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2009

Sector 614 Facilities Rental Contract

Indemnification and Liability

User agrees to the terms provided in this rental contract by and between User,____________________________ and SECTOR 614. User agrees to indemnify and holdsSECTOR 614, Tietsort Design, Christopher and Amanda Tietsort harmless from all claims,liability, damage, injury penalty, fine or loss, directly or indirectly, by any persons, authority, orentity for injuries to persons, property, or damage which in any way results from the use of saidpremises by user; and if any suit or proceeding shall be brought against SECTOR 614 or TietsortDesign on account of damage, injury, omission, neglect, commission, liability claim, or lossoccasioned upon by User, guests of User, invitees, licensees, servants, or any other person, theUser, at its sole expense will defend same, and will pay any judgments which may be recoveredagainst SECTOR 614 or Tietsort Design

Payment / Insurance

A 50% non-refundable deposit payable to Tietsort Design and a signed contract arenecessary to guarantee the rental space and date.

The initial non-refundable deposit is due at the time of the signing of the contract; theremaining 50% of the rental is due 30 days before the event.

User may place a preliminary hold on the rental space that gives a User first refusalrights; but in the case of a conflict, the hold must be changed to a guarantee (i.e. 50%non-refundable deposit and a signed contract).

Tietsort Design and the preferred caterer must be named in the insurance as holdharmless and receive a copy of the Certificate of Insurance (COI). You can obtain an

event insurance policy from your homeowners insurance agency. Because of insurance restrictions, User, caterers, and liquor providers must supply

certificates of insurance.

If User contracts with one of the Preferred Caterers, insurance for caterer and liquorlicense is already resolved.

These certificates should be made in the name of Tietsort Design. Liquor providers mustprovide proof of their state license 30 days prior to the event.

In all cases, the insurance certificates must be received by Tietsort Design at least 30 daysprior to the event.

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The contract balance and any additional fees must be paid in full at least 30 days prior tothe event.

_______USER InitialsCaterer/Vendors

SECTOR 614 has a Preferred Catering list. User may choose from said list (below) orthey may bring in other caterer. If User chooses Other caterer, User must pay anadditional $400.00 fee and is responsible for getting Space 614 caterers Certificate ofInsurance and Liquor License. Under no conditions is User allowed to use unlicensedcaterer.

o Aunt Pittypats Catering & Trattoria Il Centro;

Maggie Howell

405-942-4000

[email protected]

o Seasons Catering/Iguana Lounge;

Tracey Leird

405-778-9172

[email protected]

o Cheevers/Iron Star, contact:

Jamie Bradford

405.412.8236

[email protected]

o Western Concepts LLC-(Sushi Neko, Musachis, Will Rogers Theatre events, Wills,

Lobby Bar, Coach House), contact:

Scott Stuckey

405.409.6320

[email protected] User and/or Caterer will be responsible for all dining needs and clean up including

equipment rental (i.e. tables, linens, glassware, tableware, etc.)

User may contract with any vendor supplying tables, linens, chairs, flowers, etc. It is theresponsibility of the Vendor and User if Vendor damages any item on site.

Vendor may drop off rented items between 8a.m. and 12p.m. the day before thecontracted event. Please note: SECTOR 614staff will sign for items, but is notresponsible for checking the order. If the order is incorrect, it is the responsibility of theUser and the Vendor.

_______USER Initials

Event Advertisement / Marketing materials

SECTOR 614 can offer personal, professional assistance with regards to any EventAdvertisement / Marketing materials, i.e. flyers, mailers, email-invites, brochures etc.you may need for your specific event. These services are separate from the actual rentalof SECTOR 614 and therefore will require an additional amount of payment above andbeyond the costs associated with the rental of SECTOR 614. Please coordinate throughour Graphic Designer Bernie Colbert.

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Set Up and Take Down

Daytime events

Judged on a case-by-case basis. The event is confined to the rental space only.

All decorations or items provided by User must be removed the day of the event.

All decorations or items provided by User must be approved by SECTOR 614 CLEAN- UP it is the Users responsibility for the condition of the space after the event.

There will be a $500 charge to Users credit card if the space is left in an unacceptablemanner (we ask that you leave it the way you found it).

Evening events

SECTOR 614 will make the room available for set up by 3p.m. the day of the event.

No combustible materials, candles, smoke, fog or bubble machines are allowed in thebuilding.

No set up closer than five feet from any work of art.

No banners placards, tape, or other materials may be attached to the walls, ceilings, or

floor without permission. All decorations or items that are not owned by SECTOR 614 must be removed from the

rental space the evening of the event unless other arrangements are made.

