city. Gold Coast 2022 identifies what we need to do between now and 2022 to work towards the City Vision and is structured around three themes:

The best PLACE to live and visit

PROSPERITY built on a strong diverse economy

PEOPLE contribute to a strong community spirit

The City approaches procurement planning via a strategic and integrated process of identifying, understanding and delivering procurement requirements within the wider organisational planning and performance, asset management, program delivery and corporate risk management frameworks (including workplace health and safety); aligning to the strategic objectives of Gold Coast 2022.

For more information about our city you can visit: cityofgoldcoast.qld.gov.au

Planning for the city is directed by the City Vision through an integrated approach for the development and implementation of long, medium and short term plans as shown in Figure 1 following.

Figure 1: Integrated Planning for the City

For any initiative where the probable outcome will involve the engagement of suppliers and / or contractors for the carrying out of works, the provision of goods and services or the disposal of non-current assets, the City Procurement Branch is engaged as part of Corporate Planning and Budget process. This process is designed to assist the City plan its procurement through preparation of the annual City Contracting Plan, aligned to the annual budget.

The key contracting and disposal activities identified in Appendix 1: Contracting Schedule 2018-19 have been aligned to the capital works programs (as defined in the Four Year Works Capital Program by Service 2018-19 to 2021-22) and operational programs and services (as defined in the City Operational Plan 2018-19). The process and procedures by which the City engages the market and enters into contracts are provided in the City’s procurement policy.

For more information on the City’s procurement, you can visit: cityofgoldcoast.com.au/procurement


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3. Procurement Policy and Contract Manual

The City’s procurement policy sets out the procedures for how the City must carry out all procurement, contracting and disposal activities, consistent with and supporting the strategic direction of Gold Coast 2022. Defined within the procurement policy are the procurement and contracting principles and requisites that are to be applied.

In formulating decisions that involve procurement, contracting and disposal activities, City officers must have regard to the policies, delegations and supporting documents.

For more information you can visit: cityofgoldcoast.com.au/procurementpolicy


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4. Contract types, principles and strategies for performing contracts

4.1 Contract types

The City applies a sourcing classification to understand where to direct effort in relation to the sourcing process. This assessment classifies City spend for each contract on the basis of procurement complexity and proposed contract value.

Figure 2: Contract Types

Based on Category Management Plans, the City develops the annual Contracting Schedule (Appendix 1) to manage its contracting and major disposal activities for each financial year. The proposed sourcing methods for the financial year are included in Appendix 1: Contracting Schedule 2018-19.

The time to market and duration of individual contracts is established through strategic category planning and the identified sourcing method.

4.2 Sound contracting principles

In establishing and carrying out contracts, the City may accept the offer most advantageous to it, consistent with and supporting the achievement of the strategic direction of Gold Coast 2022. In making this decision, the City will have regard to the five sound contracting principles:

a) Value for money

b) Open and effective competition

c) The development of competitive local business and industry

d) Environmental protection

e) Ethical behaviour and fair dealing


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4.3 Procurement and contracting requisites

The following procurement and contracting requisites will be applied whilst having regard to the five sound contacting principles and be consistent with and supporting the achievement of the strategic direction of Gold Coast 2022:

Australian made Buy local Innovative procurement Social Procurement Quality assurance (QA) Sustainable procurement Environmentally friendly products Recycled products Environmentally Relevant Activities (ERA) Work Health and Safety (WHS) Probity

Refer to the City’s procurement policy for more detail: cityofgoldcoast.com.au/procurementpolicy


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4.4 Strategic contracting objectives

The following strategic economic, environmental and social contracting objectives will be developed and implemented over 2018-19 and beyond to support the implementation of Gold Coast 2022 and City Strategies.

Table 1: Strategic contracting objectives

Area Principles and Requisites Objectives

Economic Principles:

Value for money

Open and effective competition

The development of competitive local business and industry

Ethical behaviour and fair dealing

Requisites:

Australian made

Competitive local business and industry preferential factors

Sustainable procurement

Financing alternatives

Probity

Conflicts of interest

Stewardship of the City achieves value for money over whole of life (including disposal), rather than just initial cost, enabling best quality goods and services (factoring time, cost, quality).

Savings from procurement and contract activities to contribute to the overall corporate budget cash surplus (savings) target.

Manage demand and supply to ensure that competitive markets and the availability of resources are sustained in the long term.

Optimise the use of contract variations ensuring the City’s value for money targets are realised.

Alignment with Corporate Strategies and Gold Coast 2022 to ensure the City is focussed on implementing the City's priorities year by year.

Categorisation through Category Management Plans to achieve economies of scale and scalable delivery through improved portfolio forecasting.

Ensure probity and accountability in the procurement process and ongoing management of the contract, including compliance with policy and legislation.

Environmental Principles:

Environmental protection Requisites:

Environmentally friendly products

Recycled products

Environmentally Relevant Activities (ERS)


Minimise environmental harm, including end of life impacts.

Maximise resource efficiency (e.g. reduce energy and water consumption and minimise waste).

Maximise the use of recycled products as alternatives, considering the impact of quality, cost and ongoing maintenance.

Ensure outcomes that recognise the long term benefits of sustainability and best practice.

Social Principles:

Ethical behaviour and fair dealing

Development of competitive local business and industry

Requisites:


Social procurement

Innovative procurement

Work Health and Safety (WHS)

Probity

Managing conflicts of interest

Maximise the legacy of the Commonwealth Games 2018™.

Maximise the ‘buy local’ policy with 80% of procurement spend with local suppliers.

In the procurement and contracting process, ensure that the City’s Zero Harm requirements are met and WHS legislative compliance is achieved.

Explore innovative proposals to achieve business development opportunities.

Explore the social procurement program to provide economic and employment opportunities to disadvantaged communities.

Ensure sourced products achieve sustainable outcomes providing a reduced negative impact on the environment and provide an improved social outcome.


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4.5 Exceptions to seek competitive offers

On occasions and for particular situations or procurement categories of spend; it can be impractical or disadvantageous for the City to undertake a competitive procurement process (i.e. invite quotes or tenders).

The City has identified a number of categories for which it will deem exception to seeking competitive offers (i.e. single source or sole source). These categories are as follows.

a) Procuring under a government arrangement (e.g. Federal government, State government or another local government) or an LGAQ arrangement (e.g. Local Buy).

b) The unique or proprietary nature of the goods or services being sought has no suitable alternatives available (i.e. sole source supplier).

c) Specific memberships/subscriptions/conferences/training to organisations/bodies where alternatives do not practically exist (e.g. professional associations, industry bodies, institutes).

d) Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders (e.g. only Energex or Telstra being able to perform work related to their own networks/assets).

e) Where the compatibility of the goods or services matches an existing system, or equipment, or is a proprietary item/brand (e.g. replacement parts for equipment under warranty or maintenance agreements).

f) Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders (generally related to software, computer systems and technology).

Other exceptions to seek competitive offers are detailed in Appendix 1: Contracting Schedule 2018-19 and include the following.

Where continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders.

Where only one supplier is reasonably available.

Program or service categories where it is in the public interest that the City single source.

As a result of the specialised nature of the services that are sought, it would be impractical or disadvantageous to invite quotes or tenders.

As a result of the confidential nature of the services that are sought, it would be impractical or disadvantageous to invite quotes or tenders.


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5. Policy about proposed delegations

Section 238 of the LG Reg provides that a local government may by resolution delegate power to enter into, vary or discharge a contract.

Delegated authorities regarding procurement and contracting are set out in the City’s Register of Delegations.

Officers with the requisite administrative authorisation may spend from approved annual budgets by requesting the delegates to enter into, vary or discharge contracts, where the total value of the contract (including any variation) does not exceed the sum of the officer’s administrative authorisation.

In accordance with the defined Contract Types (refer Figure 2), contracts identified as “(i) Low Value, Routine”, “(ii) Low Value, Non-Routine” and “(iii) High Value, Routine”, will be awarded under delegation, unless Council stipulates the contract is to be resolved by Council. Contracts identified as “(iv) High Value, Non-Routine” will be referred to Council for a resolution to award the contract.

6. Policy for Significant Contracts

Significant Contracts, where they apply, are identified in Appendix 1: Contracting Schedule 2018-19.

Significant Contracts are contracts:

with an anticipated contract worth more than $10 million (excluding GST), or

a proposed contract period of 10 years or greater, or

high value/high complexity/high risk procurement activities as assessed by City Procurement using sourcing methodologies.

A Significant Contracting Plan will be developed for each Significant Contract.

7. Amendments to the City Contracting Plan

Council may, by resolution, amend the City Contracting Plan at any time before the end of the financial year to which the Plan relates.

The City Contracting Plan will be tabled at a Council Meeting on a quarterly basis for any required amendments, as well as an acquittal of the previous quarter’s activities.

For more information on the City’s adopted Contracting Plan you can visit: cityofgoldcoast.com.au/contractingplan

8. Contracting Schedule

The Contracting Schedule 2018-19 is found at Appendix 1. The schedule details projects and programs for which procurement activities are scheduled to occur during the current financial year and later, and provides the respective sourcing method for each activity.

Where a project or program of works detailed within is designated as a Significant Contract; that contract will be a Significant Contract for the purposes of section 221 of the LG Reg.


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Appendix 1: Contracting Schedule 2018-19


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*Contract Type: S-Significant; D-Disposal; R-Revenue Grey lines below represent a completed contract **Estimated Value of Contracts excludes extension option(s) value






(financial year)





with Council's Policy

00002 UDIA 2018 Industry Leaders Research (not-for-profit industry body representing the property development industry throughout Australia)



Contract(s) be awarded under delegation UDIA Queensland *00003 Corporate Membership to Planning Institute of Australia (PIA) Sole source:

Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Planning Institute Of Aust. Ltd *

00004 Intersection Analysis Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Contract(s) be awarded under delegation Sidra Solutions *00005 Provision of Licensing Fees for E-Water Music Software Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation eWater Ltd *00006 Technical Support Local Government Infrastructure Plan -

Integran Pty LtdSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of aprevious/current engagement is required to maintain thecontinuity of expert advice, making it disadvantageous orimpractical to undertake a competitive process2. Contract(s) be awarded under delegation to IntegranPty Ltd

Integran Pty Ltd *

00007 Development of Oral History Collection of the City Culture Strategy 2023 Single source: It is in the public interest to single source (i) 1 year Q3 1. Council is satisfied that it is in the public interest tosingle source to Lesley Jenkins2. Contract(s) be awarded under delegation

Lesley Jenkins



(i) 1 year Q3 1. Council is satisfied due to continuity of aprevious/current engagement is required to maintain thecontinuity of expert advice, making it disadvantageous orimpractical to undertake a competitive process2. Contract(s) be awarded under delegation to PieSolutions Pty Ltd

Pie Solutions Pty Ltd *



(i) 1 year Q3 Contract(s) be awarded under delegation Technology One Ltd *

00011 Strategic City Project Single source: It is in the public interest to single source (i) 1 year Q3 1. Council is satisfied that it is in the public interest tosingle source to Hassell Ltd2. Contract(s) be awarded under delegation

Hassell *00012 Veterinary Hospital Specialising in Expert Veterinary Care of

KoalasOur Natural City Single source: Continuity of a previous/current engagement

is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied due to continuity of aprevious/current engagement is required to maintain thecontinuity of expert advice, making it disadvantageous orimpractical to undertake a competitive process2. Contract(s) be awarded under delegation to CurrumbinWildlife Hospital

Currumbin Wildlife Hospital

00013 City Plan Policy development and drafting guideline Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation

00014 Reconfiguring a lot peer review Quotation process (i) 2 months Contract Completed Q1

Contract(s) be awarded under delegation


(i) 1 year Q3 1. Council is satisfied due to continuity of aprevious/current engagement is required to maintain thecontinuity of expert advice, making it disadvantageous orimpractical to undertake a competitive process2. Contract(s) be awarded under delegation to ARUP

ARUP

00016 Peer Review - City Plan Major Update 5 Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation

00017 City Plan Policies Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00018 Heritage Architect Consultancy Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00019 Vegetation Cover and Vegetation Representative Mapping (2017 extent) Update

Our Natural City Quotation process (i) 6 months Contract Completed Q1


00020 Flora and Fauna Database Improvements Our Natural City Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation

Attachment 2 - Amended City Contracting Plan 2018-19 - Appendix 1: Contracting Schedule 2018-19


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00021 Into Nature - Urban Biodiversity Program Our Natural City Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00022 Conversion into network Infrastructure Demand Model (IDM) Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00023 Position paper on integration with City Plan Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00025 Land valuations relating to trunk items Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00026 Assessment of LGIP trunk projects synergies & coordination Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00027 Assessment of LGIP LTFF & optimisation of LGIP financials Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00028 Comparison of LGIP 1 vs LGIP 2 projects Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00029 LGIP Costing Tool Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00031 Transport and city planning consultants Public Invitation to Offer (ITO) (iii) 2 years (1 year) Q3 Contract(s) be awarded under delegation 00032 Tidal measurement at the mouth of Tallebudgera Creek Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00040 Corporate Membership: UDIA (not-for-profit industry body

representing the property development industry throughout Australia)



Contract(s) be awarded under delegation 12d Solutions Pty ltd *

00041 QELA Sponsorship Gold (not-for-profit industry body representing the property development industry throughout Australia)



Contract(s) be awarded under delegation Qld Environmental Law Assoc Inc. *



(i) 1 year Q3 Contract(s) be awarded under delegation 12d Solutions Pty Ltd *

00043 Licensing and Maintenance of Software By Don Carroll Project Mgt Pty Ltd (DCPM)



Contract(s) be awarded under delegation Don Carroll Project Mgt Pty Ltd *

00044 Software upgrade, annual licence fee and support cost for PD Online

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00046 Continuity of the Council Endorsed Masterplan for the Gold

Coast Cultural PrecinctSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARM Architecture

ARM Architecture *

00047 Architectural assessment of nominated Gold Coast Local Heritage Register - Consultancy

Culture Strategy 2023 Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00048 In-House ID Construction to install security infrastructure Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00050 Provision of Service and Maintenance to Designa Sabar

Hardware and Software at the Bruce Bishop Car ParkSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(ii) 5 years (2 x 1 year) Q3 Contract(s) be awarded under delegation Designa Australia Pty Ltd *

00051 Provision of ESRI Professional Interfaced Solutions Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year Q3 Contract(s) be awarded under delegation ESRI Australia Pty Ltd *

00052 Works Associated with Gas Pipelines - Allgas Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders


Contract(s) be awarded under delegation Allgas Energy Pty Ltd

00054 Third party asphalt supplier audits and surveillance City Operational Plan Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year (2 x 1 year) Contract Completed Q2


00055 Supply Gas to various City locations for Oxygen Cylinders Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to BOC Limited

BOC Limited 00058 Condition assessment of transport assets including kerb and

channel, pathways, and crash barriersQuotation process (i) 4 months Q3 Contract(s) be awarded under delegation

00059 Condition assessment of retaining and revetment walls Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation


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00061 Condition assessment of FMD assets including minor culverts, surface drains, fittings, pits and tidal ends, gets, weirs and wsuds

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00062 Sustainable pavement management plan Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00063 Relocation Alternation of Telstra Infrastructure for Footpath

WorksSole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 3 years Q3 Contract(s) be awarded under delegation Telstra Corporation Limited

00064 Supply and Installation of Weigh in Motion Equipment Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00065 Condition Assessment, Testing and Design of Road Resurfacing Public Invitation to Offer (ITO) (iii) 2 years (1 year) Q3 Contract(s) be awarded under delegation 00066 Supply and Lay Asphalt Pavements and Bitumious Surfacings

and Patching WorksInvitation to Offer (ITO) for Significant Contract (iv)S 2 years (2 x 1 year) Contract

Completed Q1Recommendation to enter into the Significant Contract be brought back to Council for consideration *

00067 Crack Sealing Services Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00068 Supply Ex-Bin Asphalt and Bituminous Emulsions Public Invitation to Offer (ITO) (iii) 2 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00069 Christmas Lighting and Decorations Quotation process (i) 1 year Contract

Completed Q1Contract(s) be awarded under delegation



(i) 1 year Q3 Contract(s) be awarded under delegation Global Integrated Solutions Limited *

00072 Provision of Cab Services provided for the City City Operational Plan Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Gold Coast Cabs

Gold Coast Cabs

00073 Licensing and Maintenance of Software by Challenge for Change


(i) 1 year Q3 Contract(s) be awarded under delegation Challenge for Change Ltd *

00074 Licensing and Maintenance of Software By Transoft Solutions Transport Strategy 2031



00076 Licensing and Maintenance of Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Legion Limited *00077 UECOMM Network and Services Agreement City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Uecomm Operations Pty Ltd



(i) 1 year Q3 Contract(s) be awarded under delegation Z Card Pocket Media Solutions *

00079 Upgrades, Replacement and Maintenance of Speed Awareness Devices (SAD) and Subscription

City Operational Plan Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation Jenoptik Australia Pty Ltd *

00080 Supply, install, maintain and manage a bike sharing pilot trail for the Broadbeach area


Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00081 Provision of line marking services City Operational Plan Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00082 Provision of maintenance services for traffic signals City Operational Plan Invitation to Offer (ITO) for Significant Contract (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00083 Supply installation and commissioning of traffic signals Transport Strategy

2031Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation

00084 Manufacture Precast Concrete Structures for Refuge Islands City Operational Plan Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


C-M Concrete Products Pty Ltd

00085 National Broadband Network and Services Agreement City Operational Plan Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Contract(s) be awarded under delegation NBN Co Ltd *00086 Design, supply, install, repair and maintenance of fixed roadside

safety barriersCity Operational Plan Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration *


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(financial year)






