Principles of Management

Co-ordination and Controlling

Coordination

Meaning Bases of Co-ordination

Controlling

Meaning Types of controls methods Process of controlling

Principles of Management

Co-ordination

It is a managerial function in which different activities of the business are properly adjusted, integrated and inter linked to achieve organisational objectives

Co-ordination is needed among different activities, organisational departments, functions and work force

It helps smooth functioning of the organisation, integrates efforts in a common direction, avoids confusion and rivalry among employees and ensures proper division of work

Principles of Management

Bases of Co-ordination

The Hierarchy - The co-ordination and the two way communication in the organisational hierarchy must be taken care of the superiors, as it is difficult for top management to co-ordinate between activities of the lower level

Administrative System – All the programmed events and routine tasks are co-ordinated using formal procedures. For rest of the tasks, committees could be asked to co-ordinate

Voluntary Activities – The employees or group of employees volunteer to co-ordinate when they face a situation/feel the need to co-ordinate, find a programme and apply it

Principles of Management

Controlling

To control means to guide something in the direction it is intended to go

Controlling also means to keep a check on, to verify, to compare with preset standards etc

It is a function that penetrates into each level of management, from top to the grass root level

It is a continuous process aimed at achieving the objectives up to perfection

Principles of Management

Types of Control Methods

Past oriented controls

The results are measured after the processThe controls are set, based on past errors/successes

Future oriented controls

Results are measured when process is in progressThe process serves as a warning or an indication to set the future controls

Principles of Management

Process of Controlling

Settings standards for performance

Measurement of the performance

Compare actual results with standards

Corrective measures at appropriate levels

Take follow up action (Feedback Mechanism)