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CRITERION VI

GOVERNANCE AND LEADERSHIP

6.1 INSTITUTIONAL VISION AND LEADERSHIP

6.1.1 DOES THE MISSION STATEMENT DEFINE THE INSTITUTION’S

DISTINCTIVE CHARACTERISTICS IN TERMS OF ADDRESSING THE

NEEDS OF THE SOCIETY, THE STUDENTS IT SEEKS TO SERVE,

INSTITUTION’S TRADITIONS AND VALUE ORIENTATIONS, VISION

FOR THE FUTURE ETC.?

The mission statement of the University defines the Institution’s distinctive characteristics

in terms of addressing the needs of society, of the students it seeks to serve, and in

keeping with the institution’s traditions and value orientations, and vision for the future.

6.1.2 WHAT ARE THE GOALS AND OBJECTIVES OF THE INSTITUTION?

HOW ARE THEY MADE KNOWN TO THE VARIOUS

STAKEHOLDERS?

The following is the mission statement of the University:

The objectives of the University shall be to disseminate and advance knowledge, wisdom

and understanding by teaching and research and by the example and influence of its

corporate life. Towards this end the University shall:

1. advance learning and knowledge by teaching and research and by extension

programmes so as to enable a student to obtain advantages of University

education;

2. provide the right kind of leadership in all walks of life;

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3. promote in the students and teachers an awareness and understanding of the social

needs of the country and prepare them for fulfilling such needs;

4. Take appropriate measures for promoting inter-disciplinary studies in the

University;

5 foster the composite culture of India and establish such departments or institutions

as may be required for the study and development of the languages, arts and

culture of India;

6. make such provision for integrated courses in Humanities, Sciences and

Technology in the education programmes of the University.

The goals and objectives of the University are made known to its various stakeholders

through various forums like Academic Council, Executive Council, Court, Board of

Studies etc. and through activities such as curriculum construction, cultural and sports

functions, academic talks and discussions, media presentations, and degree and award

functions etc.

6.1.3 DOES THE INSTITUTION HAVE A MISSION STATEMENT AND GOALS

REFLECTING QUALITY? IF YES, GIVE DETAILS.

The University aims to take appropriate measures to ensure high quality of research and

teaching especially through the promotion of inter disciplinary studies. It seeks to secure

a qualitative improvement in its functioning by being responsive to the needs and

aspiration of its various stake holders.

6.1.4 WHAT MEASURES HAS THE INSTITUTION TAKEN TO TRANSLATE

QUALITY TO ITS VARIOUS ADMINISTRATIVE AND ACADEMIC

UNITS?

Administrative

Confidential Report are detailed and objectively prepared. These are considered

before promotion.

Computer training programmes for its administrative employees have been

undertaken to improve their efficiency.

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Academic

Internal Quality Assurance Committee was constituted by the University.

Internal Assessment at the PG level has been introduced.

Registration to Ph.D only twice a year after careful scrutiny.

Entrance test for admission to the M.Phil programmes.

Revision of all courses of study.

Starting of new courses by the different Departments of the University.

6.1.5 WHAT ARE THE LEADERSHIP FUNCTIONS OF THE HEAD OF THE

INSTITUTION? HOW IS THE LEADERSHIP SYSTEM ESTABLISHED IN

THE UNIVERSITY?

As per Act-10 the following shall be the Officers of the University:

i. the Chancellor

ii. the Vice-Chancellor

iia the Pro-Vice-Chancellor

iii the Deans of Faculties

iv the Registrar

iv a the Controller of Examinations

v the Finance Officer &

vi such other persons in the service of the University as may be declared by

the Statutes to be the officers of the University.

1. Dean of Studies

2. Dean of Students’ Welfare

3. Dean of College-cum-Director College Development Council.

4. Librarian.

5. Chief Warden

Their powers and functions have been defined in the Act/ Statutes of the first Act of the

H.P. University, 1970.

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Vice- Chancellor is the head of the institution and the terms and conditions of service are

defined under Sec. 12A of the Ordinance. The powers and duties of the Vice- Chancellor

have been defined under section 12-c of the Act.

Powers and Duties of the Vice- Chancellor

1. The Vice-Chancellor, who shall be the principal executive and academic

officer of the University, shall take rank next to the Chancellor and shall

exercise general supervision and control over the affairs of the University,

and shall, in the absence of the Chancellor, preside at the meetings of the

Court and any convocation of the University.

2. The Vice-Chancellor shall be the ex-officio Chairman of the Executive

Council, the Academic Council and Finance Committee, he shall be entitled

to be present at and to address any meeting of any authority or body of the

University, but shall not be entitled to vote there at unless he is member of

such authority or body.

3. The Vice-Chancellor shall exercise general supervision and control over the

affairs of the University and shall be responsible for its proper and efficient

functioning. He shall also exercise all powers necessary for due

maintenance of discipline in the University.