00087 Future intelligent transport systems (ITS) contracts design Transport Strategy 2031

Quotation process (i) 18 weeks Q4 Contract(s) be awarded under delegation 00088 Supply and install electronic parking signage Transport Strategy

2031Quotation(s) from existing arrangement(s) (i) 6 months Contract



Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00090 Ocean Planning No.2 Transport Strategy

2031Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00091 PASP Consultancy - Off Street Car Park Asset Report Transport Strategy 2031

Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation 00092 Wayfinding Transport Strategy

2031Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 1. Council is satisfied that the unique or proprietary nature of the goods or services being sought has no suitable alternatives available 2. Contract(s) be awarded under delegation to Harlequin Signs

* Harlequin Signs *

00094 Road Safety Consultancies Transport Strategy 2031

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00095 Freight Network Plan Transport Strategy

2031Quotation process (i) 9 months Q3 Contract(s) be awarded under delegation

00096 School road safety audits for 5 new Active School Travel participants



Contract(s) be awarded under delegation 00097 Ashmore Bicycle Centre Operations Management Transport Strategy

2031Quotation process (i) 1 year Contract


00098 Client relationship management system subscription Transport Strategy 2031

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00099 Travel Behaviour Change Monitoring and Evaluation Framework Transport Strategy



00100 Gold Coast Light Rail Business Case Studies Transport Strategy 2031

Invitation to Offer (ITO) for Significant Contract (ii)S 1 year Q3 Contract(s) be awarded under delegation 00101 Gold Coast Light Rail Feasibility & Concept Design Transport Strategy

2031Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation

00102 Intelligent Transport Systems - trial of vehicle detection technologies


Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00103 Intelligent Transport Systems - trial of pedestrian management

technologiesTransport Strategy 2031

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00104 Intelligent Transport Systems - trial of Addinsight broadcasting Transport Strategy



00105 Review and audit of in-pavement vehicle detection technology Transport Strategy 2031


Contract(s) be awarded under delegation 00106 In-pavement vehicle detection technology enhancement

programTransport Strategy 2031

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00107 Network Intelligence & ITS Policy Documentation Transport Strategy

2031Quotation process (i) 6 months Contract


00108 Development and implementation of GC2018 legacy systems Transport Strategy 2031

Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation 00109 Design and installation services for intelligent systems

infrastructureTransport Strategy 2031

Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation 00110 Yatala Consolidated Investment Strategy - Freight Transport Strategy

2031Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation

00111 Remedial repairs to three bridges at Bundall, Nerang and Currumbin


Contract(s) be awarded under delegation 00112 Design and investigation - road pavements Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation 00113 Culvert Renewal repair causeway culvert Kerkin Road Pimpama Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation 00116 Reconstruct existing retaining wall on Armstrong Way in

Highland ParkPublic Invitation to Offer (ITO) (iii) 4 months Q3 Contract(s) be awarded under delegation

00118 Ducats Road and Reynella Road Landslip Repair Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00121 Bridge refurbishment Salerno Street Surfers Paradise Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation


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00122 Culvert Renewal at Sarawak Ave near Laguna Lake Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00123 Tallebudgera Drive Bridge Refurbishment Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00125 Riverstone Crossing Bridge Refurbishment Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00127 Boardwalk Renewal Kirra Point Ocean Beaches

Strategy 2013-2023Public Invitation to Offer (ITO) (iii) 26 weeks Q3 Contract(s) be awarded under delegation

00128 Repair Bridge Cottesloe Drive, Mermaid Waters Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00129 Rehabilitation of Napper Road major culvert Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00130 Rehabilitation of Gardenia Drive Steel Arch Bridge Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00131 Repair Coplicks Bridge Tallebudgera Connection Road Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00132 Replace Bridge Barriers Gold Coast Highway Surfers Paradise Public Invitation to Offer (ITO) (ii) 26 weeks Q3 Contract(s) be awarded under delegation 00133 Bridge Renewal Cassowary Drive - Repair the cracks of the

bridge.Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00144 Improve the city infrastructure to comply with disability access standards


Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00146 GC Highway & Chevron Access - Intelligent Transport Systems

(ITS) cabinet renewal Transport Strategy 2031

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00147 Supply of Composite Fibre Technologies Sole source: Goods/services matches the existing

system/equipment/proprietary item/brand(i) 1 year Q3 Contract(s) be awarded under delegation Wagners CFT

Manufacturing Pty Ltd

*00148 Barge service for South Stradbroke Island Quotation process (i) 1 year (3 x 1 year) Q3 Contract(s) be awarded under delegation 00149 Water taxi service for South Stradbroke Island Quotation process (i) 2 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00150 Supply and delivery of cationic rapid setting bitumen emulsion Quotation process (i) 2 years (1 year) Q3 Contract(s) be awarded under delegation 00153 Traffic signal refurbishment for Benowa Rd & Allchurch St Quotation(s) from existing arrangement(s) (i) 8 weeks Contract


00162 ESZS Refurbishment Project 2G to 4G Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00163 Upgrade Wig Wag Flooded Road Signage Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00164 Flooded Road Signage Clagiraba Rd Public Invitation to Offer (ITO) (iii) 2 years Q3 Contract(s) be awarded under delegation 00169 Signal Refurbishment Benowa Rd and Wardoo St Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00174 Bundall Road at Rowing Club - Intelligent Transport Systems

(ITS) cabinet renewal Transport Strategy 2031

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00175 Replacement/repair of guardrails Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00188 Design, procurement and approvals relating to the Ocean-Side

Cruise Ship TerminalInvitation to Offer (ITO) for Significant Contract (iv)S 18 months Q4 Recommendation to enter into the Significant Contract be

brought back to Council for consideration * 00189 Provision of a Tool to Record Engagements for Community

ImpactsSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to MySite Design Pty Ltd t/as Consultation Manager

MySite Design Pty Ltd t/as Consultation Manager

*

00190 Qld Fire and Emergency Services (QFES) Our Natural City Single source: It is in the public interest to single source (iii) 1 year Contract Completed Q2



00191 Membership of the Mosquito and Arbovirus Research

Committee (MARC)Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Mosquito & Arbovirus Research

*


93 Adopted Report






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00192 Quarterly Land Valuation Reports Single source: Confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to CBRE Residential Valuations Pty Ltd

CBRE Residential Valuations Pty Ltd



(i) 1 year Q3 Contract(s) be awarded under delegation I D Consulting Pty Ltd *

00194 Purchase of minor equipment for Pest Management Unit Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation 00195 Solar powered relocatable CCTV cameras Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00196 Upgrade CCTV safety camera network at Southport Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00197 Upgrade CCTV safety camera network at Surfers Paradise Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00198 Upgrade CCTV safety camera network at Coolangatta Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00199 Upgrade CCTV safety camera network at Broadbeach Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00200 Coordinate the delivery of infrastructure enhancements to create

accessible destinations, including tactile and audio precinct maps and hard copy and electronic mobility maps


Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00201 Deliver accessible infrastructure such as beach showers, BBQ's

and playground equipment for children of all abilities to create accessible destinations


Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00202 Supplier of Medical Treatment Services Single source: Continuity of a previous/current engagement


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sonic Health Plus Pty Ltd

Sonic Health Plus Pty Ltd

00203 Mountain View water and sewer relocations Public Invitation to Offer (ITO) (i) 1 year Contract Completed Q1

Contract(s) be awarded under delegation 00205 SQID planning program Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00206 SQID program - construction and renewal works Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00209 Statutory Covenants - Landholder Support Program

ImplementationOur Natural City Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation

00210 Statutory Covenants - Support Tools for Development Assessment

Our Natural City Quotation process (i) 7 months Contract Completed Q1

Contract(s) be awarded under delegation 00216 Provision of editorial and distribution services for GC2018 Single source: Only one supplier is reasonably available (i) 9 months Q4 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to Australian Associated Press Pty Ltd

Australian Associated Press Pty Ltd

*00217 CG CBD Street Party Event Organisation Single source: Continuity of a previous/current engagement


(i) 2 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Breeze Events Pty Ltd

Breeze Events Pty Ltd

00218 Whole of City Event Fireworks Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation 00219 Matevents Pty Ltd Hold the Master Licence for All GC2018

MerchandiseCommonwealth Games GC2018


(i) 1 year Q3 Contract(s) be awarded under delegation Matevents Pty Ltd *00221 Specialist Engineering Services for the Delivery of the GC

Cultural PrecinctSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


ARUP


94 Adopted Report






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Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Oracle Liquid Pty Ltd

ORACLE - LIQUID PTY LTD *




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to DSY International

DSY International Co., Limited *


Utilise a government/LGAQ arrangement (i) 1 year Q3 Contract(s) be awarded under delegation Aconex *00225 Events and Mayor's Christmas Carols management Quotation process (i) 1 year (2 x 1 year) Contract



(i) 1 year Q3 Contract(s) be awarded under delegation Our Community Pty Ltd *

00227 Specialist Advisory Services for the Delivery of the Gold Coast Cultural Precinct


(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Jones Lang Lasalle Advisory


00228 Online booking system for library events - Envisionware - Evanced Solutions (product)



Contract(s) be awarded under delegation Envisionware Pty Ltd *




Contract(s) be awarded under delegation National Library of Australia *


(i) 1 year Q3 Contract(s) be awarded under delegation EEMS Technologies Pty Ltd

*00231 The Australian Early Development Index (AEDI) Volunteer

Reading Project 'Read to Me'Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation The Benevolent Society *

00232 Macquarie Dictionary Publishers - Provides access to information resources for Council officers.


(i) 1 year Q3 Contract(s) be awarded under delegation Macquarie Dictionary Publishers

*00233 Micrographic Applications - Provision of Historical Information

for Library Customers.Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Micrographic Applications *


(i) 1 year Q3 Contract(s) be awarded under delegation OCLC (UK) Ltd *00236 Provision of Oxford (Grove) Music Online, Oxford (Grove) Art

Online, Oxford Reference Online databases for public library customer access - Oxford University Press



Contract(s) be awarded under delegation Oxford University Press *

00237 Provision of a range of online databases for public library customer access. Also supplies 360 MARC updates from Serials Solutions - Proquest


(i) 1 year Q3 Contract(s) be awarded under delegation Proquest LLC *00238 Provides access to e-book, e-audio and video platform and

content - OverdriveCity Operational Plan Sole source:



Contract(s) be awarded under delegation Overdrive, Inc. FKA Digital *

00239 Provision of database for public library customer access - Dragonsource



Contract(s) be awarded under delegation Dragonsource International Ltd *


(i) 1 year Q3 Contract(s) be awarded under delegation Quantum Reading Learning *

00241 Provides access to online music for public library customers - Freegal



Contract(s) be awarded under delegation Library Ideas, LLC *00242 Provision of Deep-Freeze Software Licences, Maintenance and

SupportSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Aussie Telecom Pty Ltd *

00243 Provides Access to Australian and International Standards for Council Officers and Library Customers - SAI Global Limited


(i) 1 year Q3 Contract(s) be awarded under delegation SAI Global Limited *


95 Adopted Report






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(i) 1 year Q3 Contract(s) be awarded under delegation Innovative Interfaces Global Ltd

*00245 Provides access to various databases for public library

customers - Forward Learning Pty LtdCity Operational Plan Sole source:



Contract(s) be awarded under delegation Forward Learning Pty Ltd *

00246 Provides access to various databases for public library customers - Cengage Learning Australia



Contract(s) be awarded under delegation Cengage Learning Aust Pty Ltd *

00249 Provision of Historical Information for Library Customers - MWA Viewfinder



Contract(s) be awarded under delegation MWA Viewfinder 00250 subscription service that manages all of the daily newspaper and

display magazine subscriptions - PrenaxCity Operational Plan Sole source:


(i) 1 year Q3 Contract(s) be awarded under delegation Prenax Pty Ltd *00251 e-book and e-audio platform and content City Operational Plan Sole source:



Contract(s) be awarded under delegation Bolinda Publishing Pty Ltd *

00252 Provision of print serials City Operational Plan Utilise a government/LGAQ arrangement (i) 2 years Q3 Contract(s) be awarded under delegation EBSCO *00253 Supply of LOTE resources City Operational Plan Utilise a government/LGAQ arrangement (ii) 2 years Contract

Completed Q1Contract(s) be awarded under delegation Caval Limited *



(ii) 5 years (2 x 1 year) Q3 Contract(s) be awarded under delegation Advam Pty Ltd *00256 Truck Washing Facilities for Pest Management Vehicles Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation 00257 Services of Climbing Trees and Installing Habitat Hollows for

Biodiversity and Sensitive Veteran Tree ManagementSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Habi-Tec

Habi-Tec

00258 Provide Shark Surveying Services to Regatta Waters Lake Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Ocean and Coast Research


00259 Gold Coast Sports Precinct turf and resoil City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00260 Provision of an Externally Hosted Online Directory of Community

Organisations, Services and Facilities available on the Gold Coast


(i) 6 months Q3 Contract(s) be awarded under delegation Community Information Support Services Ltd

*00261 Servicing, repairs, maintenance, replacement and supply and

install of specialised suite of Audio Visual and Stage Lighting equipment within Community Facilities



00262 Supply and delivery of lifeguard board shorts Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00263 Licences-Booking Software for the Management of

Accommodation Hire across Tourist ParksSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation RMS (Aust) Pty Ltd 00264 Licences-Booking Software for the Management of Venue Hire

across Community Centres and Major Sports VenuesSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation RMS (Aust) Pty Ltd 00265 NewspaperDirect, Inc. - Provider of specialist online newspaper

database.Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation Newspaperdirect Inc *

00267 W & F Pascoe Pty Ltd - Reproduction rights to the specific newspaper titles required by City Libraries (e.g. newspapers on microfilm).



Contract(s) be awarded under delegation W & F Pascoe Pty Ltd *

00268 Provision of specialist legal information resources City Operational Plan Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist



96 Adopted Report






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00269 Institute of Public Works and Engineering City Operational Plan Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist



*00271 Property Council of Australia City Operational Plan Sole source:



Contract(s) be awarded under delegation Property Council of Australia *

00272 Supply of Reticulated Natural Gas to City Venues Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to AGL Sales Pty Ltd

AGL Sales Pty Limited *

00273 Supply and Maintenance of Swimming Pool Blankets Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to QIS Energy Conservation Systems Pty Ltd


*

00274 Pay TV Services in Tourist Park Villa Accommodation Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Foxtel Cable Television Ltd

Foxtel Cable Television Ltd

00276 Business Management Software for Sporting, Aquatic and Community Facilities



00277 Maintenance and Service at Five Aquatic Centres (including equipment, HWC replacement, chemical dosing units, disinfection for LTS pools)

Public Invitation to Offer (ITO) (i) 1 year (2 x 1 year) Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pacific Water Treatment Services




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Ticketmates Australia Pty Ltd




(i) 1 year Q3 Contract(s) be awarded under delegation Venue Management Services Pty Ltd

*00281 Supply and delivery of bulk LPG gas to Miami and Nerang

aquatic centresQuotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00282 Supply and delivery of mini bulk CO2 and non industrial grade CO2 cylinders for aquatic centres

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00283 Service of Oxygen Units at Aquatic Centres Single source: Continuity of a previous/current engagement


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Mediquip Pty Ltd

Mediquip Pty Ltd *

00285 Supply and Delivery of Catering Goods Utilise a government/LGAQ arrangement (i) 3 years Q4 Contract(s) be awarded under delegation 00286 Professional Association for the Caravan Industry Sole source:



Contract(s) be awarded under delegation Caravan Industry Association *

00287 Business Planning - Major Sports Venues and Aquatic Centres Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


Dean Hassall Consulting Pty Ltd *

00289 Carrara outdoor playing fields renovation Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation


97 Adopted Report






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00290 Runaway Bay indoor stadium equipment renewal Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00292 Supply and install 3 "Safari Tents" Broadwater TP Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00294 Supply and Install Pre-fabricated Amenities Block - South

Currigee campgrounds, South Stradbroke IslandPublic Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation


(i) 2 years (6 months) Contract Completed Q2


00296 Cemeteries redevelopment and expansion planner Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00297 Tourist Parks investment planning Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00299 Event Organisers Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00300 Catering providers Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00301 ATM Cash vending machines Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00302 Parks and Leisure - Professional association for the Parks and

Leisure sector.Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Parks & Leisure Australia *



Signart Creations Pty Ltd

00305 Playground replacement / installations 2018-2019 City Operational Plan Public Invitation to Offer (ITO) (ii) 1 year Contract Completed Q1

Contract(s) be awarded under delegation 00306 Aerial application of mosquito larviciding and surveying Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation 00308 Event Management - Kirra Seaside Sounds Quotation process (i) 2 years Q3 Contract(s) be awarded under delegation 00310 Resurfacing of a memorial Kokoda sculpture by the original artist

in Cascade Gardens, BroadbeachCulture Strategy 2023 Sole source: The unique or proprietary nature of the goods

or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation David Yardley Pty Ltd

00311 supply of CCTV to Botanic Gardens City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00312 Fitness Equip Renewals 2018-19 at 3 locations City Operational Plan Quotation process (i) 1 month Q4 Contract(s) be awarded under delegation 00316 Management of Youth Services for various Community Centres Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q4 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00317 Provision of Self-Checkouts Upgrade and New Gold Service

Agreement for Branch LibrariesSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 3 years Q3 Contract(s) be awarded under delegation Bibliotheca RFID Library Systems Australia Pty Ltd

*00318 Provider for the Centaman System for the Right of use Program

within Parks and Recreational Services and the Booking System for the Management of Sport and Recreation Facilities


(i) 1 year Q4 Contract(s) be awarded under delegation Centaman Systems Pty Ltd *

00319 Provision of Datacom IT of Magic Box utilised in City Libraries Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes



