6th iyf - 2011 information booklet

ISTANBUL YOUTH FORUM 20116th ISTANBUL INTERNATIONAL YOUTH FORUM

INFORMATIONBOOKLET2011

ISTANBUL YOUTH FORUM

1

ISTANBUL YOUTH FORUM 2011

PRELIMINARY PROGRAMME FOR DELEGATES

Monday 16th MayAll day Delegates’ Arrival and Registration18.30-21.30 Introductions & Welcome Barbecue21.30-22.00 Transfer from Robert College to Bilek Hotel

Tuesday 17th May08.00-08.30 Transfer from Bilek Hotel to Robert College09.00-13.00 Teambuilding at Konak Terrace13.00-14.00 Lunch14.00-18.00 Teambuilding at Plateau18.00-19.00 Eurovillage Preparations19.00-20.30 Eurovillage21.00-22.30 Country Presentations22.30-23.00 Transfer from Robert College to Bilek Hotel

Wednesday 18th May08.00-08.30 Transfer from Bilek Hotel to Robert College09.00-12.00 Opening Ceremony & Panel Debate12.00-13.30 Committee Work13.30-14.30 Lunch14.30-18.00 Committee Work18.00-18.15 Teacher-Delegation Check Meeting 18.30-19.15 Transfer to Committee Dinners from Robert College19.15-22.30 Committee Dinners22.30-23.00 Transfer to Bilek Hotel from Committee Dinner venues

Thursday 19th May08.00-08.30 Transfer from Bilek Hotel to Robert College09.00-13.00 Committee Work13.00-14.00 Lunch14.00-18.00 Committee Work18.00-19.00 Dinner19.00-19.30 Preparations for the Party19.45-21.00 Speed Date21.00-00.00 Theme Party00.00-01.00 Transfer from Robert College to Bilek Hotel

2


Friday 20th May12.30–13.00 Transfer from Bilek Hotel to T.G.I Fridays13.00-14.30 Lunch at T.G.I Fridays14.30-15.00 Transfer from T.G.I Fridays to Robert College15.00-18.30 GA Preparation at Robert College18.30-19.15 Euroconcert Preparations19.15-20.00 Dinner20.00-22.00 Euroconcert22.00-22.30 Transfer from Robert College to Bilek Hotel

Saturday 21st May08.00-08.30 Transfer from Bilek Hotel to Robert College08.30-13.00 General Assembly13.00-14.00 Lunch14.00-18.30 General Assembly18.30-19.00 Boat Trip Preparations19.00-19.30 Walk from Robert College to Boat19.30-23.30 Boat Trip23.30-00.00 Transfer from Boat to Bilek Hotel

Sunday 22nd May08.00-09.00 Transfer from Bilek Hotel to Robert College09.00-13.00 General Assembly13.00-13.30 Lunch13.30-15.00 Closing Ceremony15.00 Departures

3


PRELIMINARY PROGRAMME FOR Chaperones

Monday 16th MayAll Day – Delegation Arrival and Check In at the Bilek Hotel18.00 – Transfer to Robert College18.30 - Conference Registration and Welcome BBQ 21.30-22.00 – Transfer from Robert College to Bilek Hotel

Tuesday 17th May08.00 Transfer from Bilek Hotel to Robert College 09.00 Teachers Teambuilding (Faculty Parlour)10.00 Guided Campus tour – (including Co!ee on Plateau)12.30 Lunch 13.30 EYP Turkey and IYF Information Meeting 14.30 Excursion including Rumelihisari excursion and Ortakoy17.30 MMMigros Supermarket shopping (Eurovillage Shopping for fresh food items)18.30 Eurovillage Preparations 19.00 Eurovillage 21.00 Country Presentations 22.30 Transfer from Robert College to Bilek Hotel

Wednesday 18th May08.00 Transfer to Robert College from Bilek Hotel 09.00 Opening Ceremony10.30 Co!ee Break11.00 Panel Debate 12.30 Lunch 13.30 Teachers’ Excursion to the Asian side of Istanbul18.00 Teacher-Delegation Check Meeting (on school campus)18.30 Delegates and chaperones transfer to Committee Dinner loca-tions19.00 Teachers’ Dinner at Ortaköy House Cafe 22.30 Transfer to Bilek Hotel from Ortaköy