All decorations or items provided by User must be approved by SECTOR 614

User must arrange for all rentals to be picked up between 8a.m. and 12p.m. the followingday.

SECTOR 614 reserves the right to deny any activity or equipment usage that couldpotentially damage the gallery or its contents.

The event and clean-up must be completed by 1:00am on the date following the date ofthe event

CLEAN- UP it is the Users responsibility for the condition of the space after the event.There will be a $500 charge to Users credit card if the space is left in an unacceptablemanner (we ask that you leave it the way you found it).


Building Usage

The maximum number of people allowed for an event is 200.

All Users are responsible for complying with the State of Oklahoma Liquor Laws.

Activities will be confined to the room rented.

Food and drinks are restricted to the room rented, unless otherwise agreed to in writingprior to the event.

A/V usage: A/V equipment is included in the price of the rental. User may bring inCDs, DVDs, iPODS, etc., to use during their event. SECTOR 614 staff will run anyand all equipment that is connected to internal sound/A/V systems. DJs or bands are notallowed to connect into system; they must provide their own.

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o User or any guest of User is under no circumstance allowed to operate sound/A/V

systems

Smoking anywhere in the building and entry ways is strictly prohibited.

Rental Times:o Evening Rental time/event time

Rental time 3pm-1:00am (10 hours) Event time is a max of five (5) hours with enough time to be cleaned up by

1:00am

All events must be concluded by 12:00am (midnight), regardless of starttime.

o Day Rental time/event time

Rental time 7am- 2:59pm

Event time max of six (6) hours with enough time to be cleaned up by2:59pm


Parking

Is available on west side and east side of building.

There are approximately 75 parking spaces available for your use.

Any vehicles left in parking over night will be towed at owners expense.

Applicable Law

User agrees to comply with all applicable laws including local, state and federal statutes. Useraffirms that attendees will comply with applicable laws during the rental period.PLEASE SEE ATTACHED SHEET FOR A CHECKLIST OF DOCUMENTS THAT

MUST BE SUBMITTED PRIOR TO RENTAL.

Organization Name:___________________________________ Event Date:__________

Contact Person:__________________________Phone:______________Fax:__________

2nd Contact Person:_________________________________Phone:__________________

Address:_______________________________________CSZ:_____________________

Email:__________________________________________________________________

Approximate No. of Guests________________ **Hours of Event:__________________

Band/D.J.:___________________________________Phone:______________________

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Caterer:_____________________________________Phone:_______________________

Other Vendors (i.e. florists table decorators, etc.):________________________________

** Event including cleanup must be out of the building by 12:59A.M.

RENTAL FEES:

$_____________Room Rental

$_____________LESS PREPAID DEPOSIT PAID AT THE TIME OF AGREEMENT

$_____________BALANCE (to be paid 30 days prior to the event), BALACE

$_____________ DUE

Checks should be made out to Tietsort Design. The Users signed agrees to the terms and

conditions of this contract and is unconditionally responsible for such.

Agreed to by:

__________________________________ ___________Authorized Signature Date

__________________________________ __________Signature SECTOR 614 Date

Gus TietsortSECTOR 614 / Tietsort DesignPhone: 405.606.7097Fax: 405.606.7124Email: [email protected] W. SheridanOKC, Ok 73102

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RENTAL CONTRACT DOCUMENT CHECK LIST

To reserve SECTOR 614 for your event, you must submit the following items 30 days prior toyour event:

1. Your deposit payable to SECTOR 614 as outlined in the contract.

2. Signed contract with required information

______Names and phone numbers of caterers(if using Other caterer)

______ Names and phone numbers of any DJs or bands that will perform.

______ Names and phone numbers for any other vendors,i.e. florists, table decorators, etc, associated with the event(please attach separate sheet if necessary)

3. Certificates of Insurance

______Event insurance from your organization or homeowners insurance policy

______ From Caterers AND copy of Liquor License (if using Other caterer)

Please note that if you are charging people to come to you event, the AlcoholBeverage Law Enforcement Commission says you must have a liquor license for yourevent. Some restaurants and caterers have the license, and hiring them is much easierthan applying for an event license with ABC. A list of liquor providers licensed bythe state of Oklahoma to serve alcoholic beverages is available by calling the ABC at405.521.3484.

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Your rental will be confirmed once all documentation is received.

Remaining Balance is required 30 days prior to your event.