(i) 1 year (1 year) Q4 Contract(s) be awarded under delegation Signart Creations Pty Ltd

00324 Installation of fences, gates & signage at conservation sites Our Natural City Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00325 Establishment of a Day use area and kayak friendly launch point

alongside existing boat ramp which will provide a location for direct access to the Pimpama / Coomera river catchment

Our Natural City Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00327 Park Sign Replacement Program Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation


98 Adopted Report






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00328 Renewal of Fire Trails within the natural area estate for Lower Beechmont Conservation Area, Austinville Conservation Areas, Mt Nathan Reserve, Kirribilli Park, Upper Mudgeeraba Conservation Area, Bonogin Conservation Areas, Spear Lily Park, Bally Mountain Conservation Area, Eagle Heights Conservation Area, Rocky Creek Conservation Area, Numinbah Conservation Area, King Parrot Reserve & Observatory Reserves

Our Natural City Quotation(s) from existing arrangement(s) (ii) 1 year Q4 Contract(s) be awarded under delegation

00329 Urban Heritage and Character study - Consultancy study Culture Strategy 2023 Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00330 Deliver a scoping study and pilot project for an Indigenous Oral

History ProgramCulture Strategy 2023 Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00331 Coomera (master planning Community Centre and Cultural components; Library; Youth incubator spaces; and Business innovation hub - Consultancy


Contract(s) be awarded under delegation 00332 Council administered venues equipment including audio visual,

security systems, projectors, digital technology, furniture, trollies and storage equipment

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00335 Design, Supply and Installation of a Storage Shed at Coomera

Indoor Sports CentreCity Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00336 Carrara Indoor Sports Stadium Main Switchboard Replacement City Operational Plan Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00337 Carrara Indoor Sports Stadium Kiosk Equipment City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00338 Gold Coast Aquatic Grandstand Shade Sails City Operational Plan Quotation process (i) 1 year Contract


00339 Helensvale Aquatic Centre Timber Sheds City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00340 Palm Beach Aquatic Centre Squash Lighting City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00341 Palm Beach Aquatic Centre Squash Court Refurbishments City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00342 Runaway Bay Indoor Sports P.A. upgrade City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00343 Coomera Indoor Sports Centre Portable Indoor Grandstands City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00344 Coomera Indoor Sports Centre Carpark Lighting City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00345 Various Major Sporting Venues and Aquatic Centre Slip Testing

RectificationsCity Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00346 Palm Beach Aquatic Centre Learn to Swim Hydrotherapy Pool heat pumps

City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00348 Inspection and maintenance of floating reed beds Quotation(s) from existing arrangement(s) (ii) 3 years (2 x 1 year) Contract


00349 Dredging services Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Contract Completed Q1

Recommendation to enter into the arrangement(s) be brought back to Council for consideration *


(iii) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Energex Pty Ltd 00351 Construction of Toilet at Riverstone Crossing Park City Operational Plan Quotation(s) from existing arrangement(s) (i) 6 months Q3 Contract(s) be awarded under delegation 00352 Supply and Install Playground Shades x 2 locations City Operational Plan Public Invitation to Offer (ITO) (i) 3 months Q3 Contract(s) be awarded under delegation 00354 Planning consultancy for Gold Coast Central Park City Operational Plan public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00355 Masterplan consultancy for Country Paradise Parklands City Operational Plan Quotation process (i) 3 months Contract


00358 Parks Path Structures Renewals - 4 locations City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00359 Shelter renewals 18/19 - 4 locations City Operational Plan Quotation process (i) 2 months Q3 Contract(s) be awarded under delegation 00360 Play Equip renewal 18/19 - 18 locations City Operational Plan Public Invitation to Offer (ITO) (i) 3 months Q3 Contract(s) be awarded under delegation


99 Adopted Report






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00361 Cliff Bird Park - Tennis Court Renewal City Operational Plan Quotation process (i) 1 month Q3 Contract(s) be awarded under delegation 00362 Reisenwebber Skate park Renewal City Operational Plan Quotation process (i) 2 months Q3 Contract(s) be awarded under delegation 00365 Runaway Bay Indoor Sports Canteen Equipment Upgrade City Operational Plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00367 Improve the access and the capacity of existing city sports fields

and parks - Tourmaline Reserve / Grassy Black reserve MTB trail, carpark and design of Walking track link - Raintree Glen to Shelter Road and new sports field irrigation.

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00369 Park/ Car Park Lighting Replacement Program Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation 00370 Design and construct of new heat pump delivery system at the

Gold Coast Aquatic CentrePublic Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation

00371 Deliver LED lighting Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00373 Shade Structure Program (97 Shade Structures) Quotation(s) from existing arrangement(s) (iii) 1 year Q3 Contract(s) be awarded under delegation 00374 Albert Waterways Community Centre Extension - design

consultancyPublic Invitation to Offer (ITO) (i) 6 months Q4 Contract(s) be awarded under delegation

00375 Runaway Bay library extension - concept and details planning Quotation process (iii) 1 year Q3 Contract(s) be awarded under delegation 00376 Renewal works - Luke Harrop cycle track, replacement

grandstand roof at Runaway Bay Rugby, roof replacement at Ashmore athletics

Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00377 Flooded Gum Park field - design and construction of sports field

lightingPublic Invitation to Offer (ITO) (i) 1 year Contract


00378 Gold Coast Regional Botanic gardens - concept and detailed design


Contract(s) be awarded under delegation 00379 Nerang Wet Play - detailed design and construction of

landscape, play equipment and wetplay equipmentQuotation process (i) 1 year Q4 Contract(s) be awarded under delegation

00380 Norfolk park - design and construction of sports field lighting Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00383 Nerang Administration building renewal program Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00384 AMP - conditional assessment, asset inspection and service life

dataQuotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00385 AMP - conditional assessment, asset inspection and service life data for community, cultural and youth centres

Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00386 Renovation to current standards of sports field lighting at

Runaway Bay and Burleigh HeadsPublic Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation

00389 Refurbishment of public amenities - at Len Fox Park, Labrador, Cheltenham Park, Ashmore Community Park, Harley Park, Northcliffe SLSC, Gambamora Park and Currumbin Hills Park

Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00390 Public art and adornments - consultancy Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00391 Plumbing Infrastructure Replacement Program for Victoria Park,

Federation Park and Surfers Paradise Esplanade Park, sewer renewals for toilets situated at Muriel Henchman Park and Pizzey Park

Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00393 Parks - hardening, drainage works, pedestrian traffic devices,

fencing and gatesQuotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation

00394 Parks Shelter Replacement program for Proud Park, 19th Avenue Palm Beach, 11th Avenue Palm Beach, Pat Fagan Park

Quotation process (ii) 1 year Contract Completed Q1

Contract(s) be awarded under delegation 00395 Park Building Replacement Program minor building works for

Maintenance Depot Macintosh Island Park and Heritage listed building in Post Office Park


Contract(s) be awarded under delegation 00397 Improve access across the city to better meet the needs of

those with a disabilityQuotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation

00399 GCAC Building Repaint Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation


100 Adopted Report






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00404 Southport - Renewal Program Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation 00405 Drinking Fountain Replacement Program - Central Park, Philip

Park and Currumbin Hills ParkQuotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation

00406 Power Poles & Electrical Box Replacement Program - Ashmore Community Park, Goodwin Park

Quotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation 00407 Renewal of park furniture Quotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation 00409 Robina - Renewal Program Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00410 Runaway Bay renewal program - Eves replacement and external

building worksQuotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation

00411 Supply of barge services with equipment, labour, aggregate/rock, sand, soil and turf

Public Invitation to Offer (ITO) (iv) 3 years (3 x 1 year) Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

00412 Pump mechanical and electrical maintenance and repairs and servicing

Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00413 General electrical Energex maintenance servicing and repairs Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year) Contract


00413 General electrical Energex maintenance servicing and repairs Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation Energex Pty Ltd 00414 Commercial catering appliance and equipment programmed

maintenance and repairsPublic Invitation to Offer (ITO) (i) 3 years (2 x 1 year) Q4 Contract(s) be awarded under delegation

00415 Equipotential bonding inspection maintenance and servicing Quotation process (i) 3 years (2 x 1 year) Q4 Contract(s) be awarded under delegation 00417 Electrical servicing and repairs for audio visual equipment Quotation process (ii) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation * 00419 Glazing services Quotation process (iv) 3 years (2 x 1 year) Q4 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00420 Thermo scanning of switchboard servicing repairs and

maintenanceQuotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

00421 Managed services for residual current devices in libraries, community centres, venues

Quotation process (i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00422 Water quality testing for water features and pool maintenance Quotation process (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00423 Supply and delivery of building materials Quotation process (i) 1 year (2 x 1 year) Q4 Contract(s) be awarded under delegation 00424 Supply and delivery of paint and ancillary items Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation 00425 Supply of nuts, bolts and ancillary items Quotation process (i) 1 year (2 x 1 year) Q4 Contract(s) be awarded under delegation 00426 Certification and inspection of electrical test equipment Quotation process (i) 1 year (2 x 1 year) Q4 Contract(s) be awarded under delegation 00427 Supply and Delivery of One Tonne Bulka Bags of 1-2mm

Granular Lime and GypsumQuotation process (i) 1 month Contract


00428 Goal square repairs Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00430 Median pressure cleaning Quotation process (i) 1 year (2 x 1 year) Contract


00431 Repository for management and or beneficial reuse of material including saturated soils


00432 Ground maintenance services Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

00433 Managed services for residual current devices for parks Quotation process (i) 3 years (2 x 1 year) Q4 Contract(s) be awarded under delegation 00435 Irrigation Replacement Works to Sports fields City Operational Plan Quotation process (i) 8 months (up to 2

years)Contract


00436 Chiller Condenser Replacement at Coomera Hub City Operational Plan Quotation process (i) 6 months Contract Completed Q1

Contract(s) be awarded under delegation 00438 Design, supply, installation, removals and maintenance of shade

structures and ancillary materials repairsPublic Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be



101 Adopted Report






(financial year)






00439 Inspection, treatment, reporting and maintenance of poles Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00440 Robina City Parklands - Greenfield Open Space development City Operational Plan Invitation to Offer (ITO) for Significant Contract (iv)S 1 year Q4 Recommendation to enter into the Significant Contract be

brought back to Council for consideration * 00442 Construction retaining wall at Ashmore Community Park City Operational Plan Quotation process (i) 1 month Q3 Contract(s) be awarded under delegation 00443 Security Upgrade and Improvements Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00444 Survey Services City Operational Plan Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00445 CEE Systems support and maintenance City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation CEE Hydrosystems *00449 5 Year referable Dam Inspection & Dam Inspector Training

Program - Tallebudgera Creek, Biggara Creek and Loders Creek Dam

Quotation process (ii) 5 years Contract Completed Q1

Contract(s) be awarded under delegation 00451 Grassy Park Amenities Block Public Invitation to Offer (ITO) (i) 1 year Contract


00453 Repaint Arts Centre Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00454 Main Switchboard Replacement Arts Centre Bundall Public Invitation to Offer (ITO) (i) 20 weeks Q3 Contract(s) be awarded under delegation 00455 Arts Centre Fencing Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00457 Wyberba Amenities Building Public Invitation to Offer (ITO) (i) 15 weeks Q3 Contract(s) be awarded under delegation 00459 Design, drafting and engineering consultancy package for

various infrastructure delivery projectsPublic Invitation to Offer (ITO) (iv) 3 years (2 years) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00460 Supply and installation of Sheet piling Quotation process (ii) 4 weeks Q3 Contract(s) be awarded under delegation 00461 Tree transplanting - Mountain View Ave Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00462 Keith Hunt Park Sports field lighting Public Invitation to Offer (ITO) (i) 1 year Contract


00463 Somerset Pedestrian signals Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00465 Waterside courtyard upgrade Public Invitation to Offer (ITO) (ii) 6 months Q3 Contract(s) be awarded under delegation 00466 Portable Weigh-In-Motion System Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00467 Geotextile Materials for various construction projects Quotation process (i) 1 year Contract


00468 Coloured Pavement Materials Quotation process (i) 3 months Contract Completed Q1

Contract(s) be awarded under delegation 00470 Supply and Delivery of Emulsion Products Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00471 Kleinschmidt Family Sports Park, Riverstone Crossing,

MaudslandQuotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation

00473 Miami Aquatic Centre Redevelopment Invitation to Offer (ITO) for Significant Contract (iv)S 2 years Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

00474 Grandstand Roof - Ashmore Community Park Quotation(s) from existing arrangement(s) (i) 5 weeks 4 days Q3 Contract(s) be awarded under delegation 00475 Supply and Installation of Coloured Pavement Coatings Public Invitation to Offer (ITO) (iii) 2 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00476 Hydromulching and Eco Blanket for various construction projects Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00477 Steel reinforcement supply for various construction projects Quotation process (iii) 3 years Q3 Contract(s) be awarded under delegation 00479 Fabrication, Supply and Install of Bicycle Safe Friendly Fencing

for various construction projectsQuotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00480 Stormwater network rehabilitation program Public Invitation to Offer (ITO) (iv) 3 years 6 months (2 x 1 year)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *


102 Adopted Report






(financial year)






00481 Underground service locations Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation 00482 Provision of software support, upgrades and modifications to

weighbridge operating systemSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 2 years Q3 Contract(s) be awarded under delegation Newcastle Weighing Services *

00483 Provision of waste edge software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 2 years Q4 Contract(s) be awarded under delegation GMT Software Australia Pty Ltd *

00486 Solid waste infrastructure planning and environmental consultancy works

Public Invitation to Offer (ITO) (i) 2 years Q3 Contract(s) be awarded under delegation 00487 Collection of data from specialised Weather Stations Sole source: The unique or proprietary nature of the goods



Contract(s) be awarded under delegation Pacific Data Systems Pty Ltd *

00488 Crushing and screening of recycled material Public Invitation to Offer (ITO) (iii) 1 year (up to 2 years)


Contract(s) be awarded under delegation 00489 Collection, Transportation, Processing and Recycling of Various

Waste StreamsPublic Invitation to Offer (ITO) (iii) 3 years (up to 2

years)Q3 Contract(s) be awarded under delegation

00493 Recycling rights at Molendinar and Reedy Creek Waste and Recycling Facility

Invitation to Offer, Social Procurement Opportunity (iii) 3 years Q3 1. Council is satisfied that it is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation

00494 Supply and maintenance of static waste compactors Public Invitation to Offer (ITO) (i) 1 year (up to 2


00498 Lean training Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year (1 year) Contract Completed Q1

1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Efficiency Works

Efficiency Works Pty Ltd *

00500 Holistic waste strategy - consultancy Solid Waste Strategy 2024

Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation 00501 Landfill Capping and Rehabilitation - Molendinar Landfill Public Invitation to Offer (ITO) (i) 3 months Q3 Contract(s) be awarded under delegation 00502 Construction of a new site office at Reedy Creek Landfill Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation 00503 WRC weighbridge and security upgrade - Investigate technology

solutions to improve access to WRCsQuotation process (i) 6 months Q3 Contract(s) be awarded under delegation

00504 Reedy Creek landfill leachate discharge to sewer Quotation process (ii) 4 months Q3 Contract(s) be awarded under delegation 00505 Signage manufacturer to construct Recycled Street concept for

Molendinar, Reedy Creek and MerrimacSolid Waste Strategy 2024

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00506 Upgrade of bin flaps and install guiderails at all WRCs Public Invitation to Offer (ITO) (iii) 6 months Q3 Contract(s) be awarded under delegation 00508 Upgrade road and install a new wheel wash at Stapylton Landfill

main access areaSolid Waste Strategy 2024

Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00511 Professional Services for Access Management Assessment and

Enhancement: COW SCADAQuotation process (i) 1 year Q3 Contract(s) be awarded under delegation



(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SCADA Engineering Pty Ltd

SCADA Engineering Pty Ltd

*




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Griffith University

Griffith University *

00514 Corporate Membership: The International Water Centre (IWC) - Education and Training, Applied Research and Consulting to Develop Capacity and Promote Whole-Of-Water Cycle Approaches to Integrated Water Management


(i) 1 year Q4 Contract(s) be awarded under delegation International Water Centre Pty Ltd *


103 Adopted Report






(financial year)






00516 Design and Construct CO13 Coomera Marine Precinct vacuum pump station upgrade

Public Invitation to Offer (ITO) (iii) 6 months Q3 Contract(s) be awarded under delegation 00517 Installation of Reservoir Valve Replacements 2018-19 Public Invitation to Offer (ITO) (i) 6 months Q3 Contract(s) be awarded under delegation

00518 Sewage Treatment Plant SCADA Upgrade 2018-2020 Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 2 years Q4 Contract(s) be awarded under delegation Process Safety and Automation Engineering Pty Ltd

00519 Gravity sewer relining package 1, 2018-19 Quotation(s) from existing arrangement(s) (iii) 9 months Contract




(i) 1 year Q3 Contract(s) be awarded under delegation Innovyze Pty Ltd *00522 Real time analysis and modelling for SCADA System - Osisof

LLCSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation OSIsoft Australia Pty Ltd *

00523 Corporate Membership: Queensland Water Directorate, Queensland Based Industry Body


(i) 1 year Q4 Contract(s) be awarded under delegation Queensland Water Directorate *

00524 Supply of Clear SCADA Licensing for the Sewage Network SCADA System - Schneider Electric Australia


(i) 1 year Q4 Contract(s) be awarded under delegation Schneider Electric Aust Pty Ltd




00526 Corporate Membership: Water Services Association Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q4 Contract(s) be awarded under delegation Water Services Association of Australia

*00527 Corporate Membership for the Australian Water Association Sole source:


(i) 1 year Q4 Contract(s) be awarded under delegation Australian Water Association Ltd *

00529 Repair and Maintenance of Council’s Existing Fleet of Approximately 500 Flowtech Metered Standpipes


(i) 1 year Q4 Contract(s) be awarded under delegation Flowtech Water Meters

00530 Specialised Microbiology Laboratory Equipment for the Detection of Coliforms, E.coli and Other Bacteria /Ova /Cysts in Water Samples


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Idexx Laboratories Pty Ltd

Idexx Laboratories Pty Ltd *

00532 Testing Authority for Water Samples that are used in the Laboratory Certification Process

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Proficiency Testing Australia

Proficiency Testing Australia *



(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to The University of Queensland (The Advanced Water Management Centre)


*


Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Biomerieux Australia

Biomerieux Australia Pty Ltd *

00535 Consumables for Specialised Analytical Testing for Parasites for Identification and Enumeration of Cryptosporidium / Giardia Cysts


(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to BTF Pty Ltd

BTF Pty Ltd *

00536 Annual Certification for Analytical Laboratory Activities to Provide Independent Assurance of Technical Competence



1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to National Association of Testing Authorities (NATA)

National Association of Testing Authorities (NATA)

*


104 Adopted Report






(financial year)






00537 Servicing Scientific and Laboratory Equipment of a Specialised Nature



1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to DKSH Australia Pty Ltd

DKSH Australia Pty Ltd *

00538 Servicing Scientific and Laboratory Equipment- Gas Chromatograph Mass Spectrophotomer (GCMS)



Contract(s) be awarded under delegation Agilent Technologies Australia Pty

*00539 Supply and Servicing of Flow Monitoring Equipment.