4. He shall ensure the observance of the provisions of this Act, the Statutes,

Ordinances and Regulations and he shall have all powers necessary for that

purpose.

5. The Vice-Chancellor shall, either himself or through any officer of the

University authorized in writing by him, convene the meeting of the

Executive Council, the Academic Council and the Finance Committee and

shall perform all such acts as may be necessary to carry out the provisions

contained in this Act, the Statutes, the Ordinances and the Regulations and

to give effect to the decisions of the said authorities.

6. The Vice-Chancellor shall, at the close of each academic year, in the

manner prescribed in the Statutes or Ordinances, assess and evaluate the

teaching and research work done by the members of the Faculty. On such

assessment or the evaluation, if the Vice-Chancellor is of the opinion that

the work and conduct of any member of the Faculty is not satisfactory, he

shall, in the manner as laid down in the Statutes or Ordinances, initiate or

cause to be initiated action against such a member.

7. In case of any emergency which, in his opinion, required immediate action,

the Vice-Chancellor shall take such action as he deems necessary and shall

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at the earliest opportunity thereafter report the action taken to such authority

or body as would in the ordinary course have dealt with the matter;

Provided that if the action taken by the Vice-Chancellor is not approved by

the authority or body concerned it may refer the matter to the Chancellor

whose decision shall be final;

Provided further that if the decision taken by the authority or body on the

report of the Vice-Chancellor under this sub-section affects adversely any

person in the service of the University, the person may prefer an appeal to

the Chancellor within thirty days from the date on which decision was

communicated to him and the decision of the Chancellor on such appeal

shall be final.

8. The Vice-Chancellor shall, exercise such other powers as may be prescribed

by the Statutes, Ordinances and Regulations.

The Vice-Chancellor establishes his leadership functions in the functioning of the

University through his team consisting of Registrar, Finance Officer, Controller of

Examinations, Planning and Development Officer, Dean of Studies, Dean, Students’

Welfare, Chief Warden, Dean, Planning, Deans of various faculties, Chairpersons of

different Departments, and through various academic bodies.

6.1.6 IS THE FACULTY INVOLVED IN DECISION-MAKING? IF YES, HOW?

Yes, as per act and Statute of the University besides other members, the teachers are also

the members of various bodies. The Departmental Councils of all the teaching

Departments in the University are actively involved in taking decisions regarding

academic and research activities.

6.2 ORGANIZATIONAL ARRANGEMENTS

6.2.1 GIVE THE ORGANIZATIONAL STRUCTURE AND THE DETAILS OF

THE STATUTORY BODIES?

Organizational arrangements:

The details of the statutory bodies provided in Act & Statutes are as under:

i. the Court

ii. the Executive Council

iii. the Academic Council

iv. Faculties

v. Finance Committee

vi. Board of Studies

vii. Students Council

Organizational Chart of H.P.University, Shimla

Various statutory bodies of the institution and the details of their composition

follows:

• The Court: The court plans and reviews from time to time the broad policies

and programmes of the University and suggests measures for their

improvement. It considers and passes

University. Besides, it exercises all the powers of the University not otherwise

provided by the Act or the Statutes.

• Executive Council

the conduct of all

the Executive Council

the Academic Council

Faculties

Finance Committee

Board of Studies

Students Council

Organizational Chart of H.P.University, Shimla

bodies of the institution and the details of their composition

: The court plans and reviews from time to time the broad policies

and programmes of the University and suggests measures for their

improvement. It considers and passes resolutions on the annual report of the

University. Besides, it exercises all the powers of the University not otherwise

provided by the Act or the Statutes.

Executive Council: It is the Governing Body of the University responsible for

the conduct of all its affairs.

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bodies of the institution and the details of their composition is as

: The court plans and reviews from time to time the broad policies

and programmes of the University and suggests measures for their

resolutions on the annual report of the

University. Besides, it exercises all the powers of the University not otherwise

: It is the Governing Body of the University responsible for

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• Academic Council: It is the principal policy-making body on all academic

matters and approves new courses, curriculum, scheme of examinations and

research activities to be pursued by the various departments and institutions.

• Faculty: It reviews the recommendations of the Boards of Studies of different

subjects falling in it for the consideration of Academic Council and other

higher bodies, in addition to its other functions as prescribed in the Statutes.

• Finance Committee: It is an Apex Committee for finalization of Budget and

approval of all issues having financial implications and involving State

funding.

• Board of Studies: It makes recommendations to the concerned Faculty on

matters relating to examinations, syllabi, textbooks, instructional methods, and

standards of teaching and research.

• Students Council: It makes recommendations to the Executive Council and

Academic Council with regard to curricular issues, co-curricular activities and

the corporate life of the University. The Vice-Chancellor too can refer some of

these issues to the Student Council to improve the overall academic ethos and

culture.

