5s for the office workplace organization: step 1: sort · what is 5s? • a “lean” method for...
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5S for the OfficeWorkplace Organization:
Step 1: Sort Sarah Buller, Process Transformation Specialist
https://msudenver.edu/process-transformation/
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With a partner…
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What is Process Improvement?
• Respect for People• Value-Add Activities• Voice of the beneficiary/customer• Asking, “Why”: Invitation to stop doing
things that don’t make sense
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What is Waste?
Any activity that takes up time, resources, or space but does not add value to the “customer’s” experience.
DOWNTIME
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Office of
Continuous Improvement
5
Types
of
Waste
Transportation Inventory
Motion Waiting
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Office of
Continuous Improvement
6
Types
of
Waste
Over-production Over-processing
Defects Human Talent
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What is 5S?
SortOrganize and throw
away what is not important
Set in OrderEstablish a place for
everything
ShineMake sure
everything is in working order and
ready for use
StandardizeCreate guidelines
and leverage visual tools
SustainMake it an every day
habit
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What is 5S?
• A “lean” method for creating a clean, safe and orderly,
high performance work environment that exposes waste
and makes problems immediately visible.
• Effective workplace organization and standardized work
procedures.
• Problems cannot be clearly seen when the workplace is
disorganized.
• Making problems visible is the first step of improvement.
• The visual workplace affects everyone.
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What is 5S?
Which space feels better?
It’s not just about housekeeping – it’s functional organization that
communicates clearly
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Sort: Clearly identify the necessary from the unnecessary and
eliminate all unnecessary items.
Sample Items
Paperwork
Policy Documents
Memos
Records
Office Supplies
Historical Records
Reference Manuals
Questions to Consider
• Out of date?
• Correct version
• Is the item redundant?
• Required for the job? How often? Has it been used in the past 4-6 months?
• Kept updated? By whom? How often?
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Sort items into categories:
Categories Action
Needed regularly (daily, weekly, monthly) Find convenient location
Needed but not regularly (once/year) Find logical location
Needed but in smaller quantities Remove excess
Wanted but not needed Determine if another workspace needs them
Items for disposal or removal Dispose or Red Tag
• Move to a central holding area for later evaluation for their value
• Dispose of red tag items that are used less than once per year or unusable items
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Let’s GO!
Sarah Buller, MA, LPCProcess Transformation Specialist
https://msudenver.edu/process-transformation/[email protected]