Manufacturers of Monitoring Instrumentation in Water and Wastewater Reticulation Systems and Treatment Plants


(i) 1 year Q4 Contract(s) be awarded under delegation Environmental Data Services

00540 To provide Iseki Vacuum Valves and Vacuum Valve Controller Kits that are compatible with existing infrastructure


(i) 1 year Q4 Contract(s) be awarded under delegation H.I. Fraser Pty Ltd *00541 Supply, Service and Replacement Parts for CCTV Cameras Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation IBAK Australia Pty Ltd *

00542 Uniquest (Uni of Qld): Provision of SeweX (Advanced Mathematical Modelling Tool), Recycled Water Material including additional Pipe Material (e.g. CICI, DICL, UPVC, MSCL)


(i) 1 year Q4 Contract(s) be awarded under delegation Uniquest Pty Ltd *00544 Provision of supply and maintenance of Actuators in Reticulation

Systems and Sewage Treatment PlantsSingle source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to Rotork Australia Pty Ltd

Rotork Australia Pty Ltd *

00545 Servicing Scientific and Laboratory Equipment- Inductively Coupled Plasma Spectrophotometer


(i) 1 year Q4 Contract(s) be awarded under delegation Perkinelmer Pty Ltd *

00546 Supply of Screenings and Dewatering Equipment Spare Parts and Service

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Spirac Pty Ltd

Spirac Pty Ltd *00547 Provide specialised training delivering Water Quality Awareness

and Distribution Systems Management trainingSingle source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to Water Industry Operators Association of Australia

Water Industry Operators Association of Australia Ltd

*00548 Maintenance services for odour control system equipment Quotation process (i) 1 year (up to 2


00549 Monitoring Instrumentation in Water and Wastewater Reticulation System and Treatment Plants

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to The Trustee for the Elite Family Trust t/a Environmental Data Services (EDS)

The Trustee for the Elite Family Trust t/a Environmental Data Services (EDS)

00550 Removal of Regulated Waste from Sewage Treatment Plants Public Invitation to Offer (ITO) (iv) 3 years (up to 2 years)


00552 Service and maintenance for industrial gas fired equipment Quotation process (i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation 00553 Provision of Biowin Software Licence - Simulation Software

Solutions and Consulting Services for Wastewater Process Engineers


(i) 1 year Q4 Contract(s) be awarded under delegation EnviroSim Associates Ltd *

00554 Nextgen Networks Pty Ltd - Maintenance of Communication Infrastructure and Network Systems


(i) 1 year Q4 Contract(s) be awarded under delegation Nextgen Networks Pty Ltd *

00555 Service of Specialised Technical Equipment Utilised by Water and Waste

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Qld Traceable Calibrations

Qld Traceable Calibrations *

00557 Flat Rock Creek Naturalisation Project 2018-19 Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation 00558 Odour Impact Assessment Reviews Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00561 Sewer Corrosion & Odour Modelling Helensvale Catchment Single source: Specialised nature of the services that are



Uniquest Pty Ltd *


105 Adopted Report






(financial year)






00563 Supply Vacuum Valve for the Sewer Systems located on the Gold Coast


(i) 1 year Q4 Contract(s) be awarded under delegation Flovac Vacuum Sewerage Systems Pty Ltd

*00564 Supply and Maintenance of Specialised Gas Fired Varec Brand

Equipment for Sewage Treatment Plans with Biogas ProductionSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation Alpha Biogas Pty Ltd *

00565 Manufacturer of Vacuum Pumps and Systems used at Vacuum Pump Stations

Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Busch Australia Pty Ltd

Busch Australia Pty Ltd *

00567 Condition Monitoring of Rotating Equipment at Sewage Treatment Plants And Pump Stations

Quotation process (i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation 00568 Maintenance of cranes hoists and ancillary lifting equipment Quotation process (i) 1 year (up to 2


00569 Maintenance of air compressors, air blowers and air dryers Quotation process (i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation 00570 Standby generator maintenance services Quotation process (i) 1 year (up to 2


00571 Removal and Beneficial Reuse of Biosolids Public Invitation to Offer (ITO) (iii) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation 00572 Manufacturers of specialist cables in Reticulation System and

Water and Sewage Treatment PlantsSingle source: Only one supplier is reasonably available (i) 1 year (up to 2

years)Q4 1. Council is satisfied that only one supplier is reasonably

available2. Contract(s) be awarded under delegation to Bambach Wires and Cables Pty Limited

Bambach Wires & Cables Pty Ltd *

00573 Nutrient analyser maintenance at sewerage treatment plants Quotation process (i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation 00574 Provision of Ongoing Support, Maintenance and Licensing of

The Ups SystemSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Contract(s) be awarded under delegation Emerson Network Power *

00575 Maintenance and calibration of gas monitors Quotation process (i) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation 00576 Product Monitoring - Scientific Services Sole source: The unique or proprietary nature of the goods


(i) 1 year Q4 Contract(s) be awarded under delegation Perkinelmer Pty Ltd *

00577 Sewer Pump Station OD1 capacity upgrade Public Invitation to Offer (ITO) (ii) 6 months Q3 Contract(s) be awarded under delegation 00579 Replacement of inlet control valves to reservoirs Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00583 Repair Structural damage and replace PTA stage 1-3 Penstock

Merrimac STPQuotation process (ii) 3 months Q3 Contract(s) be awarded under delegation

00584 Refurbishment of Elanora and Merrimac STP process tanks Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation 00585 Replacements of anodes to cathodic protection systems to

protect potable water mild steel water mainsQuotation process (ii) 3 months Q3 Contract(s) be awarded under delegation

00586 Progress the development of the LTRWR plan including upgrades of SPS and pipelines from Elanora STP


Contract(s) be awarded under delegation 00588 Design and upgrade to Pimpama Sewer Treatment Plant Stage

2 Works - Pimpama Catchment AreaInvitation to Offer (ITO) for Significant Contract (iv)S 15 months Q4 Contract(s) be awarded under delegation

00590 Install new Mains and Pump Station for the Sandy Creek Industrial Precinct - Stapylton Catchment

Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00591 Install new water mains along Stapylton Jacobs Well Road Public Invitation to Offer (ITO) (iii) 8 months Q3 Contract(s) be awarded under delegation 00592 Replace existing corroded vacuum vessels (Vacuum Pump

Station upgrade)Public Invitation to Offer (ITO) (ii) 9 months Q3 Contract(s) be awarded under delegation

00593 Upgrade Potable Water Filling Station Public Invitation to Offer (ITO) (iii) 9 months Q3 Contract(s) be awarded under delegation 00595 Stapylton Sewerage Catchment Augment Invitation to Offer (ITO) for Significant Contract (iv)S 18 months Q4 Recommendation to enter into the Significant Contract be

brought back to Council for consideration * 00596 Installation of water meter connections Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00598 Assessment and report on the status of Cathodic Protection

(CP) on mild steel sewer and non-drinking water mainsQuotation process (i) 4 months Q3 Contract(s) be awarded under delegation

00599 Assessment and report on the status of Cathodic Protection (CP) on mild steel water mains

Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation


106 Adopted Report






(financial year)






00600 Condition Assess - Sewer Rising Main Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00601 Energy Management System (EMS) at the Merrimac STP -

ConsultancyQuotation process (i) 2 months Q3 Contract(s) be awarded under delegation

00604 Supply and delivery of chemicals Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (up to 3 years)

Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

00605 ADAC Subscription - Institute of Public Works Engineering Australasia (Queensland Division)

Gold Coast 2022 Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


*00607 Asset Management Consultancy Gold Coast 2022 Quotation process (i) 2 weeks Q3 Contract(s) be awarded under delegation 00608 Infrastructure Valuations for the City's Building Portfolio Single source: Specialised nature of the services that are


(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Australis Group Pty Ltd

Australis Group Pty Ltd *

00610 Remotely Piloted Aircraft Services / Drones Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 6 weeks Q3 Contract(s) be awarded under delegation 00612 Visitor sentiment analysis - Design/consultancy services Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Aginic *00613 Public Wi-Fi Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation 00614 Robotic Process Automation Single source: Continuity of a previous/current engagement



Data Interactive Pty Ltd

00615 Digital Platform - Panel of Platform Delivery Providers (AWS, Apps Dev, Analytics)

Public Invitation to Offer (ITO) (iii) 3 years (1 year) Q3 Contract(s) be awarded under delegation 00616 Operations and Maintenance of the City owned optic fibre

networkSingle source: It is in the public interest to single source (iii) 3 years Q3 1. Council is satisfied that it is in the public interest to

single source to Universal Communications Group Ltd2. Contract(s) be awarded under delegation

Universal Communications Group Ltd

*00617 Digital Platform – Business Intelligence licence purchases Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Communications Group Ltd *

00618 Bin Monitoring Pilot Expansion Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iv) 3 years (2 x 2 years)

Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Recommendation to enter into the arrangement with Solar Bins Australia Pty Ltd be brought back to Council for consideration

* Solar Bins Australia Pty Ltd *

00619 BBQ Monitoring Expansion Quotation process (i) 3 years Q3 Contract(s) be awarded under delegation 00621 Digital City – Panel for Design and/or Construct / for Telecoms

infrastructureInvitation to Offer (ITO) for Significant Contract and Quote Off Existing/Parent Contract

(iv)S 3 years (2 years) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

00622 Supply of Electricity for Watchman Lights Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Contract(s) be awarded under delegation Origin Energy Electricity Ltd *

00625 Business Engagement Operations (Customer Registration Capability)

Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 00626 Deliver CCR Overview Training Single source: Continuity of a previous/current engagement


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ArcBlue Pty Ltd

Arcblue Consulting *


(i) 1 year Q3 Contract(s) be awarded under delegation Mind Tools Ltd *


107 Adopted Report






(financial year)






00628 Training for the Public Sector on Administrative Practice Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Queensland Ombudsman *

00629 Online Timesheets - Award Interpreter Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation 00630 Job Evaluation Manager (JEM) and PayNet Subscription Service Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Hay Group Pty Ltd *00631 Cloud-base enterprise portfolio, program, and project

management (P3M) systemSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Sensei Productivity Pty Ltd *



(i) 1 year Q3 Contract(s) be awarded under delegation Local Buy Pty Ltd *00634 Provision of Actuarial Services for Gold Coast City Council’s

Queensland Workers Compensation Liabilities for 2017/18Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(ii) 5 years Q3 Contract(s) be awarded under delegation Francis Funder *00635 Provide Local Government Training in Process, Policy and

LegislationSole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Local Government Association of Queensland

*00636 Provision of Lexis Nexis Imprints and Online Resources for

Council officers through the Corporate LibrarySole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Lexis Nexis *00637 Media Streaming Solution for Council Meetings Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Interstream Pty Ltd 00638 Subscription - Professional Online Surveys Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation SurveyMonkey Europe *






(i) 1 year Q3 Contract(s) be awarded under delegation Audit And Fraud Software Pty Ltd *

00644 Support and delivery of internal audit plan Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00645 Annual ICT License and Support - Lawmaster Case

Management SystemSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Law Master Pty Ltd 00647 Provision of banking and financial services Utilise a government/LGAQ arrangement (iv)S 3 years (2 x 1 year) Q3 Recommendation to enter into the Significant Contract be

brought back to Council for consideration * Commonwealth Bank of Australia



(i) 1 year Q3 Contract(s) be awarded under delegation Chemwatch *00649 Replacement WHS City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 2 years Q3 Contract(s) be awarded under delegation Netsight *00651 Provision to Meet the Terms of Council's Workers

Compensation Self-Insurance LicenceSole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 year Q3 Contract(s) be awarded under delegation AM Actuaries Pty Ltd *



(i) 1 year Q3 Contract(s) be awarded under delegation Anstat Pty Ltd *00654 Creative, digital and accessibility services Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00655 Certificate IV in leadership and management Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00656 Supply of Electricity for Premises Leased By Council Sole source: Statement of licence, legislated requirements,

third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 year Q3 Contract(s) be awarded under delegation Locality Planning Energy Pty Ltd *

00657 Supply of Mission Critical Services for HP and Compaq Servers Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(iii) 1 year Q3 Contract(s) be awarded under delegation Hewlett-Packard Australia Pty Ltd *

00658 Provision of software licence and support for IBM Rational Doors Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Certus Solutions Pty Ltd *


108 Adopted Report






(financial year)






00659 Offsite Storage of Archived Records Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00660 HP Quality Centre Maintenance and Support Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q4 Contract(s) be awarded under delegation JDS Australia Pty Ltd *

00661 Powerbudget licensing and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Contract(s) be awarded under delegation Magiq Software Ltd *


(i) 1 year Q3 Contract(s) be awarded under delegation MapData Services Pty Ltd *

00663 Replacement Workplace Health and Safety System Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00664 Optus Services Sole source: Ongoing licencing, support and maintenance to



00665 OSISoft Software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation OSISoft Australia Pty ltd *

00666 Outback Imaging Pty Ltd (EzeScan) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Outback Imaging Pty Ltd

00667 Active Administrator licencing, support and maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


Contract(s) be awarded under delegation Quest Software Int. Ltd *

00668 Rightfax Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation CPS Technology Group Pty Ltd *

00669 Unify Solutions - Chris 21 Identity Connector Service Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Unify Solutions Pty Ltd *

00670 Australian Communications and Media Authority Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders


Contract(s) be awarded under delegation Australian Communications and Media Authority

*

00672 Software Modelling Solution For The Local Government Infrastructure Plan


(i) 1 year Q3 Contract(s) be awarded under delegation Integran Pty Ltd *00673 Takadu software implementation Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q4 Contract(s) be awarded under delegation Takadu Ltd *00675 CISCO support agreement and smartnet Sole source: Ongoing licencing, support and maintenance to



00676 Consultation manager enterprise licence Quotation process (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation 00677 Provision of identification card readers for City of Gold Coast

librariesSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Practical Peripherals Corp Pty Ltd

*00678 Disaster management software solution Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00679 LexisNexis compliance modules Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00680 Centralised booking solution - reservation management system

upgradeQuotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00681 Open Windows contracts implementation and support services Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00682 Provision of Scanstation/Powerplus Sole source: Ongoing licencing, support and maintenance

to existing systems making it disadvantageous or impractical to invite tenders/quotes


Contract(s) be awarded under delegation Alphawest Services Pty Ltd *

00683 Enhance Existing Antivirus Tools and Techniques Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00684 Implement Security Controls Across City's Existing Cloud

ApplicationsPublic Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation

00685 Professional services for network assessment and security enhancement

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation


109 Adopted Report






(financial year)






00686 Professional services for network assessment and security enhancement for SCN/protective services

Quotation process (i) 3 years (1 year) Q3 Contract(s) be awarded under delegation 00687 Professional services for access management assessment and

enhancement for SCN/PWQuotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00688 Cyber security testing services Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation 00689 iSPOT Licensing, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Open Text Pty Ltd *00690 Oracle Tuxedo - Named User & Concurrent Licences, Support

and MaintenanceSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Oracle Corporation Aust Pty Ltd *

00691 Citrix Subscription Advantage with Premier Support Quotation process (i) 1 year Contract Completed Q1

Contract(s) be awarded under delegation 00692 UPS Preventive Maintenance Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Emerson Network Power *


(i) 1 year Q3 Contract(s) be awarded under delegation Law Master Pty Ltd 00694 Provision of Mail Services Single source: Specialised nature of the services that are


(iv) 2 years (2 x 1 year) Q3 1. Council is satisfied that due to the specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process to Australia Post2. Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* Australian Postal Corporation

00695 CISCO Support and Maintenance (Unified Communications) Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00696 OrgPlus Desktop Licences, Support and Maintenance Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Navigo Pty Ltd *00697 Licensing Software By Citec Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Citec *00698 Guardian Control upgrade to Guardian IMS Sole source: Ongoing licencing, support and maintenance to


(i) 3 years Q3 Contract(s) be awarded under delegation QIT Plus Pty Ltd *00699 DCC ICT Redundancy Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00701 Licensing and Maintenance of Software by Spectra Quest

Australia Pty LtdSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00702 Smartnet support agreement City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Smartnet *00703 Provision of Support and Maintenance for Grange Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(iii) 1 year Q3 Contract(s) be awarded under delegation Ent.Services Australia Pty Ltd *

