Accounts Payable

F-42 - Internal Transfer without Clearing

TOPIC OBJECTIVES

Business Process Procedure Overview

BackgroundThis transaction allows posting the required amount between two vendors. No clearing operation is involved, so both posted amounts are displayed as open items.

ScenarioA user wants to credit a vendor “X” and debit a vendor “Y”, without clearing the open items. A partial payment or credit memo was posted to the wrong and the posting is to remain on the account.

PrerequisitesDocuments / items were posted to the wrong vendor account.

PROCEDURAL STEPS

Menu Path Accounting → Financial Accounting → Accounts Payable →

Document entry → Other → Intern.transf.psting → F-42 - Without clearing

Transaction Code F-42

Last changed on: 10/31/11 Version: Final

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Accounts Payable

CASE FLOW DIAGRAM

Vendor Invoice /Credit Memo

Post Document

InitialReview

Case Flow Diagram

Document Parking Hold Document

Posting Parked /Held Document

InitialReview

ReverseDocument/MassReversal

Accepted

NO

Down Payment

Down PaymentCase

BC-AP-002

Yes

YesNo

Wrong posting

Outging PaymentBC-AP-004IncommingPayment

BS-AR-004

TransferPosting

NoYes

Last changed on: 10/31/11 Version: Final

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Accounts Payable

Perform the following steps to post internal transfer without clearing, using the information below:

SAP Easy Access

Last changed on: 10/31/11 Version: Final

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Accounts Payable

Enter Transfer Posting: Header Data

1. Update the following required and optional fields:

Field Name Description Values

Document date Date the transaction occurred Example: 22.05.2002

Type Document type Example: AB

Company code Company Code: Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes

Example: 5200

Posting date Date that the business transaction occurred

Example: 22.05.2002

Period Number identifying a fiscal month.

Example: 5

Currency/rate Code identifying the currency used in the transaction

Example: USD

Reference Free text, describing the transaction

Example: 12345

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Accounts Payable

Field Name Description Values

PstKy Posting key Example: 31

Account Code identifying Vendor Account

Example: 100005

2. Click Enter Button .

Enter Accounting document: Add Vendor item

3. Update the following required and optional fields:

Field Name Description Values

Amount Amount of the line item Example: 1000

Payt terms Payment terms Example: 0001

Bline date Baseline date – the due date is calculated as “pay. Terms” + “baseline date”

Example: 31.05.2002

Text Free text, describing the transactions

Example: Test

Last changed on: 10/31/11 Version: Final

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Accounts Payable

Field Name Description Values

PstKy Posting key Example: 22

Account Code identifying the Vendor account

Example: 100010

4. Click Enter Button .

Enter Accounting document: Add Vendor item

5. Update the following required and optional fields:

Field Name Description Values

Amount Amount of the line item Example: *

Payt terms Terms of Payment Example: 0001

Bline date Baseline date – the due date is calculated as “pay. Terms” + “baseline date”

Example: 31.05.2002

Last changed on: 10/31/11 Version: Final

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Accounts Payable

6. To check your document before posting, click Overview Button .

Enter Accounting document: Display Overview

7. To post your document, click Save Button .

8. The message bar displays “The document 100001114 was posted in company code 5200”

Note: The system posted a new document. Both posted items are not cleared and are treated by the system as open items. However, you can still clear them manually.

Last changed on: 10/31/11 Version: Final

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