The list of officers at the Registrar level and above is as follows:

1. Registrar

2. Controller of Examinations

3. Finance Officer

4. Planning & Development Officer

5. Librarian

6. Dean Students Welfare

7. Dean of Colleges-cum-Director CDC

8. Directors

9. Deans of Faculties

10. Dean of Studies

11. Pro Vice-Chancellor

12. Vice-Chancellor

13. Chancellor

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6.2.2 GIVE DETAILS OF THE MEETINGS HELD, THE DECISIONS MADE,

REGARDING FINANCE, INFRASTRUCTURE, FACULTY, ACADEMIC

RESEARCH, EXTENSION, LINKAGES AND EXAMINATIONS HELD

DURING THE LAST YEAR.

The meetings of various bodies such as University Court, Finance Committee,

different Faculties, Academic Council, Executive Council, Academic and Planning

Board, Board of Studies of various Departments, Committees concerning

Examination Affairs, Infrastructure Development, Academic Matters, Innovations,

etc. were held one to several times a year and decisions of immediate and long

term nature were reviewed, taken and implemented.

6.2.3 HOW FREQUENTLY ARE THE MEETINGS OF THE DIFFERENT

STATUTORY BODIES HELD? WHAT ARE THE MAJOR OUTCOMES?

As per rule of business, the meeting of the various Statutory bodies of the

University are held as per Rules, the detail is given as under:

1. The University Court: once in a year.

The meeting of the University Court is supposed to be held once in a year. The

last meeting of the University Court was held in 22.12.2008.

2. Academic Council

As per rules of business, the meeting of the Academic Council shall be held

quarterly in a year and at such other times as the Vice-Chancellor may find

necessary. The meetings of the Academic Council held during the past year are

given as under:

1. 23.08.2008

2. 16.12.2008

3. 25.03.2009

3. The Executive Council

The meeting of Executive Council may be held once in every month. The

meetings of the Executive Council held during the past year are given as under:

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1. 23.02.2008

2. 24.04.2008

3. 31.05.2008

4. 28.06.2008

5. 26.07.2008

6. 30.08.2008

7. 27.09.2008

8. 29.11.2008

9. 20.12.2008

10. 28.02.2009

11. 28.03.2009

12. 28.05.2009

13. 14.07.2009

4. The Finance Committee

The meeting of Finance Committee is supposed to be held twice a year. The

meetings of the Finance Committee held during the past year are given as under:

1. 16.03.2009

2. 30.06.2009

3. 13.07.2009

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6.2.4 WHAT PERCENTAGE OF THE MANAGEMENT COUNCIL’S

RESOLUTIONS IS IMPLEMENTED DURING THE LAST YEAR?

It is mandatory to implement all the decisions of the various bodies of the

University. If there is problem in the implementation of some of the resolutions,

the same is reported in the next meeting as ‘Action taken Report’ and necessary

decisions are taken thereof.

6.2.5 HOW IS THE ADMINISTRATION DECENTRALIZED? ILLUSTRATE

THE ORGANIZATION CHART?

Departments of the University are autonomous in terms of their academic

functioning and have separate bodies to regulate their academic work. Deans of

Faculties and other Deans are part of the Deans’ Committee that takes important

decisions on a large number of matters like awarding of Fellowships and

Scholarships.

6.2.6 DOES THE INSTITUTE HAVE AN EFFECTIVE INTERNAL

COORDINATION MONITORING MECHANISM?

The institution has an effective internal coordination monitoring mechanism in the

respective offices.

6.2.7 HOW MANY TIMES DOES THE MANAGEMENT MEET THE STAFF IN

AN ACADEMIC YEAR? WHAT ARE THE MAJOR ISSUES DISCUSSED.

As and when it is felt necessary, the authorities such as Vice-Chancellor, Dean of

Studies, Dean of various faculties and Chairpersons of different Departments call

the meetings of the staff and discuss various issues with regard to Administrative,

Academic and other policy matters with the concerned Officers/Staff.

For examples, the Vice-Chancellor met the teaching staff, in total or groups, more

than twenty times during the last year.

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a) What are the norms to extend affiliation to a new institution?

Professional Institutions Arts Science and Commerce Colleges

Law

Medicine

Engineering

Education

Management

Others

The norms for affiliation purpose for an institution are in accordance with State/

University/regulatory bodies fixed criteria.

T o determine the eligibility and according affiliation the following documents are to

be submitted by an institution:

Land documents

Society Registration certificate

Financial Status of Society

Building Plan

NOC of the State Government in case of Non-Professional Colleges

Recognition order from the Central Regulatory Bodies in case of Professional

Colleges

Application fee/inspection fee

Infrastructure for running the College/Course etc.

b) What are the procedures for conferring permanent affiliation to a college?

There exist no provisions in the University ordinances for conferring permanent

affiliation to a college.

The application of the applying institution is examined. Thereafter an inspection

committee is constituted by the Vice-Chancellor. The committee after conducting

inspection of the college submits its report, which is subsequently sent to the

central committee for giving its recommendations. On the recommendation of the

central Committee the Vice-Chancellor accords approval and college is granted

affiliation.