00704 FigTree System For Various Modules City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation NTT Data Figtree Systems Pty Ltd *

00705 Provision of Maintenance and Support of the Chris21 Payroll/HR System


(i) 3 years Q3 Contract(s) be awarded under delegation Frontier Software Pty Ltd *

00706 Provision of Web Content Management System Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Open Text Pty Ltd *00707 Provision of ongoing support, maintenance and licensing of the

Microwave EquipmentSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iii) 1 year Q3 Contract(s) be awarded under delegation ATI Australia *00708 Alcom Security Group provide specialist and sensitive security

consulting, advisory and penetration testing services for ICT environment and SCADA network


(i) 1 year Q3 Contract(s) be awarded under delegation Alcorn Security *00709 Provision of Design and Asset Management Software Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q4 Contract(s) be awarded under delegation A2K Technologies Pty Ltd *

00710 Licenses, Support and Maintenance of Wincom4Xp / Wincom4Win7


(i) 1 year Q3 Contract(s) be awarded under delegation Client Software International *


110 Adopted Report






(financial year)






00711 Links modular software license and maintenance Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist



(iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * Digital Sense

Hosting Pty Ltd *00715 Procure and implement a cloud access security broker

technologyPublic Invitation to Offer (ITO) (i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

00716 Information communication technology cabling requirements within council's assets

Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year) Q4 Contract(s) be awarded under delegation 00718 RSA Authentication Quotation process (i) 1 year Contract


00719 EDRMS replacement/upgrade City Operational Plan Single source: Only one supplier is reasonably available (iii) 3 years Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Objective Corporation Limited

Objective Corporation Limited

*00720 Managed Service/Cloud Migration Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00721 Windows 10 Upgrade Public Invitation to Offer (ITO) (iii) 1 year Contract


00722 SAP Remediation & Improvements Public Invitation to Offer (ITO) (i) 1 year Contract Completed Q1

Contract(s) be awarded under delegation 00723 Mobility as a Platform Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00724 WAN Strategy Implementation Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00725 VMWare Upgrade Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00726 Office 365 Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00727 Data Analytics Tool Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00728 CommVault upgrade Quotation process (i) 1 year Contract

Completed Q2Contract(s) be awarded under delegation Hewlett-Packard

Australia Pty Ltd *00729 F5 Hardware and Software Maintenance and Support Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00730 Treasury Management System Public Invitation to Offer (ITO) (i) 2 years (1 year) Q4 Contract(s) be awarded under delegation 00733 Ongoing Licencing, Support and Maintenance to Existing

Systems, XP SoftwareSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Innovyze Pty Ltd *00734 Provision of Online Automotive Information Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied due to continuity of a

previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Glass's Information Services

Glass's Information Services *

00736 LG314/411/17/004EK 49/18-19 SUPPLY & DELIVERY OF SIX (6) MERCEDES BENZ 516 SPRINTER MWB VANS



00736 LG314/411/17/004DS 3/18-19 PART J SUPPLY & DELIVERY OF ONE (1) TOYOTA YARIS HATCH



00736 LG314/411/17/004EL 56/18-19 (PARTS A -H)SUPPLY & DELIVERY OF EIGHT (8) TOYOTA COROLLA HYBRID HATCHBACKS



00736 LG314/411/17/004EH 20/18-19 (PART N) SUPPLY & DELIVERY OF ONE TOYOTA COROLLA HYBRID HATCH



00736 LG314/411/17/005AT Q25/18-19 SUPPLY & DELIVERY OF ONE (1) 4.5 TONNE CAB CHASSIS WITH NEW BODY & CRANE TRANSFER



00736 LG314/411/17/005AX Q42/18-19 SUPPLY AND DELIVERY OF ONE (1)4WD 7 TONNE CAB CHASSIS WITH TRANSFERRED BODY & CRANE



00736 LG314/411/17/005AS Q7/18-19 SUPPLY AND DELIVERY OF TWO (2) 4 TONNE CAB CHASSIS WITH NEW BODIES




111 Adopted Report






(financial year)






00736 LG314/411/17/004DW 14/18-19 (PART J) SUPPLY & DELIVERY OF ONE (1) MAZDA CX5 AKERA



00736 LG314/411/17/004EE 20/18-19 (PARTS B & I) SUPPLY & DELIVERY OF ONE (1) 2WD SINGLE CAB CHASSIS AND ONE (1) COMPACT SWB PANEL VAN



00736 LG314/411/17/005AW Q45/18-19 SUPPLY AND DELIVERY OF ONE (1) 3 TONNE CAB CHASSIS WITH TIPPER BODY



00736 LG314/411/17/005AQ Q26/18-19 SUPPLY & DELIVERY OF ONE (1) 4 TONNE CAB CHASSIS WITH NEW BODY



00736 LG314/411/17/005AU Q28/18-19 SUPPLY AND DELIVERY OF ONE (1) 4 TONNE CAB CHASSIS WITH TIPPER BODY



00736 LG314/411/17/005AV Q21/18-19 SUPPLY AND DELIVERY OF ONE (1) 3 TONNE CAB CHASSIS WITH TIPPER BODY & CRANE TRANSFER



00736 LG314/411/17/005AR Q27/18-19 SUPPLY & DELIVERY OF ONE (1) 4.5 TONNE CAB CHASSIS WITH TIPPER BODY & CRANE TRANSFER



00736 LG314/411/17/004EF 20/18-19 (PARTS C E M Q) SUPPLY & DELIVERY OF (3) 2WD DUAL CAB STYLE UTILITIES AND ONE (1) 4WD DUAL CAB UTILITY



00736 LG314/411/17/004EB 47/18-19 SUPPLY & DELIVERY OF ONE (1) FORD TRANSIT CUSTOM SWB VAN



00736 LG314/411/17/004EC 46/18-19 SUPPLY & DELIVERY OF ONE (1) VOLVO CX60 T5 INSCRIPTION AWD



00736 LG314/411/17/005AP Q6/18-19 (PARTS A B C & D) SUPPLY AND DELIVERY OF FOUR (4) 12 TONNE TIPPER TRUCKS



00736 Fleet acquisition (Various) - trucks cab chassis Utilise a government/LGAQ arrangement (iii) 1 year Q3 Contract(s) be awarded under delegation 00736 LG314/411/17/004DM 1/18 PART K SUPPLY AND DELIVERY

OF ONE (1) LEXUS CT 200H SPORTS LUXURYUtilise a government/LGAQ arrangement (i) 3 months Contract


00736 LG314/411/17/004DN 1/18 PARTS H & I SUPPLY AND DELIVERY OF TWO(2) 2WD CAB CHASSIS WITH TRADESMAN CANOPY



00736 LG314/411/17/004DO 1/18 PART G SUPPLY AND DELIVERY OF ONE (1) 2WD SINGLE CAB CHASSIS LOW RIDE UTE WITH ALUM TRAY & DROP SIDES



00736 LG314/411/17/004DP 1/18-19 PARTS A-F & J SUPPLY & DELIVERY OF SEVEN (7) 2WD/4WD CAB STYLE UTILITIES



00736 LG314/411/17/004DQ 3/18-19 PARTS A, B, D, E SUPPLY & DELIVERY OF FOUR (4) 2WD/4WD CAB STYLE UTILITIES



00736 LG314/411/17/004DR 3/18-19 PARTS C, F, G ,H, I, K SUPPLY & DELIVERY OF SIX (6) 2WD/4WD CAB STYLE UTILITIES



00736 LG314/411/17/004DT 11/18-19 (PARTS A, B, D, I, J, K, L N) SUPPLY & DELIVERY OF EIGHT(8) 2WD & 4WD UTILITIES



00736 LG314/411/17/004DU 11/18-19 (PARTS C, E, F, G, H, M, O) SUPPLY & DELIVERY OF SEVEN (7) 2WD & 4WD UTILITIES



00736 LG314/411/17/004DV 16/18-19 SUPPLY & DELIVERY OF FIVE (5) 4WD CAB CHASSIS WITH LIFE GUARD CANOPY



00736 LG314/411/17/004DX 14/18-19 (PARTS A, C, D, E) SUPPLY & DELIVERY OF FOUR (4) 2WD & 4WD UTILITIES



00736 LG314/411/17/004DY 14/18-19 (PARTS B & F) SUPPLY & DELIVERY OF TWO (2) 4WD DUAL/EXTRA SPACE CAB CHASSIS UTILITIES WITH CANOPIES



00736 LG314/411/17/004BZ 17/18-19 PARTS A-E SUPPLY AND DELIVERY OF FIVE (5) TOYOTA COROLLA HYBRID HATCH VEHICLES.



00736 LG314/411/17/004EJ 58/18-19 (PARTS A - F)SUPPLY & DELIVERY OF SIX (6) 4WD EXTRA/SPACE CAB CHASSIS WITH LIFE GUARD CANOPY




112 Adopted Report






(financial year)






00736 LG314/411/17/004EG 20/18-19 (PARTS D O P) SUPPLY & DELIVERY OF ONE (1) 2WD SINGLE CAB UTILITY AND TWO (2) OUTLANDER 2WD WITH SAFETY PACK



00736 LG314/411/17/004ED 20/18-19 PARTS A F G H J K L SUPPLY & DELIVERY OF SEVEN (7) 2WD & 4WD CAB CHASSIS UTILITIES



00736 LG314/411/17/004EA 24/18-19 SUPPLY AND DELIVERY OF ONE (1) 4WD EXTRA/SPACE CAB CHASSIS UTILITY WITH ALUMINIUM TRAY AND DROP SIDES.



00736 LG314/411/17/004EI 30/18-19 (PART B) SUPPLY & DELIVERY OF ONE (1) 4WD DUAL CAB CHASSIS WITH TRADESMAN CANOPY



00737 LG314/411/17/005AO Q12/18-19 SUPPLY & DELIVERY OF ONE (1) ROAD MAINTENANCE TRUCK



00737 Fleet acquisition - specialised truck bodies trailers Utilise a government/LGAQ arrangement (iii) 1 year Q3 Contract(s) be awarded under delegation 00738 LG314/411/17/007BY Q15/18-19 SUPPLY AND DELIVERY OF

ONE (1) ONLY TOWED PUMP Utilise a government/LGAQ arrangement (i) 3 months Contract


00738 LG314/411/17/007CA Q37/18-19 (PART B) SUPPLY AND DELIVERY OF ONE (1) TOWED WOOD CHIPPER



00738 LG314/411/17/007BV Q13/18-19 PART B. SUPPLY & DELIVERY OF ONE (1) UTILITY BUGGY VEHICLE



00738 LG314/411/17/007BX Q38/18-19 SUPPLY AND DELIVERY OF TWENTY-ONE (21) 2kVA GENERATORS



00738 LG314/411/17/007BW Q13/18-19 PART A. SUPPLY & DELIVERY OF ONE (1) SIDE BY SIDE VEHICLE



00738 LG314/411/17/007CC Q48/18-19 SUPPLY & DELIVERY OF ONE (1) TOWED WIDE CUT MOWER



00738 LG314/411/17/007BU Q19/18-19 SUPPLY & DELIVERY OF FIVE (5) OUTFRONT MOWERS



00738 LG314/411/17/007BZ Q51/18-19 (PART A) SUPPLY & DELIVERY OF TWO (2) UTILITY BUGGIES



00738 LG314/411/17/007CB Q37/18-19 (PART A) SUPPLY AND DELIVERY OF ONE (1) TOWED WOOD CHIPPER



00738 Plant acquisition - machinery equipment Utilise a government/LGAQ arrangement (iii) 1 year Q3 Contract(s) be awarded under delegation 00738 LG314/411/17/006F Q4/18-19 PARTS A & B SUPPLY &

DELIVERY OF TWO (2) HEAVY DUTY TANDEM PLANT TRAILERS



00738 LG314/411/17/007BT Q2/18-19 SUPPLY & DELIVERY OF TEN (10) COMPACT ATVS



00739 Disposal of Vehicles, Plant and Equipment Disposal of non-current assets via public auction/tender (i)D 1 year Q3 Contract(s) be awarded under delegation 00740 Register of prequalified suppliers for the intermittent hire of

trucks and plantInvitation to Offer (ITO) for Significant Contract (iv)S 1 year (2 x 1 year) Q3 Recommendation to enter into the Significant Contract be

brought back to Council for consideration * 00743 Provision of fuel cards Utilise a government/LGAQ arrangement (iii) 1 year Q3 Contract(s) be awarded under delegation 00744 Tracking gate and fuel prices Single source: Continuity of a previous/current engagement


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Fueltrac Pty Ltd

Fueltrac Pty Ltd *

00745 Truck wash down bay maintenance and testing Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00746 Maintenance of depot truck wash facilities Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation 00747 Fleet Review Consultancy Public Invitation to Offer (ITO) (i) 1 year Contract






113 Adopted Report






(financial year)






00752 Locking mechanisms and locksmith services Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00753 Fire services consultancy Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00754 Air quality testing Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00755 Asbestos management systems Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00756 Purchase of fire extinguishers and emergency exit lights Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00758 Office furniture provision and delivery Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation 00760 Provide Security Monitoring for Council Personnel and

RepresentativesSingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lone Worker Australia Pty Ltd

Lone Worker Australia Pty Ltd *

00761 Supply and installation of office furniture at Waterside Buildings Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00762 Maintenance of fire protection systems and equipment Public Invitation to Offer (ITO) (iii) 2 years (2 x 1 year) Q3 Contract(s) be awarded under delegation 00763 Security services including canine Public Invitation to Offer (ITO) (iv)S 2 years (3 x 1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration * 00764 Support, maintenance and licensing for the mobile dispatch

system for regulatory activitiesSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Acresta *00765 Miami Depot Office Redesign Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00767 Provision of Interactive Voice Response (IVR) Solution

(outbound calls for debt recovery)Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Talkingtech (Aust) Pty Ltd *





*00772 Corporate Membership: Healthy Waterways Pty Ltd (specialist

consultancy services of waterway health monitoring)Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Healthy Waterways Ltd *




*00774 Provision to Berth Vessels for easy access for Council to the

SeawaySingle source: It is in the public interest to single source (i) 1 year Contract

Completed Q21. Council is satisfied that it is in the public interest to single source to Miggiore Pty Ltd trading as Runaway Bay Marina2. Contract(s) be awarded under delegation

Runaway Bay Marina


(iii) 1 year Q3 Contract(s) be awarded under delegation SMEC Australia Pty Ltd

00776 Training Provider for Australian Asphalt Manufacturing Industry Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


*00777 Provide Software Programs for Hydrologic and Hydraulic

ModellingSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation DHI Water & Environment



(i) 1 year Q3 Contract(s) be awarded under delegation CEE Hydrosystems *00779 Provision of Leica Survey Equipment Maintenance and

Replacement on Leica total Stations GPS EquipmentSole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 3 years Q3 Contract(s) be awarded under delegation C R Kennedy & Co Pty Ltd *

00780 Renovation/refurbishment at Nerang Administration centre Quotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation


114 Adopted Report






(financial year)






00781 Building services and asbestos removal - Tugun Depot Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00782 Waterside Basement structural repair Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00783 Miami Depot Maintenance Shed Upgrade Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00785 Carrara Depot Washbay upgrade Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00786 Bin Storage Installation - Waterside Precinct Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation 00787 Waterside Air Conditioning Replacement Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00789 Waterside West Ground Floor - building construction services Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation 00790 Waterside West Level 2 - building construction services Public Invitation to Offer (ITO) (ii) 1 year Contract


00791 Bathroom refurbishment Southport Chambers Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 00792 Nerang Air Conditioning replacement Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00793 Council Chambers carpet laying and repair works) Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00794 Refurbishment of Karp Court, Bundall Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation 00795 FluentBooks for Project Online Edition 5.1 City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation FluentPro Software Corporation *

00796 Capix Treasury Manager (CTM) City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation CAPIX Pty Ltd *00797 Cisco Webex Subscription Sole source: Ongoing licencing, support and maintenance to



00798 e-Recruitment Software Licences City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Mercury Group of Companies *

00799 Thomson Reuters - OneSource FBT City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00800 Provision of a Customer Contact Telephony Services Platform City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00801 Peoplestreme - Human Capital Information Management System


(i) 1 year Q3 Contract(s) be awarded under delegation Peoplestreme *00802 Cyber Resilience Program - Akamai Services City Operational Plan Sole source: Ongoing licencing, support and maintenance to



00803 Provision of Intelligent Business Research Services City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


*00804 OCE Australia - Supply of toner to City of Gold Coast Print

Room machineryCity Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation OCE Australia Ltd *00805 Points North Community Titles Scheme 4774 - Installation of

Communications Equipment and CCTV CameraCity Operational Plan Sole source: Ongoing licencing, support and maintenance to


(ii) 3 years Q3 Contract(s) be awarded under delegation Points North CTS 4774 *

00806 Tuflow (EP&E) and City Infrastructure City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation BMT WBM Pty Ltd *00807 Online Community Consultation Database City Operational Plan Sole source: Ongoing licencing, support and maintenance to




115 Adopted Report






(financial year)






00808 Atlas id and Profile id City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00809 Provision of Toad Software Licences, Maintenance and Support City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00810 FME Safe Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Navigate Pty Ltd *00811 Provision of Licensing, Supply and Support of Economy ID

SoftwareCity Operational Plan Sole source: Ongoing licencing, support and maintenance to



00812 Nearmap Subscription (Parks & OCEO) City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Nearmap Pty Ltd *00813 WasteMan 2G City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Newcastle Weighing Services *

00814 Provision of Security to the City's SSL Certificates - Entrust City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Entrust *00815 Provision of CA (Clarity) Proprietary Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Fujitsu Australia Limited

00816 Provision of Pharos Software - City Libraries PC Booking system City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation EEMS Technologies Pty Ltd