4


Thursday 19th May08.00 – 08.30 Transfer to Bilek Hotel from Robert College 09.00 – 10.00 Free time (committe observation) on campus10.00 – 17.00 Sultnahmet Tour Kapalıçar"ı 18.00 – 19.30 Dinner in Sultanahmet and travel back to the hotel (tram )19.30 – 20.30: free time at hotel20.30 – transfer to Robert College21.00 – 24.00 Theme Party in Maze (RC Campus)24.00 – 01.00 Transfer from Robert College to Bilek Hotel

Friday 20th May13.00 Transfer from Bilek Hotel to T.G.I Fridays13.30 Lunch at T.G. I Fridays followed by free time19.45 Dinner at Robert College21.00 Euroconcert 23.00 Transfer to Bilek Hotel from Robert College

Saturday 21st May08.00 – 08.30 Transfer from Bilek Hotel to Robert College 09.00 General Assembly – all day 19.30 Boat Trip 23.30 Transfer from Boat to Bilek Hotel

Sunday 22nd May08.00 Transfer from Bilek Hotel to Robert College 08.30 General Assembly and closing ceremony14.00 onwards – Departures

5


elements of the sessıon

Teambuilding will take place out in the open on a plateau overlooking the Bosporus if weather allows. During Teambuilding, delegates will get to know their committee members. The chairpersons will engage committees in teambuilding activities that aim

Teambuılding

to improve cooperation and communication within the team. Teambuilding in previous IYFs have proved that putting on sun cream prior the teambuilding is essential! Dress code: comfortable, sports/outside clothing, sensible and appropriate for wearing at school.

During the next two days after the teambuilding, committees will discuss and analyze their committee topics and try to reach solutions by negotiation. The result, the motions for resolutions

COMMITTEE WORK

will then be written out and put into academic format. The Committee Work will take place in Gould Hall in Robert College. Dress code: smart casual

6


elements of the sessıon

The General Assembly will take place in the Robert College auditorium and each participant will then be able to raise questions and articulate their ideas. General Assembly will allow delegates to defend their motions for resolutions, make

GENERAL ASSEMBLY

attack speeches and participate in op en debate. The session will end with the voting procedure and the motions will be judged by the delegates. All delegations must be present during the general assembly on both of the days. Dress code: formal

After a hard day’s work on Thursday, the theme party will be your chance to shake o! your stress, following speed dating. The theme of the party will be secret till the very last minute.

Theme Party

Nevertheless, we ask you, in order to have the best atmosphere, to wear mostly whites. Any #ashy LED items are appreciated as well. Dress code: elegant/casual

The o$cial programme starts at 12.30 on Friday. After sightseeing Istanbul or sleeping in, all participants will meet at Bilek Hotel at 12.30 to be taken to T.G.I Fridays for lunch. Neither Robert College nor the IYF organization team has any responsibility during

Free Frıday Morning

the free morning hours. However buses will be provided to/from certain touristic points for those who register themselves during the Welcome BBQ. Various information #yers regarding what to do in Istanbul will be available.

7


On Tuesday evening Eurovillage will take place in the Forum, during which all delegations will share food and drink from their countries with each other - so bring lots of food! We encourage all the participants to bring and wear their national costumes for this event. Delegations are responsible for supplying their own plastic cups and cutlery and decorative items. We cannot provide heating for Eurovillage, therefore we ask you not to bring food that needs to be heated. Teachers will have an opportunity to make up for the forgotten items needed for Eurovillage during

Eurovillage & Country Presentations

their trip to a supermarket on the Tuesday afternoon. We operate a strict no- alcohol policy. All alcohol found at Eurovillage will be con%scated and handed over to your teacher. Following Eurovillage will be the Country Presentations in the theater. Each delegation is required to present their country in any way they wish. Dancing, singing, presenting a short %lm are among the popular ways to share cultural values of your country. Please don’t forget to bring your presentation/song/clip in a USB to the session! Dress code: Traditional costume.

8


The Euroconcert is an opportunity for those who wish to entertain the session participants with a musical piece or a special performance. During the welcome BBQ on the %rst day, there will be a registration table for those who wish to participate in Euroconcert on Friday evening. All performances must be well rehearsed; there will

Euroconcert

be one audition for all selected participants on the day of the Euroconcert. A drum set, a piano, a classic guitar and a bass guitar will be provided, while for other instruments must be brought with you. Euroconcert is the chance for you to demonstrate your talents to the youth of Europe. Dress code: formal/elegant.

An opportunity for delegates to spend quality time in their committees. Committees will be having dinner in various restaurants in Arnavutköy and Ortaköy on Wednesday evening.