(A) To provide affiliation to a new Institution/Colleges the University constitutes an

Inspection Committee for visiting the Institution/Colleges. On the

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recommendations of the Inspection Committee subject to the fulfillment of

infrastructure, like Building, Laboratory, Library, Computer lab, Hostel facilities,

and qualified teaching faculty and technical staff the University allows affiliation

to a new institutions.

(1) In Arts Science and Commerce :Faculty, Laboratories, Building, Library and

computer Lab.

Law: Proper Faculty-Lab, Computer, Building and Technical Staff.

Medicine: As above.

Engineering As above.

Education: As above.

Management: As above.

6.2.8 DOES THE UNIVERSITY HAVE A COLLEGE DEVELOPMENT

COUNCIL (CDC) OR BOARD OF COLLEGE AND UNIVERSITY

DEVELOPMENT (BCUD)? IF YES, GIVE THE DETAILS OF ITS

STRUCTURE AND FUNCTIONS.

Yes. The Constitution, Power and Functions of College Development Council are

as follows:

University has College Development Council. Its constitution/Composition is as:

1. Vice-Chancellor Chairman

2. Secretary Education Member

3. Secretary Finance -do-

4. All the Deans of Faculties -do-

5. Director of Education -do-

6. Registrar -do-

7. Planning & Development Officer -do-

8. Six Principals of Colleges affiliated to/maintained by the University, out of

which two are from a non-Government affiliated colleges to be nominated

by the Executive Council for a period of two years.

9. Eight College Lecturers to be nominated by the Director of Education, out of

which three from non-Government affiliated colleges for a period of two years.

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10. Dean of College-cum-Director, College Development Council. –Member-

Secretary.

The Principals and the college lecturers will belong to different colleges and they

shall be eligible for only 2 consecutive terms.

Functions:

The college Development Council may meet at regular intervals at least twice in an

academic years, to review the implementation of various programmes and

activities.

The College Development Council would serve as an academic guide to the

College system on the one hand and on the other hand to ensure interaction

between the academic facilities in the University departments to the teachers in the

colleges.

The Director College Development Council shall visit each College at least twice

in a year to apprise them of the problems of the proposed development of colleges.

The Director, College Development Council shall hold meeting of the College

Principals with a view to apprising them of the ways in which the CDC can

function effectively for the development of colleges. To fulfill this objective the

College Development Council may take, in consultation with the University or

other bodies concerned, all such steps as it may think fit for the promotion,

coordination and raising the standard of education in colleges, and for the purpose

of performing its function if may;

(a) Function as policy making body in regard to proper planning & integrated

development of colleges:

(b) Conduct surveys of all the affiliated colleges , district wise with a view to

preparing and maintaining an up-t0-date profile on each college under the

University, revising the existing facilities and identifying the needs and gaps

that needs to be filled for the development of colleges and make such

information available to the UGC and other concerned bodies;

(c) Advice the University on all matters relating to development of affiliated

colleges such as provision of adequate facilities academic and physical for

raising there of learning, teaching and research and its periodic evaluation

for enabling the University to maintain reasonable continuity of policy in

regard to development of colleges;

(d) Prepare a perspective plan for the development and opening of new

colleges, to enable the University and state education authorities to take

long term decisions on the planning and development of colleges and may

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advise the University on matters relating to different disciplines taught in

colleges at different levels of University education;

(e) Advise the University in regard to rationalization and implementation of

University’s policy on affiliation of colleges;

(f) Keep-close contact with the colleges with a view to helping them in the

proper development, selection of teachers, student amen ties ,proper

utilization of grants and efficient implementation of UGC approved projects

and reforms viz examination reform courses, COSIP,COHSIP, restructuring

not only to students, but also to the region as whole by assessing social

transformation and regional development;

(g) Reviewing the facilities for post-graduate departments of colleges in terms

of the norms prescribed by the UGC and assist those having the potential of

coming up to the norms within a few years;

(h) Help in the imple3mentation of the regulation framed by the UGC

regarding minimum standards of instruction for the award of first degree

and also regarding restructuring of courses at the under graduate level;

(i) Help in the selective development of some colleges to remove regional

imbalances and also assist the colleges to realize their potential and in

identification of colleges for autonomous status;

(j) Evaluate the assess the impact of UGC grants utilized by the colleges for the

implementation of various development projects;

(k) Ensure that the UGC grants released to University for disbursement to

colleges are not held/looked up or utilized by the University for its own

purpose, and also ensure that these grants are properly and expeditiously

disbursed to colleges for specified purpose according to the guidelines laid

down by the Commission;

(l) Obtain from the colleges and furnish to the Commission utilization

certificates and completion documents in respect of UGC grant

released/disbursed to colleges through the university, and help in

monitoring the UGC programmes implemented by the affiliated colleges;

(m) Ensure close and continued contact and interaction between the academic

bodies at the university teaching departments and at the colleges, monitor

the development programmes and maintain regular statistics of the

development of colleges.