*00817 Property Development (PD) Online Application Software

LicencesSole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation CIVICA Pty Limited *00818 Provision of Support and Maintenance for Resource Scheduler

Software and ProgramCity Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q4 Contract(s) be awarded under delegation Novera Australia Pty Ltd *

00819 Sophos PureMessage Exchange City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation Telstra Corporation Limited

00820 Darzin Software City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Darzin Software *00821 Microstran and MicroStation Advanced SELECT City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q4 Contract(s) be awarded under delegation Bentley Systems Pty Ltd *

00822 Red Hat Linux Server City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00823 Provision of E3Learning Solutions City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Interact Learning Pty Ltd *

00824 AutoTURN & GuidSIGN City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes


00825 ArcGIS Portal - Pathway Integration City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Isovist Australia Pty Ltd *

00826 PowerControls for Exchange City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Data # 3 Limited *00827 Internet Data Services for CoCG - Tertiary Link City Operational Plan Sole source: Ongoing licencing, support and maintenance to



00828 Nintex Workflow 2010 Enterprise City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Myriad Technologies Pty Ltd

*00829 Slope/W 2018 City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Ceanet Pty Ltd *00830 Sidra Intersection Enterprise City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Sidra Solutions *


116 Adopted Report






(financial year)






00831 Circly Licence Maintenance and Support City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Mincad Systems Pty Ltd *

00832 Hosting with maintenance - Live Traffic Status at Helensvale Waste and Recycling Centre


(i) 1 year Q3 Contract(s) be awarded under delegation CoastalCOMS *00833 Matlab and Simulink City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation The Mathworks Australia Pty Ltd *

00834 Glass's Software Subscription City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q4 Contract(s) be awarded under delegation Glass's Information Services *

00835 Aimsun 8 Advanced City Operational Plan Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year Q3 Contract(s) be awarded under delegation Legion Limited *00836 Microsoft Dynamics CRM Online City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Microsoft Pty Ltd *00837 AusSpec Complete City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Construction Information Systems Ltd

*00838 Cemeteries Management Information System City Operational Plan Sole source: Ongoing licencing, support and maintenance to


(i) 1 year Q3 Contract(s) be awarded under delegation Aptean (Australia) Pty Ltd *

00839 WHS Mock Court Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Contract(s) be awarded under delegation Mock Court International Pty Ltd

*00840 Lease of Cafe Space at Broadbeach Library Single source: Social Procurement opportunity (i) 3 years Q4 1. Council is satisfied that it is in the public interest to

single source to Endeavour Foundation as a social procurement initiative2. Contract(s) be awarded under delegation

Endeavour Foundation

00841 Lease of Cafe Space at Southport Library Social Procurement opportunity (i) 2 years (1 year) Q4 1. Council is satisfied that it is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation

00842 Lease of Cafe Space at Robina Community Centre Quotation process (i) 2 years (2 x 1 year) Q3 1. Council is satisfied that it is in the public interest to

conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation

00844 Specialist Bridge Superintendency Representatives Single source: Continuity of a previous/current engagement


(iii) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to GHD Pty Ltd

GHD Pty Ltd

00845 Digital City Sea Cable: Design/Consultancy Services Expression of Interest (EOI) and Invitation to Offer (ITO) (ii) 1 year Q4 Contract(s) be awarded under delegation 00846 Provision of Uniforms for City Personnel - City Events Quotation process (i) 10 weeks Q3 Contract(s) be awarded under delegation 00847 Manufacture, Supply and Delivery of Street and Park Furniture Public Invitation to Offer (ITO) (i) 2 years Q3 Contract(s) be awarded under delegation 00848 Premium Destination Park Annual Renovation Program Public Invitation to Offer (ITO) (i) 3 years Contract


00849 Design of Bus Shelters Quotation process (i) 29 weeks Contract Completed Q2

Contract(s) be awarded under delegation 00852 Portable Beach Access Matting Quotation process (i) 1 Month Q3 Contract(s) be awarded under delegation 00853 Horticultural Renovation of Sports Fields and Parks Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration *00854 Condition Assessment and Refurbishment of Gravity Expression of Interest (EOI) and Invitation to Offer (ITO) (iv)S 5 years (up to 5

years)Q4 Recommendation to enter into the Significant Contract be

brought back to Council for consideration *00856 Kerbside Hard Waste Collection Invitation to Offer (ITO) for Significant Contract (iv) 3 years (1 year) Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration *00857 Supply and Delivery of Mobile Garbage Bins Utilise a government/LGAQ arrangement (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be



117 Adopted Report






(financial year)






00858 Supply and Delivery of Four Amphibious Vehicles and Trailers Quotation process (i) 3 Months Q3 Contract(s) be awarded under delegation 00859 External Cleaning of City Assets Including Windows Quotation process or Quotation(s) from existing

arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation

00860 Construction of Northern Gold Coast Sports and Community Precinct

Invitation to Offer (ITO) for Significant Contract (iv)S 26 months Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

00861 Supply and Delivery of Miscellaneous Gases Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation 00862 Supply Polyvinyl Chloride Pipes, Ductile Pipes and Associated

Fittings and ValvesPublic Invitation to Offer (ITO) (iii) 3 years Contract


00864 Stage 2 Augmentation of the recycled Water Main from Pimpama to Coombabah

Invitation to Offer (ITO) for Significant Contract (iv)S 9 months Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

00865 Patric Review (Pathosystems Resource Integration Centre) Quotation process (i) 3 Months Q3 Contract(s) be awarded under delegation 00866 Landfill Environmental Monitoring and Reporting Services Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation 00867 Dust Disposition Monitoring Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation 00868 Partnership Program: Partnerships with Business and Industry

GroupsIn accordance with Council approved criteria and guidelines (i) various Q3 Contract(s) be awarded under delegation

00869 Investment Attraction: Business and Industry Attraction Program In accordance with Council approved criteria and guidelines (i) various Q3 Contract(s) be awarded under delegation 00870 Export Assistance Scheme: Funding Assistance for Exporters In accordance with Council approved criteria and guidelines (i) various Q3 Contract(s) be awarded under delegation 00871 Façade Improvement Program: Funding Assistance for Façade

Program (CBD Program)In accordance with Council approved criteria and guidelines (i) various Q3 Contract(s) be awarded under delegation



Promapp Pty Ltd *

00873 Bio-Resource Management Strategy - Market Analysis Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation 00875 Training Program for Waste and Water Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation 00876 Project review and advisory services Public Invitation to Offer (ITO) (iv) 3.5 years Q3 Recommendation to enter into the arrangement(s) be

brought back to Council for consideration *00878 Waste Facilities Environmental Audits Quotation process (i) 4 Months Q3 Contract(s) be awarded under delegation 00881 Upper Coomera Aquatic Centre - Renewals Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation 00882 Design & Construct: Leachate Receival Facility Public Invitation to Offer (ITO) (iii) 9 months Q3 Contract(s) be awarded under delegation 00883 Design: New Water Mains in Stapylton and Alberton Quotation process (i) 18 months Q3 Contract(s) be awarded under delegation 00884 Provision of Geotechnical and Materials Testing Services Public Invitation to Offer (ITO) (iii) 3 years Contract


00887 Steering Committee Expert Panel for Development of Water Strategy

Quotation process (i) 1 year (2 x 1 year) Contract Completed Q2


00888 Preferred Supplier Arrangement for Economic Research Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

00889 Gold Coast Tourist Parks Condition Assessments Quotation process (i) 1 year Contract Completed Q2


00890 Certification of Nature Refuge Agreement Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation The Queensland Trust for Nature *


118 Adopted Report






(financial year)






00891 Policy Review and Methodology Consultancy Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 8 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Creative Move

Creative Move *

00892 Noise Testing Mike Hatcher Raceway Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 3 years 2 months Q4 Contract(s) be awarded under delegation Acoustic Works *00893 Installation Of CCTV Pole at Memorial Park, Burleigh Heads Quotation process (i) 5 days Contract


00894 Footpath Drainage Lex Bell Oval Quotation process or Quotation(s) from existing arrangement(s)



00895 Ashmore Community Park Switchboard Upgrade Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2




1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Label Power Pty Ltd

Label Power Pty Ltd *

00898 Provides access to Libraries Australia Resource Sharing database

Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to National Library of Australia

National Library of Australia *

00899 Supply of MARC records Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation OCLC (UK) Ltd *00900 Runaway Bay Library PA System Upgrade Quotation process (i) 5 days Contract


00901 Body Language and Behavioural Interviewing Single source: Only one supplier is reasonably available (i) 1 day Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Polygraph Services

Australian Polygraph Services *

00902 Surface Drains Renewal Cost Benefit Analysis Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders



00903 Hydrographic Consultancy Utilise a government/LGAQ arrangement (i) 1 month Q3 Contract(s) be awarded under delegation ALS Hydrographic



Contract(s) be awarded under delegation Review Pro Asia Pacific Pte Ltd *



1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ABCorp Australasia Pty Ltd

ABCorp Australasia Pty Ltd *

00906 Supply and Install 4 Flood Lights at Clover Hill Park Quotation process (i) 3 Months Contract Completed Q2



Contract(s) be awarded under delegation Ulverscroft Large Print Books *

00908 Refinement of Planning Assumptions Quotation process (i) 1 year Contract Completed Q1


00909 Line of sight review between CAPEX and LGIP projects as well as review of their transparency


00910 Parking Mobile Payment and Guidance Applications Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

00911 Provides access to eBook and e-audio content - Cloud Library Utilise a government/LGAQ arrangement (i) 1 year Contract Completed Q2

Contract(s) be awarded under delegation Bibliotheca RFID Library Systems Australia Pty Ltd

*


119 Adopted Report






(financial year)






00912 Installation of Bottle Filler/ Bubbler Posts and Absorption Trench Drainage, Whole Of City



00915 Navigate Program: Young Artist Development Program - Phase Three



Contract(s) be awarded under delegation Lenine Bourke *00916 Condition Assessment of Rock Groynes at various sites Quotation process (i) 5 weeks Contract


00917 External Painting of Tugun Community Centre Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2


00918 Main Beach Event Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation

00919 Techno-Economic Feasibility Study of Opportunities for the use of Closed Landfills for Energy Generation



00920 Project Curator and Project Management for the Regent Lane Public Art



00921 Lunar New Year 2019 Event Management Quotation process (i) 4 months Contract Completed Q2


00922 Residential Design Review of City Plan Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 3 months Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Urbis Pty Ltd

Urbis Pty Ltd

00924 Supply And Installation Irrigation Norfolk Park Sports Fields 3 & 4 Ormeau



00925 Waterside East Level 4 Office Refurbishment Quotation process (i) 3 weeks Contract Completed Q2


00926 Dunlop Court Footbridge, Mermaid Waters - Investigation and Design of Remedial Repairs to Dunlop Court Footbridge, Mermaid Waters



00927 Baratta Street Landfill Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lambert & Rehbein (SEQ Pty Ltd)

Lambert & Rehbein (SEQ Pty Ltd) *



(ii) 1 year (1 year) Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to SEQ Pty Ltd

SEQ Pty Ltd

00929 Parking ePermit Software Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

00930 Threat Monitoring and Detection and Vulnerability Management - Phase Two

Quotation process (i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

00931 Design and Construction of Storage Shed at Rudd Park Quotation process (i) 8 weeks Q3 Contract(s) be awarded under delegation

00932 Traffic Analysis for Old Coach Road Connector Project Quotation process (i) 26 weeks Contract Completed Q2


00933 Asbestos removal, Cabin and Sheds Demolition at Tipplers Resort



00934 Engineering Design, Review and Gap Analysis - Yawalpah Road



00935 Modern Workspace Cloud Enablement Quotation process (i) 12 weeks Contract Completed Q2


00936 Multi-Functional Linkage Park Investigation Quotation process (i) 5 months Contract Completed Q2


00938 Carpark Lighting - Coomera Indoor Sports Centre Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2


00939 WHS Audit Quotation process (i) 2 months Contract Completed Q1



120 Adopted Report






(financial year)






00941 Community Transport Services (Shuttle) Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00942 Techno-Economic Feasibility Study for Solar Farms Quotation process (i) 15 weeks Contract Completed Q2



(i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Mock Court International Pty Ltd

*00949 Museum Resource Centre Network Sole source: The unique or proprietary nature of the goods


(i) 3 years Q3 Contract(s) be awarded under delegation Queensland Museum *

00950 Albert River Catchment Rehabilitation Program: Risk Assessment



00951 Fibre Network Connectivity Manager Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


II Solutions Pty Ltd *

00952 Provides access to various digital content Utilise a government/LGAQ arrangement (i) 2 years Q4 Contract(s) be awarded under delegation EBSCO *00953 Subject Matter Expert Services for the Biggera Creek Quotation process (i) 6 months Contract


00954 Height Safety and Lifting Equipment Testing Quotation process (ii) 1 year (up to 2 years)

Q3 Contract(s) be awarded under delegation


(i) 3 years Q3 Contract(s) be awarded under delegation Frontier Precision *00956 Recycling rights at Stapylton Waste and Recycling Facility Solid Waste Strategy

2024Public Invitation to Offer (ITO) (i) 3 years (up to 2


00957 Supply of Swimming Accessories to Aquatic Centres Quotation process (i) 1 year (2 x 1 year) Q4 Contract(s) be awarded under delegation

00958 Design and Construct Glossy Black Reserve Mountain Bike Trail – Stage 1 at Glossy Black Reserve



00963 Supply and Install HST Blower at Merrimac Sewage Treatment Plant



Contract(s) be awarded under delegation Sulzer *00964 Project Curator for the Water and Waste Urban Art Project 2018-

2019, "Water Walls"Quotation process (ii) 14 weeks Q3 Contract(s) be awarded under delegation

00965 Be My Guest Program Quotation process (i) 8 months Q3 Contract(s) be awarded under delegation

00966 Corporate Compliance System Quotation process (iv) 3 years (2 x 1 year) Contract Completed Q2

Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

00967 Provides access to various databases - Aggregator Utilise a government/LGAQ arrangement (i) 1 year Contract Completed Q1

Contract(s) be awarded under delegation Digital Education Services Pty Ltd *

00968 Canteen Refurbishment Runaway Bay Indoor Sports Centre Quotation(s) from existing arrangement(s) (i) 6 weeks Contract Completed Q2




*00970 Planned Maintenance and Servicing of Low Voltage and High

Voltage Electrical EquipmentQuotation process (ii) 1 year (up to 2


00971 Enforcement Application for Parking Sensors Quotation process (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

00972 Robina Area Transport Study Quotation process (i) 26 weeks Contract Completed Q2


00973 Review of Controlled Waste Collection Areas (CWCA) and Waste Disposal Fee Concessions Policy



00974 Reservoir Refurbishments 2018-19 Public Invitation to Offer (ITO) (ii) 5 months Q3 Contract(s) be awarded under delegation

00975 Forward Planning Concept Design Stage - Burleigh Stormwater Drainage

Quotation process (i) 6 months 2 weeks Q3 Contract(s) be awarded under delegation

00977 Relining o a Water Main at the Pines Golf Club Public Invitation to Offer (ITO) (ii) 3 months Q3 Contract(s) be awarded under delegation


121 Adopted Report






(financial year)






00978 Specialised Cyber Security Firm to Provide Security Testing Services

Public Invitation to Offer (ITO) (ii) 3 years (2 x 2 years)





1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SMEC Australia Pty Ltd

Cardno (Qld) Pty Ltd

00981 Refurbishment of Runaway Bay Community Centre (Including Main Switchboard Replacement) and Power Supply to Runaway Bay Soccer Club



00983 ServiceNow Professional Services Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation

00984 Cloud Billing Automation Public Invitation to Offer (ITO) (i) 7 months 2 weeks (2 x 1 year)


00985 Supply of books and audiovisual resources Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 year Q3 Contract(s) be awarded under delegation Bolinda Publishing Pty Ltd *

00986 Planning and Urban Growth Model Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation Sizztech *00987 Identity and Access Management Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

00988 LoRaWAN Installation Public Invitation to Offer (ITO) (i) 9 months Contract Completed Q1


00989 Access to databases, e-magazines and e-audio content - RBdigital; also supplies large print books and audiovisual resources - Wavesound

Utilise a government/LGAQ arrangement (i) 1 year Q3 Contract(s) be awarded under delegation Wavesound Pty Ltd *

00990 Service Improvement Plan Phase 2 Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

00991 City of Gold Coast Aquatic Centres - Coaching Rights Agreement

Public Invitation to Offer (ITO) (iv) 2 years (2 years) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

00993 Construction of Sewer Penstock Chamber In River Terrace Surfers Paradise

Public Invitation to Offer (ITO) (i) 6 months Q3 Contract(s) be awarded under delegation

00994 Mobility roadmap and design/implementation Public Invitation to Offer (ITO) (i) 1 year 4 months (2 x 1 year)


00995 Design and construction of causeways at Weedons Crossing and Birds Road



00996 Environmental Data Management System Public Invitation to Offer (ITO) (iv) 6 years Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

00997 Decommission/Archival Services Public Invitation to Offer (ITO) (i) 1 year 4 months (2 x 1 year)


00998 Cloud Transformation Service Public Invitation to Offer (ITO) (i) 1 year 5 months (2 x 1 year)


00999 Parking Meter Maintenance and Support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite tenders/quotes

(i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation Global Integrated Solutions Limited *

01000 Biggera Creek Dam Safety Review and Upgrade Investigations Public Invitation to Offer (ITO) (i) 10 months Q3 Contract(s) be awarded under delegation

01001 Licence Plate Recognition Mobile Units Public Invitation to Offer (ITO) (iii) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

