I l l inois State Board of Education Nutrition and Wellness Programs Division October 11, 2012

6 CENT MENU CERTIFICATION

WEBINAR

In accordance with Federal law and U. S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TTY). USDA is an equal opportunity provider and employer.

NEW FOOD BASED MEAL PATTERN

HTTP://WWW.ISBE.NET/NUTRIT ION/HTMLS/NSLP-HHFKA -FBMP-NS.HTM

ISBE is required to certify that an SFA is in compliance with the new Food Based Meal Pattern requirements for lunch and breakfast, if applicable.

If an SFA is certif ied, beginning October 1, 2012, that SFA is

eligible to receive a performance-based reimbursement (additional 6 cents reimbursement) per lunch (free, reduced, and paid).

Certification is NOT optional, it is REQUIRED by USDA for

ALL SFAs participating in the National School Lunch/School Breakfast Programs.

WHAT IS THE 6 CENTS CERTIFICATION?

ISBE 6 CENTS CERTIFICATION WEBSITE: HTTP://WWW.ISBE.NET/NUTRITION/HT

MLS/NSLP-HHFKA -6CENT.HTM

The certification process works as follows: SFA submits certification documentation to ISBE for all

unique menu types within the SFA. Since aspects of the meal pattern are phased in over several years,

SFAs must demonstrate compliance with those requirements in effect at the time of certification. SFAs must demonstrate compliance with lunch, and breakfast, if

applicable.

ISBE makes a certification determination within 60 days once all required documentation is submitted.

ISBE conducts validation reviews (instead of administrative reviews (CRE)) of at least 25 percent of certified SFAs in SY 2012-13.

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THE CERTIFICATION PROCESS

Submitted documentation must reflect current meal service: • Meals served in the calendar month or the preceding calendar

month the certification materials are submitted. • ISBE has 60 days to review documentation submitted.

For SFAs that submitted certification documentation on or before September 30, 2012, ISBE has 60 days from October 1, 2012 to review certification materials and make a determination.

As of today (October 11, 2012), ISBE has 2 certified SFAs with over 200 submitted.

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SUBMISSION TIMELINE

Sample A: I f an SFA submits al l required cer t i f icat ion mater ials on August 15, 2012 with planned menus for October 1-5, 2012, ISBE has 60 days from October 1 , 2012 to make a cer t i f icat ion determinat ion. I f cer t i f ied, 6 cents reimbursement would begin October 1 , 2012. Sample B: I f an SFA submits al l required cer t i f icat ion documentat ion on December 5, 2012, for menus the week of November 12-16, 2012, ISBE cer t i f ies on January 20, 2013, (within the 60 day requirements) , ISBE must retroact ively reimburse the addit ional 6 cents for al l lunches served on or af ter November 1 , 2012. Sample C: I f an SFA submits al l complete cer t i f icat ion documentat ion on March 22, 2013 for menus the week of March 15-19, 2013, ISBE cer t i f ies on May 5, 2013, (within the 60 day requirements) , ISBE must retroact ively reimburse the addit ional 6 cents for al l lunches served on or af ter March 1 , 2013.

SAMPLE SUBMISSION TIMELINES

NOTE: The SFA is entitled to the 6 cents back to the beginning of the month the menus represent.

Option 1 , Nutrient Analysis School Food Authority (SFA) submits: One week of menus for each unique menu type or grade grouping; One Excel cer tification worksheet for each unique menu type or grade

grouping; Nutrient analysis using USDA approved software in place of completing

Simplif ied Nutrient Analysis tab of Excel worksheet; and Attestation Statement - One per SFA Option 2, Simplified Nutrient Analysis SFA submits: One week of menus for each unique menu type or grade grouping; One Excel cer tification worksheet with completed Simplif ied Nutrient

Analysis tab for each unique menu type or grade grouping; and Attestation Statement - One per SFA Option 3: ISBE on-site review – Not being used in I l l inois at this t ime!

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CERTIFICATION OPTIONS

SFAs must submit: One week of menus for each unique menu type offered Detailed menu worksheet Nutrient analysis of calories and saturated fat for each unique menu

type using USDA Approved Nutrient Analysis Software http://healthymeals.nal.usda.gov/menu-planning/software-approved-usda-administrative-reviews/list-approved-software-nsmpsmi

Menu worksheet includes food items and quantities used to

assess compliance

Option 1 should be used by SFAs that are currently using USDA approved nutrient analysis software.

SFAs do NOT have to purchase any software to complete the 6 cent certification.