(n) Review the inspection reports of the colleges and suggest remedies for the

defects and irregularities reported.

(o) To prepare Annual Report of the functioning of the College Development

Council during the year and submit the same to the Executive Council and

the University Grants Commission;

(p) Perform such other functions as may be prescribed or as may be deemed

necessary by the University for advancing the cause of collegiate education

as may be incidental or conductive to the discharge of the above functions;

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The College Development Council shall be responsible to the Vice-Chancellor and

send periodic reports to the UGC about the impact of UGC programmes.

The Council shall frame its own rules of business and restrict its scope of activities

within the frame work of the budget provided to it by the University Grants

Commission/State Government under the overall control of the University.

6.3: STRATEGY DEVELOPMENT AND DEPLOYMENT

6.3.1 DOES THE INSTITUTION HAVE A PERSPECTIVE PLAN FOR

INSTITUTIONAL DEVELOPMENT? HOW ARE THE VARIOUS

CONSTITUENCIES INVOLVED IN THE PROCESS OF PLANNING?

Yes, the University has long term and five-year basis perspective plans for

institutional development. All the teaching departments and different

administrative branches are involved in planning. Where it is the direct concern of

the students, the students too participate in decision making. For example, if the

planning concerns with the building construction activity, the major involvement is

that of Construction wing. If a laboratory is to be constructed, the concerned

Department is involved right from the beginning.

6.3.2 DOES THE INSTITUTION FOLLOW AN ACADEMIC CALENDAR?

HOW EFFECTIVELY IS IT PREPARED?

The University follows the Academic/Admission schedule. The academic/

Admission schedule is prepared very carefully keeping in view all aspects of the

University

6.3.2 DURING THE LAST FIVE YEARS, SPECIFY HOW MANY PLAN

PROPOSALS WERE INITIATED/IMPLEMENTED? GIVE DETAILS.

A number of plan proposals of immediate and long-term nature were initiated and

implemented during the last five years. The details of plan activities (planned,

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initiated, completed or in progress) concerning infrastructural facilities is given

under Criterion-IV.

The major plans proposals on 5-year basis are submitted to UGC during its plan-

period visit. The last such proposal was submitted in June 2008.

Other plan proposals are submitted to State Government, UGC, Central Ministries,

and other bodies for financial assistance.

6.3.4 WHAT ARE THE MECHANISMS EVOLVED BY THE UNIVERSITY TO

MEET THE DEVELOPMENTAL NEEDS OF THE AFFILIATED

INSTITUTIONS?

The College Development Council looks into the developmental needs of the

affiliated institutions in a limited manner. The CDC sends regular information to

its affiliated colleges regarding various financial assistance scheme of UGC. The

colleges may apply for financial assistance through CDC. The function of CDC is

to look into the eligibility and feasibility of colleges with respect to such schemes

for which the colleges apply. The UGC on the recommendation of UGC provides

financial assistance to colleges. After this, the implementation of these schemes is

monitored by the CDC.

6.3.5 HOW OFTEN IS THE FUNCTIONING OF THE AFFILIATED

INSTITUTIONS INSPECTED AND SUPERVISED? WHEN WAS THE

EXERCISE DONE LAST? GIVE DETAILS.

Normally, once in a year. In view of large number of affiliated college, the process

is continued throughout the year.

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6.3.6 HAS THE UNIVERSITY CONDUCTED AN ACADEMIC AUDIT OF ITS

AFFILIATED COLLEGES? IF YES, GIVE DETAILS.

.

On the basis of Inspection Report of the appointed Committee.

6.4 HUMAN RESOURCE MANAGEMENT

6.4.1 HOW ARE THE STAFF RECRUITED? ILLUSTRATE THE PROCESS.

Recruitment of the staff (teaching and non teaching) in undertaken within the rules:

Different categories of staff:

A/B/Asst. Registrar/Asstt. Engineer/Asstt. Architect:

Advertisement: At lease three weeks in advance in at least one of leading daily

news paper mentioning eligibility qualification and pay scale.

For other categories B & C: through employment exchange and affiliated colleges

in H.P.

Category C&D: Screening test for determining the eligibility and suitability if the

member of applicants are very large.

Category A: Vice-Chancellor may place before the selection committee the names

of suitable candidates who may not have applied.

Category A: Selection Committee considers academic record, research work,

publications and other contribution.

Category B, C&D: Selection committee considers merit and suitability in all

respects. Selection is based on majority of votes of selection committee. Panel in

order of merit is drawn which is valid for one year.

The post may be readvertised if none of the candidate is found suitable.

In case of category A, VC may be requested to suggest some other name.

Higher start salary is the prerogative of the selection committee.