Rental Rates

All events are considered per day due to preparation and set-up.Pricing can change with out prior notice.

Saturday evening: $2200

Friday evening: $2200

Thursday evening: $1650

Mon-Wed evening: $1100

Mon- Fri Day: $550

Sunday: negotiable

The building has two restrooms and is handicap accessible.

Smoking anywhere in the building and property is strictly prohibited.

SECTOR 614 cannot be responsible to any damage that may occur to vehicles on premises.

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Gus TietsortSECTOR 614Phone: 405.606.7097Fax: 405.606.7124

Email: [email protected] W. SheridanOKC, Ok 73102

SECTOR 614 Rental Policies/Facility Use Policies

1. Staff and Security Fees: Security is REQUIRED for any event that is serving alcohol orany event with 100 people or more, regardless of alcohol. ] The charge for security is$25.00 per hour per guard. There is a minimum of four (4) hours. The number ofSecurity Guards required for an event will be determined by SECTOR 614 staff based onthe number of guests attending and the number of areas open to guests for the event. Theguards are basically one guard for 200ppl and less. This is subject to approval bySECTOR 614 staff.

2. Insurance: SECTOR 614 must be named in the insurance as hold harmless andreceive a copy of the Certificate of Insurance (COI). You can obtain an event insurancepolicy from your homeowners insurance agency. This information must be presented toSECTOR 614 30 days prior to the contracted date of the event.

3. Clean-up: The User and/or caterer is responsible for cleaning tables, kitchen facilitiesand other areas utilized for the event and for removing all trash and decorations from theevent. A minimum $500 clean-up fee will be processed to you if the gallery was left inan unacceptable manner (we ask that you leave it the way you found it).

4. Caterers: SECTOR 614 has worked hard to find quality caterers available to our clientsfor rentals. We have learned through experience that it is to everyones benefit to usethose caterers that we have an active relationship with, thus ensuring our clients receiveboth the best service and food available. Additionally, these caterers are familiar withworking at SECTOR 614 and know what we expect from them as well. We, therefore,ask that you highly consider using apreferred catererthat has been approved bySECTOR 614. Preferred caterers have been selected for the quality of their services, theirability to meet legal, Oklahoma liquor laws and insurance requirements, theircommitment to following the gallerys catering/facility guidelines, and the ability to servecustomers in all budget ranges. The caterers include:

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a. Aunt Pittypats Catering & Trattoria Il Centro;

i. Maggie Howell

ii. 405-942-4000

iii. [email protected]

b. Seasons Catering/Iguana Lounge;

i. Tracey Leirdii. 405-778-9172


c. Cheevers/Iron Star, contact:

i. Jamie Bradford

ii. 405.412.8236


d. Yet to be namede. Yet to be named

Should you choose a different caterer, it is an additional cost of $400.00. Any non-preferred

caterer is required to have certificate of insurance and a copy of liquor license to SECTOR614 30 days prior to the contracted date of the event.

5. Alcohol: You are permitted to have alcoholic beverages at your event. SECTOR 614however, does not have a liquor license and cannot take possession of, or store, alcoholin any form under any circumstances. You are responsible for complying with allapplicable state and federal laws pertaining to the serving of alcoholic beverages and forensuring that your service provider complies with these laws as well. SECTOR 614requires only Oklahoma state certified bartenders distribute alcoholic beverages, and weare not responsible for any damages resulting from any failure to obtain these permits.

6. SMOKING: There is NO SMOKING allowed anywhere (bathrooms, storage area,ouside front door, etc.) in the building. If caught smoking in any of these areas, the

violator will receive a warning. After a second time, the violator will be asked to leavethe premises. If caught smoking anywhere in the building, the violator will be asked to

leave immediately. SECTOR 614 reserves the right to ask anyone at anytime to leave thepremises.

7. Rental Time vs.Event Time: While the RENTAL time is 10 hours, the EVENT timecannot exceed 5 hours.

8. Miscellaneous:a. If you are a state agency or non-profit (501c3) you may be eligible for adiscounted price. Please inquire with our SECTOR 614 staff for pricing.

b. Decorations may not consist of tinsel, glitter, confetti, birdseed, rice, hay or straw,sand, etc., and final decorations are up to the discretion of the SECTOR 614 staff.No decorations are allowed on the walls, windows or doors.

c. Bubbles/sparklers are not allowed indoors.d. SECTOR 614 equipment (tables, chairs, podiums) is to be used in the indoor

spaces only.

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e. If you have any questions, please contact Gus Tietsort 405-606-7097 [email protected]

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