01002 Coastal Imaging and Reporting for The Monitoring of Littoral Areas

Public Invitation to Offer (ITO) (iii) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

01003 Secure Collection and Delivery of Cash Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation

01004 Information communication and technology cabling requirements in Councils assets


01005 Supply and Maintenance: Trucks >8T Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation

01006 SAP Work Manager Ongoing Licensing, support and licensing Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iii) 3 years Q3 Contract(s) be awarded under delegation SAP *01007 Supply and Maintenance: Heavy Plant Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation


122 Adopted Report






(financial year)






01008 Supply and Maintenance: Passenger and Light Vehicles Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation

01009 Construction of Coombabah Sewerage Treatment Plant Cogeneration Plant

Public Invitation to Offer (ITO) (iii) 9 months Q4 Contract(s) be awarded under delegation

01010 Metal Fabrication and Supply of Metal Products Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation

01011 ServiceNow Licencing, Support and Maintenance Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(iii) 3 years Q3 Contract(s) be awarded under delegation ServiceNow Australia Pty Ltd *

01012 Test Services Public Invitation to Offer (ITO) (iii) 1 year 4 months (2 x 1 year)


01013 Supply and Installation of In-Ground Vehicle Detection Sensors Public Invitation to Offer (ITO) (iv) 3 years (2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

01015 Smart Water Meter Project - Expansion Phase Invitation to Offer, Innovative Procurement opportunity (iii)S 2 years Q3 Significant Contract(s) be awarded under delegation

01016 Supply and Maintenance: Trucks 2T-8T Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation

01017 Design and Construction of the Gold Coast Dive Attraction Stage 1

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv) 2 years Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

01018 Waste Recycling Facility (MRF) Solid Waste Strategy 2024; GC2022; Operational Plan;

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv)S 5 years (5 years ) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01019 Construction of Reedy Creek Landfill Cell 3 and Cell 3 Public Invitation to Offer (ITO) (iii) 2 years Q3 Contract(s) be awarded under delegation

01020 Design and Construction of Bridge and Road Works at Teemangum Street Currumbin


01021 Stage 2 Augmentation of the Recycled Water Main from Pimpama to Coombabah


01023 Provision of Bulk Petroleum Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01024 Construction of Storm Water Infrastructure in Dudley Street Mermaid Waters and Lawson Street Southport

Invitation to Offer (ITO) for Significant Contract (iii)S 2 years Q3 Significant Contract(s) be awarded under delegation

01026 Construction of Isle of Capri Bridge Invitation to Offer (ITO) for Significant Contract (iv)S 2 years 6 months Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

01027 Design, Supply And Installation Of The Koala Town Pontoon, Upper Coomera



01028 Stapylton Pound Toilet Modification For Wheelchair Access Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01029 Inspection Preventative Maintenance And Certification Of Height Safety Equipment



01030 Upgrade Amenities At Elanora Community Centre Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01031 Runaway Bay Library - Replacement Of Carpet Quotation process (i) 1 month Contract Completed Q1


01032 Roof Replacement On Potting Shed At Coombabah Nursery Quotation(s) from existing arrangement(s) (i) 1 month Contract Completed Q1


01033 Rectification Works At 1/48 Avanti St, Mermaid Waters Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01034 Public Toilet Refurbishment At Harley Park Quotation process (i) 2 months Contract Completed Q1


01035 Design Consultancy Wardoo Street Shared Path Middleton Street To Binstead Drive Southport

Quotation process (i) 2 years Contract Completed Q1


01036 Consultancy Advice For A Unique Event On The Gold Coast Of National Repute



01037 General Condition Report For Leased Buildings At Various Locations 2018/19



01038 Forward Planning Concept Design Stage - Surfers Paradise Stormwater Drainage Catchment



01039 Refurbishment Of Gainsborough Greens Bridge At Pimpama Quotation process (i) 8 months Contract Completed Q1


01040 Level 2 Condition Rating Inspections Of Park Structures Quotation process (i) 1 year Contract Completed Q1


01041 Decommission Of Existing Water Mains And Assoc Works At Various Loc. On Ferry Rd, Southport

Quotation(s) from existing arrangement(s) (ii) 2 months Contract Completed Q1



123 Adopted Report






(financial year)






01042 Replacement Of Water Services And Decommissioning Works At Paradise Point And Mudgeeraba



01043 Design And Construct The Re-Connection Of The Water Main And Associated Works At Jefferson Lane And Third Avenue, Palm Beach



01044 Handrail And Metalwork Renewals At Elanora Sewage Treatment Plant



01045 Building And Fence Renewals At Pcu1 Water Pump Station Quotation(s) from existing arrangement(s) (ii) 2 months Contract Completed Q1


01046 Handrail And General Works Renewals At Coombabah Sewage Treatment Plant



01047 Concrete And General Works At Various Sewerage Pump Stations



01048 Building Refurbishment, Handrail And General Renewal Works At A18, A102 And C27 Sewerage Pump Stations



01049 Roof Leakage And Renewals At A102 And Sp68 Sewerage Pump Station

Quotation(s) from existing arrangement(s) (ii) 1 month Contract Completed Q1


01050 Metalwork Fabrication And Perimeter Fence Line Renewals At Nominated Locations

Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01051 Workflow And Project Management Software Quotation process (i) 1 year Contract Completed Q1


01052 City Watch App Support Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation GoNative *01053 Supply Of Inflatable Water Park At Broadwater Parklands Public Invitation to Offer (ITO) (i)R 3 years Contract


01054 Construct Observation Deck At Pat Fagan Park Greenmount Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01055 Irrigation Upgrade Stage 2 Sector 3 Queen Elizabeth Park Coolangatta

Quotation process (i) 1 month Contract Completed Q1


01056 Bathroom Renovation Of Residence At Tipplers Resort Quotation(s) from existing arrangement(s) (i) 1 month Contract Completed Q1


01057 Supply And Install Power Upgrade At Kirra Tourist Park Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01058 Pratten Park Shade Structure Construction Quotation(s) from existing arrangement(s) (i) 2 months Contract Completed Q1


01059 Installation Of Six Hydration Stations, Whole Of City Quotation process (i) 1 month Contract Completed Q1


01060 Design Supply And Installation Of Flip Up Boom At Miami Aquatic Centre



01061 Volunteering Legacy Project Quotation process (i) 1 year Contract Completed Q1


01062 Supply And Install Shade Cloth Curtains For Merrimac, Reedy Creek And Jacobs Well Waste And Recycling Centres



01063 Detailed Design Of Staplyton Industrial Precinct Sewerage Augmentation Strategy

Public Invitation to Offer (ITO) (ii) 2 years Contract Completed Q1


01064 Sovereign Islands Sediment Diffusion Study Quotation process (i) 1 year Contract Completed Q1


01065 Level 2 Condition Inspections For Bridges And Culverts Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Contract(s) be awarded under delegation ARRB Group Ltd *01066 Development Of Traffic Management Plans And Fire

Management Plans For The City's Waste & Recycling CentresQuotation process (i) 4 months Contract


01067 Creek Bed And Bank Stability Assessment For Eddie Kornhauser Recreational Reserve – 12 Breynia To 12 Eudonia Court, Elanora



01068 Gold Coast Light Rail Stage 3A - Corridor Urban Renewal And Economic Strategy - Scoping Phase



01069 20 Year Club Luncheon Venue Quotation process (i) 3 years Contract Completed Q1


01070 Tastes Of Paradise Event 2018 Quotation process (i) 1 month Contract Completed Q1


01071 Movies Under The Stars Program Delivery Quotation process (i) 1 year Contract Completed Q1


01072 Gold Coast Light Rail Stage 3A – Corridor Urban Renewal And Economic Strategy – Scoping Phase – Part 2



01073 Native Vegetation Cover Mapping & Community Representation (2017 Extent)




124 Adopted Report






(financial year)






01074 Emerging Exporters Program Quotation process (i) 1 year Contract Completed Q1


01075 Visual Impact Of Urban Form Study Quotation process (i) 3 months Contract Completed Q1


01076 Business Growth Accelerator Program Quotation process (i) 1 year Contract Completed Q1


01077 Coomera Civic Hub Operational Planning Quotation process (i) 6 months Contract Completed Q1


01078 Capping Works At Stapylton Landfill Site (Goods) Single source: Only one supplier is reasonably available (i) 1 month Contract Completed Q1

1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Lantrak Pty Ltd

Lantrak Pty Ltd

01079 Data Loggers For Schools Water Conservation Project Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


Contract(s) be awarded under delegation Outpost Central Pty Ltd *

01080 Supply And Installation Of Road Lighting Robert Street Labrador Quotation(s) from existing arrangement(s) (i) 1 month Contract Completed Q1


01081 Hostile Vehicle Mitigation Bollards Closed Invitation to Offer (ITO) (i) 3 months Q3 Contract(s) be awarded under delegation

01082 Refinement of Planning Assumptions Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation

01084 Strategic Advisory Panel Quotation process (i) 1 year Contract Completed Q2


01085 Planning and urban growth model Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year Q3 Contract(s) be awarded under delegation Sizztech

01086 Installation of conduits in the OX20 catchment Quotation(s) from existing arrangement(s) (i) 3 months Q3 Contract(s) be awarded under delegation01087 Hydrodynamic modelling for the Long Term Recycled Water

Release Plan Stage 2Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


DHI Water & Environment *

01088 Collection, Transportation and Processing of Green Waste from Waste Management Facilities

Public Invitation to Offer (ITO) (iv) 3 years (up to 2 years)


01089 Design and Construction of Pressure Mains Public Invitation to Offer (ITO) (iv) 2 years (up to 2 years)


01090 Design and Construct for Elanora Cable Replacement Project Public Invitation to Offer (ITO) (i) 4 months Q3 Contract(s) be awarded under delegation01091 Supply of plug valves for Reservoir Valve Replacements 2018-

19Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 8 months Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to II Solutions Pty Ltd

Fluid Control Sales & Installations Pty Ltd.

*

01092 Supply and installation fixing pins reinforcement and shotcrete at Stanmore Road



01093 Irrigation upgrade in Victoria Park Broadbeach Quotation process (i) 1 year Contract Completed Q2


01094 Lift replacement at Nerang Library Quotation process (i) 20 weeks Contract Completed Q2


01095 Office modifications Karp Court level 8 Quotation process (i) 1 week Contract Completed Q2


01096 Construct entry statement in Ormeau Hills Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01097 Installation of bollard lights at T E Peters Drive Broadbeach Waters



01098 Installation of cut pole at Athol Patterson Carpark Southport Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2


01099 Brick work repair at Helensvale Library Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01100 Supply & install kitchen at Waterside West level 1 Quotation(s) from existing arrangement(s) (i) 5 weeks Contract Completed Q2


01101 Contingent labour hire for local government infrastructure planning two



01102 Installation of bubblers at Coplicks Family Sports Park Tallebudgera




125 Adopted Report






(financial year)






01103 Relocation of temporary site power Boundary Street Quotation process (i) 2 weeks Contract Completed Q2


01104 Supply and installation of a security door at the Mayor's office in the Southport Chambers



01105 Supply and installation of two shelters and BBQ at Frascott Park Varsity Lakes



01106 Design, supply & install shade structure at Proud Park Main Beach



01107 BITS branch business plan and operating model Quotation process (i) 8 weeks Contract Completed Q2


01108 Install dog wash facility at Kirra Tourist Park Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01109 Remover super six panel Market Street Robina Quotation process (i) 16 weeks Contract Completed Q2


01110 Irrigation upgrade in Federation Park Broadbeach Quotation process (i) 6 weeks Contract Completed Q2


01111 Wetland and watercourse buffer review Quotation process (i) 26 weeks Contract Completed Q2


01112 Investigation areas community engagement facilitator Quotation process (i) 2 months Contract Completed Q2


01113 Repair east grandstand at Runaway Bay Sports Precinct Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01114 Demolition of residential building, Ormeau Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q2


01115 Design, supply and install shade structure in Mangrove Jack Park Helensvale



01116 Container refund scheme domestic recycling audit Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to EnviroCom Australia Pty Ltd

EnviroCom Australia Pty Ltd *

01117 2019 new years eve Coomera Quotation process (i) 2 months Contract Completed Q2


01118 Irrigation repairs & services Public Invitation to Offer (ITO) (iii) 6 years Contract Completed Q2


01119 Removal of asbestos vent pipe Moana Park Broadbeach Waters Quotation(s) from existing arrangement(s) (i) 1 week Contract Completed Q2


01120 Removal of asbestos super six sheeting Via Roma canal foreshore



01121 Supply and installation of shelter Thirteenth Avenue Palm Beach



01122 Supply and installation of stumps to Schmidt Farmhouse Mudgeeraba



01123 Removal of asbestos super six sheeting Mountain View St Quotation(s) from existing arrangement(s) (i) 1 week Contract Completed Q2


01124 Supply and installation of decorative lighting at Kurrawa Park Broadbeach






1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Aecom Australia Pty Ltd

AECOM Australia Pty Ltd *

01126 Investigation and design of sewer rising main Isle of Capri Bridge replacement



01127 Playground replacement Queen Elizabeth Park Quotation process (i) 12 weeks Contract Completed Q2


01128 2019 new years eve Paradise Point Quotation process (i) 2 months Contract Completed Q2


01129 Norfolk West Reserve, Halfway Drive, Ormeau playground extension




126 Adopted Report






(financial year)






01130 Abraham Park playground extension Quotation process (i) 12 weeks Contract Completed Q2


01131 Robina Common basketball court resurfacing Quotation process (i) 6 weeks Contract Completed Q2


01132 Development of dilapidation report for Dowling Drive in Southport



01133 Philip Park fitness equipment replacement Quotation process (i) 12 weeks Contract Completed Q2


01134 Fitness equipment construction at Thorn Park Quotation process (i) 12 weeks Contract Completed Q2


01135 Review and update of masterplan for Pizzey Park Quotation process (i) 7 months Contract Completed Q2


01136 Design, supply and installation of a ventilation system at Merrimac WWTP

Quotation process (ii) 30 days Contract Completed Q2


01137 Supply and installation of omni stop bollards Quotation process (i) 1 year Contract Completed Q2


01138 Design, construction and installation of a kit amenities building and holding tank



01139 Supply and installation of shelter and bench at Mudgeeraba Cemetery



01140 Supply and installation of in ground concrete holding tank with high level alarm system at Merrimac

Quotation(s) from existing arrangement(s) (i) 8 weeks 2 days Contract Completed Q2


01141 Asbestos removal and disposal of twenty log barriers at Ashmore Community Park



01142 Investigation for senior housing needs on the Gold Coast Quotation process (i) 6 months Contract Completed Q2


01143 2018-19 asset revaluation Quotation process (i) 14 weeks Contract Completed Q2


01144 Installation of cut pole at Gold Coast Highway Broadbeach Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2


01145 Internal city workplace travel Quotation process (i) 2 months 3 weeks Contract Completed Q2


01146 Design for roundabout at Morala Avenue Quotation process (i) 14 weeks Contract Completed Q2


01147 Installation of solar powered lighting within Swift Park, Nerang Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q2


01148 Supply and installation of traffic signals at intersection of Days Road and Old Coach Road

Quotation(s) from existing arrangement(s) (ii) 1 year Contract Completed Q2




Contract(s) be awarded under delegation Phoslock Pty Ltd *01150 Wash study for ferry trial Quotation process (ii) 1 year Contract


01151 Removal and reinstallation of playground equipment at Varsity Lakes



01152 Teemangum pedestrian bridge rehabilitation at Currumbin Quotation process (i) 6 weeks Contract Completed Q2


01153 Gold Coast Rapid Transport stage 3a parking survey work Quotation process (i) 3 weeks Contract Completed Q2


01154 Develop a sports park improvement plan for Cos Antidotes Park and Cooke Murphy Oval



01155 Pedestrian footbridge remediation at Riverwood Drive Parklands Quotation(s) from existing arrangement(s) (i) 10 weeks Contract Completed Q2


01156 Supply and install backflow assembly at Musgrave Park Labrador



01157 Gold Coast ferry preliminary patronage demand assessment Quotation(s) from existing arrangement(s) (i) 1 months 3 weeks Contract Completed Q2




Contract(s) be awarded under delegation Luminair Pty Ltd *


127 Adopted Report






(financial year)








Contract(s) be awarded under delegation ARRB Group Ltd *01160 Specialist SAP licence and contract consulting services Quotation process (i) 6 months Contract


01161 Gold Coast Light Rail stage 3a parking study Quotation process (i) 4 months Contract Completed Q2





Contract(s) be awarded under delegation Mark Harvey Pty Ltd




Contract(s) be awarded under delegation Norman Disney & Young *

01164 Supply and install removable bollards at South Plaza of Gold Coast Sports and Leisure Centre



01165 Installation of oceanway lighting at Main Beach Quotation(s) from existing arrangement(s) (i) 4 months Contract Completed Q2




Contract(s) be awarded under delegation DEBITSUCCESS PTY LTD *

01167 Catenary lighting support independent investigation and recommendation



01168 Coast CBD travel behaviour change Quotation process (i) 8 months 2 weeks Contract Completed Q2



(i) 1 years 1 month (4 x 1 year)


Contract(s) be awarded under delegation Griffith University

01170 Kerbside hardwaste collection Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (1 year) Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01171 Whole of Council cleaning internal buildings Invitation to Offer, Social Procurement Opportunity (iii) 3 years (2 x 2 years)


01172 Park in centre schemes Transport Strategy 2031, City Operational Plan

Quotation process (i) 1 month Q3 Contract(s) be awarded under delegation

01173 Local parking studies Transport Strategy 2031, City Operational Plan


01174 Final stage of the stormwater local government infrastructure plan lip network development

Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation

01175 Asbestos removal for city cleaning services, private property and public land space

Quotation process (i) 3 years Q3 Contract(s) be awarded under delegation

01176 Asbestos bin hire, collection and removal services from water and waste Bundall Treatment Plant


01178 Strategic partnership for professional services Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (5 years ) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01179 Register of prequalified suppliers for design supply and installation of energy renewable and storage