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6.4.2 HOW DOES THE UNIVERSITY ASSESS THE NEED FOR STAFF

RECRUITMENT?

On the basis of retirements and increased workload due to expansion of University.

6.4.3 WHAT PERCENTAGE OF FACULTY ARE RECRUITED FROM OTHER

INSTITUTIONS, OTHER STATES AND OTHER COUNTRIES? GIVE

DETAILS.

The recruitment is on the basis of merit only. There is no specific quota for other

States or Countries. Presently, the University has 46 out of total 236 teachers

belonging to other States.

6.4.4 What is the ratio of teachers to non-teaching staff?

Total number of Teaching Posts filled = 236

Total number of Non Teaching Posts filled = 941+122=1063

Ratio of Teaching to Non-Teaching Staff = About 1:4

6.4.5 DOES THE INSTITUTION HAVE A ‘SELF–APPRAISAL METHOD’ TO

EVALUATE THE PERFORMANCE OF THE FACULTY IN TEACHING,

RESEARCH AND EXTENSION PROGRAMS? HOW FAR HAS IT

MOTIVATED THE TEACHERS?

Yes. There is no method to ascertain how far it has motivated the teachers.

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6.4.6 DOES THE INSTITUTION APPRAISE THE PERFORMANCE OF THE

TEACHING STAFF? IF YES, SPECIFY.

Only the self-appraisal method is followed.

6.4.7 DOES THE INSTITUTION APPRAISE THE PERFORMANCE OF THE

NON- TEACHING STAFF? IF YES, SPECIFY.

Yes, it is through annual Confidential Reports written by controlling officers.

6.4.8 HAS THERE BEEN ANY STUDY CONDUCTED DURING THE LAST

FIVE YEARS BY THE UNIVERSITY/GOVERNMENT OR BY ANY

OTHER EXTERNAL AGENCIES ON THE FUNCTIONING OF ANY

ASPECT OF ACADEMIC AND ADMINISTRATIVE MANAGEMENT? IF

YES, GIVE THE DETAILS OF THE REPORTS.

Not during the last five years.

6.4.9 HAS THE INSTITUTION CONDUCTED ANY PROGRAM FOR SKILL

UPGRADATION AND TRAINING OF THE NON-TEACHING STAFF

BASED ON THE PERFORMANCE APPRAISAL? GIVE DETAILS

No

6.4.10 DOES THE INSTITUTION CONDUCT STAFF DEVELOPMENT

PROGRAM FOR THE TEACHING STAFF, & NON-TEACHING STAFF?

ILLUSTRATE.

The ASC is engaged in holding teaching development programs in order to

upgrade the knowledge, inculcate teaching and managerial skills, and improve the

personality of teachers. Recently a special emphasis has been laid on application

of ICT in teaching and learning. Besides, other short-term courses for principals

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and heads of University Departments, students and teachers are also organized.

Since its inception in 1989 the ASC, has fulfilled these objects by conducting the

following programmes for college and University teachers.

a) Orientation Programs Organized so far (From Inception to 30.6.2008)

Total Number of Orientation

Programmes Organized

Male Female Total

88

2033 832 2865

b) Refresher Courses organized so far (From Inception to 31.5.2008)

Total Number of Refresher

Course Organized

Male Female Total

191

406 1760 6366

In addition to the above OPs & RCs the staff college has also conducted a large

number of conferences, seminars, workshops and training programmes for

Teaching and administrative staff from time to time as per brief details given

below:

Number of workshops/ Seminars, etc. organized for Principals/Deans/ Chairpersons, etc.

so far (Since Inception)

Sr.

No

Title of the

Program

No. of

Program

Date/Duration of

the Program

No. of

Male

Female Total

1 Induction

Training

Program

3 Each of 3 Weeks 61 11 72

2 Seminar for

Principals

3 Each of two

days

67 08 75

3 ASCs

Director

Meet

1 Three days 36 03 39

4 Workshop for

Registrars

1 One week 35 03 35

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Other Programs Organized (Since Inception)

Sr.

No

Title of the Program Date/Duration

of the

Program

Male Female Total

1 Special Lectures and

Workshops(6)

Each of one

day

2638 520 3158

2 Induction Training

Program sponsored by

AICTE

Each of 3

weeks

72 53 125

3 Seminar on students

Participation in Quality

Enhancement sponsored

by NAAC(1)

One day 26 33 59

4 Research Methodology;

The Emerging Needs in

Designing and

Implementing Research

Proposal in Social

Sciences sponsored by

ICSSR(1)

Four days 35 20 55

5 Workshop on Curriculum

Development in the

subject of English

Two days 23 22 45

6 Workshops conducted

under CDI Project (25)

Each 1-2 days 750 225 975

7 Leadership programs for

rural youth in

collaboration with Nehru

Yuva Kendra Sanghthan

Each 2-5 days 38 30 68

8 Training Programs for

Non-teaching staff in

secretarial services and

computer applications(9)

Ten days 200 35 235

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6.4.11 HOW ARE TEACHING STAFF ENCOURAGED TO USE THE

COMPUTER, INTERNET, AUDIO-VISUAL AIDS, COMPUTER AIDED

PACKAGES ETC.?