Commıttee Dınners

This is not covered by your participation fee, therefore the organizers will collect &10 per person prior the dinner. Dress code: smart casual

A boat trip on Bosporus will be the last evening activity of the session. Good food and good music is guaranteed. The magni%cent

Farewell Party / Boat Trip

Bosphorus view does create a magical frame for photographs! Dress code: elegant/casual

9


VENUES

Teambuilding will take place out in the open on a plateau overlooking the Bosporus if weather allows. During Teambuilding, delegates will get to know their committee members. The chairpersons will engage committees in teambuilding activities that aim

Robert College

to improve cooperation and communication within the team. Teambuilding in previous IYFs have proved that putting on sun cream prior the teambuilding is essential! Dress code: comfortable, sports/outside clothing, sensible and appropriate for wearing at school.

10


VENUES

The accommodation for all participants will be at the Bilek Hotel Istanbul. Bilek Istanbul is a 4 star hotel, located in the heart of the city. A metro station is only two minutes away by foot. All participants will be staying double and triple bedrooms, all of which are equipped with TV,

Bilek !stanbul

cablecasting, wireless inter net connection, hair dryer, and air conditioner. Participant s will also be able to use the Health Club facilities of the hotel, including massage services, indoor swimming pool, Turkish bath, sauna, and %tness area. Towels and shampoo will be provided.

How To Get There

By Plane:The accommodation for all participants will be at the Bilek Hotel Istanbul. Bilek Istanbul is a 4 star hotel, located in the heart of the city. A metro station is only two minutes away by foot. All participants will be staying double and triple bedrooms, all of which are equipped with TV,

cablecasting, wireless inter net connection, hair dryer, and air conditioner. Participant s will also be able to use the Health Club facilities of the hotel, including massage services, indoor swimming pool, Turkish bath, sauna, and %tness area. Towels and shampoo will be provided.

11


By Train:Turkish Railways Authority (TCDD) has regular train schedules from Istanbul to Budapest - Hun- gar y, Bucarest - Romania, Kishinev -

Moldova, Salonica - Greece and So%a - Bulgaria in Europe. The journey takes about 12 hours from Salonica and longer routes take even longer.

Extra Nıghts

If you would like to spend extra night/s in the beautiful city of Istanbul here’s a list of youthhostels and other accommodation options. We would like to remind you that the organisingteam is not responsible for

booking for extra nights and since Istanbul is very crowded at this time of the year due to many international conferences at that time we advise you to book early. Nevertheless, do not hesitate to contact us if you require help.

Bilek Hotel http://www.bilekistan-bul.com/eng/index.php?ico=1&lang=eng

0902123242024 3 bed rooms-85 & 2 bed rooms-65 &

World House http://www.worldhouseistan-bul.com/home.asp

0902122935520 4 bed rooms-17 &6 bed rooms-15 &8 bed rooms-14 &14 bed rooms-12 &

Sofa Taksim http://www.hostelsclub.com/hostel-tr-15501.html

0902122451053 4 bed rooms-9,5 &6 bed rooms-9 &10 bed rooms-7 &

Chillout http://www.hostelsclub.com/hostel-tr-6967.html

0902122494784 3 bed rooms-15 & 4 bed rooms-13 &6 bed rooms-10 &

12


Useful Informatıon

O$cials should arrive on Sunday, the 15th of May. Delegations are asked to arrive on Monday, the 16th of May, before 18:00. All departures should be after 15:00 on Sunday, the 22nd of May. It is strongly advised you book your travel accordingly.

May is a warm month in Istanbul, cold winds and rain are unexpected. However, be sure to check the weather conditions prior to departure and pack accordingly.

EYP Turkey has a strict no drugs, no alcohol policy during all of its sessions, and its violation results in immediate expulsion from the session. We would also like to remind you that the possession of alcohol on school premises is strictly prohibited by Turkish Law.

The consumption of alcohol and purchase of tobacco product s is illegal for those under the age of

18 in Turkey. As in many countries, there is now a smoking ban in all closed public spaces such as cafes, transport, etc. It should also be noted that Robert College has a strict no smoking policy and there is no provision of a smoking area anywhere on campus for anyone including chaperones!

It is expected that participants will dress appropriately at all times. You are reminded that this conference takes place at a Turkish high school.

Istanbul is a fairly safe city but crowded places may pose a risk of pickpockets. Following common traveling rules and keeping an eye out is advisable especially in crowded streets.

Be sure to keep up to date with the organizational updates and to drop us a line whenever you have a question in mind!

13

6th iyf - 2011 information booklet

Documents

robert college09

robert college08

robert college21

robert collegesaturday

robert college18

robert college15

bilek hotelsunday

bilek hotelfriday