Invitation to Offer (ITO) for Significant Contract (iv)S 2 years (2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01180 Detailed design of the Broadwater Parklands play attraction Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 3 months 3 weeks 5 days


01181 Tyres tubes and repairs Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation

01182 Collection of monies related to aquatic centres Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

01183 Construction of the Gold Coast's premier play attraction Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation

01185 ECM design and implementation Public Invitation to Offer (ITO) (iii) 1 year 6 months Q3 Contract(s) be awarded under delegation

01186 Bio-resource management strategy - market analysis Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

01189 Principal’s Engineer sewage treatment upg primarily associated with Coombabah Stg 6 and Pimpama Stg 2

Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *


128 Adopted Report






(financial year)









01195 Provides access to various databases Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


Contract(s) be awarded under delegation EBSCO *01197 Ferry services (trial) Expression of Interest (EOI) and Invitation to Offer (ITO) (ii) 1 year (1 year) Q3 Contract(s) be awarded under delegation

01199 Regulated waste pumping services for various locations City Operational Plan Public Invitation to Offer (ITO) (iii) 4 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

01200 Feasibility study of the disaster and emergency management centre at Middleton Street, Ashmore


01201 Assessment of bushfire effects on fauna communities Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation

01202 RFID to inform feasibility of outsourcing abandoned vehicle operations

Expression of Interest (EOI) and Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation

01203 Construction of the Surfers Paradise sand backpass pipeline Public Invitation to Offer (ITO) (iii) 2 years Q3 Contract(s) be awarded under delegation

01204 Supply, delivery, repairs, maintenance and upgrades of cranes, hoists, and lifting equipment


01205 Towing of heavy Council owned trucks Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

01206 Repairs, maintenance and upgrades of transfer bins Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

01207 Specification security services Quotation(s) from existing arrangement(s) (i) 4 weeks Q3 Contract(s) be awarded under delegation

01208 Supply and installation of pedestrian footbridge at Wyanga Valley Park, Bonogin

Quotation(s) from existing arrangement(s) (i) 30 days Q3 Contract(s) be awarded under delegation

01209 Interior design and documentation for Robina Library and Community Centre


01210 Broadwater Parklands outdoor gym construction Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation




01212 Infrastructure investment initiative Quotation process (i) 6 weeks Q3 Contract(s) be awarded under delegation

01213 Detailed design for rock fall /slope remediation at Don Macsween and Mick Schamburg Park, Miami


01214 Frascott Park new playground proposal Public Invitation to Offer (ITO) (i) 3 months Q3 Contract(s) be awarded under delegation

01215 Replacement of the air-conditioning unit and exhaust fan rangehood at Tipplers Cafe, South Stradbroke

Quotation(s) from existing arrangement(s) (i) 8 weeks Q3 Contract(s) be awarded under delegation

01216 Supply and delivery of stingray radio frequency identification (RFID) tags

Quotation process (i) 1 year (1 year) Q3 Contract(s) be awarded under delegation

01217 Demolition of caravan site 61 at Kirra Beach Tourist Park Quotation(s) from existing arrangement(s) (i) 2 weeks Q3 Contract(s) be awarded under delegation


(i) 1 year Q3 Contract(s) be awarded under delegation Meredith Elton

01219 Design and construct Recycle Street at Molendinar Waste and Recycling Centre

Quotation process (ii) 8 weeks Q3 Contract(s) be awarded under delegation

01220 Prioritisation of koala conservation actions using conservation modelling systems

Our Natural City Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation


129 Adopted Report






(financial year)







Our Natural City Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 7 months Q3 Contract(s) be awarded under delegation Meredith Elton



(i) 1 year Q3 Contract(s) be awarded under delegation UDIA Queensland



(i) 1 year Q3 Contract(s) be awarded under delegation Planning Institute Of Aust. Ltd *

01224 Age friendly communities: photo voice project Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation




01226 Provision of bulk petroleum Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation

01227 Detailed design and documentation of eleven minor cross road culverts at various locations


01228 Replace decking on footbridges in Harrier and Dunlin Drive at Burleigh Waters


01229 Planning report for the replacement of body's timber bridge, Currumbin Valley


01230 Supply and install shade structure at Labrador Women's Centre Quotation(s) from existing arrangement(s) (i) 3 weeks Q3 Contract(s) be awarded under delegation

01231 Supply and installation of outdoor gym equipment and associated works at Rudd Park


01232 Land avian pest management program at landfill sites Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation

01233 Supply and installation of weigh-in-motion system at Stanmore Road & Ferny Avenue

Gold Coast City Transport Strategy 2031

Quotation process (ii) 7 weeks Q3 Contract(s) be awarded under delegation

01234 Install pole with floodlights at Ron Short Park Southport Quotation(s) from existing arrangement(s) (i) 10 days Q3 Contract(s) be awarded under delegation

01235 Detailed design and technical services for network optimisation of sewerage sub-catchment Helensvale

Public Invitation to Offer (ITO) (i) 69 weeks Q3 Contract(s) be awarded under delegation

01236 Supply and installation of fencing at Gooding Drive Merrimac Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

01237 Supply and delivery of seawall rock, Higman Street Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation

01238 Sewer inspection, location, jetrodding and patch repair Public Invitation to Offer (ITO) (iii) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

01239 Stormwater network condition assessment and maintenance program

Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

01240 Supply and install fencing at Gold Coast Sports Precinct Carrara Quotation(s) from existing arrangement(s) (i) 4 weeks Q3 Contract(s) be awarded under delegation

01241 Occupational hygiene services Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 3 years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to WSP Pty Ltd

WSP Pty Ltd


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Benchmark Pty Ltd

Benchmark Pty Ltd

01243 Procure planning tool refinements Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation

01244 Procure planning parameter advice Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation


130 Adopted Report






(financial year)






01245 Procure network planning - Logan catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation

01246 Procure network planning - Coomera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation

01247 Procure network planning - Upper Coomera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation

01248 Procure network planning - Nerang catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation

01249 Procure network planning - Tallebudgera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation

01250 Procure network planning - Currumbin catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation

01251 Procure network planning - Coolangatta catchment Quotation process (i) 2 months Q3 Contract(s) be awarded under delegation


(i) 6 months Q3 1. Council is satisfied due to continuity of aprevious/current engagement is required to maintain thecontinuity of expert advice, making it disadvantageous orimpractical to undertake a competitive process2. Contract(s) be awarded under delegation to DonCarroll Project Mgt Pty Ltd

Don Carroll Project Mgt Pty Ltd *

01253 Longer term panel arrangement for cabling Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

01254 Microsoft EA. 2019 Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01255 Organisational assessment tools Public Invitation to Offer (ITO) (i) 1 year (2 x 1 year) Q3 Contract(s) be awarded under delegation

01256 Mudgeeraba Street Party event management Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation



Single source: It is in the public interest to single source (i) 4 weeks Q3 1. Council is satisfied that it is in the public interest tosingle source to Complete Urban2. Contract(s) be awarded under delegation

Complete Urban

01258 LGIP - local park provision Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation

01259 Schuster Park playground proposal Public Invitation to Offer (ITO) (i) 8 months Q3 Contract(s) be awarded under delegation




1. Council is satisfied that due to the specialised natureof the service that are sought, makes it disadvantageousor impractical to undertake a competitive process2. Contract(s) be awarded under delegation to EnergexPty Ltd

Energex Pty Ltd


(i) 1 year Q3 Contract(s) be awarded under delegation Solute Pty Ltd *01262 Provision of record keeping services Public Invitation to Offer (ITO) (iii) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation

01263 Management of City of Gold Coast Tourist Parks City Operational Plan Invitation to Offer (ITO) for Significant Contract (iv)S 6 years (4 x 1 year) Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

01264 Design and Construct DDA Compliance upgrades to Ferry Pontoons


01265 General electrical Energex maintenance servicing and repairs Public Invitation to Offer (ITO) (i) 3 years (2 x 1 year) Q3 Contract(s) be awarded under delegation


131 Adopted Report

770th Council Meeting 12 March 2019 138 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 5 OFFICE OF THE CHIEF OPERATING OFFICER MAJOR EVENT OPPORTUNITY CS105/274/2019(P1) Pages 132 – 137 REDACTED COMMITTEE RECOMMENDATION ETG19.0307.007 moved Cr Owen-Jones seconded Cr PC Young 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the applicant (Australian Underwater Federation Queensland Inc) be advised that Council will support an investment into the Championships as prescribed in Confidential Attachment 1.

CARRIED

770th Council Meeting 12 March 2019 139 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 5 OFFICE OF THE CHIEF OPERATING OFFICER MAJOR EVENT OPPORTUNITY CS105/274/2019(P1) Confidential Attachment 1 REDACTED

770th Council Meeting 12 March 2019 148 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 6 OFFICE OF THE CHIEF OPERATING OFFICER MAJOR EVENT OPPORTUNITY CS105/274/2019(P1) Pages 140 – 147 REDACTED COMMITTEE RECOMMENDATION ETG19.0307.008 moved Cr Owen-Jones seconded Cr PC Young 1 That the report/attachment be deemed non-confidential except for those parts


2 While Council strongly seeks to develop the live music scene on the Gold Coast, the outcomes of the inaugural year’s concert will be reviewed prior to the determination of any future investment.

3 That the applicant (MyLane Entertainment Pty Ltd) be advised that Council will provide a maximum of $6,000 (plus GST) towards the 2019 concert, via an in-kind contribution to cover the park hire costs.

CARRIED

770th Council Meeting 12 March 2019 149 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 ORGANISATIONAL SERVICES 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) Refer Confidential Attachment 1 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves:

(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

I recommend that the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT This report provides Council with an update of the arrears position of the rates, water and sundry debtor portfolios as at 31 December 2018. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION 5.1 Current State During Quarter 2 of the 2018-19 financial year, another Rates Generation run was produced while six supplementary runs were completed producing almost 22,000 rate notices in Pathway (LGP). Total rates levies of $621.1m existed as at 31 December 2018.

The quarterly bill for water saw almost 258,000 accounts produced (98.9% of total portfolio issued on 2 October) with a further 6,700 notices issued during the remainder of the quarter. As at the end of this quarter, $248m in water levies had been raised.

From a recovery perspective 31,100 rate reminder and final notices (value of $34.7m) were produced together with 25,000 recovery notices ($28.9m) issued for water debts. Table 1 (below) shows the comparison of levies raised by the end of the second quarter of the previous year (2017-18) and the current year. The current financial year total reflects an increase of 3.5% with water increasing by 0.1% and rates increasing by 5.9%.

770th Council Meeting 12 March 2019 150 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) Table 1

Comparison of Levies Raised as at 31 December

Year Rates Water Total 2017-18 $352.3m $247.7m $600.0m

2018-19 $373.1m $248.0m $621.1m 5.1.1 Rate and Water Arrears Council finished this quarter with $67.8m unpaid in relation to rates and water accounts. This data shows an increase of $4.05m in relation to the combined arrears when compared to 2017-18. Table 2 below reflects this data. Table 2

Comparison of Outstanding Balances as at 31 December

Year Rates Water Total Balance Outstanding %

2017-18 $39,921,318 $23,791,950 $63,713,268 9.93%

2018-19 $40,107,537 $27,653,455 $67,760,992 9.90% When compared to this time last year, the balance outstanding for water accounts increased from $23.8m to $27.7m while the rate debt increased from $39.9m to $40.1m. Confidential Attachment 1 shows the True Overdue % balances for each quarter since the 2014-15 financial year. The 2nd quarter result of 9.90% sees a minor increase when compared to the same period last year (0.03%). The recovery program is – for the most part - progressing at its expected pace. It is believed that relevant rate assessments will reach the advanced recovery stages for the initial time during quarter 3 of the current year. The Advanced Recoveries Team has been able to manually identify assessments upon which appropriate actions have commenced as well as continuing to progress existing cases previously outsourced to the debt recovery specialists. 5.1.2 Approved Payment Arrangements Payment Arrangements were again offered to customers who encountered financial difficulty and were unable remit the required payment by the due date. The graphs below show the number and value of payment arrangements for rate and water debtors as at 31 December of the current and prior year. As at 31 December 2018, the number of rate assessments subject to a payment arrangement is significantly lower than the corresponding time 12 months earlier. As at December 2018, a ‘housekeeping’ job to remove or make historic completed payment

770th Council Meeting 12 March 2019 151 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) arrangements had not been run. As such, the data has been skewed with higher numbers than should have been reported.

Noting the above, it is not possible to draw meaningful conclusions from the comparison of the rates data (December 17 to 2018) however the water data shows less accounts subject to payments arrangements in 2018 compared to 2017. The average amount per assessment remained relatively static with only a 1.7% increase. 5.1.2 Sale of Land A further Council Sale of Land resolution was passed on 16 October relating to 79 properties with arrears of approximately $1.5m. Action compliant with the relevant legislation is continuing. At the time of writing this report, 27 of the 79 properties have been fully paid resulting in action being completed on these 27 accounts. 5.1.3 Accounts Receivable - Sundry Debts REDACTED

8,469

3,550

7,342

3,102

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

Rates Water

Number of Payment Arrangements

as at 31 December

17-18 18-19

$5,7

32,7

68

$3,5

89,8

15

$11,

129,

576

$3,1

90,5

44

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

Rates Water

Value of Payment Arrangements as at 31 December

17-18 18-19

770th Council Meeting 12 March 2019 152 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) REDACTED

770th Council Meeting 12 March 2019 153 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) REDACTED 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Theme Supporting the delivery of the Gold Coast 2020 B We manage the city responsibly Our stewardship of the city provides value for money for ratepayers 7 FUNDING AND RESOURCING REQUIREMENTS Within existing approved budget. 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS Local Government Act and Regulation. 10 COUNCIL POLICIES Debt Recovery Policy 11 DELEGATIONS Delegation 2021 states “To write-off or waive non-rate debt where the debt remains unpaid and there is a legitimate basis for deciding the outstanding amount is not legally or practically recoverable including but not limited to circumstances where a debtor is under an administrator, insolvent, bankrupt or deregistered.” Delegation 2246 states “To write-off or waive rate debt where the debt remains unpaid and there is a legitimate basis for deciding the outstanding amount is not legally or practically recoverable including circumstances where a debtor is under an administrator, insolvent, bankrupt or deregistered.” These delegations both require a report to be provided to Council on a quarterly basis.

770th Council Meeting 12 March 2019 154 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) 12 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Hardie Ryan A/Coordinator Receivables Management


Yes

Emily Barker Supervisor Debtor Management


Yes

Karen O’Brien Manager Business Performance

Water & Waste Yes

13 STAKEHOLDER IMPACTS All rate, water and sundry debtors who fail to make arrangements to satisfy their debt with Council will be pursued in a more expeditious manner. It is anticipated that this action will result in reduction of Council’s arrears position. This would be determined by the end of year arrears percentage. 14 TIMING Not applicable 15 CONCLUSION Debt recovery action continues in accordance with the adopted policy. It is anticipated that the first rate assessments where the recovery process commenced in the Pathway system will reach the advanced recovery stages in quarter 3 of this financial year. Sale of Land action is ongoing and continues to realise significant reductions in the rate and water debt portfolio in regard to the seriously overdue debt.

770th Council Meeting 12 March 2019 155 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14) 16 RECOMMENDATION It is recommended that Council resolve as follows:

1 That the report and attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Council note the combined rate and water arrears position as at 31 December 2018.

3 That Council note the position of outstanding Accounts Receivable (Sundry Debtors) debts as at 31 December 2018.

Author Authorised by: Leigh Jackson Glen Potter A/Executive Coordinator Revenue Services Director Organisational Services 19 February 2019 (TRACKS REF: 72815896) COMMITTEE RECOMMENDATION ETG19.0307.009 moved Cr Owen-Jones seconded Cr PC Young 1 That the report and attachment be deemed non-confidential except for those parts


2 That Council note the combined rate and water arrears position as at 31 December 2018.

3 That Council note the position of outstanding Accounts Receivable (Sundry Debtors) debts as at 31 December 2018.

CARRIED

770th Council Meeting 12 March 2019 156 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report ITEM 7 (Continued) 2018-19 QUARTER TWO REPORT – RATES AND WATER DEBT MANAGEMENT RV36/188/-(P14)

Attachment 1

5.3%

13.9%

8.5%

6.3%

4.4%4.4%

13.8%

8.3%

5.9%

3.7%3.7%

10.7%

6.3%

5.0%

3.2%3.2%

13.6%

9.8%

7.9%

4.7%4.7%

13.7%

9.6%

2%

4%

6%

8%

10%

12%

14%

June Qrtr 1 (Sept) Qrtr 2 (Dec) Qrtr 3 (Mar) Qrtr 4 (Jun)

True Overdue %2014-15 to 2018-19

2014-15 2015-16 2016-17 2017-18 2018-19

770th Council Meeting 12 March 2019 157 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr La Castra seconded Cr PC Young That the Committee move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

State Of The Organisation Report & Value For Money Program – Presentation Only

Staffing Matter

CARRIED

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr La Castra That the Committee move into Open Session.

CARRIED There being no further business the meeting closed at 3.30pm. Pages 158 – 177 REDACTED

770th Council Meeting 12 March 2019 178 Events Tourism And Governance Committee Meeting 7 March 2019 Adopted Report

These Pages

Numbered 1 to 178

Constitute The Adopted Report Of The Meeting

Of The Events Tourism and Governance Committee

Held Thursday 7 March 2019

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