1. Computer is provided to every teacher.

2. Special training programmes in computer skills are also organized for senior

faculty and administrative staff.

3. Certain topics in the curriculum compulsorily need the use of computer.

4. Internet facility has been provided in each Department.

6.5 FINANCIAL MANAGEMENT AND RESOURCE

MOBILIZATION

6.5.1 PROVIDE INCOME/ EXPENDITURE STATEMENT FOR THE LAST

FINANCIAL YEAR (PROVIDE THE SAME TO THE PEER TEAM

DURING THE ONSITE VISIT)

1. Financial resources of the University (approximate amounts)-Last years’ data.

Grant –in-Aid from State Govt. Rs. 30,000,00,000

Domestic Receipt Rs. 16,42,00,000

Donation NIL

Self-funded courses Rs. 75,00,000

Any other(specify)

-- -

2. Finance (last two years data)

Expenditure Year before last Last year

% spent on the salary of teaching faculty 21.50% 20%

% spent on the salary of non-teaching 43.97% 43%

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employees including contractual staff

% spent on books and journals. 0.37% 0.44%

% spent on building development --- ---

% spent on maintenance, electricity,

water, sports, examinations, hostels

student amenities etc.

16.07% 16.22%

% spent on academic activities of

departments laboratories, green house,

animal house etc.

2.62% 2.71%

% spent on equipments, research

teaching aids, seminars.

0.27% 0.26%

6.5.2 IS THE OPERATING BUDGET OF THE INSTITUTION ADEQUATE TO

COVER THE DAY-TO-DAY EXPENSES? IF NOT, HOW IT IS

MANAGED?

Yes, the operating budget of the institution is adequate to cover the day-to-day

expenses. However, for other plans, projects and schemes other sources are also

tapped. Besides, the UGC also provides some funds.

Some of the expenses are met out of NRI (self-financed courses/seats) funds.

6.5.3 IS THE MAINTENANCE BUDGET OF THE INSTITUTION ADEQUATE

WITH REFERENCE TO ITS INFRASTRUCTURE AND LEARNING

RESOURCES?

No.

6.5.4 HAVE THE ACCOUNTS BEEN AUDITED REGULARLY? WHAT ARE

THE MAJOR AUDIT OBJECTIONS AND HOW ARE THEY COMPLIED

WITH?

Yes. No major audit objections have been made by the audit agencies on the

University accounts expect Advances. Now the advances are being monitored

closely at the F.O level on the directions of the Executive council resolution No. 6

dated 31.08.2006.

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6.5.5 DOES THE INSTITUTION HAVE A MECHANISM FOR INTERNAL AND

EXTERNAL AUDIT? GIVE DETAILS.

Yes, we have separate internal audit section and an agency of the State Govt. for

audit of University Accounts called LAD (Local Audit Department) which inspects

our accounts on year to year basis.

6.5.6 WHAT ARE THE CURRENT TUITION AND OTHER FEES?

The Fee structures are separate for the entrance based and merit based courses.

Fees and other dues:

(a) On Admission: Rs.

1. Caution fee in all courses except 200.00

M.M.C./ PG.DMC. (Refundable)

2. Admission fee for all courses 25.00

except MMC./PG.DMC.

3. Admission fee for MMC./PG.DMC. 15.00

4. Library Security (Refundable) 200.00

5. Library Security Research Scholar (Refundable) 300.00

(b) Annual Charges: Rs.

Continuation fee 10.00

Sports fee 15.00

Medical fee 6.00

House Examination fee(In case of

M.A. Physical Education) 15.00

Holiday Home fee 1.00

Students` Aid Fund 10.00

Youth Welfare Fee 15.00

Identity Card Fee 10.00

Breakage fee of M.C.A. 200.00

house examination fee for M.Ed 400.00

Breakage fee (in case of M.Sc. courses) 300.00

Breakage fee (in case of M.A. Physical Education) 400.00

Magazine Fee 15.00

Cultural Activity Fund 10.00

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Red Cross fund (for all courses in the

Faculty of Education) 3.00

Common Room Charges 10.00

Purchase of equipments and its maintenance M.Ed. 300.00

Extension Lecture Fee for M.Ed. 100.00

(c) Monthly Charges:

Tuition fee (Chargeable for 12 months in a year)

(a) M.Sc., M.C.A / DHRD 100.00

(b) M.A. Physical Education 100.00

(c) M.M.C./PG.DMC. /M.Ed. & MA English 20.00

(d) Dilapidation fee 1.00

(e) Amalgamated Fund 20.00

(f) Population Education Club fee 1.00

(g) M.Phil. English 150.00

(h) The Government of Himachal Pradesh, Department of Education vide letter

NO. Shiksha-II(J)2-1/89 dated2-8-1995 received from the Registrar Office

vide letter No. 4-41/93-HPU(Genl) dated 16th

September, 1995 for the

exemption for the tuition fee for girls in admissions to various courses.