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CERTIFICATION – OPTION 1

SFAs must submit: One week of menus for each unique menu type offered Detailed menu worksheet Simplified Nutrient Assessment of calories and saturated fat

for each menu type

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CERTIFICATION – OPTION 2

1. One Week of Lunch Menu, Breakfast Menu, if applicable – Check Timeline for 6 Cent Certification

2. Menu Worksheets for Each Unique Menu Offered by Age Grade Group (Breakfast and Lunch)

3. Nutrient Analysis (Option 1) or a Simplified Nutrient Assessment (Option 2) (Lunch only)

4. Attestation Statement

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CERTIFICATION DOCUMENTATION

For 6 cent certification, a menu is a descriptive list of all the reimbursable meals offered the week submitted for certification.

If a school serves only one age grade group, they are expected to have ONE menu, regardless of the number of serving lines.

SFAs may have a single menu for multiple schools (centralized meal service).

SFAs must submit one week of lunch menus and breakfast, if applicable.

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MENU?

Age Grade Groups

• K-5 • 6-8 • K-8 • 9-12

Sample 5 site SFA: 3 sites are elementary schools - grades K-5 1 site is middle school – grades 6-8 1 site is high school – grade 9-12 Each site offers breakfast and lunch All Elementary schools follow the same lunch menu The middle school and high school have unique lunch menus All schools follow the same breakfast menu

How many menus, including required certification documentation, will this SFA need to submit?

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EXAMPLE 1:

This SFA will submit 4 Menus including the required certification.

1 - Using the LUNCH K-5 Menu Worksheet

1 - Using the LUNCH 6-8 Menu Worksheet

1 - Using the LUNCH 9-12 Menu Worksheet

1 - Using the Breakfast K-12 Menu Worksheet

Sample 3 site SFA: 2 sites are elementary/middle schools - grades K-8 1 site is high school – grade 9-12 Each site offers lunch only All 3 sites have a unique lunch menu One of the elementary/middle schools offer the same menu to all

students – K-8 One of the elementary/middle schools offers a menu to K-5 and a

different menu to 6-8. How many menus, including required certification documentation, will this SFA need to submit?

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EXAMPLE 2:

This SFA will submit 4 Menus including the required certification.

(1 - Using the LUNCH K-8 Menu Worksheet)

(2 - Using the LUNCH K-5 and the 6-8 Menu Worksheets)

(1 - Using the LUNCH 9-12 Menu Worksheet)

Sample single site SFA: 1 site is elementary/middle school - grades K-8 Site offers lunch and breakfast only Site offers the same breakfast and lunch menu to all students – K-8

How many menus, including required certification documentation, will this SFA need to submit?

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EXAMPLE 3:

This SFA will submit 2 Menus including the required certification.

(1 - Using the LUNCH K-8 Menu Worksheet) (1 - Using the BREAKFAST K-12 Menu Worksheet)

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ILLINOIS MENU WORKSHEET AND SIMPLIFIED NUTRIENT ASSESSMENT TOOL

As part of certification, SFAs must attest: Compliance with all current meal pattern requirements. Documentation is representative of the ongoing meal

service within the SFA. The minimum required food quantities for all meal

components are available to students in every serving line.

Certified SFAs must annually attest, through SY 2014-15, to compliance with the meal pattern requirements, as new requirements are phased-in.

The attestation must be provided to ISBE as an addendum to the permanent agreement between States and SFAs. 19

ATTESTATION STATEMENT

Electronically submit to ISBE at nsl6cent@isbe.net: • menu worksheets, • simplified nutrient assessment tool or the

nutrient analysis, and • attestation statement. Once submitted, please allow up to 60 days for staff review.

ELECTRONICALLY SUBMIT

An on-site visit conducted by ISBE to affirm that a certified SFA

has been and continues to meet the updated meal patterns. During a validation review, ISBE must:

• Observe a meal service for each type of menu certified • Review the school production records for observed meals • Review the documentation submitted for certification

ISBE must conduct random on-site validation reviews of at least 25 percent of SFAs certified via documentation (Options 1 and 2) 25 percent must include all large SFAs

Must be completed by June 30, 2013

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SY 2012-13 VALIDATION REVIEWS

A recorded version of today’s webinar will be posted to our website in the near future.

ISBE staff will be available at various locations (schools/ROEs

offices) during October/November 2012. This will provide an opportunity for one on one technical assistance inputting materials into the required IL menu worksheets and simplified nutrient assessment.

6 CENTS CERTIFICATION TRAINING OPPORTUNITIES

CONTACT US

Illinois State Board of Education Nutrition and Wellness Programs Division 100 North First Street, W-270 Springfield, IL 62777-0001

Telephone: 800/545-7892 in Illinois only 217/782-2491

Fax: 217/524-6124 **Email – Specific to 6 cents: nsl6cent@isbe.net Website: www.isbe.net.nutrition