Northside

Independent School District

October 29, 2019 1130 Attention Vendor:

Purchasing Department

Please be advised that a bid for Security Cameras, Access Control and Intrusion Devices, RFP #2019-218 will be due at 10:30 am, December 3, 2019 through ESM Solutions. In order to participate, your company must be registered with ESM Solutions prior to that date and have at least one of the following commodities listed in your profile to be able to view the bid.

680-87 Surveillance Cameras & Counter-Surveillance Equipment & Supplies

055-67 Mounting Hardware, Automotive Laptops, GPS , Cameras, Electronic Devices, etc.

838-83 Telecommunication (Internet Protocol) Network Monitoring, Surveillance, Intrusion Detection Systems and Networking Products

Northside Independent School District has implemented an electronic - vendor notification and sourcing solution that will streamline the procurement operation of our District. The provider that we have selected to achieve this is ESM Solutions – one of the largest providers of e-procurement solutions in the country. We are very positive about our transition to an electronic sourcing solution and because you are a valued supplier, we look forward to continue doing business with you. To that end, you are advised that future bid notifications processed through ESM Solutions will be submitted to you via email. In order to receive these email notifications and ensure participation, you must follow the three specific steps listed below:

1. Register: To register, please go to the home page of ESM Solutions (www.esmsolutions.com) and click on “login” at top right hand corner of page and then click on Supplier Login. Choose ESM Solutions and follow the registration steps.

2. Classify: The registration process will allow you to select the category description of the products and services that you provide. Doing so will improve our ability to include you in any opportunity that fits your profile.

3. Email NISD Purchasing: Please email Pauline Frisch @ pauline.frisch@nisd.net if you should have any questions, please do not hesitate to contact me at (210) 397-8707 or ESM Solutions at (215) 444-9300.

Sincerely, George M. Ayala Director of Purchasing

Support Services Center 607 Richland Hills Dr., Suite 700 San Antonio, Texas 78245-2149 Tel: 210-397-8707 Fax: 210-706-8668 www.nisd.net

ATTN: VENDORS The Northside Independent School District is moving to a new electronic system for our sourcing events. Bids will now be posted through the ESM Sourcing System, previously eSchoolMall/Mercury Commerce, and all suppliers will need to Register with ESM Solutions to be able to view or respond to bids. (Note: there is no cost associated with this registration) Once you have registered, we recommend you view your Customers and Email Notification options located in your ESM Profile. This will allow you to customize the emails you receive from the system. If you do not choose to customize this information, you will receive emails from all users of the ESM Sourcing System, not just the Northside Independent School District. If you have not previously registered for ESM Solutions, you may be presented the opportunity to map your individual supplier account with your company’s existing record during registration. If you have an existing ESM Solutions account, you can select the Forgot Password link to reset your password. If you have any issues registering, please review the Supplier Guides. If additional assistance is required, please contact support@esmsolutions.com. Automated emails from ESM may go to your junk mail, so please add the email address noreply@esmsolutions.com to your address book to ensure you receive all notices.

Supplier Commodity Code

Customers are now able to send event bid invitations by selecting one or more commodity codes. If you

are unable to see a bid, you may need to update your commodities code before you can view the events.

These step by step instructions will show you how to update your commodity code.

1) Suppliers can update their commodity codes by going to the

profile tab and choose ‘Select Function’, commodities:

2) The supplier can search for either the NIGP code or keywords to describe their product/service.

Once the service is found, click the check box.

3) On the Assigned Commodities, you will see all of the commodity codes for your business.

4) Please make sure to click Update.