(d) Equipment Fee:

A fee of Rs.3000/- per year in case of MCA. The mode of payment is in the form

of Bank Draft in favour of Chairman, Department of Computer Science, HPU,

Shimla, is to be deposited in the department.

Notes:

1. Fees are to be paid at the University Counter.

2. Annual charges for both the semesters in a year will be payable at the time

of admission.

3. The monthly dues will be realised in two installments in each semester

according to the following schedule:

(a) At the time of Admission :Fee for July, August and September.

(b) In September: Fee for October, November and December.

(c) In December: Fee for January, February and March.

(d) In March: Fee for April, May and June.

4. The dates for the collection of fee and other charges will be notified from

time to time.

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Fee for every quarter must be paid according to the above schedule. A fine of Rs.

2.00 per day, subject to a maximum of Rs. 50.00 will be charged up to the last day

of the month. The names of defaulters will stand automatically struck off the rolls

on the first day of the month for which fees has not been paid. If due to

inadvertence, a defaulter`s name is not struck off, the attendance for the period for

which name should have been struck off will not be counted. A defaulter may be

re-admitted by the end of the following month for which fee has not been paid with

the special permission of the Dean of Studies on payment of Rs. 100.00. The re-

admission will be allowed on specific recommendations of the chairperson

concerned.

In case the fee is not paid upto the end of the following month, the re-

admission shall not be allowed in any case.

Special Charges

If a student is not already registered with Himachal Pradesh University, Rs. 40.00

as Registration and Rs.15.00, as Sports Fee will be charged extra.

Examination Fee :

The Examination Fee per semester is as follows :

(i) M.Sc./M.C.A./ DHRD/ MA. Phy. Education & MA. Social Work Rs. 150.00

(ii) M.Phil. English Rs. 100.00

(iii) M.Ed & M.A. English Rs. 60.00

(iv) M.M.C./PG.DMC. Rs. 50.00

6.5.7 HOW OFTEN IS THE FEE REVISED?

Not so frequently.

6.5.8 WHAT IS THE QUANTUM OF RESOURCES MOBILIZED THROUGH

DONATIONS? (OTHER THAN BLOCK GRANTS) GIVE DETAILS.

Nil

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6.6 BEST PRACTICES IN GOVERNANCE AND LEADERSHIP

6.1 INSTITUTIONAL VISION & LEADERSHIP

The mission and vision of the University is based, keeping in view the societal

needs, institutional traditions with value orientation and goal reflecting quality.

The University with its different administrative, Academic and establishment units

and the members of different faculties are working towards the accomplishment of

the vision and mission. The Head of Institution while exercising his powers as

prescribed by the statutes, Ordinances and regulations controls the overall working

of the University.

6.2 ORGANIZATIONAL ARRANGEMENTS

The overall administrative wing is decentralized. Depending upon the nature of

the work to be executed various committees/bodies have been constituted. These

committees meet at regular intervals to take time to time administrative, financial

decisions. Different faculties also meet regularly which take academic decisions.

All the decisions taken at different levels, after passing through different relevant

bodies are implemented.

6.3 STRATEGY DEVELOPMENT AND DEPLOYMENT

The strategic Development of the institution is looked after by the office of Dean

of Studies which plans the schedule of Academic calendar to be followed during

the running year. The functioning and affiliation of the colleges attached with the

University is taken care by the office of the Dean College Development Council.

6.4 HUMAN RESOURCE MANAGEMENT

The number of the teaching staff is based upon the Plan and Non-Plan posts and

proper procedure is adopted for the recruitment of staff both Teaching and Non-

teaching. Self appraisal of teaching staff is yearly based. Staff development

programme, refresher courses, orientation courses and grant to attend national

28

/international conferences seminars, workshops etc. is available for the teachers. For

Non-teaching staff computer training program have been conducted.

6.4 FINANCIAL MANAGEMENT AND RESOURCE MOBILIZATION

The fee structure of the University is very minimal. Proper audit of the University

accounts is carried out by the internal audit section(LAD) and by the Govt. audit

department. No major audit objections have been pointed out.

6.5 BEST PRACTICES IN GOVERNANCE AND LEADERSHIP

The organizational arrangements have been well established with the duties well

specified to each section/body. Each body/committee is working regularly with

sincerity considering all the aspects for smooth running of the University. The

administrative functioning as well as the academic functioning is regularly

monitored. The academic atmosphere is well maintained by observing the schedule

laid down by the University. The financial and resource management is also well

looked upon by the finance committee. Overall the University set up is working for

the achievement of set mission and vision and to compete at the national and

international levels.